HomeMy WebLinkAboutContract 58683-CO4Docusign Envelope ID: C6F21D60-985D-4021-9207-842CBE78D5BE
CSC No. 58683-CO4
FORT WORTH
City of Fort Worth
Change Order Request
Project Name:l Village Creek WRF Digester
Mixing, Flare, Dome Improvements Phase 1
I City Sec No.: I 58683
Project No.(s):l 56021/0700430/5740010/001780 I M&C: 1 22-1046
I City Proj. No.:l 102652
Project Description:)
Digester mixing, flare, and dome improvements, new digeseter gas dryers, and new hydrogen sulfide scrubbers.
Contractor:) Eagle Contracting, LLC
l Change Order# l
4 1 Date: I 10/21/2024 l
City Project Mgr. I Suzy Abbe
City Inspector: l
Kevin Sidebottom
Phone Number:) 817-392-8209
Phone Number:)
817-991-0629
Dept.
Sewer
Totals Contract Time
(Calender days)
Original Contract Amount
$39,773,000.00
$39,773,000.00 1,095
Extras to Date
$411,634.00
$411,634.00
Credits to Date
Pending Change Orders (in M&C Process)
Contract Cost to Date
$40,184,634.00
$40,184,634.00 1,095
Amount of Proposed Change Order
$758,116.00
$758,116.00 141
Revised Contract Amount
$40,942,750.00
$40,942,750.00 1,236
Original Funds Available for Change Orders
$318,184.00
$318,184.00
Remaining Funds Available for this CO
$208,771.00
$208,771.00
Additional Funding (if necessary)
$758,116.00
$758,116.00
CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT 1 2.94%
MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST + 25%) $49,716,250.00
JUSTIFICATION (REASONS) FOR CHANGE ORDER
Change Order No. 4 will provide for the following (refer to attached notes for additional detail):
• Addition of 2" p-traps with insulation, heat tracing, and jacketing on H2S vessel drain lines.
• Credit for downsizing wire needed for Transformers PA-9 & PA-10.
• Removal of an additional 109 dry tons of solids from Digesters 7 and 8.
• Additional repairs at dome supports.
• Lead abatement for Digester 3 and 4 domes.
• Changes to above ground piping at the chillers and dryers resulting to redesign of the chillers.
• Installation of a second chemical injection port at each of Digesters 9 -14.
• Sealing interior joints between radial beams and steel dome plates at Digesters 1 - 8
• Installation of two City furnished 14" low pressure digester gas valves to allow future isolation of the gas compressor building.
• Installation of a 6-inch tap on new 24" high pressure digester gas line to tie-in to an existing 6-inch gas line.
• 43 calendar days to Milestone 1 for City review time on submittals and the installation of two 14" low pressure digester gas valves.
• 125 calendar days to Milestone 2 to address the redesign of the chillers.
• 141 calendar days to Milestone 3 for rain days that affected critical path work, the change to the annular seal installation method, repairs
to digester dome supports, additional sludge removal from Digesters 7 and 8, lead abatement, and joint sealant in digester domes.
It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents
payment in full (both time and money) for all costs arising out of, or incidental to, the above Change Order.
l Contractor's Company Name Contractor Name sijO a#fmctor Signature Date
Eagle Contracting, LLC I Mike Partridge I I AA 11, p, 110/22/2024
Inspector
/`-"-
Director (Water Dept)
CH✓iSI-00her Ifarder
�ntopgern raeii)uctle 441431 Lu 1)
r
'en r stant Ity Attome r
M&C Number 1 24-0859 1
I '
Date Project Ma a er 5a0E520F21e6...
1 U/21/24
Date Construction �u ervisor (Water. Dept)
Date As �tntityager -06
Council Action (If Required)
M&C Date Approved 10/15/2024
Date
10/22/2024
Date
IP- 2z-Al
Date
3W
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Docusign Envelope ID: C6F21D60-985D-4021-9207-842CBE78D5BE
FORT WORTH City of Fort Worth
Change Order Additions
Project Name Village Creek WRF Digester Mixing, Flare, Dome Improvements
Phase 1
City Sec No.:
58683
Project No.(s): 56021/0700430/5740010/001780
1
DOE No.1 22-104q
City Proj. No.:
102652
Project I Digester mixing, flare, and dome improvements, new digeseter gas dryers,
Description
and new hydrogen sulfide
scrubbers.
Contractor Eagle Contracting, LLC
Change Order: ®
Date: 1 10/21/2024
City Project Mgr. Suzy Abbe
City Inspector Kevin Sidebottom
ADDITIONS
HEM f_M DESGRIPHON
DEPT
Qty Unit
Unit Cost
Total
33 CMR-10 Add p-traps with heat tracing and insulation to 1-12S scrubber drains
Sewer
1.00 LS
$31,260.00
$31,260.00
34 CMR-22 Additional sludge removal at Digesters 7 and 8
Sewer
109.00 TN
$1,000.00
$109,000.00
35 CMR-23 Additiona repairs at dome supports
Sewer
1.00 LS
$2,326.00
$2,326.00
36 CMR-24 Lead abatement for Digester 3 and 4 domes
Sewer
1.00 LS
$157,341.00
$157,341.00
37 CMR-25 Chiller pipe modifications
Sewer
1.00 LS
$25,309.00
$25,309.00
38 CMR-26 Installation of second chemical injection port in Digesters 9-14
Sewer
1.00 LS
$16,620.00
$16,620.00
39 CMR-27 Sealing interior joints after finish coats are applied to Digesters 1-8
Sewer
1.00 LS
$400,698,00
$400,698.00
40 CMR-28 Installation of two City furnished 14" digester gas valves
Sewer
1.00 LS
$21,672.00
$21,672.00
41 CMR-30 Installation of 6" tap on new high pressure digester gas header
Sewer
1.00 LS
$2,882.00
$2,882.00
42 CMR-18 Downsize wire at PA9 and 10
Sewer
1.00 LS
-$8,992.00
-$8,992.00
Sewer $758,116.00
Page 1 of 1 Additions Sub Total $758,116.00
Docusign Envelope ID: C6F21D60-985D-4021-9207-842CBE78D5BE
FORT WORTH_[ City of Fort Worth
Change Order Deletions
Project Name I Village Creek WRF Digester Mixing, Flare, Dome Improvements Phase 1 City Sec No.: I 58683
Project No.(s): I 56021/0700430/5740010/001780 1 DOE No. I 22-101 City Proj, No.: I 102652
Project Description Digester mixing, flare, and dome improvements, new digeseter gas dryers, and new hydrogen sulfide scrubbers.
Contractor I Eagle Contracting, LLC I Change Order: ® Date 10/21/2024
City Project Mgr. Suzy Abbe City Inspector: I Kevin Sidebottom
DELETIONS
ITEM DESCRIPTION DEPT My Unit Unit Cost Total
Sewer
Page 1 of 1 Deletions Sub Total
Docusign Envelope ID: C6F21D60-985D-4021-9207-842CBE78D5BE
MIWBE Breakdown for this Change Order
MWBE Sub Type of Service Amount for this CO
Total $0.00
Previous Change Orders
co# I DATE I AMOUNT
Total $0.00 1
Page 1 of 1
Docusign Envelope ID: C6F21D60-985D-4021-9207-842CBE78D5BE
10/21/2024
CPN 102652
Digester Mixing, Flare, Dome Improvements Phase 1
Change Order 4 Notes
• CMR-10C: Addition of 2" p-traps with insulation, heat tracing, and jacketing on H2S vessel drain
lines. Includes insulating and heat tracing 4" drain below tanks. Heat tracing was not initially
recommended by manufacturer during design. Manufacturer subsequently required it after
requesting p-traps be added to the drain lines to prevent gas release. The price was adjusted
upward after the initial proposal because the proposal did not include explosion proof electrical
components.
• CMR-1813: Credit for downsizing wire needed for Transformers PA-9 & PA-10.
• CMR-22A: Removal of an additional 109 dry tons of solids from Digesters 7 and 8. Solids
removal is paid by the dry ton, and the actual removal exceeded the bid quantity. 10 days of
additional contract time are recommended to cover the extra work.
• CMR-23: Additional repairs at dome supports per details in Field Order No. 14 and RFI-057.
• CMR-2413: Lead Abatement for Digester 3 and 4 domes. Lead abatement for Digester 8 took
approximately two weeks. The contractor is asking for a total of 28 days for Digesters 3 and 4.
The City agrees to add 14 days for Digester 3. Additional time for Digester 4 is not granted at
this time because the work is not on critical path.
• CMR-256: Changes to above ground piping at the chillers and dryers per Field Order No. 9. The
changes resulted from a manufacturer redesign of the chillers resulting in larger service water
pipe and longer runs of pipe.
• CMR-26: Installation of a second chemical injection port at each of Digesters 9 - 14 per Field
Order No. 13 including insultation repair. Two ports are needed Digesters 9 - 14 to allow better
dispersal of chemical into a digester. Only one port was included in the original design.
• CMR-27A: Sealing interior joints between radial beams and steel dome plates with single bead
of sealant after finish coatings are applied at Digesters 1- 8. Sealing of the interior joints was
recommended by the manufacturer after a series of holiday test failures at joints. Staff concurs
with the contractor's request of 40 additional calendar days to complete the work.
• CMR-28: Installation of two City furnished 14" low pressure digester gas valves to allow future
isolation of the gas compressor building from digester gas.
• CMR-30: Installation of a 6" tap on new 24" HDG line to tie-in to an existing 6" HDG as directed
in RFI-73. The tap was not originally shown on the plans.
• Contract Time: After a detailed review of work activities, staff recommends additional calendar
days be added to the contract as follows:
o Milestone 1: 43 calendar days for owner submittal review times exceeding time allowed
in contract.
o Milestone 2: 125 calendar days to cover half of the chiller and dryer submittal period
which was in part extended due to a redesign.
o Milestone 3: 154 calendar days to cover the 64 days summarized in Table 1 plus 17 rain
days that delayed critical path activities, 20 days for digester 8 lead abatement, 39 days
for the change to the annular seal installation method, and 14 days for repairs to the
digester dome supports prior to the installation of the annular seal. Only 141 days were
Docusign Envelope ID: C6F21D60-985D-4021-9207-842CBE78D5BE
mistakenly requested in the M&C for Change Order No. 4. 13 additional days will be
added to the next change order to cover the full amount.
Labor hours, material costs, and quantities in the contractors' proposal were reviewed. Approved
CMR's are saved in E-builder. A summary of negotiations is provided in Table 1.
Table 1- CMR Price Negotiations
CMR
Days
Original Proposal
COF Counter
Approved Price
CMR-10C
0
$
14,346.00
$ -
$
31,260.00I
CMR-18B
0
$
(1,847.00)
$ -
$
(8,992.00)
CMR-22A
10
$
116,147.00
$ -
$
109,000.00I
CMR-23
0
$
2,326.00
$ -
$
2,326.00
CMR-24B
14
$
153,257.00
$ -
$
157,341.00
CMR-25B
0
$
29,484.00
$ -
$
25,309.00
CM R-26A
0
$
16,620.00
$ -
$
16,620.00
CM R-27A
40
$
390,306.00
$ -
$
400,698.00
CMR-28
0
$
21,672.00
$ -
$
21,672.00
CMR-29
0
$
2,882.00
$ -
$
2,882.00I
Total
65
I
$745,193.00
$0.00
$
758,116.00I
Contract Compliance Manager
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
.^,.�44�-
Signature
Suzanne Abbe
Name of Employee
Senior Engineer, Capital Project Delivery
Title
400vo4p�
a f�RTIlad
ATTEST:
p-o oxd
/�
d�a� nEXA?oa
Jannette Goodall
City Secretary
Docusign Envelope ID; C6F21D60-985D-4021-9207-842CBE78D5BE
CITY COUNCIL AGENDA
Create New From This M&C
official site of the City of Fort Worth, Texas
FORT�TII
REFERENCE **M&C 24- 60VCWRF DIGESTER MIXING -
DATE: 10/15/2024 NO.: 0856 LOG NAME: FLARE -DOME IMPROVP1CO4-
EAGLE
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (CD 5) Authorize Execution of Change Order No. 4 in the Amount of $776,100.00 to a
Contract with Eagle Contracting, LLC., for the Village Creek Water Reclamation
Facility's Digester Improvements Project
RECOMMENDATION:
It is recommended that the City Council authorize execution of Change Order No. 4 in an amount of
$776,100.00 to City Secretary Contract No. 58683 with Eagle Contracting, LLC, for the Village Creek
Water Reclamation Facility's Digester Improvements project (City Project No. 102652) for a revised
contract amount of $40,960,734.00.
DISCUSSION:
On December 13, 2022, Mayor and Council Communication (M&C) 22-1046, the City Council
authorized a contract with Eagle Contracting, LLC. for construction of the Village Creek Water
Reclamation Facility (VCWRF) Digester Improvements project for an amount of $39,773,000.00. The
contract was subsequently revised by Change Order No. 1 with a net total amount of $13,120.00 after
deducts administratively authorized November 29, 2023, that provided for adjustments to piping and
concrete pads due to utility conflicts, replacement of door hardware in a control building with panic
hardware, changes to pressure sensing piping at the proposed flares to reduce pressure swings at
the digesters, Change Order No. 2 with a net total amount of $302,221.00 after deducts authorized by
the City Council on April 23, 2024, (M&C 24-0355) that provided an additional cleanout in a 14-inch
digested sludge line, the inclusion of a layer of asphalt in the annular seals for Digesters 1 through 8
for a longer lasting and robust gas seal, adjustments to the chiller concrete pad and piping, bracket
and additional concrete repairs for Digesters 7 and 8, and lead remediation for Digester 8, and
Change Order No. 3 with a total amount of $96,293.00 after deducts administratively authorized July
9, 2024, that provided for bypass piping to redirect digester gas during a tie-in.
Change Order No. 4 in the amount of $776,100.00 will provide for the following that are necessary on
the project. The addition of p-traps with insulation, heat tracing, and jacketing on H2S (Hydrogen
Sulfide) vessel drain lines; credit for downsizing wire needed for Transformers PA-9 & PA-10; removal
of an additional 109 dry tons of solids from Digesters 7 and 8; additional repairs at dome supports;
lead abatement for Digesters 3 and 4 domes; changes to above ground piping at the chillers and
dryers resulting in redesign of the chillers; installation of a second chemical injection port Digesters 9
through 14; sealing interior joints between at the steel dome Digesters 1 through 8 after coating;
installation of two City furnished 14" low pressure digester gas valves; and installation of a 6-inch tap
on new 24 inch high pressure digester gas line.
Additionally, staff recommends the addition of 43 calendar days to Milestone 1, 125 calendar days to
Milestone 2, and 141 calendar days to Milestone 3.
This M&C will be funded with current remaining balances in the Sewer Capital Legacy Fund -refer to
M&C 23-0498.
Funding for VCWRF Facility's Digester Improvements project is depicted below:
Fund Existing Additional project Total*
( Appropriations I Appropriations
Docusign Envelope ID: C6F21D60-985D-4021-9207-842CBE78D5BE
W&S Rev Bonds
Series 2021 - $1,020,150.00
$0.00
$1,020,150.00
Fund 56019
_
W&S Rev Bonds
Series 2022 - $2,218,432.00
$0.00
$2,218,432.00
Fund 56020
W&S Rev Bonds
_
Series 2023 - $25,302,221.00
$0.00
$25,302,221.00
Fund 56021
Water/Sewer
Gas Lease Cap $16,763,858.00
$0.00
$16,763,858.00
Proj - Fund
53004
W&S Capital---- ---- --- —--------
---
Projects - Fund $4,122,829.54
$0.00
$4,122,829.54
56002
Sewer Capital
Legacy - Fund $1,284,942.08
$0.00
$1,284,942.08
59607
Project Total $50,712,432.62
$0.00
$50,712,432.62
*Numbers rounded for presentation purposes.
The Business Equity Division placed a 5.67 percent business
equity goal on this contract. Eagle
Contracting LLC., submitted a Good Faith Effort
(GFE) with supporting documentation, which is in
accordance with the City's Business Equity Ordinance.
The project is located in COUNCIL DISTRICT 5.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Digester Improvement
project within Sewer Capital Legacy Fund to support the approval of the above recommendation and
execution of the change order. Prior to an expenditure being incurred, the Water Department has the
responsibility of verifying the availability of funds.
TO
Fund Department Account Project Budget Reference # Amount
ID I I ID I Program I Activity I Year I (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID I I ID I I Year I (Chartfield 2)
Submitted for Citv Manaqer's Office bv: Fernando Costa (6122)
Originating Department Head: Chris Harder (5020)
Additional Information Contact:, Suzanne Abbe (8209)
Docusign Envelope ID: C6F21D60-985D-4021-9207-842CBE78D5BE
ATTACHMENTS
24-0102652 Compliance Memo Approved-NS Updated.pdf (CFW Internal)
60VCWRF DIGESTER MIXING -FLARE -DOME IMPROVP1 CO4- EAGLE Updated FID table (WCF 08.05.24).xlsx
(CFW Internal)
60VCWRF DIGESTER MIXING -FLARE -DOME IMPROVP1CO4-EAGLE&HAZE NS MAP,pdf (Public)
60VCWRF DIGESTER MIXING -FLARE -DOME IMPROVP1CO4-EAGLE funds availability..pdf (CFW Internal)
Form 1295.pdf (CFW Internal)
PBS CPN 102652.Ddf (CFW Internal)
SAM.gov search Eagle Contracting, LLC.pdf (CFW Internal)
FIDs (Budget)
Rec # Fund Dept # Account Project Activity Budget CF 2 Program Amount Purpose Xfer
�ID Year
Rec # Fund Dept # Account Project Activity Budget CF 2 Program Amount Purpose Xfer
ID Year
M
MMWE
FIDs REVENUE or EXPENSE - IVo KK or 3L Entries Needed
Rec # Fund Dept # Account Project Activity Budget CF 2 Program Amount Purpose Xfer
�ID Year