HomeMy WebLinkAboutContract 60405-R1CSC No. 60405-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
October 23, 2024
GRANITE TELECOMMUNICATIONS, LLC
Attn: RYAN M. GOLDRICK
150 NEWPORT AVE EXT.
QUINCY, MA 02171
Re: Contract Renewal Notice
Contract No. CSC No. 60405 (the "Contract")
Renewal Term No. 1 of 3, October 1, 2024 to September 30, 2025
The above referenced Contract with the City of Fort Worth expires on September 30, 2024
(the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the
City. This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with your quote for charges for the new renewal term, and
current insurance certificate, to the address set forth below, acknowledging receipt of the
Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto
PeopleSoft Purchasing at https://www.fortworthtexas.gov/departments/finance/purchasing.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the email address listed below.
Sincerely,
City of Fort Worth
IT Solutions I Finance I Contracts
100 Fort Worth Trail
Fort Worth, TX, 76102
zz IT Finance Contractsafortworthtexas.aov
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By:
Name: Mark McDaniel
Title: Deputy City Manager
Date: Nov 7, 2024
GRANITE TELECOMMUNICATIONS,
LLC
By: _14 *--4�
Name: Ryan M. Goldrick
Title: AVP, Contracts and Compliance
Date: 05 NOV 2024
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By: /
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality
Name: Michael Anders
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0907
Approval Date: 10/31/2023
Form 1295: 2023-1072595
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
BY: Robert Lee (Nov , 2024 19:16 CST)
Name: Bobby Lee
Title: Sr. IT Solutions Manager
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City Secretary: a°'` foRr�%yPP
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By:
Name: Jannette Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
11/5/24, 4:28 PM M&C Review
ACITY COUNCIL AGEND
Create New From This M&C
Official site of the City of Fort Worth, Texas
FoRTWoRn
REFERENCE **M&C 23- 04UNIFIED COMMUNICATIONS
DATE: 10/31/2023 NO.: 0907 LOG NAME: GRANITE
TELECOMMUNICATIONS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize a City Secretary Contract for Unified Communications as a Service with
Granite Telecommunications, LLC., at Multiple City of Fort Worth Sites Using Cooperative
Contract Omnia Contract No. R200901, at an Annual Cost Not to Exceed $299,313.00 for
the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize a City Secretary contract for Unified
Communications as a Service with Granite Government Solutions, at multiple City of Fort Worth sites
using Cooperative Contract Omnia Contract No. R200901, at an annual cost not to exceed
$299,313.00 for the Information Technology Solutions Department.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize the execution of a
cooperative services agreement with Granite Government Solutions through OMNIA Partners contract
R200901. Granite Government Solutions will be providing our Plain Old Telephone Services (POTS)
lines we currently have through AT&T, and give us a price lock guaranteed on all analog phone lines
for one year. Granite Government Solutions will also provide a monthly service for 40 locations in
which their device provides the phone line connection for the fire alarm, intrusion detection systems,
and emergency elevator phones.
This agreement will be effective on or after June 15, 2023, pending regulatory approval where such
approval is required.
Services currently provided by AT&T will no longer be available for purchase by new or existing
customers in the forty-eight (48) contiguous United States, as well as in Hawaii, Puerto Rico, and the
U.S. Virgin Islands. AT&T will no longer allow new orders, renewal of service agreements, or requests
for physical changes to our existing service (including moves to different service addresses), unless
our contract expressly allows such orders or changes. Following the expiration of our current term
agreement, AT&T will provide service on a month -to -month basis until service is discontinued. AT&T
currently plans to discontinue the service on or after October 30, 2026. During any month -to -month
service period, AT&T may change the rates, terms, and conditions of the service upon notification.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
AGREEMENT TERM: Upon City Council approval, the agreement will become effective and expire
September 30, 2024 in accordance with OMNIA contract no. R200901. The agreement may be
renewed for one one-year term.
RENEWAL OPTIONS: This agreement may be renewed for one one-year renewal term at the City's
option. This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal terms.
SUCCESSOR CONTRACTS: In the event the OMNIA agreement is not renewed, staff would cease
purchasing at the end of the last purchase agreement coinciding with a valid cooperative agreement. If
the City Council were to not appropriate funds for a future year, staff would stop making purchases
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M&C Review
when the last appropriation expires, regardless of whether the then -current purchase agreement has
expired.
The City will initially use the OMNIA contract to make purchases authorized by this M&C. The
Cooperative Contract is set to expire September 30, 2025. If OMNIA contract R200901 is extended,
this M&C authorizes the City to purchase similar equipment and supplies under the extended contract.
If R200901 is not extended but OMNIA executes a new cooperative contract with Granite
Telecommunications, LLC, and with substantially similar terms, this M&C authorizes the City to
purchase the services under the new cooperative contract. If this occurs, in no event will the City
continue to purchase services under the new agreement for more than three (3) years without seeking
Council approval.
ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
Funding is budgeted in the Data/Voice Network & Internet account in the ITS Circuits Department
within the Info Technology Systems Fund.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as appropriated, in the Info Technology Systems Fund. Prior to an
expenditure being made, the Information Technology Solutions Department has the responsibility to
validate the availability of funds.
TO
Fund Department Account Project
ID ID
FROM
Fund Department Account Project
ID ID
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Program Activity Budget Reference #
Year (Chartfield 2)
Valerie Washington (6192)
Kevin Gunn (2015)
Sallie Trotter (8442)
04Unified Communications Granite Telecom munications.docx (CFW Internal)
FID Table Granite.XLSX (CFW Internal)
Form 1295 Certificate 101106129 (1)..pdf (CFW Internal)
Amount
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