HomeMy WebLinkAboutContract 60825-A1CSC No. 60825-Al
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 60825
This First Amendment to Fort Worth City Secretary Contract No. 60825 ("First
Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation
and Stone Security, LLC, a Utah limited liability company ("Vendor").
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 60825 beginning January 25, 2024 (the "Agreement"); and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to increase the total contract amount by $100,000.00.
NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by
the through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1.The Agreement is hereby amended by increasing the total contract amount by
$100,000.00, for a new annual contract amount that will not exceed $200,000.00.
2.All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
First Amendment to Fort Worth City Secretary Contract No. 60825 Page 1 of2
Joey Edmunds
Vice President
9/11/2024
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE:
10/29/2024 REFERENCE
NO..
C TYPE:
**M&C 24- LOG NAME:
0921
Official site of the City of Fort Worth, Texas
�ORT�'4'ORTII
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04STONE SECURITY
MILESTONE LICENSES
CODE
Page 1 of 2
PUBLIC
CONSENT HEARING: NO
SUBJECT: (ALL) Authorize Execution of an Amendment to City Secretary Contract 60825 with Stone
Security, LLC to Add Milestone Licenses and Increase the Total Contract Amount by
$100,000.00 for a New Total Contract Amount Not to Exceed $200,000.00, with Renewal
Terms, for the Fort Worth Police Department through the Information Technology
Solutions Department Using Cooperative Agreement Omnia Partners Contract R192008
RECOMMENDATION:
It is recommended that City Council authorize the execution of an amendment to City Secretary
Contract No. 60825 with Stone Security, LLC to add milestone licenses and increase the total
contract by $100,000.00 for a new total contract amount not to exceed $200,000.00, with renewal
terms, for the Fort Worth Police Department through the Information Technology Solutions
Department using Cooperative Agreement with Omnia Partners R192008.
DISCUSSION:
On January 25, 2024 the City entered into CSC No. 60825 with Stone Security, LLC, a reseller of
Milestone, using Cooperative Agreement R192008 with Omnia Partners to purchase Milestone
licenses and support for an annual amount not to exceed $100,000.00. The Fort Worth Police
Department through the Information Technology Solutions Department will utilize this amendment to
increase City Secretary Contract No. (CSC) 60825 with Stone Security, LLC by $100,000.00 for a new
total contract amount not to exceed $200,000.00 to add licenses for milestone support and service
hours as needed for the City-Wide camera program.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS:_ In the event the Omnia Partners, staff would cease purchasing at the
end of the last purchase agreement coinciding with a valid cooperative agreement. If the City Council
were to not appropriate funds for a future year, staff would stop making purchases when the last
appropriation expires, regardless of whether the then-current purchase agreement has expired.
The City will use the Omnia Partners R192008 agreement to make purchases authorized by this
Mayor & Council Communication (M&C). The Omnia agreement is set to expire in 2025. If the
agreement is extended, this M&C authorizes the City to purchase similar services under the extended
contracts. If the Omnia Partners is not extended, but Omnia Partners executes a new cooperative
contract with the vendor and with substantially similar terms, this M&C authorizes the City to purchase
the services under the new contract. If this occurs, in no event will the City continue to purchase
services under the new agreements for more than four (4) years without seeking Council
approval. Funding is budgeted in Other Contractual Services account within the Crime Control and
Prev Distr Operating Fund for Fiscal Year 2025.
BUSINESS EQUITY: A Business Equity goal is not assigned when purchasing from an approved
purchasing cooperative or public entity.
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M&C Review
Page 2 of 2
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council's approval, this Agreement will begin once executed by the
Deputy City Manager and end March 31, 2025 in accordance with the Omnia contract. The Agreement
may be renewed in accordance with the extended Omnia R192008 cooperative agreement or its
successor.
RENEWAL OPTIONS: This agreement may be renewed for up to four successive one-year terms at
the City's option, in accordance with the Omnia contract. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the Crime Control and Prev Distr Fund. Prior
to an expenditure being incurred, the Police Department has the responsibility to validate the
availability of funds.
TO
Fund Department
ID
Fund Department
ID
Account Project Program Activity Budget Reference # Amount
ID Year (Chartfield 2)
Account Project Program Activity Budget Reference # Amount
ID � � Year (Chartfield 2) �
Submitted for Citv Manaqer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
ATTACHMENTS
Mark McDaniel ()
Kevin Gunn ()
Mark DeBoer ()
1. FWLab Communication FY2025 Budqet Load.pdf (CFW Internal)
2024-1295.pdf (CFW Internal)
FID Table Stone Securitv.xlsx (CFW Internal)
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