HomeMy WebLinkAboutContract 60753-CO3FoRTWORTH.
Project Namel Meadowbrook Golf Course Renovation
Client Project #(s)l 104201
Project Description)
Contractorl Heritage Links, a Division of Lexicon, Inc.
City Project Mgr.l Scott Penn
Dept.
Original Contract Amount
Extras to Date
Credits to Date
Pending Change Orders (in M&C Process)
Contract Cost to Date
Amount of Proposed Change Order
Revised Contract Amount
Original Funds Available for Change Orders
Remaining Funds Available for this CO
Additional Funding (if necessary)
PARD
$11,358,398.00
$418,615.50
$197,925.00
$11,679,088.50
$320,270.58
$11,899,359.08
CSC No. 60753-0O3
City of Fort Worth
Change Order Request
City Sec # l 60753
Renovation of Meadowbrook Golf Course —18 holes
Change Order #1 3 I
Datel 9f7/2024 l
City Inspectorl
Kevin Jackson
Contract Time
Totals (CD)
$11,358,398.00
$418,615.50
$197,925.00
$11,579,088.50
$320,270.58 120
$11,899,359.08
$0.00
$0.00
$320,270.58 $320,270.58
CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT 4.76%
MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST + 25%) 1 $14,197,997.50
JUSTIFICATION (REASONS) FOR CHANGE ORDER
Changes include modification to the existing fence installation on holes 3 and 4 to improve site security, installation of new additional fe n celba rrier and vehicular gates along the
clubhouse packing lot and Wilson Road (left side of hole 1) for enhanced security and protection of site, installation of new 2' potable water line for restroom on hole 6 to restore
water service to location, various modifications to the concrete cart path construction to better aocomodate site conditions and actual layout of golf course features, various
adjustments to the grassing including the reduction of sprigging on fairways and roughs and the increase of sodding on fairways and roughs to reduce erosion and potential
washouts over winter, deletion of turf reinforcement mat that is no longer needed based on site conditions, the construction of a new pump station building to enclose the pump
station which was moved to a new location, the purchase of perenial ryegrass seed to overseed needy sprigged areas, and the purchase of tree'gator' watering bags for newly
planted trees.
It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full
(both time and money) for all costs arising out of, or incidental
to, the above Change Order. The Project/Program Manager signing below acknowledges
that
he/she is the person responsible for the monitoring and
administration of this contract, including ensuring all performance and reporting requirements.
Contractor's Company Name
Contractor (Name)
Contract Signature
Date
I
�.yw
I
Lexicon, Inc. dba Heritage Links
Douglas Wright
Oct 24, 20241
Ilnspector/Inspectlon Supervisor
Date
Project and Contract Compliance Manager
Date
Kw.:��-�-•�. Via
Oct 29, 2024
s cP
Oct 30, 2024
I Program Manager
Date
Senior Capital Project Officer
Date
Oct 30, 2024
Assistant Director (Dept)
Date
Director, Contracting Department (Dept)
Date
Oct 30, 2024
Oct 31, 2024 1
Assistant City Attorney oovvnnu
Date
Nov 1, 2024
Assistant City Manager
Date
Nov 5.20241
~_
Q�D
Council Action (if required)8T.
�P ►°°o oo° °
o
M&C Number 24-0884-7 M&C Date Approved
10/15/2024
ATTEST: Oaa� nEX45aa
At-KC
Jannette Goodall, City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FoRTWORTH
'
City of Fort Worth
" r" Change
Order Additions
Project Name 1 Meadowbrook Golf Course Renovation
City Sec # 1
60753
Client Project # 1 104201
1
ConUactorl Heritage Links, a Division of Lexicon, Inc.
I PMI Scott Penn
I
Inspeclorl
Kevin Jackson l
Change Order Submittal #
Date 1 9l1I2024
ADDITIONS
IIEM UESCRIPIIUN
UEPI
uty
Unit
UnitUost
local
Install 'Fortress 3-Had' hence in lieu of I dan' hence
PARD
1.000UUUUU
EA
$4,Z15.bli
$41215M
2' Potable Water Line Installation
PARD
1,820.00000000
LF
$5.75
$1U,465.U1U
Remove Existing Post and Cable Fence
PARD
250.00000000
LF
$7.5U
$1,875.00
Install New Post and Cable Fence wl Vehicular Barrier Gates
PARD
1,176.0W00000
LF
$37.20
$43,141.20
6" Safety Curb
PARD
213.000000OU
LF
$15.45
$3,290.851
Concrete Cart Path
PARD
720.000OOOOU
SF
$6.45
$4,644.W1
Truegnd Pro Lite Gravel Infill
PARD
1,000.00000000
SF
$12.55
$12,550.001
Truegrid Pro Lite Grass Infill
PARD
960.00000000
SF
$11.45
$10,992.001
Install ReinforoemenUDowels at Bridge Can Path Tie -Ins
PARD
12.00W0000
EA
$691.20
$8,294.401
TifTuf Bermudagrass Sod
PARD
9,58000000
AG
$29,b2U.8U
$263,7b1.zbI
Pump House Construction
PARD
1.000000o0
LS
$105,562.63
$105,562.631
Perenial Ryegrass Seed
PARD
6,000.0000000U
LBS
$1.50
4000.UU
Tree'Gator" Watering Bags
PARD
212.00000000
LS
$15.W
$3,180.001
I
I
1
1
1
1
1
1
1
1
I
1
I
1
1
1
1
I
I
PARD $501.583.941
1
1
1
Sub I otal Additions $51)1,583.941
Change Order Additions Page 2 of 4
I I EM
FORT WORTH City of Fort Worth
�T Change Order Deletions
Project Name I Meadowbrook Golf Course Renovation City Sec # 1 60753 1
Client Project # 104201 1
Contractor Heritage Links, a Division of Lexicon, Inc. I PMI Scott Penn I Inspectorl Kevin Jackson l
Change Order Submittal # F3 Date 1 9/7/2024 1
UESUKIF I IUN
Alternate Z2 - Install Bate
Concrete Roll Curb
Low Water Crossing on Hole 6
Trinity Zoysia Sod
Sprigging - Tees (TitTuf Bermudagrass)
Sprigging - Fairways and Roughs (TifTuf Bermudagrass)
Pyramat 25 - Turf Reinforcement
DELETIONS
UtP I
Uty
unit
unit cast
F'AHU
1.000UUUUU
EA
$b,000.UU
PARD
340.000OOOOU
LF
$9.75
PARD
1.0000000U
EA
$10,000.00
PARD
1.0000000U
AC
$40,075.2U
PARD
81,457.000OOOOU
SF
$0.28
PARD
6.3600000U
AC
$3,320.00
PARD
19,500.00000000
SF
$4.OU
PARD
Sub I olal Deletions
I otal I
$b,000.UUI
$3,315.001
$10,000.001
$40,075.201
$22,807.961
$411b.Z01
$78,000.001
1
1
1
1
1
1
1
1
1
i
1
I
$181,313.361
I
I
I
$181,313.381
Change Order Deletions Page 3 of 4
WSBE for this Change Order
M/SBE Sub I Type of Service Amount for this CO
Fort Worth Electric
co #
2
Elecrtical Service to Pump Station Building
Previous Change Orders
DATE
6/13/2024
Total
Total
AMOUNT
$36,416.44
$36,416.44
$5,000.00
$5,000.00 1
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 10/15/2024 REFERENCE **M&C 24- LOG NAME:
NO.: 0884
CODE: C TYPE: CONSENT PUBLIC
HEARING:
80MEADOWBROOK GC
CHANGE ORDER #3
NO
SUBJECT: (CD 11) Authorize Execution of Change Order No. 3, in the Amount of $320,270.58, to
the Construction Contract with Heritage Links, a Division of Lexicon, Inc., for the
Meadowbrook Golf Course Renovation Project, Increasing the Contract Amount to
$11,899,359.08 (2022 Bond Program)
RECOMMENDATION:
It is recommended that the City Council authorize execution of Change Order No. 3, in the amount
of $320,270.58, to the Construction Contract with Heritage Links, a Division of Lexicon, Inc., (City
Secretary Contract No. 60753) for the 2022 Bond Meadowbrook Golf Course Renovation project
(City Project No. 104201), increasing the contract amount to $11,899,359.08.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize the execution of
Change Order No. 3, in the amount of $320,270.58 to City Secretary Contract No. 60753, a
Construction Contract with Heritage Links, a Division of Lexicon, Inc. (Heritage Links), increasing
the contract amount to $11,899,359.08.
On November 14, 2023 (M&C 23-0988), the City Council authorized the execution of a construction
contract with Heritage Links, in the amount of $11,358,398.00 for the renovation of Meadowbrook
Golf Course (GC).
Upon commencement of construction activities, it was determined that additional tree removal was
necessary in areas denoted for clearing on plan documents and bid proposal. The clearing areas
were mainly around existing ponds and drainage structures, which are being cleaned out and
enlarged in order to provide better water quality and retention (as an amenity); the additional 168
trees were in excess of 6" but less than 18" caliper and consisted of primarily Hackberry and
Cottonwood. The removal of declining and lower value tree species (cottonwood, hackberry, etc.)
to facilitate increasing the size and holding capacity of ponds on the site enhances both storm
water storage and water quality. Subsequently, the additional tree removals will improve both
playability and the overall aesthetics of the course while allowing designers to preserve trees in
better condition, higher value species (post oak, bur oak, cedar elm, etc.) and greater longevity.
The initial tree removal permit, issued October 25, 2023, by the City Forester, was revised to
include this additional removal on February 14, 2024. The additional tree removal work was
completed in Change Order No, 1, in the amount of $81,075.00, which was executed
administratively on April 22, 2024 (CSC No. 60753-001).
On June 11, 2024 (M&C 24-0525), City Council authorized the execution of Change Order #2 with
Heritage Links, in the amount of $139,615.50 for the relocation of the course pump station to a
pond off the natural flow/drainage way, and the installation of a new 30" storm drainage pipe and
associated fitting on holes 1 and 9 which will replace two sections of existing storm drainage pipe
that had deteriorated and no longer functioned.
FORTWORTII
Change Order No. 3 will provide for additional site security fencing along Wilson Street and
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=32590&councildate=10/15/2024[10/22/2024 12:40:28 PM]
M&C Review
the existing parking area, the re-establishment of water line service to site restroom facility, some
cart path re-routing to better align with course features, installation of a new pump station structure
and grassing adjustments to better accommodate turf establishment (sod in lieu of sprigging in
fairways and tee boxes, along with increased sprig bushels in remaining fairway areas not
receiving sod).
The renovation of Meadowbrook Golf Course began in February 2024 and is scheduled to be
completed in October 2024. The course re -opening is anticipated to be Summer 2025 to allow for
turf grow -in. The additional scope of work will not increase the contract time, it remains 260
calendar days.
Funding for the difference of $540,961.08 in change orders to date and the appropriation amount is
available in the base project budget (contingencies).
Total Project Costs:
Description Fund
M&C Amount
Meadowbrook General Capital
Master Plan Projects Fund
M&C 21-0365 $110,823.64
(City Project (Transfer from
No. 103213) Municipal Golf Fund)
Meadowbrook
GC Design 2022 Bond Program
M&C 22-0655 $553,500.00
Document
Preparation
Project
$664,323.64
Design Total:
2022 Bond Program;
PARD Gas Capital
Project Lease Fund;
Construction Municipal Golf Gas
M&C 23-0988 $11,358,398.00
Contract Lease Capital Project
Fund; and General
City Gas Lease Capital
Project Fund
Change Order I2022 Bond Program
N/A I $81,075.00
No. 1
Change Order 2022 Bond Program
M&C 24-0525I $139,615.50
No. 2
Change Order 2022 Bond Program
I This M&C I $320,270.58
No. 3
Construction
Administration 2022 Bond Program
N/A $461,317.28
Contingencies
Project
Construction
$12,360,676.36
Total:
Total Project
$13,025,000.00
Cost:
This project is included in the 2022 Bond Program. The City's Extendable Commercial Paper
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M&C Review
(ECP) (M&C 22-0607; Ordinance 25675-08-2022) provides liquidity to support the appropriation.
Available resources will be used to actually make any interim progress payments until debt is
issued. Once debt associated with a project is sold, debt proceeds will reimburse the interim
financing source in accordance with the statement expressing official Intent to Reimburse that was
adopted as part of the ordinance canvassing the bond election (Ordinance 25515-05-2022).
Funding is budgeted in the 2022 Bond Program Fund for the purpose of funding the Meadowbrook
Golf Course Renovation project.
Heritage Links, A Division of Lexicon, Inc., agrees to maintain its initial M/WBE commitment of 6\%
that it made on the original contract and extend and maintain that same M/WBE commitment of
6\% to all prior change orders up to and inclusive of this Change Order No. 3. Therefore, Heritage
Links, A Division of Lexicon, Inc., remains in compliance with the City's M/WBE Ordinance and
attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment form
executed by an authorized representative of its company.
Meadowbrook Golf Course is located in Council District 11.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are currently available in the capital budget, as
previously appropriated, in the 2022 Bond Program Fund for the 2022 Bond Meadowbrook
GC project to support the above recommendation and execution of the Change Order. Prior to any
expenditure being incurred, the Park & Recreation Department has the responsibility to validate the
availability of funds.
fc,
Fund Department Account Project Program
Activity
Budget Reference #
Amount
ID ID
Year (Chartfield 2)
FROM
Fund Department Account Project Program
Activity
Budget Reference #
Amount
ID ID i
Year (Chartfield 2)
Submitted for Citv Manaaer's Office bv:
Oriainatina Department Head:
Additional Information Contact:
ATTACHMENTS
Jesica L. McEachern (5804)
Richard Zavala (5704)
Scott Penn (5750)
104201 fundinaavailabilitv.PNG (CFW Internal)
Acceptance of Previous MWBE Committment Form (APCF) 2021 (3) - CO #3 Sianed RL.Ddf (CFW Internal)
Chanae Order #3 - arassina - fencina.xlsm (CFW Internal)
FID Table GC CO3.xlsx (CFW Internal)
Form 1295 Certificate 101262425 CO#3.odf (CFW Internal)
Total Project Costs Table Data.xlsx (CFW Internal)
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=32590&councildate=10/15/2024[10/22/2024 12:40:28 PM]