HomeMy WebLinkAboutContract 58607-A1R2CSC No. 58607-A1R2
AMENDMENT NO. 1 AND RENEWAL NO. 2
TO CITY OF FORT WORTH CONTRACT 58607
This Amendment and Renewal is entered into by and between the City of Fort Worth ("City")
and Southwest International Truck, Inc. ("Vendor"). City and Vendor may be referred to
individually as a "Party" and collectively as the "Parties".
WHEREAS, on December 16, 2022, the Parties entered into City Secretary Contract
No.58607 for Vendor to provide auto body collision repairs and services ("Agreement");
WHEREAS, on October 31, 2023, the City and Vendor renewed the Agreement through
December 15, 2024 (City Secretary Contract No. 58607-R1);
WHEREAS, the Agreement allows up to four (4) one-year renewals and the Parties have
agreed to renew the Agreement for a second one-year term as described below;
WHEREAS it is the collective desire of both the City and Vendor to revise the
Agreement's Exhibit B, Price Schedule, and renew the Agreement through December 15, 2025.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
Exhibit B, Price Schedule, of the Agreement is hereby amended to include the
following language:
1. The City must approve in writing the products to be shipped incurring
freight prior to the Vendor shipping the products.
2. All Freight will be charged at a 20% markup of cost to Vendor — Vendor
must provide a receipt of their cost with every invoice incurring freight.
2.
RENEWAL
The Agreement is hereby renewed, as amended, for its second renewal term, beginning
December 16, 2024 and ending December 15, 2025.
3.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
4. OFFICIAL RECORD
ELECTRONIC SIGNATURE CITY SECRETARY
FT. WORTH, TX
Contract Amendment No. 1 Renewal No. 2 Page 1 of 3
CSC No.
This Amendment and Renewal may be executed in multiple counterparts, each of
which shall be an original and all of which shall constitute one and the same instrument.
A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be
treated as and shall have the same effect as anoriginal.
(signature page follows)
(remainder of this page intentionally left blank)
Contract Amendment No. 1 Renewal No. 2 Page 2 of 3
CSC No.
ACCEPTED AND AGREED:
City of Fort Worth
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
i1a rGll'Glh0o0ff
of this contract, including ensuring all performance
By:
Dana Burghdoff (Nov , 202422:16CST)
and reporting requirements.
Name:
Dana Burghdoff
Title:
Assistant City Manager
Nov 4, 2024
Date:
By. Denise Garcia VA1,20C�41518CDT)
Name: Denise Garcia
Approval
Recommended:
Title: Purchasing Manager
Approved as to Form and Legality:
f�
By:
Name:
Marilyn Marvin
Title:
Property Management Director
By:
Name: Andrea Phillips
Attest:
4� FOR, °oar
Title: Assistant City Attorney
--0
Contract Authorization:
/? C aa4dzas4 p
bnuao
M&C: 22-0840
By:
Ci
Name:
Jannette S. Goodall
Form 1295 Certification No.: 22-930501
Title: City Secretary
VENDOR:
Southwest International Truck, Inc.
Tien I-arnakins
By: Tim Lumpkins (Oct 37, 2024 18:14 CDT)
Name: Tim Lumpkins
Title: Body Shop Manager
Date: Oct 27, 2024
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Amendment No. 1 Renewal No. 2 Page 3 of 3
11/8/22, 12:17 PM M&C Review
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA FOR`H
Create New From This M&C
DATE: 10/11/2022 REFERENCE **M&C 22- LOG 13P22-0186 ADDITIONAL AUTO BODY
NO.: 0840 NAME: COLLISION REPAIRS & SVS LSJ PMD
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Non -Exclusive Purchase Agreements with AutoNation
Collision Center/ Ken Nichols Ford LTD, Southwest International Trucks, Inc., and WTR,
Inc., for Additional Auto Body Collision Repairs and Services for the Property
Management Department for a Combined Annual Amount Up to $1,374,000.00 and
Authorize Four Annual Renewals for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize execution of non-exclusive purchase agreements
with AutoNation Collision Center/ Ken Nichols Ford LTD, Southwest International Trucks, Inc., and
WTR, Inc., for additional auto body collision repair services for a combined annual amount up to
$1,374,000.00 for the Property Management Department and authorize four annual renewals for the
same annual amount.
DISCUSSION:
The Property Management (Fleet) Department approached the Purchasing Division for assistance
securing an annual agreement for additional auto body collision repair services. Purchasing
previously issued Invitation to Bid (ITB) No. 22-0028 which resulted in the award of an annual
agreement; however there were not enough Vendors to provide repair services for approximately
4,600 City -owned vehicles and equipment. In order to procure these additional services, Purchasing
staff issued Invitation to Bid (ITB) No. 22-0186. The ITB consisted of detailed specifications
describing the vendor's responsibilities and requirements for auto body work.
The bid was advertised in the Fort Worth Star -Telegram for four consecutive Wednesdays, beginning
July 20, 2022 through August 10, 2022. The City received three bids. An evaluation panel consisting
of representatives of the Property Management Department reviewed and scored the submittals
using Best Value criteria. The individual scores were averaged for each of the criteria and the final
scores are listed in the table below.
Bidders (Evaluation Criteria
AutoNation
Southwest International Trucks
WTR, Inc.
Best Value criteria:
a
b
c
d
e
Total
7
9
8
12
40
77
6.6
9.5
8.5
13.3
10
48
6.7
5.7
6.7
6.3
0
38
(a) Ability to meet the City's needs;
(b) Contractor's approach to perform services;
(c) Contractor's experience working with governmental/similar size;
(d) Availability of resource to perform services, qualified personnel and equipment; and
(e) Cost of service.
After evaluation, the panel concluded AutoNation Collision Center/ Ken Nichols Ford LTD, Southwest
International Trucks, Inc., and WTR, Inc., presented the best value to the City and therefore,
recommends that Council authorize agreements with AutoNation Collision Center/ Ken Nichols Ford
LTD, Southwest International Trucks, Inc., and WTR, Inc. Under these non-exclusive agreements, the
department will order services according to the lowest cost and availability. No guarantee was made
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30394&cou nciIdate=1 O/11 /2022 1 /3
11/8/22, 12:17 PM
M&C Review
that a specific amount of services would be purchased. Staff certifies that the recommended vendors'
bids met specifications.
Funding is budgeted in the Property Management Department's Rollup within the Fleet & Equipment
Service Fund.
DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for Business Equity subcontracting
requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and
expire one year from that date. This agreement will be concurrent with the annual agreement
awarded from ITB No. 22-0028.
RENEWAL TERMS -This agreement may be renewed for four additional one-year renewal
periods. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may
be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code
and does not require specific City Council approval.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Fleet and Equipment Service Fund to support the approval of the
above recommendation and award of the agreement. Prior to any expenditure being incurred, the
Property Management Department has the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project
ID ID
Submitted for City Manaqer's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Reginald Zeno (8517)
Dana Burghdoff (8018)
Anthony Rousseau (8338)
Steve Cooke (5134)
Cynthia Garcia (8525)
LaKita Slack -Johnson (8314)
13P22-0186 ADDITIONAL AUTO BODY COLLISION.docx (CFW Internal)
22-0186 Approved Waiver.pdf (CFW Internal)
AutoNation 1295 form.pdf (CFW Internal)
Copv of FID TABLE for Auto Bodv Collision Bid.xlsx (CFW Internal)
FID TABLE Shop Maintenance.xlsx (CFW Internal)
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30394&cou nciIdate=1 O/11 /2022 2/3
11/8/22, 12:17 PM
Form 1295 -WTR Inc 2022.pdf (CFW Internal)
Form 1295 SOUTHWEST.pdf (CFW Internal)
M&C Review
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30394&cou nciIdate=1 O/11 /2022 3/3