HomeMy WebLinkAboutContract 61869-R1CSC No. 61869-R1
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
October 29, 2024
Fastenal Company
Attention: William Drazkowski
2001 Theurer Blvd.
Winona, MN 55987
Re: Contract Renewal Notice —1st Renewal
Contract No. CSC No. 61869
Renewal Term: 11//8/2024 to 11/7/2025
Renewal Amount: $650,000.00
The above referenced Contract with the City of Fort Worth expires on November 8, 2024 (the
"Expiration Date). This letter is to inform you that the City is exercising its right to renew the
contract for its 1st term in an amount up to $650,000.00 which will be effective immediately after
the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign
and return the second page of this letter, along with a copy of your current insurance
certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at to ensure that your company information is
correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Regina Jones
Contract Compliance Specialist
817-392-2698
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
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administration of this contract, including
By, William Johnson (Nv5,202400:04GMT+1)
ensuring all performance and reporting
Name: William Johnson
requirements.
Title: Assistant City Manager
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APPROVAL RECOMMENDED:
Name: Regina Jones
Title: Contract Compliance Specialist
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By: ChristoppherrHarder (Nov 4, 202407:43 CST)
APPROVED AS TO FORM AND
Name: Chris Harder
LEGALITY:
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Title: Water Director a4 FORr°IIa
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Name: Jessika Williams
Name: Jannette Goodall
Title: Assistant City Attorney
Title: City Secretary
CONTRACT AUTHORIZATION:
M&C: 24-0543
Date Approved:
Form 1295 Certification No:
Fastenal Company
By: _ "
Name: William razkowski
Title: Executive Vice President
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
REFERENCE **M&C 24- 13P COOP SW 091422-
DATE: 6/25/2024 NO.: 0543 LOG NAME: FAS FASTENAL WATER
CID
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Purchase Agreement with Fastenal Company Using Sourcewell
Cooperative Agreement 091422-FAS in an Annual Amount Up to $650,000.00 and
Authorize Four One Year Renewal Options for the Same Annual Amount for Facility
Maintenance, Repairs, Industrial Supplies, and Related Materials for All City Departments
RECOMMENDATION:
It is recommended that the City Council authorize a purchase agreement with Fastenal Company
Using Sourcewell Cooperative agreement 091422-FAS in an annual amount up to $650,000.00 and
authorize four one year renewal options for the same annual amount for facility maintenance, repairs,
industrial supplies, and related materials for All City Departments.
DISCUSSION:
On May 23, 2024, the Water Department contacted the Purchasing Division to enter into an
agreement with Fastenal Company using Sourcewell Cooperative agreement 091422-FAS.This
agreement will be used by City Departments to purchase tools and equipment such as HVAC, motors,
motor accessories, welding, soldering, and power tools and accessories, allowing all City departments
to conduct facility maintenance and repairs as needed.
The maximum annual amount allowed under this agreement will be $650,000.00 citywide. However,
the actual amount used will be based on the need of each department and available budget.
Sourcewell Contract No.091422-FAS original term is through November 8, 2026, with two one-year
options to renew through November 8, 2028. The Request for offer for Sourcewell Contract
No.091422-FAS was published July 26, 2022, and responses were opened September 14, 2022.
Sourcewell offers fixed discounts. Staff reviewed pricing and determined pricing was fair and
reasonable.
AGREEMENT TERM - This Agreement will begin upon execution and will expire on November 8,
2024, with four (4) one-year options to renew to align with Sourcewell Cooperative Contact No.
091422-FAS.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek
competitive bids for the purchase of the item.
DVIN: An MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative
or public entity.
The Cooperative Agreement serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the participating departments' Operating Funds to support approval of the above
Contract Renewal Page 3 of 2
recommendation and execution of the agreement. Prior to any expenditure being incurred, the
participating departments have the responsibility to validate the availability of funds.
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Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
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Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manaqer's Office bv: Reginald Zeno (8517)
Costa, Fernando (6122)
Oriqinatinq Department Head: Reginald Zeno (8517)
Christopher Harder (5020)
Additional Information Contact: Jo Ann Gunn (8525)
Christen Pacheco (6159)
ATTACHMENTS
Fasternal Comoanv Sams.gov.pdf (CFW Internal)
Contract Renewal Page 4 of 2