HomeMy WebLinkAboutContract 61488-A1Docusign Envelope ID: 2C654306-D403-47EC-936D-9951B76078E6
CSC No. 61488-Al
TEXAS DEPARTMENT OF TRANSPORTATION
AIRPORT PROJECT PARTICIPATION AGREEMENT
(Federally Assisted Airport Development)
TxDOT Project No.: 2402SPINK
Commission Approval: May 23, 2024
NPE Funds Applied: FY 24
UEI: ENS6MKS1ZL18
ALN: 20.106
Amendment No. 01 to the Agreement
Part I - Identification of the Project
TO: City of Fort Worth, Texas
FROM: The State of Texas, acting through the Texas Department of Transportation
City of Fort Worth, Texas, hereinafter referred to as the "Sponsor," and the Texas
Department of Transportation, hereinafter referred to as the "State," have entered into an Airport
Project Participation Agreement TxDOT CSJ Number 2402SPINK, executed by the Sponsor on
May 31, 2024, and by the State on May 31, 2024, for the development of Fort Worth Spinks
Airport, hereinafter referred to as the "Airport".
The project is described as engineering/design services to: phase II taxilane expansion at
Fort Worth Spinks Airport.
It is in the mutual interest of the Sponsor and the State to increase the grant by $131,516
and change the scope to include the drainage study and taxiway K, that is 100% local funding.
Part II - Offer of Financial Assistance, estimates total project costs to be $165,000; and
financial assistance is currently limited to $148,500 in federal funds and $16,500 in local sponsor
funds.
The following amendment to the Airport Project Participation Agreement shall become
effective upon execution of this Amendment by the Sponsor and the State.
The Airport Project Participation Agreement is amended as follows:
1. On Part II, Item No. 2 of the Agreement, change Amount A, estimated total design costs,
and any further references in the Agreement to Amount A, to $296,516.
Page 1 of 3
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Docusign Envelope ID: 2C654306-D403-47EC-936D-9951B76078E6
2. On Part II, Item No. 2 of the Agreement, change Amount B, estimated design costs eligible
for federal financial assistance, and any further references in the Agreement to Amount B, to
$158,200.
3. On Part II, Item 3 of the Agreement, change Amount D, the maximum obligation of the
United States payable under this offer, and any further references in the Agreement to Amount D,
to $142,380.
4. On Part II, Item 4 of the Agreement, change Amount E, Sponsor's share of the estimated
design costs, and any further references in the Agreement to Amount E, to $154,136, 100% funding
is $138,316.
All other terms and conditions of the agreement are unchanged and remain in full force and
effect.
This Amendment to the Airport Project Participation Agreement between City of Fort
Worth, Texas, and the Texas Department of Transportation is mutually agreed to and accepted.
Citv of Fort Worth, Texas
Sponsor
AA-y .
Valerie Washington (Nov 1, 202411:22 CDT)
Sponsor Signature
Assistant City Manager
Sponsor Title
Nov 1, 2024
Date
Page 2 of 3
Docusign Envelope ID: 2C654306-D403-47EC-936D-9951B76078E6
Execution by the State
Executed by and approved for the Texas Transportation Commission for the purpose and effect
of activating and/or carrying out the orders, established policies or work programs and grants
heretofore approved and authorized by the Texas Transportation Commission.
STATE OF TEXAS
TEXAS DEPARTMENT OF TRANSPORTATION
�DocnuSigned by:
(Signature)
Dan Harmon
(Typed Name)
Director, Aviation Division
(Title)
11/1/2024
(Date)
Page 3 of 3
Docusign Envelope ID: 2C654306-D403-47EC-936D-9951B76078E6
APPROVAL RECOMMENDED:
Roger Venables
Aviation Director
Contract Compliance Manager:
By signing, I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
r � .
Sasha Kane
Grants Manager
4.�ggapQ��
a
ATTEST: AoRtOadd
pd*o 00
Jannette Goodall
City Secretary
Approved as to Form and Legality
Candace, Pgaiiara
Candace Pagliara (Nov 1, 2 4 09:41 CDT)
Candace Pagliara
Assistant City Attorney
M&C: 24-0715 & 24-0868
Date: 8/27/24 & 10/15/24
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Docusign Envelope ID: 2C654306-D403-47EC-936D-9951B76078E6
FORT WORTH
Routing and Transmittal Slip
Aviation
Department
DOCUMENT TITLE: FWS East -Side Hangar Access Taxilanes Ph. II Design Amendment I
M&C 24-0715 & 24-0868 CPN 105661 & 105803 CSO # 61488 DOC#
DATE: 10/30/2024
INITIALS
DATE OUT
TO:
_LHL
Oct 30, 2024
1.
Joe Hammond
iH
01
Oct 31, 2024
2.
Roger Venables
R�
3.
Candace Pagliara
CP
Nov 1, 2024
�KD
Nov 1, 2024
4.
Valerie Washington
5.
Ronald Gonzales
lf�
Nov 4, 2024
59
DOCUMENTS FOR CITY MANAGER'S SIGNTURE: All documents received from any and all City
Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: ❑ Yes ❑x No
RUSH: ❑ Yes ❑X No SAME DAY: ❑ Yes ❑ No NEXT DAY: ❑ Yes ❑ No
ROUTING TO CSO: ❑ Yes ❑x No
Action Required:
❑ As Requested
❑ For Your Information
1 Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs
Return to: Please call Tyler Dale at ext. 5416 for pick up when completed. Thank you.
Docusign Envelope ID: 2C654306-D403-47EC-936D-9951 B76078E6
Please see the attached Amendment 1 with TxDOT for design of Phase II of the East -Side Hangar Access
Taxilanes and design of the Taxilane Kilo Rehabilitation project at Fort Worth Spinks Airport.
M&C 24-0219 authorized acceptance of a grant from TxDOT for design of Phase II of the East -Side
Hangar Access Taxilanes project at Spinks Airport. The total estimated amount of the design was
$165,000, where TxDOT would fund up to $148,500 (90%), and the City would fund $16,500 (10%).
After design had begun, it was determined a portion of the project resides in a floodplain, which
requires additional work by the design firm. This additional work was estimated to be $103,000,
however after negotiations, the amount was lowered to $85,500. This additional work will be funded
100% by the City. M&C 24-0715 authorized Amendment 1 to the grant in the amount up to $103,000.
After M&C 24-0715 had already been approved, TOOT approached the City and suggested design of the
East -Side Taxilane Kilo Rehabilitation project be included with design of Phase II of the East -Side Hangar
Access Taxilanes project. Design of the Taxilane Kilo Rehab project would be 100% funded by the City,
however TOOT would act as the agent on behalf of the City. M&C 24-0868 authorized $861,000 for the
design and construction of the Taxilane Kilo Rehab project.
The breakdown of the design work is as follows:
$142,380 TxDOT's 90% portion of East -Side Hangar Access Taxilanes Design (M&C 24-0219)
$15,820 CFW's 10% portion of Hangar Access Taxilanes Design MC 24-0219)
$158,200 Total Design of Hangar Access Taxilanes (M&C 24-0219)
$85,500 Additional design of Hangar Access Taxilanes (100% funded by CFW; M&C 24-0715)
$52,816 Design of Taxilane Kilo (100% funded by CFW; M&C 24-0868)
$138,316 Total Design paid 100% by CFW
$154,136 Total CFW Portion for Design
$142,380 Total TOOT Portion for Design
$296,516.00 Total for Design
TxDOT informed the City that both the additional design for the Hangar Access taxilanes and Taxilane
Kilo would be combined into Amendment 1. M&C 24-0715, the one that authorized the amendment,
had already been approved before this information was obtained. For this reason, the amendment
amount differs from the amount in the M&C, however authorization for both projects have been
obtained (M&C 24-0715 and M&C 24-0868). When TOOT invoices for the City's portion, the invoice will
be paid from two separate projects ($101,320 from Project 105661 for the taxilanes, and $52,816 from
Project 105803 for Taxilane Kilo).
Docusign Envelope ID: 2C654306-D403-47EC-936D-9951 B76078E6
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/27/24
M&C FILE NUMBER: M&C 24-0715
LOG NAME: 55FWS EAST -SIDE HANGAR ACCESS TAXILANES PHASE II AMENDMENT 1
SUBJECT
(CD 8) Authorize Execution of Amendment No. 1 to the Grant Agreement with Texas Department of Transportation for Design of Phase II of the
East -Side Hangar Access Taxilanes Project to Increase City Participation in an Amount Up to $103,000.00 at Fort Worth Spinks Airport and
Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended the City Council:
1. Authorize execution of Amendment No. 1 to the Grant Agreement with Texas Department of Transportation for design of Phase II of the East -
Side Hangar Access Taxilanes project to increase City participation in an amount up to $103,000.00 at Fort Worth Spinks Airport; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Muni Airport Grants Federal Fund in
an amount up to $103,000.00, transferred from the Municipal Airport Capital Proj Fund, for the purpose of funding design of Phase II of the
East -Side Hangar Access Taxilanes project (City Project No. 105661).
DISCUSSION:
On March 19, 2024, Mayor and Council Communication (M&C 24-0219), the City Council authorized the application for and acceptance of a grant
from the Federal Aviation Administration (FAA), passed through the State of Texas, being represented by the Texas Department of Transportation,
Aviation Division (TxDOT), for Phase II of the Hangar Access Taxilanes project (Project) at Fort Worth Spinks Airport (Airport). This M&C also
adopted Resolution No. 5911-03-2024 which allowed for the execution of grant related agreements for the Project. On May 31, 2024, City
Secretary Contract No. 61488 (Contract) was executed with TxDOT accepting the grant funds for the design of the Project.
This Project consists of designing up to three taxilanes on the northeast side of the Airport, connecting to Taxiway Mike (see attached map). This
Project is located directly east of Phase I, which was completed in July of 2024.
Amendment No. 1 (Amendment) will increase the City of Fort Worth's (City) participation for design of the Project in an amount up to $103,000.00,
as it has been determined that one or more of the taxilanes will be in the floodplain southeast of the Airport. The original fee estimate
included survey and geotechnical work, however, because of the floodplain, additional tasks and fees will be required including hydraulic modeling,
additional survey, and additional review by the City's Development Services Department. Further, this floodplain is managed by the Federal
Emergency Management Agency (FEMA), which adds additional review, fees and requires a Letter of Map Revision (LOMR) to be submitted after
the Project. TxDOT does not have additional funding to contribute to the design of this Project, therefore the Aviation Department will be
responsible for the additional costs.
The table below depicts the current and amended appropriations in the Muni Airport Grants Federal fund for the FWS 2402SPINK East Side Ph II
project:
Appropriated
Additional
Accounts
M&C 24-0219
Appropriations Total
(Amendment No. 1)
4310018 I ntrgv
Rev - US Dept of
$148,500.00
$0.00 $148,500.00
Transp
4955002 Transfer
$16,500.00
$103,000.00 $119,500.00
From Airport Cap
(Total Revenues
$165,000.00
$103,000.00 $268,000.00
5330201 Other
Contractual
$165,000.00
$103,000.00 $268,000.00
Services
Total
Expenditures
$165,000.00
$103,000.00 $268,000.00
Funding for the additional costs is available in the Municipal Airport Capital Proj Fund in the Future Grant Matches project.
Fort Worth Spinks Airport is located in COUNCIL DISTRICT 8.
Docusign Envelope ID: 2C654306-D403-47EC-936D-9951 B76078E6 _ vernmental entity, state agency or public institution of higher education: Texas
Department of Transportation
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The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds
will be available in the current capital budget, as appropriated, in the Muni Airport Grants Federal Fund for the FWS 2402SPINK East Side Ph
II project. Prior to an expenditure being incurred, the Aviation Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Valerie Washington 6199
Oriainatina Business Unit Head: Roger Venables 6334
Additional Information Contact: Tyler Dale 5416
Docusign Envelope ID: 2C654306-D403-47EC-936D-9951 B76078E6
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 10/15/24 M&C FILE NUMBER: M&C 24-0868
LOG NAME: 55FWS EAST -SIDE TAXILANE KILO REHABILITATION APPROPRIATION
SUBJECT
(CD 8) Adopt Appropriation Ordinance Increasing Estimated Receipts and Appropriations in the Municipal Airport Capital Projects Fund in an
Amount of $861,000.00 Transferred from the Municipal Airport Fund for the East -Side Taxilane Kilo Rehabilitation Project at Fort Worth Spinks
Airport and Amend the Fiscal Year 2025 Adopted Budget and Fiscal Years 2025-2029 Capital Improvement Program
RECOMMENDATION:
It is recommended the City Council:
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Municipal Airport Fund in an amount
of $861,000.00, from available fund balance, for the purpose of transferring to the Municipal Airport Capital Projects Fund;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Municipal Airport Capital Projects Fund
in an amount of $861,000.00, transferred from the Municipal Airport Fund, for the purpose of funding the East -Side Taxilane Kilo
Rehabilitation project at Fort Worth Spinks Airport (City Project No. 105803); and
3. Amend the Fiscal Year 2025 Adopted Budget and Fiscal Years 2025-2029 Capital Improvement Program.
DISCUSSION:
The Aviation Department is seeking City Council approval to appropriate $861,000.00 in the Municipal Airport Capital Projects Fund for the East -
Side Taxilane Kilo Rehabilitation project (Project) at Fort Worth Spinks Airport (Airport).
This Project will consist of rehabilitating the failed pavement on Taxilane Kilo on the east -side of the Airport (see attached map). This pavement is
original to the old Oak Grove Airport that was closed in 1989, and according to the preliminary results of a Pavement Condition Index (PCI) update
currently underway, Taxilane Kilo's PCI Rating indicates the taxilane pavement has failed and in dire need of repair.
The failed pavement on Taxilane Kilo currently provides access to three hangars on the Airport, along with available space that could be
used for future development. This Project will not only greatly improve Taxilane Kilo for current users, but also for future, increased usage as well.
Originally this Project was to be funded by the Infrastructure Investment and Jobs Act (IIJA), Bipartisan Infrastructure Law (BIL) funds, however the
Aviation Department has been approached by the Texas Department of Transportation, Aviation Division (TxDOT) and asked to combine this
Project with Phase 11 of the Hangar Access Taxilanes project. This Project will be 100% funded by the Aviation Department, however TxDOT will act
as the agent on behalf of the City for both the design and construction of the Project. Scope for the design of this Project will be included in
Amendment 1 for Phase 11 of the Hangar Access Taxilanes (M&C 24-0715), however costs will be fully funded by the Aviation Department and be
expended from this Project (City Project No. 105803).
Funding is available in the fund balance of the Aviation Department's Municipal Airport Fund for the purpose of transferring to the Municipal Airport
Capital Projects Fund for the East -Side Taxilane Kilo Rehabilitation project.
Fort Worth Spinks Airport is located in COUNCIL DISTRICT 8.
A Form 1295 is not required because: This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Municipal Airport Fund and upon approval of the above
recommendation and adoption of the attached appropriation ordinance, funds will be available in the Municipal Airport Capital Proj Fund for
the 55FWS Taxilane Kilo Rehab project. Prior to an expenditure being incurred, the Aviation Department has the responsibility of verifying the
availability of funds.
Submitted for Citv Manaaer's Office bv: Valerie Washington 6199
Oriainatina Business Unit Head: Roger Venables 6334
Additional Information Contact: Tyler Dale 5416