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Home My WebLink AboutIR 7451 INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7451 ,W'RytA,- To the Mayor and Members of the City Council W-4 April 3, 1990 rr X Subject: Projected Impacts of Expenditure Reduction Actions In order to begin the action required to reduce next year's budget, a hiring freeze and other expenditure reduction actions were initiated on February 20, 1990. The information in this report is presented to inform the City Council of the projected savings efforts in both the current year and fiscal year 1990-91. In most departments, the major aspect of the savings effort consists of maintaining the hiring freeze on vacant positions. These efforts are supplemented in many instances by additional cut-back measures. All budget reduction efforts are included in the depart- ment-by-department outline presented below. DEPARTMENT: MAYOR AND COUNCIL Savings Savings Action Taken: FY 189-190 FY '90-'91 Maintain one vacancy $ 21,363 $ 25,636 TOTAL FOR DEPARTMENT $ 21,363 $ 25,636 Consists of administrative assistant III position vacated 12/2/89. ( EPARTMENT: CITY MANAGER Savings Savings Action Taken: FY '89-'90 FY '90-'91 Maintain two vacancies $ 37,217 $ 48,422 TOTAL FOR DEPARTMENT $ 37,217* $ 48,422 *Offset by budgeted salary savings of $23,192 in 1989-90. Consists of receptionist laid- off 3/23/90 and vacant management assistant (intern) position. DEPARTMENT: OFFICE OF MANAGEMENT SERVICES Savings Savings Action Taken: FY '89-'90 FY '90-'91 Maintain vacancies $ 35,538 $ 228,368 (budgeted salary savings FY 90) Travel reduced department wide 5,000 0 Extra Help - MRC 4,685 0 Microcomputer tape back-up units 7,000 0 TOTAL FOR DEPARTMENT $ 52,223 $ 228,368 -ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS . . � INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7451 U'p-TIA'a April 3, 1990 R To the Mayor and Members of the City Council "'goo Page two �'Eyp� Subject: Projected Impacts of Expenditure Reduction Actions DEPARTMENT: INFORMATION SYSTEMS AND SERVICES Savings Savings Action Taken: FY 189-'90 FY '90-'91 Maintain 5 vacancies $ 82,821 $ 134,162 Vacancies include two computer operator positions; one technical support manager position; one word processing secretary position; and one electronics technician position. Two layoffs offered (but not yet made) $ 24,980 $ 54,428 TOTAL FOR DEPARTMENT $107,711 $ 188,590 DEPARTMENT: HOUSING AND HUMAN SERVICES Savings Savings Four positions held vacant $ 52,000 $ 55, 926 Vacancies include two custodian positions; two recreation instructor positions; and one clerk-typist position. TOTAL FOR DEPARTMENT $ 52,000 $ 55, 926 - DEPARTMENT: DEVELOPMENT Savings Savings FY 89-90 FY 90-91 Action Taken: Maintain vacancy of nine positions $179,191 $ 181,174 TOTAL FOR DEPARTMENT $179,191* $ 181,174 *Offset by budgeted salary savings of $20,269 in 1989-90, and temporary planning aide po- sition. Consists of vacancy of: building official position for two months; vacancy of plans examiner I; inspector, mechanical codes; inspector, signs codes positions; two asso- ciate planner positions; a recording secretary position; a clerk I position; and planning aide position. DEPARTMENT: HUMAN RELATIONS Savings Savings Maintain 2.70 vacancies $ 58,344 $ 72,091 TOTAL FOR DEPARTMENT $ 58,344 $ 72,091 DEPARTMENT: CITY SECRETARY Savings Savings Maintain three vacancies $ 25,498 $ 31,068 TOTAL FOR DEPARTMENT Consists of vacancy of clerk II and administrative secretary positions , as well as one -ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7451 PTE 1q,0 Lai FURT� To the Mayor and Members of the City Council April 3, 1990 Page Three Subject: Projected Impacts of Expenditure Reduction Actions month vacancy of clerk typist III position. DEPARTMENT: LAW Savings savings Action Taken: FY '89-' 90 FY '90-'91 Maintain 2.00 vacancies 39,108 53,413 TOTAL FOR DEPARTMENT 39,108 53,413 DEPARTMENT: FINANCE Savings Savings Action Taken: FY '89-'90 FY '90-'91 Maintain eight vacancies $132,763 $ 157,697 (most of savings offset by Extra Help) Auctioneering Services reduced 15,000 0 Miscellaneous reductions in Purchasing 5,000 0 Data Processing Charges reductions 8,000 0 TOTAL FOR DEPARTMENT $160,763 $ 157,697 DEPARTMENT: PERSONNEL Savings Savings Action Taken: FY '89-'90 FY '90-'91 Maintain 3.00 vacancies $ 55,928 $ 63,582 Savings in Office Supplies 2,655 0 Eliminate Exec.Mgt. Program 8,000 8,000 Savings in Staff Dev. Program 3,500 0 Eliminate Professional Consultant 52,317 76,000 Savings in Motor Pool Charges 1,800 0 Savings in Public Notices 12,000 0 Savings in Other Contractual 7,645 0 TOTAL FOR DEPARTMENT $143,845 $ 147,582 DEPARTMENT: RISK MANAGEMENT Savings Savings Action Taken: FY '89-'90 FY '90-'91 Maintain one vacancy $ 18,170 $ 18,170 (offset by Extra Help) TOTAL FOR DEPARTMENT $ 18,170 18,170 DEPARTMENT: REAL PROPERTY Savings Savings Action Taken: FY '89-'90 FY '90-'91 Two positions held vacant $ 36,258 $ 46,695 Vacancies are two land agent positions. TOTAL FOR DEPARTMENT $ 36,258 $ 46,695 -ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7451 �P T I sk,'D `a4 fURT To the Mayor and Members of the City Council April 3, 1990 Page Four 0 OP161 TEXAS Subject: Projected Impacts of Expenditure Reduction Actions DEPARTMENT: TRANSPORTATION AND PUBLIC WORKS Savings Savings Action Taken: FY '89-'90 FY '90-'91 Maintain 53 of 588 positions vacant $592,013 $ 756,597 TOTAL FOR DEPARTMENT $592,012 $ 756,597 *T/PW plans to leave positions vacant up to 10%, or 59, of their positions. Vacancies in addition to the 59 positions T/PW will ask to fill to continue operations. Since the ma- jority of vacancies occur in Street Division, they plan to merge crews, reducing the num- ber of crews working daily. They plan to continue performing all operations currently be- ing performed, just less frequently (i.e. alley cleaning operations will be performed less often) . This course of action will not provide any savings to the General Fund in addition to the salary savings. They currently have a vacancy rate of 9.01%. DEPARTMENT: CITY SERVICES (CODE ENFORCEMENT) Savings Savings Action Taken: FY '89-'90 FY '90-'91 Shift Assistant Director to Solid Waste $ 32,793 $ 68,451 Eliminate Secretary position in Admin. 8,859 20,583 Eliminate Travel in Admin. 2,875 4,050 Eliminate 4 Code Enforcement Officer 61,354 115,473 and 1 Clerk-Typist positions Vacancy of Administrative Aide position 8,864 0 Vacancy of 1 Code Enforcement Officer 1,796 0 position Eliminate an S01 position 5,865 11,731 TOTAL FOR DEPARTMENT $122,406 $ 220,288 Code Enforcement plans to use the majority of the savings for the remainder of FY '90 to continue demolitions, boarding up unsecured structures, mowing, and other abatement activ- ities. This plan of action would accrue little to the General Fund for the remainder of 1989-90 DEPARTMENT: PLANNING Savings for Savings for FY 89-90 FY 90-91 Action Taken: Maintain three vacancies $ 68,224 $ 68,224 TOTAL FOR DEPARTMENT $ 68,224 $ 68,224 *Offset by budgeted salary savings of $47,685. Consists of vacancy of two associate city planner positions and city planning technician position. ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7451 'P T April 3, 1990 To the Mayor and Members of the City Council Page Five Projected Impacts of Expenditure Reduction Actions (.wjrzx� Subject: ,87,3 DEPARTMENT: PUBLIC EVENTS Savings Savings Action Taken: FY '89-'90 FY '90-'91 Maintain 2.00 vacancies $ 45,412 67,569 TOTAL FOR DEPARTMENT $ 45,412 67,569 DEPARTMENT: POLICE Savings Savings Action Taken: FY 189-190 FY '90-'91 Maintain 28 civilian vacancies and civil $874,970 $1,362,893 service vacancies (currently 27 civil service vacancies; 17 trainees to gradu- ate end of July) Reduce vehicle/fuel usage 50,000 100,000 Delay all promotions for 45 days Reduce overtime and comp time Reduce cellular phone cost TOTAL FOR DEPARTMENT $924,970 $1,462,893 DEPARTMENT: FIRE Savings Savings 001-Action Taken: FY '89-'90 FY '90-'91 Reduce travel $ 15,000 $ 25,000 Reduce alarm office overtime 104,614 156,989 Reduce mobile telephones (3) 1,267 2,534 Reduce vehicle (3 automobiles, I pumper) 16,651 37,293 Personnel reassignments from non-operations 71,050 198,962 to Operations (overtime savings) Deactivate Attack 28 85,260 $5,260 Deactivate Quint 7; Reassign Quint 3; Reduce staffing of Ladder 14 170,570 170,570 TOTAL FOR DEPARTMENT $464,412 $ 676,608 A cost of $687,228 for 18 positions for Alliance Airport will be absorbed by the Fire De- partment through deactivations and reassignment of personnel . DEPARTMENT: MUNICIPAL COURTS Savings Savings Action Taken: FY '89-'90 FY 190-191 Maintain 4 vacancies $ 68,040 $ 89,044 TOTAL FOR DEPARTMENT $ 68,040 $ 89,044 Vacancies include two clerk positions, one clerical supervisor position, and one municipal _rljudge position. Additional positions are being identified to delete for 1990-91. -ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7451 April 3, 1990 � 0 0 it ;?'� To the Mayor and Members of the City Council Page Six 0 0" Subject: Projected Impacts of Expenditure Reduction Actions DEPARTMENT: PUBLIC HEALTH Savings Savings Action Taken: FY '89-'90 FY '90-'91 Maintain fifteen vacancies $278,708 $ 333,164 (currently recruiting for two positions) Reduce H.Plng & Prom.postage 150 Reduce H.Plng & Prom.minor eq. 300 Reduce departmental printing PIO 6,645 Reduce departmental supplies 3,163 Reduce departmental copies 2,061 Reduce data proc. lease eq. 2,820 Reduce utilities 12,150 Reduce advertising 120 Reduce equip./machinery 6,717 Reduce vector control 19,300 TOTAL FOR DEPARTMENT $332,134 $ 333,162 DEPARTMENT: PARK AND RECREATION Savings Savings Action Taken: FY '89-' 90 FY '90-'91 6 positions held vacant $300,000 $ 500,000 lacancies include: 5 groundskeeper positions; 4 crewleader positions; 4 recreation aide positions; 3 equipment operator positions; 3 zoo attendant positions; 3 recreation in- structor positions; 3 recreation aide positions; 2 landscape architect positions; 2 park ranger positions; 2 gardener positions; 2 park superintendent positions; 2 arborist posi- tions; 2 clerk positions; and one each of the following positions: welder, maintenance me- chanic, carpenter, plumber, greenhouse attendant, administrative assistant, assistant di- rector position, assistant recreation superintendent position, and custodian position. Reduction in hours at recreation centers and at swimming pools are being proposed for 1990-91. DEPARTMENT: LIBRARY Savings Savings Action Taken: FY 189-190 FY '90-'91 Maintain 16.00 vacancies $268,183 $ 358,771 Reduced Security Guard services 2,340 4,680 TOTAL FOR DEPARTMENT $270,523 $ 363,451 It will be necessary to reduce six hours per week at each branch library and to stagger hours so neighboring libraries will be available on the evening/mornings when the other is closed; reduce the Central Library 2 hours per week; and reduce Southwest Regional Library four hours per week. DEPARTMENT: NON-DEPARTMENTAL rSavings Savings Action Taken: FY '89-'90 FY '90-'91 Maintain four vacancies $ 54,032 62,552 -ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INfORMAL REPORT TO CITY COUNCIL MEMBERS No. 7451 PtiREe April 3, 1990 oFaanryp To the Mayor and Members of the City Council Page Seven 0 Subject: Projected Impacts of Expenditure Reduction Actions Action Center: Travel reduction -Economic Development 5,000 0 will not attend CUED & AEDC meetings Other Contractual Services - Eco. Dev. 25,000 0 CFW Annual Report will not be put on video format TOTAL FOR DEPARTMENT $ 84,032 $ 62,552 It must be noted that the savings figures presented above are gross numbers reflecting the projected effects of the reduction strategies for FY 1989-90 and not necessarily the proj- ected net savings. Numerous factors will erode some of the gross savings, including the requirement to absorb prior year encumbrances, budgeted salary savings, and unanticipated budget needs. Budgetary re-estimates made by the Office of Management services indicate that General Fund revenues should exceed expenditures by $2,000,000 this fiscal year. Current fiscal trends will be monitored and reported to Council periodically. Also, it should be emphasized that the budget process for 1990-91 is just now underway and that the savings strategies for next year reflected in this report represent only a por- tion of the reduction efforts that will ultimately be developed. Given the severity of he budget problem facing the City, it is likely that the City Manager's Proposed Budget or 1990-91 will reflect the elimination of many positions and some actual lay-offs. While some negative service impacts resulting from these cut-backs will be inevitable, ef- forts will be made to devise budget reduction strategies that minimize public service dis- ruptions. Should Council have any questions concerning this report, the staff will endeavor to pro- vide prompt and responsive answers. David Ivory City Manager -ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS . . . . IRFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7451 To the Mayor and Members of the City Council Page eight Subject: Projected Impacts of Expenditure Reduction Actions 1989-90 1990-91 Savings Savings Department MAYOR & COUNCIL $21,363 $25,636 CITY MANAGER $37,217 $48,422 MANAGEMENT SVC. $52,223 $228,368 INFO.SYST./SVC. $107,711 $188,590 HOUS./HUMAN SVC. $52,000 $55,926 DEVELOPMENT $179,191 $181,174 HUMAN RELATIONS $66,035 $72,091 EMPLOYMENT & TRAINING $0 $0 INTERNAL AUDIT $0 $0 CITY SECRETARY $25,498 $31,068 LAW $39,108 $53,413 FINANCE $160,763 $157,697 PERSONNEL $143,845 $147,582 RISK MANAGEMENT $18,170 $18,170 REAL PROPERTY $36,258 $46,695 TRANS./PUB.WKS. $592,013 $756,596 CITY SERVICES $122,406 $220,288 PLANNING $68,224 $68,224 PUBLIC EVENTS $45,412 $67,569 POLICE $924,970 $1,462,893 FIRE $464,412 $676,608 MUNICIPAL COURT $68,040 $89,044 PUBLIC HEALTH $332,134 $333,162 PARK/RECREATION $300,000 $500,000 PUBLIC LIBRARY $270,523 $363,451 NON-DEPARTMENTAL $84,032 $62,552 TOTAL GENERAL FUND $4,211,548 $5,855,219 -ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS