HomeMy WebLinkAboutContract 62274CSC No. 62274
CITY OF FORT WORTH, TEXAS
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
This AGREEMENT is between the City of Fort Worth, a Texas home -rule municipality (the
"CITY"), and ECS SOUTHWEST, LLC, authorized to do business in Texas, an
independent contractor ("Consultant"), for a PROJECT generally described as:
Construction Materials Testing Services for Fire Station 37.
The Agreement documents shall include the following:
1. This Standard Agreement for Professional Services;
2. Attachment "A" — Proposal;
3. Attachment "B" — Verification of Signature Authority Form.
Attachments "A" and "B", which are attached hereto and incorporated herein, are made a
part of this Agreement for all purposes. In the event of any conflict between the terms and
conditions of Attachments "A" or "B" and the terms and conditions set forth in the body of
this Agreement, the terms and conditions of this Agreement shall control.
Article I
Scope of Services
(1) Consultant hereby agrees to perform as an independent contractor the services
set forth in the Scope of Services attached hereto as Attachment "A". These
services shall be performed in connection with Fire Station 37 Special
Inspections.
(2) Additional services, if any, will be requested in writing by the City. City shall not
pay for any work performed by Consultant or its subconsultants, subcontractors
and/or suppliers that has not been ordered in writing. It is specifically agreed that
Consultant shall not be compensated for any alleged additional work resulting
from oral orders of any person.
Article II
Compensation
Consultant shall be compensated in accordance with the Fee Schedule shown in
Attachment "A". Payment shall be considered full compensation for all labor, materials,
supplies, and equipment necessary to complete the services described in Attachment
"A". However the total fee paid by the City shall not exceed a total of $43,648.00 unless
the City and the Consultant mutually agree upon a fee amount for additional services
and amend this Agreement accordingly.
The Consultant shall provide monthly invoices to the City. Payment for services
rendered shall be due within thirty (30) days of the uncontested performance of the
City of Fort Worth, Texas
Revision Date: 9/27/2021
Standard Agreement for Professional Services
Special Inspections Fire Station 37
Page 1 of 11
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
particular services so ordered and receipt by City of Consultant's invoice for payment of
same.
Acceptance by Consultant of said payment shall operate as and shall release the City
from all claims or liabilities under this Agreement for anything related to, done, or
furnished in connection with the services for which payment is made, including any act
or omission of the City in connection with such services.
Article III
Term
Unless terminated pursuant to the terms herein, this Agreement shall be for a term of until
Certificate of Occupancy Issuance, beginning upon the date of its execution, or until the
completion of the subject matter contemplated herein, whichever occurs first.
Independent Contractor
Consultant shall operate hereunder as an independent contractor, and not as an officer,
agent, servant, or employee of the City. Consultant shall have exclusive control of and the
exclusive right to control the details of its work to be performed hereunder and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
agents, employees, contractors and subcontractors. The doctrine of respondent superior
shall not apply as between City and Consultant, its officers, agents, employees,
contractors, and subcontractors, and nothing herein shall be construed as creating a
partnership or joint venture between City and Consultant.
Article V
Professional Competence and Indemnification
(1) Work performed by Consultant shall comply in all aspects with all applicable
local, state and federal laws and with all applicable rules and regulations
promulgated by the local, state and national boards, bureaus and agencies.
Approval by the City shall not constitute or be deemed to be a release of the
responsibility and liability of Consultant or its officers, agents, employees,
contractors and subcontractors for the accuracy and competency of its services
performed hereunder.
(2) In accordance with Texas Local Government Code Section 271.904, the
Consultant shall indemnify, hold harmless, and defend the City against
liability for any damage caused by or resulting from an act of negligence,
intentional tort, intellectual property infringement, or failure to pay a
subcontractor or supplier committed by the Consultant or Consultant's
agent, consultant under contract, or another entity over which the
Consultant's exercises control.
City of Fort Worth, Texas
Revision Date: 9/27/2021
Page 2 of 11
Standard Agreement for Professional Services
Special Inspections Fire Station 37
Article VI
Insurance
(1) Consultant shall not commence work under this Agreement until it has obtained
all insurance required under this Article and the City has approved such
insurance, nor shall Consultant allow any subcontractor to commence work on its
subcontract until all similar insurance of the subcontractor has been so obtained
and approval given by the City; provided, however, Consultant may elect to add
any subconsultant as an additional insured under its liability policies.
Commercial General Liability
$1,000,000 each occurrence
$2,000,000 aggregate
Automobile Liability
$1,000,000 each accident (or reasonably equivalent limits of
coverage if written on a split limits basis). Coverage shall be on
any vehicle used in the course of the Project.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
(2) Additional Insurance Requirements
a. Except for employer's liability insurance coverage under Consultant's worker's
compensation insurance policy, the City, its officers, employees and servants
shall be endorsed as an additional insured on Consultant's insurance policies.
b. Certificates of insurance shall be delivered to the Architectural Services,
Attention: Brian R. Glass, 401 West 13th Street, Fort Worth, TX 76012, prior to
commencement of work.
c. Any failure on part of the City to request required insurance documentation
shall not constitute a waiver of the insurance requirements specified herein.
d. Each insurance policy shall be endorsed to provide the City a minimum thirty
days notice of cancellation, non -renewal, and/or material change in policy terms
or coverage. A ten days notice shall be acceptable in the event of non-payment
of premium.
City of Fort Worth, Texas
Revision Date: 9/27/2021
Page 3 of 11
Standard Agreement for Professional Services
Special Inspections Fire Station 37
e. Insurers must be authorized to do business in the State of Texas and have a
current A.M. Best rating of A: VII or equivalent measure of financial strength and
solvency.
f. Other than worker's compensation insurance, in lieu of traditional insurance,
City may consider alternative coverage or risk treatment measures through
insurance pools or risk retention groups. The City must approve in writing any
alternative coverage.
g. Workers' compensation insurance policy(s) covering employees employed on
the Project shall be endorsed with a waiver of subrogation providing rights of
recovery in favor of the City.
h. City shall not be responsible for the direct payment of insurance premium
costs for Consultant's insurance.
i. Consultant's insurance policies shall each be endorsed to provide that such
insurance is primary protection and any self -funded or commercial coverage
maintained by City shall not be called upon to contribute to loss recovery.
j. In the course of the Agreement, Consultant shall report, in a timely manner, to
City's officially designated contract administrator any known loss occurrence
which could give rise to a liability claim or lawsuit or which could result in a
property loss.
k. Consultant's liability shall not be limited to the specified amounts of insurance
required herein.
I. Upon the request of City, Consultant shall provide complete copies of all
insurance policies required by these Agreement documents.
Article VII
Transfer or Assignment
City and Consultant each bind themselves, and their lawful successors and assigns, to this
Agreement. Consultant, its lawful successors and assigns, shall not assign, sublet or
transfer any interest in this Agreement without prior written consent of the City.
Article VIII
Termination of Contract
(1) City may terminate this Agreement for its convenience on 30 days' written notice.
Either the City or the Consultant for cause may terminate this Agreement if either
City of Fort Worth, Texas
Revision Date: 9/27/2021
Page 4 of 11
Standard Agreement for Professional Services
Special Inspections Fire Station 37
Party fails substantially to perform through no fault of the other and does not
commence correction of such nonperformance with 5 days of written notice and
diligently complete the correction thereafter
(2) If City chooses to terminate this Agreement under Article 8, upon receipt of notice
of termination, Consultant shall discontinue services rendered up to the date of
such termination and City shall compensate Consultant based upon calculations
in Article II of this Agreement.
(3) All reports, whether partial or complete, prepared under this Agreement,
including any original drawings or documents, whether furnished by the City, its
officers, agents, employees, consultants, or contractors, or prepared by
Consultant, shall be or become the property of the City, and shall be furnished to
the City prior to or at the time such services are completed, or upon termination
or expiration of this Agreement.
F-ITI MC-M1:1
Right to Audit
(1) Consultant agrees that the City shall, until the expiration of three (3) years after final
payment under this Agreement, have access to and the right to examine any
directly pertinent books, documents, papers and records of Consultant involving
transactions relating to this Agreement. Consultant agrees that the City shall have
access during normal working hours to all necessary facilities and shall be provided
adequate and appropriate workspace in order to conduct audits in compliance with
the provisions of this section. City shall give Consultant reasonable advance notice
of intended audits.
(2) Consultant further agrees to include in all its subcontracts hereunder, a provision
to the effect that the subcontracting consultant agrees that the City shall, until the
expiration of three (3) years after final payment under the subcontract, have
access to and the right to examine any directly pertinent books, documents,
papers and records of such sub -consultant, involving transactions to the
subcontract, and further, that City shall have access during normal working hours
to all sub -consultant facilities, and shall be provided adequate and appropriate
work space in order to conduct audits in compliance with the provisions of this
article. City shall give Consultant and any sub -consultant reasonable advance
notice of intended audit.
(3) Consultant and sub -consultants agree to photocopy such documents as may be
requested by the City. The City agrees to reimburse Consultant for the cost of
copies at the rate published in the Texas Administrative Code in effect as of the
time copying is performed.
Article X
Minority Business and Small Business Enterprise (MBE)(SBE) Participation
City of Fort Worth, Texas
Revision Date: 9/27/2021
Page 5 of 11
Standard Agreement for Professional Services
Special Inspections Fire Station 37
In accordance with the City's Business Diversity Enterprise Ordinance No. 20020-12-2011,
as amended, the City has goals for the participation of minority business enterprises
and/or small business enterprises in City contracts. Consultant acknowledges the MBE
and SBE goals established for this Agreement and its accepted written commitment to
MBE and SBE participation. Any misrepresentation of facts (other than a negligent
misrepresentation) and/or the commission of fraud by the Consultant may result in the
termination of this Agreement and debarment from participating in City contracts for a
period of time of not less than three (3) years.
Article XI
Observe and Comply
Consultant shall at all times observe and comply with all federal, state, and local laws and
regulations and with all City ordinances and regulations which in any way affect this
Agreement and the work hereunder, and shall observe and comply with all orders, laws
ordinances and regulations which may exist or may be enacted later by governing bodies
having jurisdiction or authority for such enactment. No plea of misunderstanding or
ignorance thereof shall be considered. Consultant agrees to defend, indemnify and hold
harmless City and all of its officers, agents and employees from and against all claims or
liability arising out of the violation of any such order, law, ordinance, or regulation, whether
it be by itself or its employees.
Article XII
Venue and Jurisdiction
If any action, whether real or asserted, at law or in equity, arises on the basis of any
provision of this Agreement, venue for such action shall lie in state courts located in
Tarrant County, Texas or the United States District Court for the Northern District of
Texas — Fort Worth Division. This Agreement shall be construed in accordance with the
laws of the State of Texas.
Article XIII
Contract Construction
The Parties acknowledge that each party and, if it so chooses, its counsel have
reviewed and revised this Agreement and that the normal rule of construction to the
effect that any ambiguities are to be resolved against the drafting party must not be
employed in the interpretation of this Agreement or any amendments or exhibits hereto.
City of Fort Worth, Texas
Revision Date: 9/27/2021
Article XIV
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Standard Agreement for Professional Services
Special Inspections Fire Station 37
Severability
The provisions of this Agreement are severable, and if any word, phrase, clause,
sentence, paragraph, section or other part of this Agreement or the application thereof
to any person or circumstance shall ever be held by any court of competent jurisdiction
to be invalid or unconstitutional for any reason, the remainder of this Agreement and the
application of such word, phrase, clause, sentence, paragraph, section, or other part of
this Agreement to other persons or circumstances shall not be affected thereby and this
Agreement shall be construed as if such invalid or unconstitutional portion had never
been contained therein.
Article XV
Notices
Notices to be provided hereunder shall be sufficient if forwarded to the other Party by
hand -delivery or via U.S. Postal Service certified mail return receipt requested, postage
prepaid, to the address of the other Party shown below:
City of Fort Worth:
Attn: Nikita Watts
Sr Capital Projects Officer
100 Fort Worth Trail
Fort Worth, Texas 76102
Consultant:
ECS Southwest, LLP
Attn: Siddharth Neekhra, P.E.
2621 White Settlement Road
Fort Worth, TX 76107
Article XVI
Headings
The headings contained herein are for the convenience in reference and are not
intended to define or limit the scope of any provision of this Agreement.
City of Fort Worth, Texas
Revision Date: 9/27/2021
Article XVII
Page 7 of 11
Standard Agreement for Professional Services
Special Inspections Fire Station 37
Immigration Nationality Act
City actively supports the Immigration & Nationality Act (INA) which includes provisions
addressing employment eligibility, employment verification, and nondiscrimination. Vendor
shall verify the identity and employment eligibility of all employees who perform work under
this Agreement. Vendor shall complete the Employment Eligibility Verification Form (1-9),
maintain photocopies of all supporting employment eligibility and identity documentation
for all employees, and upon request, provide City with copies of all 1-9 forms and
supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor shall establish appropriate procedures and controls so that no
services will be performed by any employee who is not legally eligible to perform such
services. Vendor shall provide City with a certification letter that it has complied with the
verification requirements required by this Agreement. Vendor shall indemnify City from any
penalties or liabilities due to violations of this provision. City shall have the right to
immediately terminate this Agreement for violations of this provision by Vendor.
No Bovcott of Israel
If Contractor has fewer than 10 employees or the Agreement is for less than $100,000,
this section does not apply. Contractor acknowledges that in accordance with Chapter
2270 of the Texas Government Code, City is prohibited from entering into a contract
with a company for goods or services unless the contract contains a written verification
from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel
during the term of the contract. The terms "boycott Israel" and "company" shall have the
meanings ascribed to those terms in Section 808.001 of the Texas Government Code.
By signing this Agreement, Contractor certifies that Contractor's signature provides
written verification to City that Contractor: (1) does not boycott Israel; and (2) will not
boycott Israel during the term of the Agreement.
Prohibition on Bovcottinq Enerqv Companies
Vendor acknowledges that in accordance with Chapter 2274 of the Texas Government
Code (as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2), the City is prohibited from
entering into a contract for goods or services that has a value of $100,000 or more,
which will be paid wholly or partly from public funds of the City, with a company (with 10
or more full-time employees) unless the contract contains a written verification from the
company that it: (1) does not boycott energy companies; and (2) will not boycott energy
companies during the term of the contract. The terms "boycott energy company" and
"company" have the meaning ascribed to those terms by Chapter 2274 of the Texas
Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2). To the
extent that Chapter 2274 of the Government Code is applicable to this Agreement,
by signing this Agreement, Vendor certifies that Vendor's signature provides
written verification to the City that Vendor: (1) does not boycott energy
City of Fort Worth, Texas Standard Agreement for Professional Services
Revision Date: 9/27/2021 Special Inspections Fire Station 37
Page 8 of 11
companies; and (2) will not boycott energy companies during the term of this
Agreement.
Prohibition on Discrimination Aqainst Firearm and Ammunition Industries
Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas
Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1), the City is
prohibited from entering into a contract for goods or services that has a value of
$100,000 or more which will be paid wholly or partly from public funds of the City, with a
company (with 10 or more full-time employees) unless the contract contains a written
verification from the company that it: (1) does not have a practice, policy, guidance, or
directive that discriminates against a firearm entity or firearm trade association; and (2)
will not discriminate during the term of the contract against a firearm entity or firearm
trade association. The terms "discriminate," "firearm entity" and "firearm trade
association" have the meaning ascribed to those terms by Chapter 2274 of the Texas
Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1). To the
extent that Chapter 2274 of the Government Code is applicable to this Agreement,
by signing this Agreement, Vendor certifies that Vendor's signature provides
written verification to the City that Vendor: (1) does not have a practice, policy,
guidance, or directive that discriminates against a firearm entity or firearm trade
association; and (2) will not discriminate against a firearm entity or firearm trade
association during the term of this Agreement.
City of Fort Worth, Texas Standard Agreement for Professional Services
Revision Date: 9/27/2021 Special Inspections Fire Station 37
Page 9 of 11
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
a B G
By:Dana Burghdoff (No ,202414:22 CST)
Name: Dana Burghdoff, AICP
Title: Assistant City Manager
Date: Nov 7, 2024
Approval Recommended:
By:
Name: Marilyn Marvin
Title: Director, Property Management
Attest: oa
4q
qo� Fortr�°a
c A. �9d0
0!`0 10
By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
ECS Southwest, LLP
Siddharth Neekhra
Siddharth Neekhra (Oct 24, 2024 10:3S CDT)
By:
Name: Siddharth Neekhra, P.E.
Title: Sr. VP Subsidiary Regional Manager
Date: Oct 24, 2024
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: 4�
Name: Nikita Watts
Title: Sr. Capital Projects Officer
Approved as to Form and Legality:
kvaor—
By:
Douglas Black (Nov 1, 202410:06 CDT)
Name: Douglas Black
Title: Senior Assistant City Attorney
Contract Authorization:
M&C: M&C 24-0898
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth, Texas Standard Agreement for Professional Services
Revision Date: 9/27/2021 Special Inspections Fire Station 37
Page 10 of 11
ATTACHMENT "B"
VERIFICATION OF SIGNATURE AUTHORITY
ECS Southwest, LLP
2621 White Settlement Road
Fort Worth, TX 76107
Consultant hereby agrees to provide City with independent audit basic financial statements, but
also the fair presentation of the financial statements of individual funds.
Execution of this Signature Verification Form ("Form") hereby certifies that the following
individuals and/or positions have the authority to legally bind Consultant and to execute any
agreement, amendment or change order on behalf of Consultant. Such binding authority has
been granted by proper order, resolution, ordinance or other authorization of Consultant. City is
fully entitled to rely on the warranty and representation set forth in this Form in entering into any
agreement or amendment with Consultant. Consultant will submit an updated Form within ten
(10) business days if there are any changes to the signatory authority. City is entitled to rely on
any current executed Form until it receives a revised Form that has been properly executed by
Consultant.
Name: Siddharth Neekhra
Position:Senior Vice President
Siddharth Neekhra
(-t
11,
Signature
2. Name:
Position:
Signature
3. Name:
Position:
Signature
Name: Siddharth Neekhra
Siddharth Neekhra
Siddharth Neekhra (Oct 24, 202410:35 CDT)
Signature of President / CEO
Other Title: Senior Vice President
Date: Oct 24, 2024
City of Fort Worth, Texas
Revision Date: 9/27/2021
Page 11 of 11
Standard Agreement for Professional Services
Special Inspections Fire Station 37
ECS Southwest, LLP
ESTIMATED COST PROPOSAL FOR
CONSTRUCTION MATERIALS TESTING AND OBSERVATION SERVICES
City of Fort Worth Fire Station #37
10600 Alta Vista Road
Fort Worth, Texas 76244
ECS Proposal 63:3563-CP
ECS Southwest, LLP
2621 White Settlement Road
Fort Worth, TX 76107
P: 682-350-2250
ECS SOUTHWEST, LLP
Geotechnical • Construction Materials • Environmental • Facilities
Mr. Juan F. Serrano
Capital Projects Manager
Property Management Department
City of Fort Worth
200 Texas Street
Fort Worth, Texas 76102
"One Firrn. One Mission. "
October 15, 2024
ECS Proposal No. 63:3563-CP
Reference: Scope and Fee Proposal for Construction Materials Testing and Observation Services
City of Fort Worth Fire Station #37, Fort Worth, TX
Dear Mr. Serrano:
As requested, ECS Southwest, LLP (ECS) is pleased to be selected for this project and following is our scope and
fee for Construction Materials Testing and Observation services for this project. Based upon our extensive
experience of construction means and methods, quality assurance and quality control, building construction, and
our experience within the multiple markets in Texas, we feel ECS can offer unparalleled service and value to your
project.
Our staff of professional engineers and certified technicians will provide responsive and professional services to
your project team. In addition, our paperless field reporting system will provide you with nearly real time Project
Principal reviewed testing and inspection reports within 24-48 hours of the actual observation and/or testing
date.
ECS operates a nationally accredited laboratory. The concrete laboratory handles all testing for compression
testing of concrete, masonry, cores, and other specialty testing. The soil laboratory provides testing of soil
including Proctor tests, classifications, among others.
If you have any questions or comments regarding our proposal, please do not hesitate to contact us. We look
forward to the opportunity to work with you on this project.
Respectfully,
ECS Southwest, LLP
Eli Wood Tim Tarbutton Siddharth Neekhra, P.E.
CMT Group Supervisor Vice President, Office Manager Sr. VP, Subsidiary Regional Manager
ewood@ecslimited.com Ttarbutton@ecslimited.com sneekhra@ecslimited.com
https://ecsIimited365.sharepoint.com/sites/63FortWorth/63 Fort Worth CMT/PROPOSALS/3500-3599/3563 CP Fort Worth Fire Station #37/Proposal Document/3563-CP City of Fort Worth Fire
Station #37 (Fort Worth, TX) ECS CMT Proposal.dou
2621 White Settlement Road. Fort Worth, TX 76107 • T: 682-350-2250 • www.ecslimited.com
ECS Florida. LLC • ECS Mid -Atlantic, LLC • ECS Midwest, LLC • ECS Southeast. LLP • ECS Southwest, LLP
TX Registered Engineering Firm F-8461
City of Fort Worth Fire Station #37, Fort Worth, TX
Proposal No. 63:3563-CP
PROJECT INFORMATION
We understand that the project consists of the construction of a new two (2) company three (3) apparatus bay fire
station with the associated pavement and utility improvements. The building will have a conventionally reinforced slab
on grade supported with a drilled pier foundation system and bear on 10' of moisture conditioned soil with a 2' select
fill cap. The PCC pavements will bear on recompacted subgrades.
We have made some assumptions while developing our cost estimate. Those major assumptions are as follows:
• Storm/Utility backfill will be tested in 5 trips.
• Storm/Utility structures will be completed in 1 concrete placement.
• Mass earthwork testing will be completed in 17 trips.
• Foundation will be completed in 1 concrete placement.
• Drilled Piers will be completed in 7 trips.
• Structural Steel will be inspected over 3 trips.
• Pavement/Hardscape Subgrades will be tested over 4 trips.
• Pavement/Hardscapes will be completed in 2 large and 6 small concrete placements.
We anticipate that our services on this project may include observation and testing of subgrades, concrete, reinforcing
steel, structural masonry, and structural steel. Specific test procedures, frequencies, and quantities will be performed
in accordance with the project testing specifications and observation requirements on an on -call basis.
SCOPE OF SERVICES
Our construction materials engineering and testing services scope is limited to our providing periodic or continuous
testing and/or observations for the construction of the above -noted structures and features of this project. We
anticipate that the project general contractor or their designated representative will be scheduling our services on an
on -call, as -needed basis.
Unless otherwise directed by the client, items such as service cancellations while our staff is in transit to the project
site or once at the project site, onsite delays and standby time, and failed tests are not factored into our scope and
estimated fees provided with this proposal.
Earthwork
Perform as -scheduled earthwork (soils) observation, sampling, and testing services including:
1. Obtain (pick up) soil samples and perform laboratory soil tests generally including moisture/density relationship
(Standard Proctor) tests, soil classification tests (Atterberg Limits and percent finer than the no. 200 sieve) for each
requested soil -type. Additional soil testing may be required depending on project -specific requirements.
2. Observe proof -rolling of prepared subgrade areas.
3. Observe placement and compaction of backfill materials (as scheduled)
4. Perform in -place moisture/density tests on placed and compacted soils and prepared subgrades.
5. Perform lime gradations and lime depth measurements for lime -treated subgrades.
6. As -requested, periodically observe excavation operations to document removal of unsuitable materials including
but not limited to deleterious materials, trash, debris, frozen soil, or stones.
City of Fort Worth Fire Station #37, Fort Worth, TX
Proposal No. 63:3563-CP
Foundations
Perform as -scheduled observation, sampling, and testing services for foundation installation events including:
1. Observe foundation excavation including prepared subgrade surfaces (shallow foundations, footings, etc) and
bearing strata, penetration depth, and end bearing surface (deep foundations, piers, DCP, etc).
2. Observe reinforcing steel layout and concrete placement (see following section).
Pavement
Perform as -scheduled observation and testing services for concrete pavement.
1. Observe proofrolling of subgrades and suggest and observe corrective action at excessively soft areas prior to
placement of subbase course.
2. Observe placement of subbase course and perform appropriate in -place density tests as directed by specifications.
3. Provide documentation of events in the field and notify the appropriate persons upon recognition of deficiencies.
Reinforcing Steel & Cast -In -Place Concrete Structures
Perform as -scheduled observation, sampling, and testing services for concrete placement events including:
1. Observe reinforcing steel layout for size, spacing, cleanliness, length, splices, and positioning.
2. Observe concrete placement, contractor procedures, and limited initial curing.
3. Perform concrete field tests and associated measurements including slump, air content, unit weight, and ambient
air & concrete temperature. Sample placed concrete materials.
4. Pick up concrete sample cylinders the following workday and transport them to the ECS concrete laboratory for
processing, moisture curing, and subsequent compressive strength testing.
Structural Masonry
Perform as -scheduled sampling and testing services for masonry installation including:
1. Perform masonry field tests and associated measurements (as applicable) including slump, ambient air and
material temperature.
2. Sample placed masonry materials (grout and mortar).
3. Pick up masonry samples the following workday and transport them to the ECS materials laboratory for
processing, moisture curing, and subsequent sample preparation and compressive strength testing.
Structural Steel
Perform as -scheduled observation and testing before, during, and after structural steel erection including.
1. Observe general structural steel erection and assembly.
2. Observe completed welds and connections.
Project Management
Project Managers and Principal Engineers will manage the project as follows:
1. Attend the Pre -Construction meeting (if held).
2. Coordinate field and lab services with the project general contractor and dispatch our field staff as scheduled.
3. Process, finalize, and distribute all field and laboratory reports.
4. Manage our project operation and services delivery as well as provide general material engineering consultation.
Our field staff or project professionals will provide documentation of events in the field and notify the project general
contractor and the client (as needed) upon recognition of deficiencies.
City of Fort Worth Fire Station #37, Fort Worth, TX
Proposal No. 63:3563-CP
ADDITIONAL SERVICES
The following services are not included in the Scope of Services and will be considered as Additional Services, if and
when they are required, requested, or occur:
1. Construction materials observation, sampling, or testing for non-structural components.
2. Additional construction material samples for laboratory testing including early test samples or additional sample
sets beyond the frequency required in the project documents.
3. Services cancellation in transit or at the project site, including all associated staff time and vehicle charges.
4. Onsite delays and standby time.
5. Failed Tests, including all associated time, materials, and vehicle charges.
6. Field curing facilities and/or storage for the cementitious samples.
7. Attend project meetings or routine construction meetings throughout the duration of the construction process.
8. Any additional services not specifically included in the above Scope of Services for this project.
The additional services noted above are not factored into our scope and estimated fees provided with this proposal.
Unless defined specifically, all additional services will be invoiced at their standard rates (subject to overtime
modification, where applicable) shown on the following fee schedule.
City of Fort Worth Fire Station #37, Fort Worth, TX
Proposal No. 63:3563-CP
4
ESTIMATED TOTAL COST OF CMT SERVICES
Est.
Est.
Description
Quantity Unit
Unit Price
Total
MASS EARTHWORK
In -place Density, First 1% hour (Includes Trip Charges)
15 ea
$
180.00
$
2,700.00
In -place Density After First 1% Hour
100 hr
$
55.00
$
5,500.00
In -place Density After First 1% Hour (OT)
40 hr
$
82.50
$
3,300.00
Soil sampling for in lab test (including trip charge)
2 ea
$
160.00
$
320.00
Moisture/Density Relationship Test
6 ea
$
160.00
$
960.00
Atterberg Limits
6 ea
$
60.00
$
360.00
No. 200 Sieve Analysis
6 ea
$
45.00
$
270.00
TOTAL MASS EARTHWORK
$
13,410.00
STORM/UTILITY
Engineering Technician (Concrete)
4 hr
$
50.00
$
200.00
In -place Density, First 1% hour (Includes Trip Charges)
5 ea
$
180.00
$
900.00
In -place Density After First 1% Hour
14 hr
$
55.00
$
770.00
Concrete Cylinders
5 ea
$
20.00
$
100.00
Concrete Cylinder Pick up
1 ea
$
160.00
$
160.00
Vehicle Trip Charge
1 ea
$
45.00
$
45.00
TOTAL STORM/UTILITY
$
2,175.00
PAVEMENT/HARDSCAPE
Engineering Technician (Concrete)
36 hr
$
50.00
$
1,800.00
In -place Density, First 1% hour (Includes Trip Charges)
4 ea
$
180.00
$
720.00
In -place Density After First 1% Hour
10 ea
$
55.00
$
550.00
Concrete Cylinders
60 ea
$
20.00
$
1,200.00
Concrete Cylinder Pick up
8 ea
$
160.00
$
1,280.00
Vehicle Trip Charge
8 ea
$
45.00
$
360.00
TOTAL PAVEMENT/HARDSCAPE
$
5,910.00
BUILDING CONSTRUCTION
Engineering Technician (Concrete)
40 hr
$
50.00
$
2,000.00
Senior Eng Technician (Pre-pours/Masonry/Piers)
104 hr
$
50.00
$
5,200.00
Senior Eng Technician (Piers) OT
20 hr
$
75.00
$
1,500.00
Stuctural Steel Technician (CWI)
15 hr
$
80.00
$
1,200.00
Grout Prisms
27 ea
$
20.00
$
540.00
Mortar Cubes
27 ea
$
20.00
$
540.00
Concrete Cylinders
95 ea
$
20.00
$
1,900.00
Concrete Cylinder Pick up
25 ea
$
160.00
$
4,000.00
Vehicle Trip Charge
29 ea
$
45.00
$
1,305.00
TOTAL BUILDING CONSTRUCTION
$
18,185.00
ENGINEERING/MANAGEMENT
Project Management (10% of Total Project Cost)
1 ea
$ 3,968.00
$
3,968.00
$
3,968.00
ESTIMATED TOTAL COST
$
43,648.00
Billing will be based on a 40-hour work week with normal business hours of 6:00 am to 6:00 pm Monday through
Friday. Overtime will be billed at 1.5 times the normal hourly rate for time exceeding 40 hours per week, outside
normal business hours, and work on weekends. There will be a transportation charge of $45.00 for roundtrip mileage,
toll, and parking related expenses.
Attachment B - Compensation
City of Fort Worth Fee Schedule for Geotechnical and Material Testing Services for
City Infrastructure Projects
TRANSPORTATION
Transportation, per trip.................................................................................. $45.00/trip
SAMPLING AND TESTING OF SOILS AND AGGREGATES
Soils and Base Materials
Sampling for in -lab test, including tech time and transportation charge
(If not scheduled with other work)................................................................
$160.00/trip
Moisture content - ASTM D2216.................................................................
$12.00/each
Atterberg limits (LL, PL, PI) - ASTM D4318..............................................
$60.00/each
Atterberg limits with additive - ASTM D4318.............................................
$65.00/each
Soil Visual Classification - ASTM D2488...................................................
$15.00/each
Bar Linear Shrinkage - Tex-107-E...............................................................
$35.00/each
Organic content - ASTM D 2974.................................................................
$40.00/each
Sieve analysis of fine and coarse aggregates - ASTM C 136/136M..............
$70.00/each
Percent passing #200 sieve - ASTM D1140/ C117......................................
$45.00/each
Hydrometer analysis of fine-grained soils - ASTM D7928 ..........................
$175.00/each
Sp. gravity and Absorption (coarse aggregate) - ASTM C 127 .....................
$70.00/each
Sp. gravity and absorption (fine aggregate) - ASTM C 128 ..........................
$70.00/each
LA Abrasion of small -size coarse aggregate - ASTM C 131 ........................
$255.00/each
LA Abrasion of large -size coarse aggregate - ASTM C535 .........................
$255.00/each
Sodium or Magnesium Sulfate Soundness ....................................................
$300.00/each
Texas Wet Ball Mill - Tex- 116-E.................................................................
$210.00/each
California bearing ratio (CBR) test - ASTM D1883.....................................
$300.00/each
Standard proctor - ASTM D 698..................................................................
$165.00/each
Modified proctor - ASTM D 1557................................................................
$190.00/each
Additional charge for coarse aggregate correction (ASTM D4718)..............
$30.00/each
Soluble sulfate test - TEX-145-E..................................................................
$75.00/each
Unconfined compressive strength of soils - ASTM D2166..........................
$45.00/each
Unconfined compressive strength of rock cores - ASTM D7012.................
$60.00/each
Free swell testing - ASTM D4546................................................................
$95.00/each
Lime series using PI......................................................................................
$270.00/each
Lime series using pH (6 points), Tex- 121-E.................................................
$270.00/each
Soil pH test, Tex- 128-E28-E ................................................................................
$40.00/each
Gradation (lime or cement) and/or lime depth measurement (min 3 hours)...
$55.00/hour
[Plus a transportation charge of $45 per trip]
Consolidation testing.....................................................................................
Quote on Request
Triaxial testing..............................................................................................
Quote on Request
Direct Shear testing.......................................................................................
Quote on Request
In -place Density
In -place density using nuclear gauge, first 11/2 hour ...................................... $180.00
(ASTM D2950/2950M, ASTM D6938)
After the first 1 %2 hour................................................................................... $55.00/hour
City of Fort Worth, Texas
Geotechnical and Materials Testing Services for City Projects
2020 Contract
Page 12 of 15
SAMPLING AND TESTING OF PORTLAND CEMENT CONCRETE (PCC)
Concrete Cylinder and Beam Tests
Making cylinders/beams, and air/slump/temperature tests (min 3 hours).... $50.00/hour
Transportation (cylinders/beams/air/slump/temp)......................................... $45.00/trip
Cylinder pick-up, including tech time and transportation
(If not scheduled with other work)................................................................ $160.00/trip
Curing and Strength test of concrete Cylinder — ASTM C39 ........................ $20.00/each
Curing and strength test of concrete beam — ASTM C293/C78 .................... $35.00/each
Concrete mix design and review................................................................... Quote on Request
Concrete core Samples (min 4 cores per trio)
Transportation............................................................................................... $45.00/trip
3" dia. or more concrete coring (Up to a depth of 6").................................. $75.00/each
After a depth of 6"........................................................................................ $10.00/Inch
Less than 3" dia. concrete coring (Up to a depth of 6")................................ $55.00/each
After a depth of 6"........................................................................................ $10.00/Inch
Core depth measurement............................................................................... $12.00/each
Sample preparation and compressive strength test ......................................... $65.00/each
(Including measuring, sawing, and capping of cores)
Flagman if needed for safety and traffic monitoring ..................................... $50.00/hour
Professional traffic control............................................................................ Quote on request
SAMPLING AND TESTING OF HOT MIX ASPHALT CONCRETE (HMAC)
Asphaltic Concrete Mixes
Extraction and gradation testing.................................................................... $190.00/each
Maximum theoretical specific gravity — ASTM D2041................................ $90.00/each
Lab molding of specimen (Tex-241-F, Tex-206-F)...................................... $60.00/each
Bulk specific gravity of lab molded specimen (Tex-207-F).......................... $45.00/each
Asphalt content by Ignition Method — ASTM D4125.................................... $100.00/each
Asphalt mix design and review..................................................................... Quote on Request
In -place Density
In -place density using nuclear gauge, first 11/2 hour...
(ASTM D2950/2950M, ASTM D6938)
After the first 1 %2 hour ................................................
Bulk specific gravity of core specimen- Tex-207-F...
Asphalt core Samples (min 4 cores per trip)
Transportation............................................................
3" dia. or more asphalt coring (Up to a depth of 6") ..
After a depth of 6".....................................................
Less than 3" dia. asphalt coring (Up to a depth of 6")
After a depth of 6".....................................................
Core depth measurement ............................................
Flagman if needed for safety and traffic monitoring..
City of Fort Worth, Texas
Geotechnical and Materials Testing Services for City Projects
2020 Contract
Page 13 of 15
............................. $180.00
............................. $55.00/hour
............................. $50.00/each
................................ $45.00/trip
................................ $75.00/each
................................ $10.00/Inch
................................ $55.00/each
................................ $10.00/Inch
................................ $12.00/each
................................ $50.00/hour
DRILLING AND RELATED SERVICES
Mobilization of Drill Rig............................................................................... $400.00/occurrence
Drill Rig Standby or access time................................................................... $220.00/hour
Undisturbed samples (Shelby Tubes, fixed piston) ........................................ $15.00/foot
Auger borings (Hand augers, Drill Rig or Direct push undisturbed sampling)
0' — 50........................................................................................................... $15.00/foot
50' —100'...................................................................................................... $17.00/foot
100' plus........................................................................................................ Quote on Request
Intermittent soil sampling, 5-ft intervals
0' — 50........................................................................................................... $17.00/foot
50' — 100'...................................................................................................... $20.00/foot
100' plus........................................................................................................ Quote on Request
Continuous soil sampling
0 — 50'........................................................................................................... $19.00/foot
50 — 100'....................................................................................................... $22.00/foot
100' plus........................................................................................................ Quote on Request
High resistance soil/rock coring (for soils with N-values greater than 50)
0' — 50........................................................................................................... $31.00/foot
50' — 100'...................................................................................................... $35.00/foot
100' plus........................................................................................................ Quote on Request
STRUCTURAL STEEL INSPECTION
Certified welding inspector (min 4 hours) ..................................................... $80.00/hour
Magnetic particle testing (min 4 hours)......................................................... $80.00/hour
Liquid penetrant testing (min 4 hours).......................................................... $80.00/hour
Ultrasonic testing (min 4 hours).................................................................... $85.00/hour
Material/Equipment fee................................................................................. N/A ($0.00)
PROFESSIONAL AND TECHNICAL SERVICES
Principal Engineer......................................................................................... $175.00/hour
Senior Project/Geotechnical Engineer........................................................... $150.00/hour
Project Engineer/Scientist/Geologist............................................................. $125.00/hour
Staff (or Graduate) Engineer/Project Manager .............................................. $105.00/hour
Senior Engineering Technician..................................................................... $57.00/hour
Engineering Technician................................................................................. $50.00/hour
Drafter........................................................................................................... $60.00/hour
REMARKS:
Method of Payment: Unless otherwise specified, the price per unit of work or lump sum item
includes all engineering, labor, personnel, equipment, materials, sample preparation, report
preparation and engineering review, etc., necessary to complete that unit of work. A charge for
Project Management (PM) may be included on each invoice up to a maximum of 10% of the total
City of Fort Worth, Texas
Geotechnical and Materials Testing Services for City Projects
2020 Contract
Page 14 of 15
City of Fort Worth Fire Station #37, Fort Worth, TX
Proposal No. 63:3563-CP
0
Company Background and History
ECS Southwest, LLP (ECS) is a diverse consulting firm specializing in the related fields of Geotechnical Engineering,
Environmental Consulting, and Construction Materials Engineering and Testing. The firm was founded in 1987 and
employs a staff of over 2,400 registered professional engineers and geologists, certified laboratory technicians,
construction inspectors, field engineers, computer specialists and support personnel. ECS operates 65 offices with 5
located in Texas. We continue to grow in the Southwest, Midwest, Southeast, and Eastern States. The firm is ranked on
the Engineer News Record (ENR) Top 5 Geotechnical firms and top 70 pure design firms.
ECS offers a wide range of consulting services. Our services are broken into four major function groups described below:
• Geotechnical Group performs subsurface explorations with emphasis on foundation systems for buildings of all
types, drainage system designs and other ground water solutions, retaining structures, problem soil sites, slope
stability evaluations, and deep foundation designs. Understanding that most cost overruns occur during
construction, this is our best opportunity to provide value as well as quality control.
• Construction Materials Group provides full-scale testing and inspection services on numerous of projects with
scopes of work reflecting our ability to follow projects from earthwork phases through roofing construction,
including:
❑ Full Service Construction Inspection
❑ Excavation Monitoring
❑ Foundation Installation, Observation, and Testing
❑ Testing of Concrete, Steel, Masonry, Soil, Asphalt,
Fireproofing, and EIFS
❑ Floor Flatness Surveys
❑ Concrete Coring & Non -Destructive Testing of Concrete
and Steel
• Environmental Services Group performs Phase I and Phase II Environmental Site Assessments, Site Characterization
Studies, Risk Assessments and Remediation Assessment and Design, Wetlands Studies and Delineations, Wetlands
Mitigation, and Asbestos and Lead Based Paint Surveys. The Environmental Services group oversees remedial
activity to ensure compliance with federal, state, and local regulations and guidelines as well as site specific
environmental management plans. We also interface with other ECS Service Groups on multi -faceted projects to
offer clients the ability to work with a single consultant to achieve successful project completion.
• Facilities Group performs property condition assessments, pre -construction and post construction condition
surveys, building investigations, garage rehabilitation schemes, asphalt and concrete pavement evaluations, water
infiltration evaluations, asbestos and lead -based paint consulting, materials testing and evaluation, non-destructive
and selective destructive evaluation of structures, full-scale load testing, and general investigative engineering
services associated with the built environment.
City of Fort Worth Fire Station #37, Fort Worth, TX
Proposal No. 63:3563-CP
"Value Engineering" is an important part of the consulting engineer's role on a project team. ECS constantly
strives to provide the most economical design without sacrificing quality or compromising safety. ECS provides
value engineering within all our major disciplines. Recent examples include:
• Increasing bearing capacity to reduce the size and cost of foundation systems.
• Changing deep foundation systems (such as caissons or piles) to conventional shallow spread footing systems.
• Changing the compaction requirement during mass grading from Modified to Standard. This allows the
contractor to achieve results with less time and effort, and ultimately reduces the cost of the work without
changing the engineering properties;
• Utilizing technological advances in geosynthetics to provide economical solutions to stabilize subgrades during
mass grading for slabs and pavements;
• Recommending the use of segmental block retaining walls instead of conventional concrete retaining walls to
reduce costs;
• Accurately analyzing slab or pavement subgrades to reduce over design;
• Utilizing technologically advanced and more cost effective methods for treatment of contaminated soils and
ground water;
• Providing documentation of field activities during construction to reduce confusion with regard to claims for
extras.
ECS is often asked to review and revise recommendations performed by other firms. This is done by fully utilizing the
engineering properties of the subsurface conditions. ECS thoroughly understands the capabilities of the subsurface
conditions having performed extensive field and laboratory testing on the major soil and rock types within the geologic
area. In many cases ECS' fee is "paid for" by providing recommendations that result in overall time and cost savings for
the project.
City of Fort Worth Fire Station #37, Fort Worth, TX
Proposal No. 63:3563-CP
ECS FOOTPRINT:
WHFRFVER PROJECT TAKES YOU, ECS HAS... BOOTS ON THE GROUND
Whether your project requires local project management, specialty expertise or both, we have you covered.
ECS provides the best of both worlds - the attention your projects deserve from our local team, coupled with
abundant staffing and technical resources. ECS has grown to locations across the Mid -Atlantic, Midwest, Southeast,
Southwest and Pacific.
SERVICES BY STATE
■ Geotechnical, Environmental, Materials Testing+ Facilities
Geotechnical, Environmental+ Facilities
Consulting+ Design Services
Materials Testing service area is approximately a 75-mile radius around each office.
OFFICE SPECIFIC SERVICES
c Corporate Headquarters
Full Service
• Testing Services
• Drilling Services
• Consulting+ Design Services
kcs
City of Fort Worth Fire Station #37, Fort Worth, TX
Proposal No. 63:3563-CP
s
OFFICE LOCATIONS
CORPORATE OFFICE
Roanoke, VA
Fayetteville, NC
Chantilly, VA
Washington, DC
Greensboro, NC
Williamsburg, VA
Greenville, NC
ECS FLORIDA, LLC
Winchester, VA
Greenville, SC
Daytona Beach, FL
York, PA
Huntsville, AL
Fort Myers, FL
Knoxville, TN
Gainesville, FL
ECS MIDWEST, LLC
Lawrenceville, GA
Groveland, FL
Bridgeview, IL
Lexington, KY
Jacksonville, FL
Buffalo Grove, IL
Long Beach, MS
Naples, FL
Chicago, IL
Louisville, KY
Orlando, FL
Cincinnati, OH
Marietta, GA
Sarasota, FL
Cleveland, OH
Memphis, TN
Tampa, FL
Columbus, OH
Mobile, AL
Tallahassee, FL
Evansville, WI
Murfreesboro, TN
West Palm Beach, FL
Green Bay, WI
Nashville, TN
Johnston, IA
ECS MID -ATLANTIC, LLC
Raleigh, NC
Kankakee, IL
Aberdeen, MD
Savannah, GA
Kansas City, MO
Albany, NY
Spartanburg, SC
Little Suamico, WI
Baltimore, MD
Swansboro, NC
Milwaukee, WI
Buffalo, NY
Wilmington, NC
Neenah, WI
Chantilly, VA
Springfield, IL
ECS SOUTHWEST, LLC
Charlottesville, VA
Union Grove, WI
Austin, TX
Chesapeake, VA
Christiansburg, VA
ECS PACIFIC, INC
Dallas, TX
Denver, CO
Frederick, MD
Walnut Creek, CA
Fort Worth, TX
Fredericksburg, VA
ECS SOUTHEAST, LLC
Houston, TX
Hagerstown, MD
Asheville, NC
McKinney, TX
Harrisonburg, VA
Atlanta, GA
Oklahoma City, OK
Lynchburg, VA
Baton Rouge, LA
Phoenix, AZ
Manassas, VA
Birmingham, AL
Salt Lake City, UT
Mechanicsburg, PA
Charleston, SC
San Antonio, TX
Morgantown, WV
Charlotte, NC
San Marcos, TX
National Harbor, MD
Clarksville, TN
Sherman, TX
Norristown, PA
Chattanooga, TN
Tulsa, OK
Philadelphia, PA
College Park, GA
9
Waxahachie, TX
Pittsburgh, PA
Columbia, SC
Richmond, VA
City of Fort Worth Fire Station #37, Fort Worth, TX
Proposal No. 63:3563-CP
ECS approaches providing testing services based on the requirements set forth by the local jurisdictions and project
specifications. Having served on numerous projects requiring Special Inspections, ECS is thoroughly familiar with the IBC
inspection requirements. Our personnel have served as Special Inspections Engineer of Record on hundreds of projects
in areas of the country where IBC has been implemented.
ECS proposes to assign technicians qualified for the required services. A Project Manager based in the Fort Worth, TX
office will supervise the technician(s). The Project Manager's responsibilities are to coordinate the field services, attend
meetings and correspond with the project team, review field and laboratory reports, provide engineering consulting as
necessary, and to prepare final certifications. In addition, a Principal Engineer of ECS will be assigned to the project to
provide additional technical review and support. All technical reports will be submitted with signatures of both the
Principal Engineer and Project Manager.
TECHNICIAN CERTIFICATIONS
In order to meet the requirements of the Special Inspections programs, ECS has developed in house training programs
that produce certified technicians at all levels. Our proposed technicians hold related certifications. In addition, we have
access to hundreds of certified technicians through our other regional offices. Some of our technician certifications
include:
• Post Tensioning Institute (PTI) '
• International Code Council (ICC)
• American Concrete Institute (ACI)
• Washington Area Council of Engineering Laboratories, Inc (WACEL)
• American Welding Society Certified Welding Inspector (AWS)
• Floor Flatness (in-house certification) AL I
• Exterior Insulation and Finish Systems (EIFS)
LABORATORY QUALIFICATIONS
ECS operates laboratories at most of its locations. The concrete laboratory handles all testing for compression testing of
concrete, masonry, cores, and other specialty testing. The soil laboratory provides testing of soil including Proctor tests,
classifications, CBR, direct shear and permeability among others. Accreditations and inspections currently held by ECS
Labs include:
• U.S. Army Corps of Engineers (USACE) CERTIFICATE NF
• Washington Area Council of Engineering Laboratories (WACEL) AA� ACCREOITATION AAA
• AASHTO Material Reference Laboratory (AMRL) proficiency sampling ECS SoUthwest, Lt_P
• National Institutes of Science & Technology (NIST) C—lit— Tez USA
• NRMCA—Round Robin Concrete Proficiency Testing - a
41-
�,�._
City of Fort Worth Fire Station #37, Fort Worth, TX
Proposal No. 63:3563-CP
to
APPENDIX
PROPOSAL ACCEPTANCE FORM
& TERMS AND CONDITIONS
City of Fort Worth Fire Station #37, Fort Worth, TX
Proposal No. 63:3563-CP
11
REPORTING, BILLING, AND CONTRACT CONDITIONS
You will be issued daily field reports and laboratory test reports as part of our service. Because our reporting systems
are fully computerized, we are able to submit both field and laboratory results within 24-48 hours of testing. If
deficiencies in procedures or materials are recognized in the field, the general contractor will be verbally notified as
soon as possible so that the problem may be resolved prior to the performance of additional work. Deficient laboratory
results are reported by facsimile or e-mail to the client, structural engineer, and general contractor by the Project
Engineer. Copies of reports will be forwarded to each party designated by the client, at no extra charge, as part of our
service. Upon request, ECS will provide a separate invoice for services provided outside the scope of services for the
estimated cost.
Invoices will be issued on a monthly basis and will provide a week by week breakdown of billing units, unless modified
by request of the client. They are normally processed on or around the 10th of each month and represent costs incurred
during the previous month. These invoices will also display a monthly cumulative summary of project costs to date. This
monthly summary will serve as a means of monitoring job expenses as they relate to job progress. We request that
payment be rendered within 30 days of receipt of the invoice. ECS reserves the right to assess a finance charge of 1.5%
per month on the outstanding balance over 30 days. ECS also reserves the right to withhold final certifications until
outstanding balances have been paid in full.
SUMMARY AND ACCEPTANCE
All services provided for this project will be billed in accordance with the unit rate schedule. It is our belief that all
required services have been included in our unit price list. Should supplemental services be deemed necessary at a later
date, they would be invoiced at the rate noted on the fee schedule in effect at that time, unless otherwise agreed upon
in advance. All unit prices listed herein shall remain as stated throughout the project.
Attached to this letter, and an integral part of our proposal, are our "Terms and Conditions of Service". These conditions
represent the current recommendations of the ASFE Professional Firms Practicing in the GeoSciences, the Consulting
Engineers' Council, and the Geo-Institute of the American Society of Civil Engineers.
Our insurance carrier requires that we receive written authorization prior to initiation of work, and a signed contract
prior to the release of any work product. This letter is the agreement for our services. Your acceptance of this proposal
may be indicated by signing and returning the enclosed copy to us. We are pleased to have this opportunity to offer our
services and look forward to working with you on the project.
City of Fort Worth Fire Station #37, Fort Worth, TX
Proposal No. 63:3563-CP
12
PROPOSAL ACCEPTANCE
Proposal No.: 63:3563-CP
Project: City of Fort Worth Fire Station #37
Scope of Work: Construction Materials Testing and Observation Services
Location: Fort Worth, TX
Total Estimated Cost of Services $43,648.00 ❑ Yes ❑ No
Client Signature: Date:
Please complete this page and return one copy of this proposal to ECS to indicate acceptance of this proposal and to
initiate work on the above -referenced project. The Client's signature above also indicates that he/she has read or has
had the opportunity to read the accompanying Terms and Conditions of Service and agrees to be bound by such Terms
and Conditions of Service.
BILLING INFORMATION
(Please Print or Type)
Name of Client:
Name of Contact Person:
Telephone No. of Contact Person:
Party Responsible for Payment:
Company Name:
Person/Title
Department:
Billing Address:
Telephone Number:
Client Project/Account Number:
Special Conditions for Invoice:
Submittal and Approval:
ECS offers a full array of services to assist you with all phases of your project, including but not limited to:
Phase 1, 11 and 111 Environmental Third Party Mechanical, Electrical, Building Envelope, Roofing, and
Site Assessments Plumbing Inspections Services Waterproofing Inspection and
Archaeological Assessments Geotechnical Engineering Services Consultation
Wetlands Delineations Construction Materials Testing Pre- and Post -Construction
Asbestos/Lead Paint Services Septic/Drainfield Design Services Condition Assessments
Indoor Air Quality Mold Services LEED® Consulting Services Specialty Materials and
Forensics Testing
Please indicate any of the services you are interested in and a member of the ECS team will contact you to discuss how
we can be of service to your project.
M&C Review
Pagel of 3
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 10/15/2024 REFERENCE NO.: M&C 24-0898 LOG NAME: 21 FIRE STATION
37 CMAR
CODE: C TYPE: NON- PUBLIC NO
CONSENT HEARING:
SUBJECT: (CD 4) Authorize Execution of a Construction Manager at Risk Contract with Steele &
Freeman, Inc. with a Construction Phase Fee of 3.0%; Accept the Guaranteed Maximum
Price of $9,936,177.00 for the Construction of a New Fire Station 37 within a Project
Budget of $12,942,672.00, Adopt Appropriation Ordinances and Amend the Fiscal Year
2024 Adopted Budget and Fiscal Years 2024 - 2028 Capital Improvement
Program (2022 Bond Program)
RECOMMENDATION:
It is recommended that the City Council:
Official site of the City of Fort Worth, Texas
Foe H
Ir-
1. Authorize execution of a Construction Manager at Risk contract with Steele & Freeman, Inc. with a Construction Phase Fee of
3.0\% incorporated within Guaranteed Maximum Price not to exceed $9,936,177.00 for construction of new Fire Station 37;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the General Fund for the
Property Management Department in the amount of $3,442,672.00, from available fund balance, for the purpose of
transferring to the General Capital Projects Fund;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the General Capital Projects
Fund in the amount of $3,442,672.00, transferred from the General Fund, for the purpose of funding the Fire Station 37 project
(City Project No.104186); and
4. Amend the Fiscal Year 2024 Adopted Budget and Fiscal Years 2024 - 2028 Capital Improvement Program.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize execution of a Construction Manager at Risk (CMAR)
contract with Steele & Freeman, Inc. for construction services and to allocate and appropriate additional funding for the new Fire Station
37.
Steele & Freeman, Inc. has performed preconstruction phase services for a fee of $7,500.00 (CSC 60458) and has proposed to perform
construction phase services for a fee of 3.0\%, which fee is incorporated into the project's guaranteed maximum price (GMP) in the
amount of $9,936,177.00. Staff finds the proposed fee fair and reasonable. The GMP includes the Base Proposal ($9,507,093.00),
Owner's construction contingency allowance ($194,022.00) and three alternatives ($235,062.00). The total anticipated project cost is
$12,942,672.00, which includes the CMAR's pre -construction phase services, other design costs, Owner's project contingency, materials
testing and special inspections and land acquisition.
The 2022 Bond Program allocated $9,500,000.00 for the design and construction of the new Fire Station 37. On January 10,2023, M&C
23-0032 approved the purchase of 10600 Alta Vista. Once the location was known the Property Management Department moved forward
with the single -story design proto-type for this site.
Construction documents were completed and submitted for advertisement in the Fort Worth Star -Telegram on August 10, and August 17,
2023. On September 7, 2023, the City received eight proposals from:
Byrne Construction Services
Crossland Construction company, Inc.
EMJ Construction, LLC
McGough Construction, LLC
Muckleroy & Falls
RJM Contractors Inc.
Steele & Freeman, Inc.
The proposals were evaluated by members of the selection team comprised of representatives of the Fire Department, Property
Management Department, and Office of Business Diversity. The selection team reviewed the proposal against published criteria, including
cost of services, references and CMAR experience, similar project types and MBE commitment and plan. The top three firms were
selected for interviews.
SCORING MATRIX TABLE:
Contractor
Proposed
References &
Past Work in
Total
MWBE Office
Evaluation
Fees
Experience
the City II
Score
Review
Crossland Withdrew Withdrew Withdrew 0
RESPONSIVE
RJM 50 35 10 95
RESPONSIVE
Steel &
49 II
39
10 II
98
RESPONSIVE
Freeman
Based on the interviews, scores and discussions the selection team reached a consensus on Steele
& Freeman, Inc. as the most qualified
firm to perform CMAR services for this project. On November 10, 2024, staff administratively authorized a CMAR Pre -Construction
Services Contract with Steele & Freeman, Inc. in the amount of $7,500.00.
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The overall project costs are expected to be as described in the table below:
PROJECT BUDGET
Land
Architectural & Engineering Contract
Pre -Construction and Construction Contract, including
Owner's Construction Allowance
Project Administration Cost: Project Management, Bid
Advertisement, IT, Security, Materials Testing,
Contingency, FFE, etc.
1 PROJECT TOTAL
Use of Assigned Fund Balance
TOTAL 1
$2,027,474.00 1
$444.000.00 1
$9,943,677.001
11 $527,521.00
11 $12,942,672.601
As part of the Fiscal Year 2023 year-end process, the City Council approved assigning $54,340,467.00 from Fiscal Year 2023 fund
balance for future capital projects via Mayor and Council (M&C) 24-0001. This assigned amount is in excess of reserve requirements in
the General Fund and was derived from $15,959,527.00 from the sale of central library proceeds, $30,380,940.00 set aside for capital
shortfalls.
This M&C is to utilize $3,442,672.00 from that assigned fund balance in the General Fund. Upon approval of this M&C, Fire Station 16
and Fire Station 26, approximately $33,536,971.00 will remain for future appropriation by Mayor and Council.
Approval of this M&C will reduce the assigned General Fund Balance as follows:
General Original M&C 24-0457 M&C 24-0567 Fire Station 16 Fire Station 26 Remaining
Fund Amount M&C M&C This M&C Balance
10100-
Fund
Balance
Set Aside
for
Capital
Shortfalls
10100-
Fund
Balance
from Sale
of
Central
Library
Proceeds
Total
Fund
Balance
for
Capital
$38,380,940.00 ($6,449,258.00) ($2,000,000.00) ($3,663,534.00) ($7,048,032.00) ($3,442,672.00) $15,777,444.00
$15,959,527.00
$15,959,527.00
$31,736,971.00
Funding for this project was not included in the Fiscal Year (FY) 2024-2028 Capital Improvement Program (CIP) due to this project being
delayed due to changes in location due to unfavorable site conditions. The action in this M&C will amend the FY2024-2028 CIP as
approved in connection with Ordinance 26453-09-2023.
Capital Fund Project Name FY2024 Appropriations Authority Budget Change Revised
Name (Increase/Decrease) FY2024 Budget
General Capital Fire Station 37 $0.00�IThis M&C $3,442,672.00 $3,442,672.00
Projects Fund (104186) 11 2022 Bond Fire Station 37 $3,006,227.OgIM&C 24- $6,493,773.Oq $9,500,000.00
Program Fund (104186) 110438 II
Budget Total 11 11 $3,006,227.Oal 11 $9,936,445.Oal $12,942,672.001
This project is included in the 2022 Bond Program. The City's Extendable Commercial Paper (ECP) (M&C 22-0607; Ordinance 25675-
08-2022) provides liquidity to support the appropriation. Available resources will be used to actually make any interim progress
payments until debt is issued. Once debt associated with a project is sold, debt proceeds will reimburse the interim financing source in
accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond
election (Ordinance 25515-05-2022).
Building Operating and Maintenance — There are several operating and maintenance costs associated with the new facility. Property
Management Department anticipates the annual operating impact for maintenance associated with this project, beginning in the fourth
quarter of Fiscal Year 2026, to be $220,000.00 annually.
Waiver of Building Permits - In accordance with the City Code of Ordinances, Part II, Chapter 7-1 Fort Worth Building Administrative
Code, Section 109.2.1, Exception 2; "Work by non -City personnel on property under the control of the City of Fort Worth shall be exempt
from the permit fees only if the work is for action under a contract that will be or has been approved by City Council with notes in the
contract packages stating the fee is waived."
Business Equity Office - The City's Business Equity goal on this CMAR project is 25\%. Steele -Freeman, Inc., has agreed/committed to
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utilize 28.81\% business equity subcontractor participation for the scope of work, meeting the City's Business Equity Ordinance. Any
changes in subcontractors will be reviewed by the Business Equity Division.
The new Fire Station 37 is to be located in Council District 4.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the 2022 Bond Program Fund and the General Fund and upon approval of the
above recommendations and adoption of the appropriation ordinances, funds will be available in the General Capital Projects Fund and
2022 Bond Program Fund for the Fire Station 37 project to support the above recommendations and execution of the contract. Prior to
any expenditures being incurred, the Fire Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget I Reference # Amount
ID ID I Year I (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget j Reference # Amount
ID ID Year I (Chartfield 2)
Submitted for Citv Manaaer's Office bv: Dana Burghdoff (8018)
Oriainatina Department Head: Marilyn Marvin (7708)
Additional Information Contact:
ATTACHMENTS
(CMAR) Fire Station 37 sianed compliance memo Sianed NS.Ddf (CFW internal)
1295 Sianed FS 37.Ddf (CFW Internal)
21 FIRE STATION 37 CMAR funds availabilitv.Ddf (CFW Internal)
21 FIRE STATION 37 CMAR Updated FID.xlsx (CFW Internal)
Fire Station 37 Desian maD.Ddf (CFW Internal)
ORD.APP 21 FIRE STATION 37 CMAR 10100 A024(r2).docx (Public)
ORD.APP 21 FIRE STATION 37 CMAR 30100 A024(r3).docx (Public)
SAM Steele & Freeman Inc.Ddf (CFW Internal)
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