HomeMy WebLinkAboutContract 60335-A7Docusign Envelope ID: A2294C22-41 F1-47DE-8DD7-EDC351 F1 D955
CSC No. 60335-A7
AMENDMENT NO. 7 TO
CITY OF FORT WORTH CONTRACT 60335
This Seventh Amendment is entered into by and between the City of Fort Worth
(hereafter "Buyer"), a home rule municipality, with its principal place of business at 100 Fort
Worth Trail, Fort Worth, Texas 76102, and ePlus Technology, Inc. ("Vendor"), Buyer and
Vendor may be referred to individually as a Party and collectively as the Parties.
WHEREAS, on October 19, 2023, the Parties entered into City Secretary Contract
60335, a cooperative agreement, to provide expert guidance, oversight, recommendations and
planning assistance to the City in the management and execution of this strategic initiative
("Agreement" or "Contract");
WHEREAS, the Parties wish to amend the Agreement to include the attached Change
Request to Statement of Work 141199-CR0 1 at no additional cost.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENT
The Agreement is hereby amended to include the attached Change Request to Statement
of Work 141199-CR0 1 at no additional cost.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect. The total annual Agreement amount shall not exceed $1,600.000. 00.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as an original.
Seventh Amendment to Fort Worth City Secretary Contract No. 60335 Page 1 of3
Docusign Envelope ID: A2294C22-41F1-47DE-8DD7-EDC351F1D955
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: vlf�>v_)---Name: Mark McDaniel
Title: Deputy City Manager
Date: Nov 1, 2024
APPROVAL RECOMMENDED:
By:
Name: Kevin Gunn
Title: Director, IT Solutions Department
ATTEST:
By: ri�
Name: Jannette Goodall
Title: City Secretary
VENDOR:
ePlus Technology, Inc.
By: �::"¼[@#'"
Date:
Name:�n4'1'\E't�ffili n Title: SVP contracts
10/30/2024
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name: Jeff Park
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: HyeWonKim
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0787
Approved: 09/26/2023
1295:2023-1062201
:;n ST: er:•;;�tY
Name: T1E \li7£4 9c:°f£Wmlr
Title: d . . contracts A m1n1strator
Seventh Amendment to Fort Worth City Secretary Contract No. 60335 Page 2 of3
Docusign Envelope ID: A2294C22-41 F1-47DE-8DD7-EDC351 F1 D955
City of Fort Worth-Northwest library and Children's Lab 141199 - CRO1
Chdn� c Requc�t to St.itcrncnt of 1,:`or'r.
Pursuant to POP pCity of Fort Worth-Northwest Library and Children's Lab-141199 between ePlus Technology, Inc.
and City of Fort Worth ("Custome�'), both Parties hereby certify, by the signature of a� authorized representative,
that this Change Request will amend and be fully incorporated into the existing POP.
Change Request Number 01
Reason for Change Request Adding Wall mount Credenza
Changes to SOW Adding Wall mount Credenza
Schedule Impact No impact to schedule is expected.
Cost Impact
SOW / Change Request Services T&E Total
Original Value of SOw 528,224.00 50.00 528,224.00
Value of Change Request No. 1 $1,025.00 $0.00 51,025.00
New Value of SOW 529.249.00 $0.00 529,249.00
Purchase Order Issuance (�( apphcable): Customer shall �ssue a wntten Purchase Order to ePlus for $1,025.00 or
shall issue an amendment to Its aiginal Purchase Order issued under this SOW, for the total amount of
$29.249.00.
Except as changed herein, all terms and conditions of the POP a City of Fort Worth•Northwest l;brary and
Children's lab•141199 remain in full force and effect.
IN WITNESS WHEREOF, the duly authorized representatives of the Parties hereto have caused this Change
Request to be fully executed.
Authorized
Signature
Printed Name
Title
Oate
Submitted by:
ePlus Technology, Inc.
Acknowledged and Agreed to by:
City of Fort Worth
Authorized � 6�
Signature �—��'(� �` �✓L
Printed Name Mark MCDaniel
7itle Deputy City Manager
�ate � N ov 1, 2024
POII
rF...... <'%......� �n rr. .. ..,.,L'-�_ .:f�:"�: ��.�:,...r. . -O,r �..:J::.
Seventh Amendment to Fort Worth City Secretary Contract No. 60335 Page 3 of 3
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE:
CODE:
9/26/2023 REFERENCE **M&C 23-
NO.: 0787
C TYPE: CONSENT
LOG NAME:
PUBLIC
HEARING:
Page 1 of 3
Official site of the City of Fort Worth, Texas
�ORT�'4'ORTII
-��
04AUD10 VISUAL
COOPERATIVE PURCHASE
AGREEMENTS
NO
SUBJECT: (ALL) Authorize Non-Exclusive Cooperative Purchase Agreements with Designs That
Compute, Inc. d/b/a Visionality, Digital Resources, Inc., ePlus Technology, Inc., Graybar
Electric Company, Inc., and GTS Technology Solutions, Inc. for New and Replacement
Audio/Visual Hardware, Software, Technology, and Maintenance and Support Services for
a Collective Annual Amount Up to $1,500,000.00, with Four One-Year Renewal Options
for the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive cooperative purchase agreements
with Designs That Compute, Inc. d/b/a Visionality, Digital Resources, Inc., ePlus Technology, Inc.,
Graybar Electric Company, Inc., and GTS Technology Solutions, Inc. for new and replacement
hardware, software, technology, and maintenance and support services for the installation of
audio/visual equipment in City facilities for a collective annual amount up to $1,500,000.00, with four
(4) one-year renewal options for the Information Technology Solutions Department.
DISCUSSION:
On June 22, 2021, City Council approved Mayor and Council Communication (M&C) 21-0459,
authorizing non-exclusive purchase agreements with four vendors to provide audio/visual (AV)
equipment and services. Authorization under those purchase agreements expires November 30,
2023.
Therefore, the Information Technology Solutions Department ("ITS") is requesting authorization for
additional non-exclusive cooperative purchase agreements with the vendors listed below. ITS will use
these non-exclusive purchase agreements using cooperative contracts to purchase new and
replacement hardware, technology, and maintenance and support services from five vendors:
Designs That Compute, Inc. d/b/a Visionality (Visionality), Digital Resources, Inc. (DRI), ePlus
Technology, Inc. (ePlus), Graybar Electric Company, Inc. (Graybar), and GTS Technology Solutions,
Inc. (GTS). These agreements will be used for AV equipment including projectors, screens, displays,
digital signage equipment, sound and amplification equipment, and audio/visual controller equipment
for installation in all City-owned or leased facilities.
Installations under these agreements are needed for locations throughout the City such as office
spaces, conference rooms, auditoriums, court rooms, or other unique spaces. These installations
typically require the vendor to perform a walk-through facility review and advise on the needed
equipment, configuration, and installation services. ITS will monitor vendor utilization so that each will
have the opportunity to earn 10\% of the total business. No specific contract amount is guaranteed.
These agreements and spending authority will be made available for any City AV need. The
cooperative contracts to be used are listed below.
TIPS — The Interlocal Purchasing System
Omnia — Omnia Partners, Public Sector
DIR — Texas Department of Information Resources
http://apps.cfwnet.org/council�acket/mc review.asp?ID=31413&councildate=9/26/2023 10/31/2024
M&C Review
Vendor Name
Visionality
DRI
ePlus
Graybar
GTS
GTS
GTS
Cooperative Contract Cooperative Expiration
Date
TIPS 230105
TIPS 230105
TIPS 230105
Omnia EV2370
TIPS 230105
DIR-CPO-5057
DIR-CPO-5097
May 31, 2028
May 31, 2028
May 31, 2028
January 31, 2029
May 31, 2028
June 23, 2027
November 21, 2027
Page 2 of 3
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchase agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS: The City will initially use the DIR, TIPS, or Omnia contracts to make
purchases authorized by this M&C. In the event a DIR, TIPS, or Omnia cooperative contract is not
renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a
valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff
would stop making purchases when the last appropriation expires, regardless of whether the then-
current purchase agreement has expired.
In the event a DIR, TIPS, or Omnia cooperative agreement is not extended, but DIR, TIPS, or Omnia
executes new cooperative agreement(s) with substantially similar terms, this M&C authorizes the City
to purchase the equipment and services under the new DIR, TIPS, or Omnia contract(s). If this
occurs, in no event with the City continue to purchase goods and services under the new agreement
(s) for more than three (3) years without seeking Council approval.
Funding is budgeted in the FY21 AV/DS, FY22 AV/DS, FY23 LIB AV Upgrades, and FY23 ITS Audio
Visual projects, within the ITS Capital Fund. Funding will be budgeted in General Fund and the ITS
Capital Fund for Fiscal Year 2024.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council's approval, the initial term of the agreements will become
effective once executed by the Assistant City Manager and will expire May 31, 2024, with options to
renew.
RENEWAL OPTIONS: The agreements may be renewed for up to four (4) one-year renewal terms, in
accordance with the underlying cooperative agreement, at the City's option. This action does not
require specific City Council approval provided that the City Council has appropriated sufficient funds
to satisfy the City's obligations during the renewal period.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the ITS Capital Fund for the FY21 AV/DS, FY22 AV/DS, FY23 LIB AV Upgrades, and
FY23 ITS Audio Visual projects, and upon adoption of the Fiscal Year 2024 Budget by the City
Council, funds will be available in the Fiscal Year 2024 operating budget, as appropriated, in the
General Fund, and in the ITS Capital Fund for the Technology Infrastructure-IT programmable project,
http://apps.cfwnet.org/council�acket/mc review.asp?ID=31413&councildate=9/26/2023 10/31/2024
M&C Review Page 3 of 3
to support the approval of the above recommendation and execution of the agreements. Prior to an
expenditure being incurred, the Information Technology Solutions Department has the responsibility to
validate the availability of funds.
TO
CFund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manaqer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
Valerie Washington (6192)
Kevin Gunn (2015)
Sallie Trotter (8442)
ATTACHMENTS
04 Audio Visual Coop Purchases Aqreements.docx (CFW Internal)
FID Table Audio Visual multi-coop.XLSX (CFW Internal)
Form 1295 2023-1062201 8-21-2023.pdf (CFW Internal)
Form 1295 2023-1062269 8-21-2023.pdf (CFW Internal)
Form 1295 2023-1062282 8-21-2023.pdf (CFW Internal)
Form 1295 2023-1062931 8-22-2023.pdf (CFW Internal)
Form 1295 2023-1063884.pdf (CFW Internal)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=31413&councildate=9/26/2023 10/31/2024