HomeMy WebLinkAboutContract 58459-A2R2CSC No. 58459-A2R2
AMENDMENT NO. 2 AND RENEWAL NO. 2
TO CITY OF FORT WORTH CONTRACT 58459
This Amendment and Renewal is entered into by and between the City of Fort Worth
(hereafter "City") and Siddons Martin Emergency Group, LLC ("Vendor"). City and Vendor
may be referred to individually as a "Party" and collectively as the "Parties".
WHEREAS, on October 1, 2022, the Parties entered into an agreement for Vendor to
provide light and heavy-duty vehicle repairs and services for City's Property Management
Department (City Secretary Contract No. 58459; the "Agreement");
WHEREAS, on October 1, 2023, the Parties amended the Agreement to revise the Price
Schedule and renew the Agreement for its First Renewal option (City Secretary Contract No.
58459-A1R1);
WHEREAS, the First Renewal Option expired on September 30, 2024 and the Parties
continued operating under the same terms and conditions and intended to renew the Agreement;
WHEREAS, it is the collective desire of both the City and Vendor to again update and
amend Exhibit B, Price Schedule, and to memorialize their agreement to renew the term of the
Agreement for continued services for an additional renewal term through September 30, 2025.
NOW THEREFORE, the City and Vendor, acting herein by and through their duly
authorized representatives, agree to the following terms:
1.
AMENDMENTS
Exhibit B of the Agreement is hereby deleted in its entirety and replaced with the new,
revised Exhibit B, attached hereto.
2.
RENEWAL
The Agreement is hereby renewed for the Second Renewal Term, beginning October 1,
2024 and ending September 30, 2025.
3.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Amendment 2 & Renewal 2 Page 1 of 5
a
ELECTRONIC SIGNATURE
This Amendment and Renewal may be executed in multiple counterparts, each of
which shall be an original and all of which shall constitute one and the same instrument.
A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be
treated as and shall have the same effect as anoriginal.
Contract Amendment 2 & Renewal 2 Page 2 of 5
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
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BY: Dana Burghdoff (No 2024IS'09 CST)
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By. �74'—
Name: Marilyn Marvin
Title: Property Management Director
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By: °a
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Name: Jannette S. Goodall
Title: City Secretary
Vendor: Siddons Martin
Group, LLC
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By: Marc Bane (Nov 6, 202411:08 CST)
Name: Marc Bane
Title: Regional Service Manager
Emergency
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
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By:
Denise Garcia (Nov 6, 202416:17 CST)
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Jessika Williams
Title: Assistant City Attorney I
CONTRACT AUTHORIZATION:
M&C: 22-0748
M&C Approved: 09/27/2022
Form 1295 Certification No.: 2022-925126
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Amendment 2 & Renewal 2 Page 3 of 5
Exhibit B, Price Schedule
Line I Description I UOM I Unit Price
1 Labor, Diagnostic/ Evaluation Fee, Heavy Duty EA I $170.00
2 Labor, Shop Rate, Mon -Fri 7am-6:OOpm Heavy Duty HR $170.00
3 Labor, Field Rate, mon-Fri 7:00-6:00 pm, Heavy Duty HR I $170.00
4 Labor, Shop Labor Rate, After Hours, (Friday from 9:31 pm through HR $170.00
Monday at 6:59 am), Holidays,
Weekends Heavy Duty
5 Labor, Transportation Fee (Pick-up & Delivery Inclusive) if HR $170.00
applicable, round Trip, Heavy Duty
6
Labor, Drivetrain and Transmission Repairs Drivetrain (Clutch
HR $170.00
Assembly, Flywheel, etc) Non- Warranty hourly labor rate (1 Ton &
Over; Including Specialty & Off -Road Equipment), Heavy Duty
7
Labor, Transmission (Main, Transfer Case, Chain and Final Drives)
HR $170.00
Non -Warranty hourly labor rate,
(1 Ton & Over; Including Specialty & Off -Road Equipment), Heavy
Duty
8
Labor, Engine Repairs/ Engine Analysis Non -Warranty hourly labor
HR $170.00
rate (1 Ton & Over; Including
Specialty & Off -Road Equipment), Heavy Duty
9
Labor, Electrical (Alternator/Generator, Battery, Ignition, Lights,
HR $170.00
etc) Non -Warranty labor rate (1
Ton & Over; Including Specialty & Off -Road Equipment), Heavy Duty
10
Labor, Exhaust and Emissions Repairs to include DPF and SCR
HR $170.00
Cleaning - Exhaust System
Maintenance and Repair Non -Warranty hourly labor rate (1 Ton &
Over; Including Specialty & Off- Road Equipment), Heavy Duty
11
Labor, Fuel System Maintenance and Repair Non -Warranty labor
HR $170.00
rate (1 Ton & Over; Including Specialty & Off -Road Equipment),
Heavy Duty
12
Labor, General Vehicle Repair (Spring, Misc.) Automobile and Other
HR $170.00
Passenger Vehicles Maintenance (Not Otherwise Classified) Non -
Warranty hourly labor rate (1 Ton & Over; Including
Specialty & Off -Road Equipment), Heavy Duty
13
Labor, General Maintenance and Repair, Vehicle (Not Otherwise
HR $170.00
Classified) to include Oil Changes, Lubrication, etc (1 Ton & Over;
Including Specialty & Off -Road Equipment), Heavy Duty
14
Labor, Truck and Van and Repair (Not Otherwise Classified) Non-
HR $170.00
Warranty labor rate (1 Ton & Over;
Including Specialty & Off -Road Equipment), Heavy Duty
15
Temperature Repair - A/C, Heater, Radiator, Ventilation, etc.
HR $170.00
Cooling, Heating, and Ventilating System (A/C System, Hoses, Water
Pump, Radiator, Heater & Accessories, Ventilation, etc) (1 Ton &
Over; Including Specialty & Off -Road Equipment), Heavy Duty
Contract Amendment 2 & Renewal 2 Page 4 of 5
16
Labor, Vehicle Radio, Speakers, Maintenance and Repair, including
HR $170.00
specialty & Off -Road Equipment Labor Rate (1 Ton & Over;
Including Specialty & Off -Road Equipment), Heavy Duty
17
Labor, Wheel, Alignment, Suspension, Rear End, Etc. Repair
HR $170.00
Alignment and Wheel Balancing
(Including Front -End Repair) flat rate, Heavy Duty
18
Labor, Suspension (Axles, Springs, Steering, etc) flat rate fee (1 Ton
HR $170.00
& Over; Including Specialty &
Off -Road Equipment), Heavy Duty
19
Labor, Hose Repairs and/or Replacement ( Monday - Friday
HR $170.00
between 7:30 am - 9:30 pm) Billed to
the nearest quarter of the hour, Heavy Duty
20
Labor, Hose Repairs and/or Replacement (Billed to the nearest
HR $170.00
quarter of the hour), Heavy Duty
21
Parts - Cost Plus (+) 67 percent of 'Manufacturers List Price' -for
Heavy Duty Vehicles and
67%
Equipment
22
Subcontracting - Cost Plus (+) 20 percent of Total Sublet Invoice -
for Heavy Duty Vehicles and
20%
Equipment
23
All freight will be charged markup not to exceed 20% of the cost to
Vendor —Vendor must provide a receipt of their cost with every
invoice incurring freight. The City must approve in writing the
20%
products to be shipped incurring freight prior to the Vendor
shipping the products.
Contract Amendment 2 & Renewal 2 Page 5 of 5
10/19/22, 8:28 AM M&C Review
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA Fo
RTWoRym
Create New From This M&C
DATE: 9/27/2022 REFERENCE **M&C 22- LOG 13P22-0122 ADDITIONAL LT & HVY
NO.: 0748 NAME: DUTY VEHICLES & EQP SVS LSJ PMD
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Non -Exclusive Purchase Agreements with BMW Motorcycles of North
Dallas, Custom Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto
Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC., for
Additional Light and Heavy Duty Vehicle and Equipment Services for the Property
Management Department for a Combined Annual Amount Up to $1,974,288.00 for the
Initial Term and Authorize Four One -Year Renewals for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements with BMW
Motorcycles of North Dallas, Custom Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star
Auto Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC., for
additional light and heavy duty vehicle and equipment services for the Property Management
Department for a combined annual amount up to $1,974,288.00 for the initial term and authorize
four one-year renewals for the same annual amount.
DISCUSSION:
The Property Management (Fleet) Department approached the Purchasing Division for assistance
with securing an annual agreement for additional light and heavy duty vehicles and equipment
services. Purchasing previously issued Invitation to Bid (ITB) No. 22-0017 which resulted in the
award of an annual agreement; however there were not enough Vendors to provide services for the
City's mixed fleet of light and heavy duty vehicles, other motorized equipment. In order to procure
additional services, Purchasing staff issued ITB No. 22-0122. The ITB included detailed specifications
describing the requirements for light and heavy duty vehicle repairs and services.
The bid was advertised in the Fort Worth Star -Telegram for six consecutive Wednesdays beginning
April 27, 2022 through June 1, 2022. The City received six bids. An evaluation panel consisting
of representatives of the Property Management Department reviewed and scored the submittals
using Best Value criteria. The individual scores were averaged for each of the criteria and the final
scores are listed in the table below.
Bidders
BMW Motorcycles of North Dallas.
Custom Truck One Source, L.P.
Frank's Wheel Aligning, Inc.
Lone Star Auto Sound & Security
Premier Truck Group
Siddons Martin Emergency Group, LLC
Best Value criteria:
(a) Contractor's qualification and experience;
Evaluation Criteria
a
b
c
d
Total
13.3
8
8.5
0
30
12.6
9.5
9
0
31
13.3
9
8
0
30
13.3
8.5
10
50
82
13.3
9
8.5
0
31
12.6
9
10.5
0
32
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10/19/22, 8:28 AM M&C Review
(b) Extent to which the goods and services meet the City's needs;
(c) Contractor's Reputation
(d) Cost of service
After evaluation, the panel concluded that BMW Motorcycles of North Dallas, Custom Truck One
Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier Truck Group
and Siddons Martin Emergency Group, LLC, presented the best value to the City and therefore,
recommends that Council authorize agreements with BMW Motorcycles of North Dallas, Custom
Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier
Truck Group and Siddons Martin Emergency Group, LLC. Under these non-exclusive agreements,
the department will order services according to the lowest cost and availability. No guarantee was
made that a specific amount of services would be purchased. Staff certifies that the recommended
vendors' bids met specifications.
Funding is budgeted in the Fleet Services Outside Repair & Maintenance account of the Property
Management Parts & Fuel Inventory Department's Fleet & Equipment Service Fund for Fiscal Year
2022 & Fiscal Year 2023.
DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for Business Equity subcontracting
requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and
expire one year from that date. This agreement will be concurrent with the annual agreement
awarded from ITB No. 22-0017.
RENEWAL TERMS -This agreement may be renewed for four additional one-year renewal
periods. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may
be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code
and does not require specific City Council approval.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are
available in the current operating budget, as previously appropriated, and upon adoption of the Fiscal
Year 2023 Budget by the City Council, funds will be available in the Fiscal Year 2023 Operating
Budget, as appropriated, in the Fleet & Equipment Service Fund. Prior to an expenditure being
incurred, the Property Management Department has the responsibility to validate the availability of
funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project
ID ID
Submitted for City Manager's Office by_
Originating Department Head:
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Reginald Zeno (8517)
Dana Burghdoff (8018)
Anthony Rousseau (8338)
Steve Cooke (5134)
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10/19/22, 8:28 AM
M&C Review
Additional Information Contact: Cynthia Garcia (8525)
LaKita Slack -Johnson (8314)
ATTACHMENTS
13P22-0122 ADDITIONAL LIGHT & HEAVY VEHICLES & EQUP SVS LSJ PMD funds availabilitv.pdf (CFW Internal)
Approved Waiver Form-22-0122.pdf (CFW Internal)
Combined FID TABLE.xlsx (CFW Internal)
Form 1295 BMW.pdf (CFW Internal)
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