Loading...
HomeMy WebLinkAboutContract 62238CSC No. 62238 INTERLOCAL AGREEMENT BETWEEN WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT AND THE CITY OF FORT WORTH FISCAL YEAR 2025-2027 In consideration of mutual covenants, promises, and agreements contained herein, THIS INTERLOCAL AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH ("City"), a home -rule municipal corporation of the State of Texas acting by and through William Johnson, its duly authorized Assistant City Manager, and WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT ("District") acting by and through Frank Molinar, Superintendent, its duly authorized representative. RECITALS WHEREAS, City has determined that After School Programs are necessary to support crime prevention in the city of Fort Worth during Fiscal Year 2025-2027 to meet one or more of the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; WHEREAS, the City Council of Fort Worth and the White Settlement Independent School District Board of Trustees have determined that the security and well-being of students at middle and elementary schools during after -school hours of 3:00 PM to 6:00 PM are of prime importance; and WHEREAS, District proposes to continue the Blue Haze ES After School Program ("Program") in conjunction with the City. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Interlocal Agreement 2. Exhibit A — Scope of Work: Project Plan and ZoomGrants Program Narrative 3. Exhibit B — Budget Narrative Worksheet and Subgrant Budget Narrative 4. Exhibit C — Request for Reimbursement (RFR) 5. Exhibit D — Program Performance Report 6. Exhibit E — Request for Budget Modification 7. Exhibit F — Corrective Action Plan OFFICIAL RECORD 8. Exhibit G — Previous Year's Corrective Action Plan (if applicable) CITY SECRETARY FT. WORTH, TX The exhibits, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through G and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term "City" shall include the City of Fort Worth, and its officers, agents, employees, and representatives. The term "District" shall include White Settlement Independent School District, and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term "Party" shall refer to either City or District. The term "Parties" shall refer to both City and District. AGREEMENT 1. Responsibilities of District 1.1 District covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A". District shall be responsible for the day-to-day administration of the Program. District agrees to expend the Program Funds in accordance with the Budget Narrative Form as described in Exhibit `B". Program activities and quarter measures shall be reported in accordance with Exhibit "D"- Program Performance Report. 1.2 District will be responsible for the enforcement of these responsibilities on any After - School Service Providers Contracts that the District enters into associated with the funds provided through this Agreement. The City will be provided copies of all executed agreements between the District and any After -School Program Service Providers within five days of their execution. 2. Program Funds 2.1 In no event shall the total distribution from City made to the District during the Term of this Agreement exceed the total sum of $57,500.00 ("Program Funds") as appropriated annually per fiscal year. 2.2 Pavment Payment of the Program Funds from City to District shall be made on a quarterly and cost -reimbursement basis following receipt by City from District of a signed Request for Reimbursement (RFR) (Exhibit Q. The Exhibit C shall be submitted along with copies of all receipts and other supporting documentation for expenses related to this Agreement. Exhibit C reports shall be submitted to City as outlined in the report schedule in Section 2.4. Each RFR should be sequentially numbered and labeled using the following format: RFR AGENCY NAME —MONTH —YEAR RFR submissions will include expense documentation that is legible, detailed, clear and concise. The submitted RFR shall include the Exhibit D Performance Report, and be signed by the Contractor or duly authorized officer of the District. Submissions must be scanned and submitted to the CCPD Partners Unit of the Fort Worth Police Department. Submissions should be sent electronically to PSM(cr�,fortworthtexas.2ov. or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and Exhibit D Program Performance Report. 2.3 Reimbursements shall be made within 30 days of receipt of an acceptable and approved RFR and Exhibit D Program Performance Report. With exception of final reimbursements requests as outlined in Section 2.4, incomplete or incorrect submissions shall be returned to the District for resubmission, restarting the 30-day reimbursement schedule. 2.4 Reuorting Schedule District agrees to submit all Exhibit C and Exhibit D reports on a quarterly basis. Reports shall be included in October, January, April, and July report submissions. District agrees to provide Exhibit C — Request for Reimbursement and Exhibit D — Program Performance Report per the following schedule: Report Submission for Activity and Expenses occurring in the following months October — December January — March April — June July — September Report is Due on the 151 for months below January April July October District agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 15th day after the end of each month. If this deadline occurs on a weekend or federal holiday, then reports shall be submitted to the City on the next City business day. Should the District not be able to meet these requirements in the given month, the District shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 15th of a report submission month, the City will document for future corrective action. If, by the last day of the same month, District has not submitted the required reports, the City will send a Non -Compliance Letter notifying the District's duly authorized representative of a possible suspension of program funding. Submittal of an Exhibit C and Exhibit D is required even if expenses and activity does not occur. 2.5 No Revisions on Final Reports The last day for the City to receive RFRs and supporting expense documentation from the District for this agreement is October 15, 2027. No corrections or additional documentation will be allowed after this date. Any discrepancies on the final RFR or expense documentation will be adjusted from the final reimbursement amount. 2.6 Budget Modifications District is authorized to modify up to five (5) percent of any budgeted line -item in the original approved budget without prior written permission from City. However, the District must submit the Request for Budget Modification Form (Exhibit "B") to City, with the RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.7 Budget Modification Approvals Any modifications of more than five (5) percent of any budgeted line -item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be submitted, and request must be approved by City, before any money is moved to the line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.8 Modifications to Budget Zero -Line Items Any modifications to zero line -items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be completed and approved by City before money is transferred into the new line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.9 Direct and Indirect Modifications Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line -item into an Indirect line -item, or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.6, 2.7, 2.8, 2.9. 2.10 Last Dav to Avvrove Modifications The last day the City will approve a Budget Modification from the District for this agreement is August 1, 2027. 2.11 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. 2.12 Budget Modifications shall be submitted to PSM(&,,fortworthtexas.gov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. 2.13 District will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, District will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the District's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 2.14 Sub -Grantee Funds District is responsible for imposing the same program funding requirements as outlined in this section of the Agreement on any subgrantee agency carrying out services under Exhibit A Project Plan. District will review and report any budget modifications that its subgrantee makes to the City. 3. Term 3.1 This Agreement shall commence upon October 1, 2024("Effective Date"), and shall end on December 31, 2027 ("End Date"). With the exception of an extension, as outlined in Section 3.2, all of District's expenditures and program services under this Agreement must be completed during the project term period October 1, 2024 — September 30, 2027. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been provided by the District to the City. All final reports for this agreement must be received by October 15, 2027. 3.2 Request for Extension The City in its sole and exclusive discretion may extend the End Date of this Agreement in order for the District to conclude all work and fulfill objectives set forth in Exhibit A. The District agrees that this is not an increase of funds. To request an extension, District must provide written justification for the request no later than July 15, 2027. The City reserves the right to decline any Extension request that is not in the best interest of the City. 3.3 Liauidation Period District agrees that no additional costs can be incurred after September 30, 2027. District has until November 30, 2027 to liquidate accrued expenditures that occurred during the project term period October 1, 2024 — September 30, 2027. To receive reimbursement, District agrees to report liquidated expenses using the Exhibit C form and provide backup documentation by November 30, 2027. 4. Program Performance 4.1 District agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit "A." 4.2 [Omitted] 4.3 Program Performance Report District agrees to provide a Program Performance Report (Exhibit D) to document the performance of work as described in the Project Plan and Scope of Work. The Exhibit D shall document details of the quarterly progress toward outcome objectives achieved in support of the CCPD goals and zip code data for unduplicated participants. The program reports shall be submitted to City as identified in the report schedule in Section 2.4. 4.4 Corrective Action Plan District agrees to complete a Corrective Action Plan ("CAP") in the event of two (2) consecutive quarter submissions, or (6) consecutive errors in a given quarter for incomplete or incorrect submissions of Exhibit C or Exhibit D reports. A Corrective Action Plan may also be implemented in response to monitoring findings, recurring late submissions of Exhibit C and Exhibit D reports, failure to take corrective actions, and responding to audit reports by the City. The CAP will contain the identified issue found by the City, how the District will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit "F". 4.5 Monitoring Visits District agrees that the City may conduct a monitoring visit to assess the risk of City funds and District performance at any time during the duration of this Agreement. The City will notify the District of an upcoming monitoring visit and provide instructions of what to prepare. The District agrees to respond to any monitoring findings identified by the City through a Corrective Action Plan. 4.6 Non -Responsiveness District agrees to provide corrective action to all findings or revisions identified by the City during the duration of this Agreement. If, by the last day of the same month a corrective action is identified by the City, and a response is not provided by the District, the City will document further corrective action and send a Non -Compliance letter notifying the District's duly authorized representative of compliance issues, requested resolution, or a possible suspension of program funding. 4.7 The final Exhibit D Program Performance reports will be due October 15, 2027. 4.8 A representative of the program from the District shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 4.9 Sub Grantee ProL3ram Performance District is responsible for imposing the same program performance requirements as outlined in this section of the Agreement on any subgrantee agency carrying out services under the Exhibit A Project Plan. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to District hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by District under or in connection with this Agreement. 5.2 This Agreement may be terminated by City, in whole or in part, at any time and for any reason upon written notice as specified in section 5.3. 5.3 Termination will be effected by delivering to District written notice of termination, specifying the portion of the Agreement affected and the effective date of termination. Upon District's receipt of notice of termination, District shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.4 In the event City suspends or terminates this Agreement for cause, and the cause for such suspension or termination is determined to be invalid, the District's remedy shall be reinstatement of this Agreement. District expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs, and attorney's fees. 5.5 Within thirty (30) days following the date of termination of this Agreement, District shall return to City any property provided hereunder. City will have no responsibility or liability for District's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Eauivment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City. District shall maintain all equipment used in the administration and execution of the Program. District shall maintain, replace, or repair any item of equipment used in support of the the Program, or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of the Program and/or for use under the terms of this Agreement is the sole responsibility of District. District shall not use Program Funds to repair or replace said equipment. District shall use any and all equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following the purchase of equipment, District shall submit to City a detailed inventory of all equipment purchased with Program Funds to the CCPD Partners Unit at the address set forth in Section 2.2. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Reauirements 7.1 District agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular business hours, at the expense of the City or District, with such audit to be performed by an auditor selected by the City or the Board. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of District under this Agreement. District, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all District's operations will be undertaken and may be conducted either by City (performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. District shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. In addition, if the District receives $300,000.00 or more during any fiscal year, the District shall also be required, at its own cost, to engage an independent third -party to perform an audit regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City staff. If funding recipient is already obtaining a general audit of its financial matters by independent third - party, that audit may be used to satisfy this requirement so long as it specifically includes separate review of the records of CCPD funds. Because the independence of external audit firms is best maintained by changing firms regularly, if a funding recipient continues to use the same audit firm for more than three consecutive fiscal years, that fact will be reported to the Board and may result in the amount of funding to the recipient being reduced or eliminated. 7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved within fifteen (15) days after notice to District by City. If questions are not resolved within this period, City reserves the right to withhold further funding under this and/or future agreement(s) with District. 7.3 If, as a result of any audit, it is determined that District misused, misapplied or misappropriated all or any part of the Program Funds, District agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 District's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include, but are not limited to the following: providing final Exhibit C and Exhibit D reports making final payments, and disposing of the Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 District covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by District under this Agreement, and work to be performed by District under this Agreement and City shall have access at all reasonable hours to offices and records of District, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the District will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD) funding. This information will include, but may not be limited to, the zip -codes of participating individuals of the program(s) receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. If the District maintains the information the City is requesting, the District shall provide the requested information to the City within 30 days of receipt of the request. If the District does not maintain the requested information as of the date it receives the City's request, the District shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information upon request. If necessary, an amendment may be brought forward to identify additional specific metrics that District will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. 7.7 Each party paying for the performance of governmental functions or services must make those payments from current revenues available to the paying party. Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor 8.1 District shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. District shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondeat superior shall not apply as between City and District, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and District. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by City on behalf of District. District shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of District, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by District, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to District, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification To the extent allowed by law, each of the parties shall be liable and responsible for any damages or loss caused by the negligent acts or omissions, or malfeasance or intentional misconduct of each of its respective officers, agents, servants, or employees. Nothing in the performance of this Agreement shall impose any liability for claims against District, other than claims that may arise as set forth in this section and Section 12, or for claims which the Texas Tort Claims Act may impose liability. Nothing in the performance of this Agreement shall impose any liability for claims against the City of Fort Worth other than claims that may arise as set forth in this section or for which liability may be imposed by the Texas Tort Claims Act. District shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. This section shall survive the expiration or termination of this Agreement. 10. Non -Assignment No assignment or delegation of duties under this Agreement by District shall be effective without City's prior written approval. 11. Prohibition ALYainst Interest 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. District shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all District and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of District shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to District of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of District, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of District or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances, District covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 District will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will District permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. 12.3 IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON- DISCRIMINATION COVENANT BY DISTRICT, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, DISTRICT AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM, TO THE EXTENT ALLOWED BY LAW. Section 12 shall survive the expiration or termination of this Agreement. 13. Compliance 13.1 District, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of District in writing to any such violation on the part of District or any of its officers, members, agents, employees, subcontractors or program participants, then District shall immediately desist from and correct such violation. 13.2 District shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of District in writing to any such violations on the part of District or any of its officers, members, agents, employees, program participants or subcontractors, then District shall immediately desist from and correct such violation. 14. Waiver of Immunitv The parties and their respective governing bodies do not waive any immunity by entering into this Agreement, and each fully retains all immunities and defenses provided by law or otherwise with respect to any action based on or occurring as a result of this Agreement. 15. Insurance Renuirement 15.1 District shall procure and shall maintain during the term of this Agreement the following insurance coverage: (a) Commercial General Liabilitv (CGL): $1,000,000 per occurrence, with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (b) Non -Profit Orsanization Liabilitv or Directors & Officers Liabilitv: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liabilitv: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and $100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 15.2 District's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. 15.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 15.4 District further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect District and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. 16. Miscellaneous Provisions 16.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 16.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 16.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 16.4 District represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 16.5 This written instrument and attached exhibits constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each party. 16.6 All notices required or permitted by this Agreement must be in writing and deemed delivered on the earlier of the date actually received or the third day following (i) deposit in a United States Postal Service post office or receptacle; (ii) with proper postage (certified mail, return receipt requested); and (iii) addressed to the other party at the address as follows or at such other address as the receiving party designates by proper notice to the sending party: CITY: William Johnson, Assistant City Manager City Manager's Office City of Fort Worth 100 Fort Worth Trail Fort Worth, TX 76102 Copies To: CCPD Partners Unit Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 100 Fort Worth Trail Fort Worth, TX 76102 DISTRICT: Frank Molinar Superintendent 401 S Cherry Lane White Settlement, TX 76108 16.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance, or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 16.8 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 16.9 District is required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be compliant with Texas Department of Family and Protective Services standards, the Texas Administrative Code and all other applicable law. District will be responsible for conducting criminal background screening and maintaining appropriate records, which will be subject to review by the City. DISTRICT SHALL INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY DISTRICT, DISTRICT'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 16.10 After -School Service Provider Background Screenings. The District will be responsible for imposing the same background screening requirements as listed in this section of Agreement on any After -School Program Service providers that it selects to carry out its After -School Programs. 16.11 The provisions and conditions of this Agreement are solely for the benefit of the City and District and are not intended to create any rights, contractual or otherwise, to any other person or entity. 16.12 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 16.13 City actively supports the Immigration & Nationality Act (INA) which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. District shall verify the identity and employment eligibility of its employees who perform work under this Agreement. District shall complete the Employment Eligibility Verification Form (I-9), maintain photocopies of all supporting employment eligibility and identify documentation for all employees, and upon request, provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. District shall establish appropriate procedures and controls so that no services will be performed by any employee who is not legally eligible to perform such services. District shall provide City with a certification letter that is has complied with the verification requirements required by this Agreement. TO THE EXTENT ALLOWED BY LAW, DISTRICT SHALL INDEMNIFY CITY FROM ANY PENALTIES OR LIABILITIES DUE TO VIOLATIONS OF THIS PROVISION. CITY SHALL HAVE THE RIGHT TO IMMEDIATELY TERMINATE THIS AGREEMENT FOR VIOLATIONS OF THIS PROVISION BY DISTRICT. 16.14 This Agreement, as well as any associated documents to this Agreement, including RFR's and Budget Modifications may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image) shall be deemed to be an original signature hereto. 16.15. No Boycott of Israel. If District has fewer than 10 employees or the Agreement is for less than $100,000, this section does not apply. District acknowledges that in accordance with Chapter 2271 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. By signing this Agreement, District certifies that District's signature provides written verification to City that District: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. 16.16. Prohibition on Discrimination Against Firearm and Ammunition Industries. District acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, District certifies that District's signature provides written verification to the City that District: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. 16.17. Prohibition on Boycotting Energy Companies. District acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, District certifies that District's signature provides written verification to the City that District: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] Effective as of the date signed by the Assistant City Manager below. City: By: WiMarn Johnson (N v3,202407:36GMT+1) Name: William Johnson Title: Assistant City Manager Date: Nov 3, 2024 District: WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT 'r-"tk MU%t;YGGi!^ By: Frank Molina r(Oct 30,202413:15 CDT) Name: Frank Molinar Title: Superintendent Date: Oct 30, 2024 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Robert Alldre ge(Oct 31,202411:26 CDT) Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief of Police Approved as to Form and Legality: By: Name: Andrea Phillips Title: Sr. Assistant City Attorney Contract Authorization: M&C: 24-0763 Date Approved: 09-17-2024 1295: N/A Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Elizabeth Garza Title: CCPD Partners Manager City Secretary: aoq P� �FORT�9dd Od Pao �Id P08 °=0 By.• / lCJyn F C'6- aaac °Eo osaad � Name: Jannette S. Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORT WORTH® Powered by ZoomGrantsTm and Fort Worth Police Department Email This Preview Save as PDF Print Close Window A♦ CCPD Partners with a Shared Mission (Non -Competitive) Deadline: 6/14/2024 $ 57,500.00 Requested EXHIBIT A White Settlement Independent School District Blue Haze ES After School Program Jump to: Narrative Reauired Attachments Submitted: 5/31/2024 10:03:21 AM (Pacific) Project Contact Heidi Monsees hmonseesawsisd.net Tel: 817-367-5323 White Settlement Independent School District 8224 White Settlement Rd White Settlement, TX 76108 United States Additional Contacts Superintendent dburnett@wsisd.net, Frank Molinar esh iffler@ymcafw.org, B Marti nez@ymcafw.org, fmolinar anwsisd.net cole.miller@ymcafw.org Narrative tom. Telephone817-367-1300 Fax 817-367-1304 Web www.wsisd.com Some answers will not be presented because they are not part of the selected group of questions based on the answer to #3. 1. Please select an Eligible CCPD Goal. Refer to List of Defined Terms in contract packet when making your selection. CI Reduce crime through prevention projects ❑ Reduce crime through intervention project ❑ Increase safety through Direct Neighborhood Projects C Increase safety through youth crime prevention projects El Increase safety through youth crime intervention projects 2. Select Entity/Organization Type Private Non -Profit 501 c3 -' Public non -Profit 3. Please Select the Funding Priority your project addresses: Emerging Priorities - Police Community Relations, Violent Crime Prevention, Foster Care, Adjudicated Youth & Adults Y! Mission Priorities - After School programs, Gang intervention, Victim Services 4. What Council Districts will this project serve? Mark all that apply. I_District 2 District 3 I! District 4 District 5 District 6 District 7 District 8 District 9 -� District 10 !-I District 11 5. Provide a brief summary of your project's activities and objectives (up to 375 characters). Blue Haze Elementary and White Settlement ISD partner with the YMCA of Metropolitan Fort Worth to offer an After -school and Tutoring program. Studies have shown that effective after -school programs can help reduce risky behaviors like crime, drug, and alcohol abuse. Our programs keep students engaged in a safe, fun, and supportive environment with positive adult role model 6. What is the crime/safety situation the target group faces? Please explain the extent of the problem and what causes it to persist. Support your description with good sources. In our community, children and teenagers often encounter safety risks associated with crime and risky behaviors. Research conducted by organizations like the National Institute on Out -of -School Time (NIOST) and the National Center for Safe Routes to School indicates when young individuals lack supervision after school hours, they become more susceptible to involvement in criminal activities and/or exposure to substances such as drugs and alcohol. It is alarming to learn one in every five children are left unsupervised between 3 to 6 p.m., a period during which juvenile crime peaks and many parents are still at work. Various factors contribute to the risks our youth encounter, including insufficient adult supervision, a scarcity of safe recreational spaces, and peer pressure. Moreover, economic struggles and community violence worsen the situation, making it difficult for young people to experience safe pathways and steer clear of harmful behaviors. Research demonstrates that students who regularly participate in high -quality afterschool programs tend to have better school attendance, higher academic engagement, improved grades, and an increased likelihood of advancing to the next grade level. A 2020 assessment of the Texas Afterschool Centers on Education (ACE) revealed positive academic and behavioral outcomes among students who were consistent attendees of afterschool programs. According to a national survey conducted in Fall 2022, approximately 79% of registered voters consider afterschool programs an essential community resource. A report by Fight Crime: Invest in Kids emphasizes the crucial role of afterschool programs in transforming the hours between 2 p.m. and 6 p.m. from times of dangerous influences into opportunities for youth. The report highlights a 70% decrease in juvenile crime coinciding with the increased availability of afterschool opportunities nationwide. In Texas, where juvenile crime peaks during certain hours, afterschool programs serve as vital resources, ensuring the safety of children while also fostering a culture of learning and community support, providing working parents the peace of mind during school closures when they are still at work. 7. What is the target population? Please include characteristics to describe their circumstances and how the crime or safety situation affects them. In collaboration with the YMCA, White Settlement ISD will operate an Afterschool Program with an emphasis on Sports and Tutoring at Blue Haze Elementary. Offered throughout the academic year, this program will meet Monday - Friday, with sessions lasting a minimum of three hours each day and accepting students from Kindergarten to 4th grade. The Afterschool Program is specifically designed for students who need extra support in math and/or reading, come from families with financial struggles, or show signs of challenges like frequent absences, lateness, or behavioral issues. The YMCA -led Afterschool Program places a strong emphasis on improving academics, promoting wellness, and supporting social and emotional development. The Program includes a wide range of activities and services available to keep students safe, engaged, and always learning something new or building a skill. Fostering a collaborative approach, the Afterschool Program highlights the importance of strong relationships between school staff and YMCA program leaders. To ensure alignment with daytime learning, a YMCA site director and a certified teacher liaison from Blue Haze will be involved with planning of the program. With flexibility across grade levels and a focus on students who need academic help, the program draws on successful models from YMCA programs nationwide. 8. What action will you take to resolve the situation? Discuss how you will address the causes of the crime/safety problem described in Question 6. Please include: <br> 1. What are the major activities, <br> 2. How many will benefit, <br> 3. How your project is unique & similar to other efforts, and <br> 4. What sources were used to develop and inform your project. Students enrolled in our afterschool program will participate in engaging activities from 3 PM to 6 PM throughout the week. This timeframe is crucial as it aligns with the peak hours forjuvenile crime and victimization, a time when many parents are still at work. During these hours, students will be involved in various academic and enrichment activities aimed at boosting their social and emotional intelligence, thereby enhancing their decision -making abilities. In partnership with the Fort Worth Police Department, our program facilitates regular interactions with law enforcement officers from Fort Worth. These interactions are geared towards fostering positive relationships and providing students with valuable experiences with FWPD officers. What sets our program apart is the emphasis on character development activities, active involvement of families, and consistent engagement with Fort Worth Police Department law enforcement. While other Afterschool programs may focus solely on academic support or physical fitness, our approach is holistic, addressing various facets of a child's development. Sources that were used to develop this project include: OJJPD, Afterschool Alliance Reports and TX POST. The information provided from the sources support the intentionality and impact measurement of the program and ensure student needs are met. 9. What are your anticipated results? Please include how the crime/safety situation will change and how you will measure success. The Afterschool program include several goals to enhance student safety and well-being. Our objective is for: - 75% of the students enrolled in program experience improvement in academic performance. - 50% increase in student attendance for those enrolled - 40% of enrolled students will demonstrate improved behavior both within the program and at school. We'll achieve and measure the anticipated results through pre/post assessments and by comparing academic progress from grading period to grading period, evaluating attendance records across grading periods, and utilize discipline referrals and citizenship grades on a semester basis. A key aspect of our program involves fostering positive interactions between youth and law enforcement officers. During their visits, officers will engage in a variety of activities; they will lead discussions on community dangers to educate our youth and will also participate in informal activities such as playing board games or a sport in the gym. This partnership not only benefits students and families by breaking down stereotypes about law enforcement but also contributes to reducing future crime through educational initiatives. Moving forward, we aim to extend our collaboration with the Fort Worth Police Department, offering increased opportunities for students and families to engage with law enforcement officers in a casual environment. This opportunity will expand community connections and reinforce the safety and holistic welfare of our students. 10. Why is your agency suited to lead this project? Please include your agency's experience, mission, partnerships, and nature of your services. WSISD fosters a culture of excellence in which ALL students are empowered to be innovators and leaders of tomorrow through engaging, hands-on instruction; the latest technology; and extra -curricular programs that meet the needs and interests of every student. Every WSISD school implements innovative and creative learning opportunities for students through technology, project -based learning, classroom transformations and more! White Settlement ISD is a growing suburban school district that serves more than 6,800 students who reside in the City of White Settlement and a portion of the City of Fort Worth. The district is comprised of ten schools and has more than 900 employees. WSISD offers five elementary campuses including the North Elementary STEAM Academy, a Fine Arts Academy, an intermediate school (grades 5 and 6), a middle school (grades 7 and 8), a high school (grades 9 through 12), a Virtual Academy (grade K-8), and an alternative campus. WSISD is a community rich in pride and tradition, and every family can become a part of the Brewer Bear tradition because the district offers Open Enrollment for kindergarten through 12th grade students. We believe: • All students are our top priority. • Every student has value and purpose. • Our students deserve a passionate teacher in every classroom every day. • A safe, secure and enriched environment enhances learning. • Learning is a shared responsibility that requires active involvement by students, staff, families and the community. • Continuous professional growth is essential for student success. 11. What is your agency's mission? Please include how this project fits and how this project was developed. WSISD fosters a culture of excellence in which ALL students are empowered to be innovators and leaders of tomorrow through engaging, hands-on instruction; the latest technology; and extra -curricular programs that meet the needs and interests of every student. Every WSISD school implements innovative and creative learning opportunities for students through technology, project -based learning, classroom transformations and more! At White Settlement ISD, WE BELIEVE: • All students are our top priority. • Every student has value and purpose. • Our students deserve a passionate teacher in every classroom every day. • A safe, secure and enriched environment enhances learning. • Learning is a shared responsibility that requires active involvement by students, staff, families and the community. • Continuous professional growth is essential for student success. 12. What geographic area will you serve? Please include the relevant council districts, zip codes, or neighborhoods that will be served by your project. White Settlement ISD is a growing suburban school district that serves more than 6,800 students who reside in the City of White Settlement and a portion of the City of Fort Worth in the 76108 zip code. The district is comprised of ten schools and has more than 900 employees. WSISD offers five elementary campuses including the North Elementary STEAM Academy and a Fine Arts Academy. WSISD also has an intermediate school (grades 5 and 6), a middle school (grades 7 and 8), a high school (grades 9 through 12), a Virtual Academy (grades K through 8) and an alternative campus. Blue Haze ES, the campus for the after -school program in this proposal, is located in the Fort Worth portion of 76108 and is served by District 7 of the Fort Worth City Council. Enrollment at Blue Haze Elementary School for the 2023-2024 school year is approximately 600 students in grades Kindergarten through 4th grade. Blue Haze Elementary reached 50% for overall test scores (math proficiency is 45%, and reading proficiency is 56%) for the 2021-2022 school year. Approximately 53% of enrolled students at Blue Haze Elementary are students of color. Blue Haze Elementary is a Title I school with over 46% of students being economically disadvantaged and over 52% at -risk for dropping out of school. 13. What other funding have you secured (or requested) on behalf of this project? Please include a description of how you intend to continue these services after funding expires. None at the time. We continually strive to look for additional resources to expand and/or improve our Afterschool program. 14. If applicable, how will your project will address a CCPD Mission Priority area? -answer not presented because of the answer to #3- 15. If your project relies on FWPD personnel, please provide the name of a contact in the Department that is able to answer questions about your project. No FWPD personnel are used. Required Attachments top Documents Requested * Exhibit A - Project Plan Scope of Services download template Exhibit B - Budget Narrative Spreadsheet download template 1295 - Disclosure of Interested Parties Last Independent Audit Report Letter of Non -Profit Status List of Board of Directors Insurance Certificate Existing Corrective Action Plan (CAP) Sub -Grant Budget - Please download and complete the Sub -Grant Budget for all sub - grantees. ISDs will also be required to list their CCPD funded school sites. download template Memorandum of Understanding (MOU) - please attach an MOU for each sub -grantee agency. MOUs can be combined into one file. Required?Attached Documents Proiect Plan SCooe of Services 0 Budaet Narrative Spreadsheet 0 1295 Exemption Letter 0 Annual Comarehensive Financial Resort 2023 0 Exemption Verification Letter 0 Board of Trustees Letter 0 Certificate of Insurance Sub -Grant Budaet MOU Letter * ZoomGrantsTM is not responsible for the content of uploaded documents. Application ID: 474054 Become a fan of ZoomGrantST on Facebook Problems? Contact us at Quesbons(a)ZoomGrants.com ©2002-2024 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Loaout I Browser FY25 EXHIBIT A: SCOPE OF WORK — PROJECT PLAN Agency Name: White Settlement ISD Project Type: Afterschool Program Project Title: Blue Haze ES After School Program CCPD Emereina Prioritv Please check all that apply. E Police Community Relations E Violent Crime Prevention ❑ Foster Care ❑ Adjudicated Youth & Adults Outcome 1 Outcome 2 Outcome 3 • Youth unsupervised between the hours of 3p-6p are more likely to be involved in risky behaviors including juvenile crime. • White Settlement ISD will operate an after -school care and tutoring program at Blue Haze Elementary, 5 days per week, for a minimum of 3 hours per day, for students in grades 1st through 51. CCPD Mission Prioritv Please check all that apply. E Afterschool Program ❑ Gang Intervention ❑ Victim Services 60 out of 100 students will attend the program 35-45 days each quarter, as demonstrated by daily attendance reports. 40 out of 100 students enrolled in the program will show an improvement in their behavior and emotional management based on assessments from the character development curriculum. 60 students out of 100 students enrolled will see improvement in their academic performance. 1. 100 unduplicated students enrolled in afterschool program 2. Average daily attendance: 50. Access and analyze attendance records month to month 3. 30 minutes of homework assistance per day x 5 days per week x ADA students — 125 hours of homework assistance per week. Total 4250 hours. 4. 100 Unduplicated students in Social Emotional activities Program Coordinator, activity leaders, Principal, teachers, school counselor and parents October 1, 2024 — May 2025 and August 2025 — September 2025 Monday -Fridays 3p-6p 5. 2 hours of social emotional activities per week x ADA students = 100 hours per week. 3400 total hours. 6. 100 Unduplicated students in Physical Fitness activities 7. 1 hour of physical fitness activities per day x 5 days per week ADA students = 250 hours per week. 8500 total hours. • Conduct weekly character 8. 100 Unduplicated students in Program coordinator, activity October 1, 2024 — May 2025 development with each age Character Development leaders, and teachers. and group to discuss core values, August 2025 — September 2025 including caring, honesty, 9. 1 hour of character Monday -Fridays 3p-6p respect, and responsibility. development per week x ADA students = 50 hours per week. 1700 total hours. 10. 50 pre and post assessments collected 11. Total amount of students that received an assessment due to participation in the program for 30 days or more. Tracked by attendance log (total of 3 quarterly) and used to measure improvement for each student. 12. Total amount of students receiving 2 behavior check ins. 13. Total behavior logs of student that notes their daily productivity in the program. • Conducting pre/post tutoring 14. 100 Unduplicated students Program coordinator, activity October 1, 2024 — May 2025 assessments, comparing core complete a pre and post leaders, and teachers. and course passing rates from assessment. August 2025 — September 2025 semester to semester, and Monday -Fridays 3p-6p looking at the number and 3-week progress reports, 6-week percentage of students report cards, semester grades and meeting STAAR standards by STAAR testing grade level. Crime Control and Prevention District Partners with a Shared Mission FY25 EXHIBIT B - BUDGET NARRATIVE White Settlement ISD DESCRIPTION/NSTIFICATION REVENUE QUANTITY QUANTITY RATE MEASURE TOTAL Total Revenue A. SALARY SO.00 TOTAL SALARY $0.00 B. FRINGE TOTAL FRINGE $0.00 C. TRAVEL TOTAL TRAVEL $0.00 $0.00 D. EQUIPMENT TOTAL EQUIPMENT $0.00 $0.00 E. SUPPLIES TOTAL SUPPLIES $0.00 $0.00 F. CONSULTING/CONTRACTING TOTAL CONSULTING/CONTRACTING $0.00 . SUB -GRANTS YMCA Sub -Grant - White Settlement ISD sub -contracts wit the YMCA Metropolitan Fort Worth to provide campus after -school care at Blue Haze Elementary. Please see the Sub- 1.00 $51,750.00 $51,750.00 Grantee budget for detail on YMCA's associated costs. This item supports the YMCAFW who is the after -school provider of the program. H.00CUPANCY TOTAL SUB -GRANTS $5L750.00 TOTAL OCCUP $0.00 Administrative Costs - The after -school program is implemented at Blue Haze Elementary and White Settlement ISD receives 10% for administrative costs associated with accounting, 1 $ 5,750.00 $5,750.00 program monitoring, facilities, and utilities. TOTAL INDIRECT $5,750.00 Crime Control and Prevention District SUB GRANT AGENCY NAME (Partners with a Shared Mission) Instructions: Complete with itemized detail each expense requiring CCPD funds for each Sub -Grant Award requested. Agencies may utilize this spreadsheet and copy into separate tabs for multiple awards. Submitting a Sub -Grant Award Budget also requires a Memorandum of Understanding that outlines the roles/responsibilities, budget, and controls in place to ensure compliance with CCPD policy and procedure. This position will oversee the daily programming. They will supervise the Activity Leaders and ensure that the program is being administered properly. They will also be the parent liaison, 1.00 Staff $12,960.00 $12,960.00 maintaining open lines of communication between the school day, afterschool and home. (This position supports and supervises the entire Program and Project Plan Activities 1.1 - 1.3, 2.1 - 2.2. 3.1) Activity Leader I - 1 staff x $14.00hr x 3.5 hrs per day x 5 days a wk x 32 wks = $7,280 Activity leaders will be there to assist with ratios, supervision as well as transitions. They will assist the Activity Leader II as well as the program coordinator daily. (This position supports Project All Plan Activities (1.1-1.3, 2.1-2.2, 3.1) and the program. Activity Leaders are 1.00 Staff $7,840.00 $7,840.00 not assigned certain activities and support the rotation of all activities within required ratios.) Activity Leader H - 2 staff x $13.00hr x 3.5 hrs per day x 5 days a wk x 32 wks - $14,560 The Activity Leader II will administer the program curriculum and lead the activities with the students daily. They are in direct supervision of children and work in ratio. (This position supports Project All Plan Activities (1.1-1.3, 2.1-2.2, 3.1) and the program. Activity 2.00 Staff $7,280.00 $14,560.00 Leaders are not assigned certain activities and support the rotation of all activities within required ratios.) Teachers for Afterschool Tutoring - to offer tutoring with students . - 3 Teachers X 4 hrs per week X32 weeks X $21hr. Supports activities 1.2 and 3.1. 3.00 Teachers $2,688.00 $8,064.00 Program Coordinator - This position supports and supervises the entire Program and Project 10.00% Percent $ 12,960.00 $1,296.00 Plan Activities (1.1-1.3, 2.1-2.2, 3.1) Activity Leader I - This position supports Project All Plan Activities (1.1-1.3, 2.1-2.2, 3.1) and the program. Activity Leaders are not assigned certain activities and support the rotation of all 10.00% Percent $ 7,840.00 $784.00 activities within required ratios.) Activity Leader II - This position supports Project All Plan Activities (1.1-1.3, 2.1-2.2, 3.1) and the program. Activity Leaders are not assigned certain activities and support the rotation 10.00% Percent $ 7,280.00 $728.00 of all activities within required ratios.) Teachers for Afterschool Tutoring - These positions supports the Project under student 15.00% Percent $ 8,064.00 $1,209.60 tutoring. Supports activities 1.2 and 3.1. C.TRAVEL Staff Travel - Program Coordinator purchases supplies for the program each week traveling around 25 miles round trip, multiple stops. 34 weeks, 25 miles per week with the 1.00 Travel $ 450.00 $450.00 reimbursement rate of .58.5 cents per mile= $450. Rounded to $476. D. EQUIPMENT $0.00 E. SUPPLIES Program Supplies - (Cost per Student - $59.08) Weekly supplies for 5 days of programming for a goal of 50 kids per day including snacks, crafts, teaching supplies, consumable materials - Active play materials- playground ball, basketball, football, soccer ball, radio, bean bags, safety cones, flag football set, fluff balls, jump ropes, gator skin balls, poly spot markers, volleyball, glue, scissors, drawing paper, construction paper, butcher paper, poste board, markers, crayons, map pencils, pencils, variety of beads, pipe cleaners, yarn fabric, craft sticks, paint, chalk, drawing pencils, canvases, books, smocks, table coverings, easel with paper, board games, variety of card games, math supplies, rulers, timers, counters, tape measure, measuring spoons, game dice, large dice, rhythm sticks, buckets, tubs, jars posters and resources for 1.00 Supplies $ 2,958.40 $2,958.40 learning, Lincoln logs, Lego, blocks, manipulates, pencil sharpener, pens, binders, folders, name tags, lanyards, student incentives- assorted prizes and toys, and parent events activities - table cloths, party decorations. This also covers the DESSA assessment fee which is $2.00 per student, per assessment plus $300 staff training fee for data analysis. These supplies are used for daily curriculum components of the program; 21 st Century Skills, STEM, Arts, Healthy Eating Physical Activity, Leadership Development, Academic Enrichment, College and Career Readiness. These components help us to engage youth in the program so that they desire to attend. Youth learn through project -based activities that promote academic success. r. CONSULTING/CONTRACTING Educational Providers - Providers to enhance our program throughout the year and provide fun educational activities for the students. Challenge Island $450 Snapology $450 These providers have engaging, hands-on learning experiences for students that spark interest 2.00 Contract $ 450.00 $900.00 in math and science with activities that are fun and exciting. Students get to learn about meal worms or create exploding color volcanoes. These activities are usually more adventurous and creative then our typical daily programming offers FORT WORTH® CRIME CONTROL AND \'Y �, _ _IJ "_. Submit To: By Email: PSM@fortworthtexas.gov Mail: Bob Bolen Public Safety Complex Attn: Contract Compliance Specialist Financial Management Division 505 West Felix St. Fort Worth, TX 76115 Exhibit C Request for Reimbursement (RFR) FY 2025 Submitting Agency: White Settlement ISD Contact Name: Debra Burnett CTSBS Phone Number: 817-367-5304 Email: dburnett(a)wsisd.net Remit Address: 8224 White Settlement Rd., White Settlement TX 76108 Invoice Number: Month of Request: DIRECT COSTS (90 % Minimum) A B C Total of Previous This Month's Budget Category Budget Amount Reimbursements Request Requested A Personnel I I $ B Fringe Benefits I $ C Travel & Training I I $ D Equipment I I $ E Supplies I I $ F Contracts/Consultants I I $ G Sub -Awards $ 51,750.00 I I $ H Occupancy I I $ Total Direct Costs $ 51 750.00 I $ - $ - I $ Budget Category Total InDirect Costs Supporting documents required with monthly requests. Summarv: See Requestfor Reimbursement Instructions for reference Total Budget: $ Previous Requests: $ This Request: $ Total Requested To -Date $ Remaining Funds $ I have reviewed this request and certify that these listed expenses and support documentation are accurate Authorized Signatory Signatory Title Date Fiscal Agent Use Only Purchase Order # Fund Dept. ID Account RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only) Reviewed by: Approved by: Grant Staff Signature Date Grant Staff Signature Date Finance Received Stamp Placed Below D E (B+C) Total Requested To -Date (A-D) Remaining Balance Available $ 51,750.00 e M 7sB Ali INDIRECT COSTS (10% Maximum) A B C D E Total of Previous (B+C) (A-D) Budget Amount This Month's Reimbursements Request Total Requested Remaining Balance Requested To -Date Available $ 5,750.00 $ $ $ 5,750.00 57,500.00 57,500.00 Crime Control and Prevention District EXHIBIT D Partners with a Shared Mission Section I. Agency Information Agency Name: White Settlement Independet School District- Blue Haze ES After School Program Person to Contact for Corrections: Debra Burnett CTSBS Contact Phone Number for Corrections: 817-367-5304 Email Address for Corrections: dburnett(@wsisd.net Contract Term: October 1, 2024 - September 30, 2027 Authorized Executive Signor: Section II. Program Information CCPD Goal (s): Increase safety through youth crime prevention projects Project Description It has been proven that successful after -school programs can reduce risky behaviors (i.e., crime, drug and alcohol abuse) by keeping children engaged in a safe, fun, and nurturing environment with adult role models. In partnership with YMCA of Metropolitan Fort Worth, White Settlement ISD provides the After -school and Tutoring program at Blue Haze Elementary. Section II. Quarterly Outcomes - Overall Performance 4 Outcome Measure and Description 1st Qtr Total 2nd Qtr Total 1 3rd Qtr Total 1 4th Qtr Total 1 Year -to -Date 1 Performance Goal Percentage Complete (%) 60 out of 100 students will attend the program 35-45 days each quarter, as demonstrated by daily attendance reports. Not 0 0 0 0 0 60 0.00% unduplicated 40 out of 100 students enrolled in the program will show an improvement in their behavior and emotional management based on assessments from the character development curriculum. Not 0 0 0 0 0 40 0.00% unduplicated 60 students out of 100 students enrolled will see improvement in their academic performance. Not unduplicated 0 0 0 0 0 60 0.00% Section II. Participant Activity - Overall Performance Project Plan Activities 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year -to -Date Performance Goal Percentage Complete (%) 100 Unduplicated students enrolled in afterschool program 0 0 0 0 0 I 0 0 0 0 0 100 0.00% 50 Average daily attendance. (Average not unduplicated) 50 0.00% 4,250 hours of Homework Assistance- 30 minutes of homework assistance per day x 5 days per week x 50 ADA students = 125 hours of homework assistance per week. 0 0 0 0 0 I 0 0 0 0 0 4250 0.00% 100 Unduplicated students in Social Emotional activities 100 0.00% 3,400 hours of students in social emotional activities 2 hours of social emotional activities per week x ADA students = 100 hours per week x 34 weeks 0 0 0 0 0 3400 0.00% 100 Unduplicated students in Physical Fitness activities 0 0 0 0 0 100 0.00% 8,500 hours of student physical activity 1 hour of physical fitness activities per day x 5 days per week ADA students = 250 hours per week x 34 weeks 0 0 0 0 0 8500 0.00% 100 Unduplicated students in Character Development I7 0 0 0 0 0 100 0.00% 1700 hours of student character development activities 1 hour of character development per week x ADA students = 50 hours per week x 34 weeks 0 0 0 0 0 1700 0.00% 50 pre and post assessments collected 0 0 0 0 0 50 0.00% Total amount of students that received an assessments due to participation in the program for 30 days or more. Tracked by attendance log (total of 3 quarterly) and 0 0 0 0 0 0.00% used to measure improvement for each student. Total amount of students receiving 2 behavior check ins. 0 0 0 0 0 0.00% Section I. Agency Information Agency Name: White Settlement Independet School District- Blue Haze ES After School Program Person to Contact for Corrections: Debra Burnett CTSBS Contact Phone Number for Corrections: 817-367-5304 Email Address for Corrections: dburnett@wsisd.net Reporting Period: October 2023 - December 2023 Contract Term October 1, 2024 - September 30, 2027 Authorized Executive Signor: 0 Section II. Program Information CCPD Goal (s): Increase safety through youth crime prevention projects 0 Project Description It has been proven that successful after -school programs can reduce risky behaviors (i.e., crime, drug and alcohol abuse) by keeping children engaged in a safe, fun, and nurturing environment with adult role models. In partnership with YMCA of Metropolitan Fort Worth, White Settlement ISD provides the After -school and Tutoring program at Blue Haze Elementary. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description OCT NOV DEC Q1 Totals Performance Goal Percentage Complete (%) 60 out of 100 students will attend the program 35-45 days each quarter, as demonstrated by daily attendance reports. Not unduplicated 0 60 0.00% 40 out of 100 students enrolled in the program will show an improvement in their behavior and emotional management based on assessments from the character development 0 40 0.00% curriculum. Not unduplicated 60 students out of 100 students enrolled will see improvement in their academic performance. Not unduplicated 0 60 0.00% Section II. Participant Activity - Overall Performance Project Plan Activities OCT NOV DEC Q1 Totals Performance Goal Percentage Complete (%) 100 Unduplicated students enrolled in afterschool program 0 100 0% 50 Average daily attendance. (Average not unduplicated) 0 50 0% 4,250 hours of Homework Assistance- 30 minutes of homework assistance per day x 5 days per week x 50 ADA students = 125 hours 0 4250 0% of homework assistance per week. 100 Unduplicated students in Social Emotional activities 0 100 0% 3,400 hours of students in social emotional activities 0 3400 0% 2 hours of social emotional activities per week x ADA students = 100 hours per week x 34 100 Unduplicated students in Physical Fitness activities 0 100 0% 8,500 hours of student physical activity 1 hour of physical fitness activities per day x 5 days per week ADA students = 250 hours per 0 8500 0% week x 34 weeks 100 Unduplicated students in Character Development 0 0 100 0% 1700 hours of student character development activities 0 1700 0% 1 hour of character development per week x ADA students = 50 hours per week x 34 weeks 50 pre and post assessments collected 0 50 0% Total amount of students that received an assessments due to participation in the 0 0 #DIV/0! program for 30 days or more. Tracked by attendance log (total of 3 quarterly) and Total amount of students receiving 2 behavior check ins. 0 0 #DIV/0! Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification: I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section I. Agency Information Agency Name: White Settlement Independet School District- Blue Haze ES After School Program Person to Contact for Corrections: Debra Burnett CTSBS Contact Phone Number for Corrections: 817-367-5304 Email Address for Corrections: dburnett@wsisd.net Reporting Period: January 2024 - March 2024 Contract Term October 1, 2024 - September 30, 2027 Authorized Executive Signor: 0 Section II. Program Information CCPD Goal (s): Increase safety through youth crime prevention projects 0 Project Description It has been proven that successful after -school programs can reduce risky behaviors (i.e., crime, drug and alcohol abuse) by keeping children engaged in a safe, fun, and nurturing environment with adult role models. In partnership with YMCA of Metropolitan Fort Worth, White Settlement ISD provides the After -school and Tutoring program at Blue Haze Elementary. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description JAN FEB MAR Q2 Totals Performance Goal Percentage Complete (%) 60 out of 100 students will attend the program 35-45 days each quarter, as demonstrated by 0 60 0.00% daily attendance reports. Not unduplicated 40 out of 100 students enrolled in the program will show an improvement in their behavior and emotional management based on 0 40 0.00% assessments from the character development curriculum. Not unduplicated 60 students out of 100 students enrolled will see improvement in their academic performance. Not unduplicated 0 60 0.00% Section II. Participant Activity - Overall Performance Project Plan Activities JAN FEB MAR Q2 Totals Performance Goal Percentage Complete (%) 100 Unduplicated students enrolled in afterschool program 0 100 0% 50 Average daily attendance. (Average not unduplicated) 0 50 0% 4,250 hours of Homework Assistance- 30 minutes of homework assistance per day x 5 days per week x 50 ADA students = 125 hours 0 4250 0% of homework assistance per week. 100 Unduplicated students in Social Emotional 0 300 0% activities activities 2 hours of social emotional activities per week 0 3400 0% x ADA students = 100 hours per week x 34 100 Unduplicated students in Physical Fitness 0 100 0% activities 8,500 hours of student physical activity 1 hour of physical fitness activities per day x 5 days per week ADA students = 250 hours per 0 8500 0% week x 34 weeks 100 Unduplicated students in Character Development 0 100 0% 0 1700 hours of student character development activities 0 1700 0% 1 hour of character development per week x ADA students = 50 hours per week x 34 weeks 50 pre and post assessments collected 0 50 0% assessments due to participation in the program for 30 days or more. Tracked by 0 0 #DIV/0! attendance log (total of 3 quarterly) and Total amount of students receiving 2 behavior 0 0 #DIV/0! check ins. Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section I. Agency Information Agency Name: White Settlement Independet School District- Blue Haze ES After School Program Person to Contact for Corrections: Debra Burnett CTSBS Contact Phone Number for Corrections: 817-367-5304 Email Address for Corrections: dburnett@wsisd.net Reporting Period: April 2024 - June 2024 Contract Term October 1, 2024 - September 30, 2027 Authorized Executive Signor: 0 Section II. Program Information 007- CCPD Goal (s): Increase safety through youth crime prevention projects 0 Project Description It has been proven that successful after -school programs can reduce risky behaviors (i.e., crime, drug and alcohol abuse) by keeping children engaged in a safe, fun, and nurturing environment with adult role models. In partnership with YMCA of Metropolitan Fort Worth, White Settlement ISD provides the After -school and Tutoring program at Blue Haze Elementary. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description APR MAY JUN Q3 Totals Performance Goal Percentage Complete (%) 60 out of 100 students will attend the program 35-45 days each quarter, as demonstrated by 0 60 0.00% daily attendance reports. Not unduplicated 40 out of 100 students enrolled in the program will show an improvement in their behavior and emotional management based on 0 40 0.00% assessments from the character development curriculum. Not unduplicated 60 students out of 100 students enrolled will 0.00% see improvement in their academic performance. Not unduplicated 0 60 Section II. Participant Activity - Overall Performance Project Plan Activities APR MAY JUN Q3 Totals Performance Goal Percentage Complete (%) 100 Unduplicated students enrolled in afterschool program 0 100 0% 50 Average daily attendance. (Average not unduplicated) 0 50 0% 4,250 hours of Homework Assistance- 30 minutes of homework assistance per day x 5 days per week x 50 ADA students = 125 hours 0 4250 0% of homework assistance per week. 100 Unduplicated students in Social Emotional 0 300 0% activities activities 2 hours of social emotional activities per week 0 3400 0% x ADA students = 100 hours per week x 34 100 Unduplicated students in Physical Fitness 0 100 0% activities 8,500 hours of student physical activity 1 hour of physical fitness activities per day x 5 days per week ADA students = 250 hours per 0 8500 0% week x 34 weeks 100 Unduplicated students in Character Development 0 100 0% 0 1700 hours of student character development activities 0 1700 0% 1 hour of character development per week x ADA students = 50 hours per week x 34 weeks 50 pre and post assessments collected 0 s0 0% assessments due to participation in the program for 30 days or more. Tracked by 0 0 #DIV/0! attendance log (total of 3 quarterly) and Total amount of students receiving 2 behavior 0 0 #DIV/0! check ins. Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification: I have reviewed the above financial and program performance forth is quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: EUSection I. Agency Information Agency Name: White Settlement Independet School District- Blue Haze ES After School Program Person to Contact for Corrections: Debra Burnett CTSBS Contact Phone Number for Corrections: 817-367-5304 Email Address for Corrections: dburnett@wsisd.net Reporting Period: July 2024 - September 2024 Contract Term October 1, 2024 - September 30, 2027 Authorized Executive Signor: 0 Section II. Program Information CCPD Goal (s): Increase safety through youth crime prevention projects 0 Project Description It has been proven that successful after -school programs can reduce risky behaviors (i.e., crime, drug and alcohol abuse) by keeping children engaged in a safe, fun, and nurturing environment with adult role models. In partnership with YMCA of Metropolitan Fort Worth, White Settlement ISD provides the After -school and Tutoring program at Blue Haze Elementary. Section II. Quarterly Outcomes - Overall Performance Outcome Measure and Description JULY AUG SEPT Q4 Totals Performance Goal Percentage Complete (%) 60 out of 100 students will attend the program 35-45 days each quarter, as demonstrated by 0 60 0.00% daily attendance reports. Not unduplicated 40 out of 100 students enrolled in the program will show an improvement in their behavior and emotional management based on assessments from the character development 0 40 0.00% curriculum. Not unduplicated 60 students out of 100 students enrolled will see improvement in their academic performance. Not unduplicated 0 60 0.00% Quarterly Narrative Questions Project Plan Activities DULY AUG SEPT Q4 Totals Performance Goal Percentage Complete (%) 100 Unduplicated students enrolled in afterschool program 0 100 0% 50 Average daily attendance. (Average not unduplicated) 0 50 0% 4,250 hours of Homework Assistance- 30 minutes of homework assistance per day x 5 days per week x 50 ADA students = 125 hours 0 4250 0% of homework assistance per week. 100 Unduplicated students in Social Emotional 0 300 0% activities activities 2 hours of social emotional activities per week 0 3400 0% x ADA students = 100 hours per week x 34 100 Unduplicated students in Physical Fitness 0 100 0% activities 8,500 hours of student physical activity 1 hour of physical fitness activities per day x 5 days per week ADA students = 250 hours per 0 8500 0% week x 34 weeks 100 Unduplicated students in Character Development 0 100 0% 0 1700 hours of student character development activities 0 1700 0% 1 hour of character development per week x ADA students = 50 hours per week x 34 weeks 50 pre and post assessments collected 0 50 0% assessments due to participation in the program for 30 days or more. Tracked by 0 0 #DIV/0! attendance log (total of 3 quarterly) and Total amount of students receiving 2 behavior 0 0 #DIV/0! check ins. Quarterly Narrative Questions Please provide detailed commentary on your projects progress for this quarter. If needed, you Instructions: may attach a separate page for responses. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project contributing to its success. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they were addressed or resolved. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? On the tab labeled "Zip Codes", please provide zip code data for program participants for this Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: Section I. Agency Information Agency Name: Project Title: Contact Phone Number for Corrections: Email Address for Corrections: Zip Code Q1 76101 76102 76103 76104 76105 76106 76107 76108 76109 76110 76111 76112 76113 76114 76115 76116 76118 76119 76120 76121 76122 76123 76124 76126 76129 76130 76131 76132 76133 76134 76135 76136 76137 76140 Number of Participants Q2 Q3 Q4 Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 76148 76150 76155 76161 76162 76163 76164 76177 76178 76179 76181 76185 76191 76192 76193 76195 76196 76197 76198 76199 Initials (per quarter) (Oct -Nov -Dec) (Jan -Feb -Mar) (Apr -May -Jun) (Jul -Aug -Sept) Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Exhibit E: Crime Control and Prevention District Partners with a Shared Mission REQUEST FOR BUDGET MODIFICATION Fiscal Year 2025 Date Submitting Agency White Settlement ISD Contact Name Debra Burnett Phone Number and Email dburnett(awsisd.net 817-367-5304 Remit Address 8224 White Settlement Rd., White Settlement, TX 76108 Budget Category A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub -Awards H. Occupancy Total Direct Costs Approved Budget DIRECT COSTS (90% minimum) Approved Budget Change Requested Revised Budget INDIRECT COSTS (10% maximum) Change Requested I Revised Budget Modification Narrative (describe in detail what change is for) I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory Signatory Title Date FWPD STAFF USE ONLY _ ❑ Modification Approved ❑ Modification NOT Approved FWPD Staff Signature Date FY25— White Settlement ISD Corrective Action Plan Exhibit F: Crime Control and Prevention District CORRECTIVE ACTION PLAN In order to complete this form, please pull out the finalized Monitoring Results. Please detail the intended actions and timeline in which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a policy document approved by the governing board. Additional Instructions are below. ITEM ID MONITORING FINDING CORRECTIVE ACTION RESPONSIBLE PERSON TARGET COMPLETION DATE SECTION - # FIN -1 PERS - 2 ADM-3 List the CCPD Improvement Comment here Detail the corrective action to be taken. Designate a person to ensure completion Designate a target date to complete the action Authorized Representative Signature Name of Authorized Representative — Please Print Date City of Fort Worth, Texas Mayor and Council Communication DATE: 09/17/24 M&C FILE NUMBER: M&C 24-0763 LOG NAME: 35FY25 CCPD AFTER SCHOOL PROGRAMS SUBJECT (ALL) Authorize Execution of Agreements with Fort Worth, Keller, Crowley and White Settlement Independent School Districts for Operation of After -School Programs in a Total Program Amount Up to $1,911,300.00 for Fiscal Year 2025 RECOMMENDATION: It is recommended that the City Council authorize the execution of agreements with the Fort Worth, Keller, Crowley and White Settlement Independent School Districts in the total amount up to $1,911,300.00 for the operation of after -school programs at selected schools during Fiscal Year 2025. DISCUSSION: National research shows that adolescents are most at risk on school days between the hours of 3:00 p.m. and 6:00 p.m. of being a victim of a crime or committing a crime. In response to this concept, a multi -disciplinary task force was formed in 2001 consisting of City officials, school district personnel, and related service providers. This task force developed a coordinated program for Fort Worth Independent School District (ISD) schools that documented juvenile crime patterns. Each year since 2001, the City of Fort Worth (City) has funded after -school programs using appropriations from the Crime Control and Prevention District (CCPD). The participating school districts have expanded beyond Fort Worth ISD to include Keller ISD, Crowley ISD, and White Settlement ISD; however, only schools that lie within the boundaries of the City receive CCPD funding. Each district is responsible for the day-to- day administration of its after -school program and is required to establish program goals and objectives that are measurable and result in desired program outcomes. Today, the mission of the after -school programs is to provide a safe environment for educational, physical, and social development leading to a reduction in juvenile crime. This Mayor and Council Communication (M&C) is to authorize the execution of agreements with Fort Worth, Keller, Crowley, and White Settlement Independent Schools Districts in the total program amount up to $1,911,300.00 for the operation of after -school programs at selected schools during Fiscal Year 2024. Funding will be allocated as follows to each district in Fiscal Year 2025 on a reimbursement basis: • Fort Worth ISD funding in the amount up to $1,554,800.00; • Keller ISD funding in the amount up to $149,500.00; • Crowley ISD funding in the amount up to $149,500.00; and • White Settlement ISD funding in the amount up to $57,500.00. On August 20, 2024 the CCPD Board adopted the FY25 CCPD general budget, and authorized the transfer of funds to a life -to -date special project fund in the CCPD Community Based Fund (25100). At the time of this M&C the transfer of these funds is still in progress as the special project is being created. Funding will be budgeted in the CCPD Community Based Fund for the purpose of funding the CCPD Community Base Program FY25 project, as appropriated. These Agreements will be effective for three years, beginning October 1, 2024, and will end on December 31, 2027, with no renewals. This program serves ALL COUNCIL DISTRICTS. A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: School district FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2025 Budget by the City Council, funds will be available in the Fiscal Year 2025 budget, as appropriated in the CCPD Community Based Fund for the purpose of funding the CCPD Community Base Program FY25 project. Prior to an expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: William Johnson 5806 Oriainatina Business Unit Head: Neil Noakes 4212 Additional Information Contact: Elizabeth Garza 5571 Sarah Shannon 5254