HomeMy WebLinkAboutContract 58458-A1R258458-A1 R2
CSC No.
AMENDMENT NO. 1 AND RENEWAL NO. 2
TO CITY OF FORT WORTH CONTRACT 58458
This Amendment and Renewal is entered into by and between the City of Fort Worth
("City"), and Custom Truck One Source, L.P ("Vendor"). City and Vendor may be referred to
individually as a "Party" and collectively as the "Parties".
WHEREAS on November 14, 2022, the City entered into an agreement to provide
service repairs, maintenance, and purchase of parts for a variety of light -duty vehicles, lawn,
and marine equipment in the City' s fleet, on an as needed basis as described in City Secretary
Contract No. 58458 ("Agreement");
WHEREAS on September 12, 2023, the City and Vendor renewed the agreement
through September 30, 2024 (City Secretary Contract No. 58458- R1);
WHEREAS it is the collective desire of both the City and Vendor to revise the
Agreement's Exhibit B, Payment Schedule, and to renew the term of the Agreement for
continued services for an additional renewal term through September 30, 2025.
NOW THEREFORE, the City and Vendor, acting herein by and through their duly
authorized representatives, agree to the following terms:
1.
AMENDMENTS
Exhibit B, Payment Schedule, of the Agreement is deleted in its entirety and replaced with
the attached Exhibit B.
2.
RENEWAL
The Agreement is hereby renewed, as amended, for its second renewal term, beginning
October 1st, 2024 and ending September 30th, 2025.
3.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
OFFICIAL RECORD
4. CITY SECRETARY
ELECTRONIC SIGNATURE FT. WORTH, Tx
This Amendment and Renewal may be executed in multiple counterparts, each of
which shall be an original and all of which shall constitute one and the same instrument.
Contract Amendment 1 and Renewal 2 Page 1 of 6
CSC No.
A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be
treated as and shall have the same effect as anoriginal.
(signature page follows)
(remainder of this page intentionally left blank)
Contract Amendment 1 and Renewal 2 Page 2 of 6
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
'gang SuL�rh Off
By. Dana Burghdoff (Nov 02415:10 CST)
Name: Dana Burghdoff
Title: Assistant City Manager
Date: Nov 7, 2024
APPROVAL RECOMMENDED:
BY:
l
Name: Marilyn Marvin
Title: Property Management Director
ATTEST: 4g44Oa°�
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By:
Name: Jannette S. Goodall
Title: City Secretary
Custom Truck One Source, L.P.
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By:
Bart McClary (Nov 6, 202411'.'69 CST)
Name: Bart McClary
Title: Parts & Service Sales Representative
Date: Nov 6, 2024
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Denise Garcia (Nov 6, 202414:09 CST)
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
.Arcc�.at� Pl-�
By:
Name: Andrea Phillips
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0748
M&C Approved: 09/27/2022
Form 1295 Certification No.: 2022-925246
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Amendment 1 & Renewal 2 Page 3 of 6
CSC No.
EXHIBIT B
PAYMENT SCHEDULE
FY2025
Line
Description
UOM
New
Pricing
2
Labor, Diagnostic/ Evaluation Fee, Heavy Duty
EA
$175.00
3
Labor, Shop Rate, Mon -Fri 7am-4:00pm Heavy Duty
HR
$175.00
4
Labor, Field Rate, Mon -Fri 7am-4:00pm, Heavy Duty
HR
$175.00
Labor, Shop Labor Rate, After Hours, (Weekdays after 4:01pm,
5
and Fridays 4:01pm through Monday at 6:59 am), Holidays,
HR
$262.50
Weekends Heavy Duty
6
Transportation Fee (Pick-up & Delivery Inclusive) if applicable,
HR
$1,000.00
Round Trip, Heavy Duty
7 Labor, Travel Time, Mon -Fri 7:00-4:00pm - Maximum of 2 trips EA $165.00
charged per work order. On the 2nd trip, mileage will not be billed.
Labor, Travel Time, After Hours, (Weekdays after 4:01pm, and
8 Fridays 4:01pm through Monday at 6:59:am), Holidays, Weekends EA $165.00
Heavy Duty
9 Fixed Mileage Rate, mileage will not be billed for a second trip on EA $45.00
the same work order.
Labor, Drivetrain and Transmission Repairs Drivetrain (Clutch
10 Assembly, Flywheel, etc.) Non -Warranty hourly labor rate (1 Ton HR $175.00
& Over; Including Specialty & Off -Road Equipment), Heavy Duty
Labor, Transmission (Main, Transfer Case, Chain and Final
11 Drives) Non -Warranty hourly labor rate, (1 Ton & Over; Including HR $175.00
Specialty & Off -Road Equipment), Heavy Duty
Labor, Engine Repairs/ Engine Analysis Non -Warranty hourly
12 labor rate (1 Ton & Over; Including Specialty & Off -Road HR $175.00
Equipment), Heavy Duty
Labor, Electrical (Alternator/Generator, Battery, Ignition, Lights,
13 etc.) Non -Warranty labor rate (1 Ton & Over; Including Specialty HR $175.00
& Off- Road Equipment), Heavy Duty
Labor, Power Plant (Engine, Belts, Heads, Intake, Rebuilding, etc.)
14 Non -Warranty hourly labor rate (1 Ton & Over; Including HR $175.00
Specialty & Off -Road Equipment), Heavy Duty
Contract Amendment 1 & Renewal 2 Page 4 of 6
CSC No.
Labor, Exhaust and Emissions Repairs to include DPF and SCR
15 Cleaning - Exhaust System Maintenance and Repair Non -Warranty HR $175.00
hourly labor rate (1 Ton & Over; Including Specialty & Off -Road
Equipment), Heavy Duty
Labor, Fuel System Maintenance and Repair Non -Warranty labor
16 rate (1 Ton & Over; Including Specialty & Off -Road Equipment), HR $175.00
Heavy Duty
Labor, General Vehicle Repair (Spring, Misc.) Automobile and
17 Other Passenger Vehicles Maintenance (Not Otherwise Classified) HR $175.00
Non- Warranty hourly labor rate (1 Ton & Over; Including
Specialty & Off- Road Equipment), Heavy Duty
Labor, Customizing Services, Vehicle (Including Armoring of
18 Vehicles, Handicapped and Van Conversions, etc.) Non -Warranty HR $175.00
hourly labor (1 Ton & Over; Including Specialty & Off -Rod
Equipment), Heavy Duty
Labor, General Maintenance and Repair, Vehicle (Not Otherwise
19 Classified) to include Oil Changes, Lubrication, etc. (1 Ton & HR $175.00
Over; Including Specialty & Off -Road Equipment), Heavy Duty
Trailer Maintenance and Repair (Not Otherwise Classified) Non-
20 Warranty labor rate (1 Ton & Over; Including Specialty & Off- HR $175.00
Road Equipment), Heavy Duty
Labor, Truck and Van and Repair (Not Otherwise Classified) Non-
21 Warranty labor rate (1 Ton & Over; Including Specialty & Off- HR $175.00
Road Equipment), Heavy Duty
Labor, Retrofitting Vehicles to Reduce Emissions & Improve Air
22 Quality flat rate fee (1 Ton & Over; Including Specialty & Off- HR $175.00
Road Equipment), Heavy Duty
Labor, Vehicle Reconditioning/Refurbishing Services Non-
23 Warranty Hourly Labor Rate (1 Ton & Over; Including Specialty HR $175.00
& Off -Road Equipment), Heavy Duty
Labor, Hose Repairs and/or Replacement (Monday - Friday
24 between 7:30 am - 9:30 pm) Billed to the nearest quarter of the HR $175.00
hour, Heavy Duty
25 Labor, Hose Repairs and/or Replacement (Billed to the nearest HR $175.00
quarter of the hour), Heavy Duty
Contract Amendment 1 & Renewal 2 Page 5 of 6
CSC No.
26 � Dielectric Testing � EA I $350.00
Parts - Cost (+) 35 % of Manufacturers List Price for Heavy Duty Vehicles and Equipment
Subcontracting - Cost (+) 30 % of Total Sublet Invoice for Heavy Duty Vehicles and Equipment
Parts - Cost (+) 35 % of Manufacturers List Price for Light Duty Vehicles and Equipment
Subcontracting - Cost (+) 35 % of Total Sublet Invoice for Light Duty Vehicles and Equipment
Contract Amendment I & Renewal 2 Page 6 of 6
10/19/22, 8:28 AM M&C Review
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA Fo
RTWoRym
Create New From This M&C
DATE: 9/27/2022 REFERENCE **M&C 22- LOG 13P22-0122 ADDITIONAL LT & HVY
NO.: 0748 NAME: DUTY VEHICLES & EQP SVS LSJ PMD
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Non -Exclusive Purchase Agreements with BMW Motorcycles of North
Dallas, Custom Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto
Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC., for
Additional Light and Heavy Duty Vehicle and Equipment Services for the Property
Management Department for a Combined Annual Amount Up to $1,974,288.00 for the
Initial Term and Authorize Four One -Year Renewals for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements with BMW
Motorcycles of North Dallas, Custom Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star
Auto Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC., for
additional light and heavy duty vehicle and equipment services for the Property Management
Department for a combined annual amount up to $1,974,288.00 for the initial term and authorize
four one-year renewals for the same annual amount.
DISCUSSION:
The Property Management (Fleet) Department approached the Purchasing Division for assistance
with securing an annual agreement for additional light and heavy duty vehicles and equipment
services. Purchasing previously issued Invitation to Bid (ITB) No. 22-0017 which resulted in the
award of an annual agreement; however there were not enough Vendors to provide services for the
City's mixed fleet of light and heavy duty vehicles, other motorized equipment. In order to procure
additional services, Purchasing staff issued ITB No. 22-0122. The ITB included detailed specifications
describing the requirements for light and heavy duty vehicle repairs and services.
The bid was advertised in the Fort Worth Star -Telegram for six consecutive Wednesdays beginning
April 27, 2022 through June 1, 2022. The City received six bids. An evaluation panel consisting
of representatives of the Property Management Department reviewed and scored the submittals
using Best Value criteria. The individual scores were averaged for each of the criteria and the final
scores are listed in the table below.
Bidders
BMW Motorcycles of North Dallas.
Custom Truck One Source, L.P.
Frank's Wheel Aligning, Inc.
Lone Star Auto Sound & Security
Premier Truck Group
Siddons Martin Emergency Group, LLC
Best Value criteria:
(a) Contractor's qualification and experience;
Evaluation Criteria
a
b
c
d
Total
13.3
8
8.5
0
30
12.6
9.5
9
0
31
13.3
9
8
0
30
13.3
8.5
10
50
82
13.3
9
8.5
0
31
12.6
9
10.5
0
32
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30300&cou nciIdate=9/27/2022 1 /3
10/19/22, 8:28 AM M&C Review
(b) Extent to which the goods and services meet the City's needs;
(c) Contractor's Reputation
(d) Cost of service
After evaluation, the panel concluded that BMW Motorcycles of North Dallas, Custom Truck One
Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier Truck Group
and Siddons Martin Emergency Group, LLC, presented the best value to the City and therefore,
recommends that Council authorize agreements with BMW Motorcycles of North Dallas, Custom
Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier
Truck Group and Siddons Martin Emergency Group, LLC. Under these non-exclusive agreements,
the department will order services according to the lowest cost and availability. No guarantee was
made that a specific amount of services would be purchased. Staff certifies that the recommended
vendors' bids met specifications.
Funding is budgeted in the Fleet Services Outside Repair & Maintenance account of the Property
Management Parts & Fuel Inventory Department's Fleet & Equipment Service Fund for Fiscal Year
2022 & Fiscal Year 2023.
DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for Business Equity subcontracting
requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and
expire one year from that date. This agreement will be concurrent with the annual agreement
awarded from ITB No. 22-0017.
RENEWAL TERMS -This agreement may be renewed for four additional one-year renewal
periods. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may
be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code
and does not require specific City Council approval.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are
available in the current operating budget, as previously appropriated, and upon adoption of the Fiscal
Year 2023 Budget by the City Council, funds will be available in the Fiscal Year 2023 Operating
Budget, as appropriated, in the Fleet & Equipment Service Fund. Prior to an expenditure being
incurred, the Property Management Department has the responsibility to validate the availability of
funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project
ID ID
Submitted for City Manager's Office by_
Originating Department Head:
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Reginald Zeno (8517)
Dana Burghdoff (8018)
Anthony Rousseau (8338)
Steve Cooke (5134)
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30300&cou nciIdate=9/27/2022 2/3
10/19/22, 8:28 AM
M&C Review
Additional Information Contact: Cynthia Garcia (8525)
LaKita Slack -Johnson (8314)
ATTACHMENTS
13P22-0122 ADDITIONAL LIGHT & HEAVY VEHICLES & EQUP SVS LSJ PMD funds availabilitv.pdf (CFW Internal)
Approved Waiver Form-22-0122.pdf (CFW Internal)
Combined FID TABLE.xlsx (CFW Internal)
Form 1295 BMW.pdf (CFW Internal)
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30300&cou nciIdate=9/27/2022 3/3
10/19/22, 8:28 AM M&C Review
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA Fo
RTWoRym
Create New From This M&C
DATE: 9/27/2022 REFERENCE **M&C 22- LOG 13P22-0122 ADDITIONAL LT & HVY
NO.: 0748 NAME: DUTY VEHICLES & EQP SVS LSJ PMD
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Non -Exclusive Purchase Agreements with BMW Motorcycles of North
Dallas, Custom Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto
Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC., for
Additional Light and Heavy Duty Vehicle and Equipment Services for the Property
Management Department for a Combined Annual Amount Up to $1,974,288.00 for the
Initial Term and Authorize Four One -Year Renewals for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements with BMW
Motorcycles of North Dallas, Custom Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star
Auto Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC., for
additional light and heavy duty vehicle and equipment services for the Property Management
Department for a combined annual amount up to $1,974,288.00 for the initial term and authorize
four one-year renewals for the same annual amount.
DISCUSSION:
The Property Management (Fleet) Department approached the Purchasing Division for assistance
with securing an annual agreement for additional light and heavy duty vehicles and equipment
services. Purchasing previously issued Invitation to Bid (ITB) No. 22-0017 which resulted in the
award of an annual agreement; however there were not enough Vendors to provide services for the
City's mixed fleet of light and heavy duty vehicles, other motorized equipment. In order to procure
additional services, Purchasing staff issued ITB No. 22-0122. The ITB included detailed specifications
describing the requirements for light and heavy duty vehicle repairs and services.
The bid was advertised in the Fort Worth Star -Telegram for six consecutive Wednesdays beginning
April 27, 2022 through June 1, 2022. The City received six bids. An evaluation panel consisting
of representatives of the Property Management Department reviewed and scored the submittals
using Best Value criteria. The individual scores were averaged for each of the criteria and the final
scores are listed in the table below.
Bidders
BMW Motorcycles of North Dallas.
Custom Truck One Source, L.P.
Frank's Wheel Aligning, Inc.
Lone Star Auto Sound & Security
Premier Truck Group
Siddons Martin Emergency Group, LLC
Best Value criteria:
(a) Contractor's qualification and experience;
Evaluation Criteria
a
b
c
d
Total
13.3
8
8.5
0
30
12.6
9.5
9
0
31
13.3
9
8
0
30
13.3
8.5
10
50
82
13.3
9
8.5
0
31
12.6
9
10.5
0
32
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30300&cou nciIdate=9/27/2022 1 /3
10/19/22, 8:28 AM M&C Review
(b) Extent to which the goods and services meet the City's needs;
(c) Contractor's Reputation
(d) Cost of service
After evaluation, the panel concluded that BMW Motorcycles of North Dallas, Custom Truck One
Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier Truck Group
and Siddons Martin Emergency Group, LLC, presented the best value to the City and therefore,
recommends that Council authorize agreements with BMW Motorcycles of North Dallas, Custom
Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier
Truck Group and Siddons Martin Emergency Group, LLC. Under these non-exclusive agreements,
the department will order services according to the lowest cost and availability. No guarantee was
made that a specific amount of services would be purchased. Staff certifies that the recommended
vendors' bids met specifications.
Funding is budgeted in the Fleet Services Outside Repair & Maintenance account of the Property
Management Parts & Fuel Inventory Department's Fleet & Equipment Service Fund for Fiscal Year
2022 & Fiscal Year 2023.
DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for Business Equity subcontracting
requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and
expire one year from that date. This agreement will be concurrent with the annual agreement
awarded from ITB No. 22-0017.
RENEWAL TERMS -This agreement may be renewed for four additional one-year renewal
periods. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may
be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code
and does not require specific City Council approval.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are
available in the current operating budget, as previously appropriated, and upon adoption of the Fiscal
Year 2023 Budget by the City Council, funds will be available in the Fiscal Year 2023 Operating
Budget, as appropriated, in the Fleet & Equipment Service Fund. Prior to an expenditure being
incurred, the Property Management Department has the responsibility to validate the availability of
funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project
ID ID
Submitted for City Manager's Office by_
Originating Department Head:
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Reginald Zeno (8517)
Dana Burghdoff (8018)
Anthony Rousseau (8338)
Steve Cooke (5134)
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30300&cou nciIdate=9/27/2022 2/3
10/19/22, 8:28 AM
M&C Review
Additional Information Contact: Cynthia Garcia (8525)
LaKita Slack -Johnson (8314)
ATTACHMENTS
13P22-0122 ADDITIONAL LIGHT & HEAVY VEHICLES & EQUP SVS LSJ PMD funds availabilitv.pdf (CFW Internal)
Approved Waiver Form-22-0122.pdf (CFW Internal)
Combined FID TABLE.xlsx (CFW Internal)
Form 1295 BMW.pdf (CFW Internal)
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30300&cou nciIdate=9/27/2022 3/3