HomeMy WebLinkAboutIR 7465 INFORMAL REPORT TO CITY COUNCIL MEMBERS No. ' 7465
To the May"and Members of the City CoufKil
"May is, 1990
Subject: HISTORY OF WILL ROGERS AUDITORIUM BOND PROJECT
Attached please find a memorandum prepared at my direction by the Office of Manage-
ment Services, detailing the history of the Will Rogers Auditorium Bond Project from the
1982 bond election. This information is presented to you to clarify questions that you
may have about previous bond dollars that have been authorized for Will Rogers Audito-
rium in light of the proposed bond election on July 10, 1990.
If you should have any further questions or need more information, please contact Charles
Boswell as extension 8511.
41
I vory f City Manager
Attachment
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS
MEMORANDUM
TO: David Ivory DATE: May 09, 1990
City Manger
FROM: Charles R. Boswell , Director
Office of Management Services CM
SUBJECT: History of Will Rogers Auditorium Bond Project
In 1981 during the early planning stages for the 1982 bond
program, the decision was made to include a proposition for
improving the Will Roger Memorial Center Auditorium and
constructing a new Exhibits Building and Round-up Inn.
Initially, $ 9,000,000 was estimated for the Exhibits
Building and Round-up Inn and $ 5,000,000 was proposed for
the Auditorium. In November of 1981, the amounts for the
projects were increased to $ 11,668,000 and $ 6,000,000
respectively.
A decision was made to reduce the amount of the bond
proposal for the renovation of Will Rogers Auditorium to
$1,500,000 and pursue private funding for the difference.
This decision was made as a result conversations between
City leaders and members from the private sector and
presented to City Council in I.R. 3682 (Attachment A) date
January 5, 1982 . On May 22 , 1982 voters approved Proposition
No. 5 , Will Rogers Memorial Complex Improvements. Included
with the proposal was the $ 1,500,000 for the Auditorium and
$ 18,000,000 for the Exhibits Building and Round-up Inn. The
City's bond program brochure stated that the Auditorium
project would consist of " some basic repairs to insure it
is safe for residents to use".
Since there was a need to construct the exhibits building
without disrupting the Southwestern Exposition and Fat Stock
Show, the decision was made to accelerate this project and
delay action on the Auditorium, thereby also allowing time
for the details of the private funding to be worked out. No
further action was taken on the Auditorium until November,
1983.
In 1981 the City had engaged the firm of Hardy, Holzman,
Pfeiffer of New York to develop a Cultural District Plan.
One aspect of this study was an evaluation of alternatives
for Will Rogers Auditorium. Consideration at this time was
also being given by private interests to constructing a new
facility in downtown Fort Worth. According to a Fort worth
Star TelPgra article on November 11, 1984, the firm of
Hardy, Holzman, =and Pfeiffer proposed three alternatives for
the auditorium. Price tags ranged upwards from $2.5
million for repairs,dressing rooms, and toilet-showers.
Conversion to a 'resident company' facility - a concept
similar to a symphony hall - was estimated to cost between
$10 million and $11.5 million. Expansion of the auditorium's
multiuse concept, incorporating the 'resident company' plan,
was priced between $10.5 million and $ 12.5 million."
A City Council liaison committee was created to work with
City staff to determine community support for expanding the
original projected renovation from $ 1,500,000 to
$ 12,000,000. This information was presented to City Council
in I.R. 6893 ( Attachment B) dated November 10,1983. Also
in November of 1983 the City received proposals from various
architectural firms to study the needs of the Will Rogers
Auditorium. No further official actions were taken until
the completion of the Exhibits Building in early 1984.
In the early part of 1984 the Richardson Foundation
announced that a performing arts center would be located
downtown if the study they had commissioned supported that
decision. At that time the City staff was instructed to
complete negotiations with Hahnfield Associates for a
contract to design and oversee the renovations to the Will
Rogers Auditorium. The City staff recommended on M&C C-8726
( Attachment C ) , on November 11, 1984, that a contract be A*r
executed with Hahnfield and Associates to study Will Rogers
Auditorium and to appropriate and allot $ 1,502,500 for
"Will Rogers Auditorium Repair".
On March 3,1985, M&C C-8887, (Attachment D) , City Council
authorized a new contract with Hahnfield and Associates for
continuation of the work at the Auditorium. City staff and
the firm had more clearly defined the scope of work
necessary to improve the facility to function as a multi-use
auditorium. This contract includes the full range of
architectural services - including schematic design, design
development, construction documents, bidding and
negotiation, and construction administration. Each of these
were considered a separate component with a price tag for
each. Also, work would not proceed to the next component
until approved by City Council .
On February 4,1986, I .R. 7088 ( Attachment E ) was presented
to City Council . The I.R. presented three progressively more
complete remodeling schemes for the Auditorium. The costs
ranged from $ 2,103,000 to $ 4,310,000 for construction
costs. The I.R. requested further guidance from Council on
what to do next. The architect could not proceed beyond the
schematic design until authorized to do so by City Council .
on October 3, 1989, M&C C-11901, ( Attachment F ) the City
Council authorized the City Manager to execute a contract
with the Fort Worth Cultural District Committee for $200,000
to conduct studies with the goal of renovating theater
facilities in the Cultural District including Will Rogers
Auditorium. On March 8, 1990, M&C C-12211 {Attachment G}
authorised the City Manager to amended the aforementioned
contract (City Secretary Contract No. 17437) for an
additional $ 1,000,000 in City funds to match a $ 1,000,000
grant from the Sid Richardson Foundation. The funds were to
be used only for the Auditorium design work. The $1,000,000
of City funds came from those funds approved by the voters
in the bond election held on May 22,1982.
With the passage of M&C C-12211 ( Attachment d )the
available balance left of the original $1.5 million
authorisation is approximately $250,719. This does not
include $ 191,750 that is still encumbered from the original
architectural contract authorized on March 3, 1985.
Attachments; A - I .R. 3682
8 - I .R. 6893
C - M&C C-8726
D - M&C C-8887 •
L - I .R. 7088
F - M&C C-11901
G - M&C C-12211
~. ATTACHMENT A
INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 3682
Aa 10V 70 the Mayor and Members of the City Council January S, 1982
3 �
x�g. Subject; Update on Proposed 1982 44 Capital Improvement Program
The proposed 1982-84 Capital Improvement Program has been revised to
reflect the City Council's priorities and policy directives. This report
summarises the modifications from the original proposal (Informal Report
No. 3671, November 23, 1981) and an attachment is provided that lists all
of the proposed projects and their estimated costs.
Aviation
Cap rojects for Meacham Field have been deleted as part of the 1982-84
bond program. Needed improvements will be financed directly from the
retained earnings of the Aviation Fund. (Total Change: Minus $817,000).
Park and Recreation (Golf)
The previously proposed projects for Golf, i.e. ,` improvements to pro shops
and cart trails, have been deleted from the bond program. Instead,
immediate capital needs of the golf program will be financed from the
retained earnings of the Golf Fund. (Total Change; Minus $432,500).
Public Events
Discussions between City officials and representatives of the Southwestern
Exposition and Fat Stock Show have resulted in the hiring of an architect
to develop a preliminary architectural program and design for a new Exhibit
Building at Will Rogers Memorial Center. The architect's fee will be paid
by the Fat Stock Show. The architect's preliminary cost estimate for the
project is due January 12, 1982. For purposes of this report, an estimated
cost of $9.5 million has been included for the Exhibit Building. An
additional $1.5 million is shown for needed repairs to the Will Rogers
Auditorium. It may be that this $1.5 million can be reduced or deleted
depending on the outcome of discussions with representatives of the private
sector who have an interest in improving the auditorium for the performing
arts. The total funding for Public . Events projects of $11 million is
projected at this time. (Total Change: Plus $6.5 million).
Streets
The Street Improvements category has been changed to reflect the Council
Policy proposal to match bond funds with Community Development Block Grant
funds for an extensive program of local street reconstruction in older
neighborhoods. For the period of the proposed C.I.P. a $9 million program
will be accomplished in the seven Community Development Special Emphasis
Areas. However, during the first five months of 1982, $2 million in
previously authorised bonds and block grant funds will be committeed to
street reconstruction projects now being engineered in the Mid-South and
Near Southeast special Emphasis . Areas. Over the next three years,
therefore, a total of $11 million will be spent for the reconstruction of
local residential streets in the Special Emphasis Areas. When combined with
the funds listed for the two other categories of local streets resurfacing
and reconstruction (General - $1,340,000 and Force Account - $1,500,000), a
total of $13,840,000 is being recommended for the rebuilding of residential
streets by the end of 1984.
INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 3652 ` Page
`* 0 To the Mayor and Members of the Jana �
Iro Ghl►Council January 5, 1982
3 s'
• xr� Subject: Update an Proposed 1982-84 Capital Improvement Program
..vs
The reconstruction projects currently under design and recommended for the
commencement of construction before June 1, 1982 are listed below.
In the Mid-South;
1. Jefferson Avenue - Henderson to Hemphill Street,
Estimated contract award date - 3126/82.
Estimated construction cost - $2368700.
2. Richmond Avenue - 8th Avenue to Hemphill Street.
Estimated Contract award date - 3126/82.
Estimated construction cost - $654,300.
In the Near Southeast:
1. East Leuda - Riverside Drive to I-35.
Estimated contract award date - 5131/82.
Estimated construction cost - $580,800.
2. East Tucker - Kentucky to Illionis.
Estimated contract award date - 5/31/82.
Estimated construction cost - $133,800.
3. Tennessee - Vickery to Terrell.
Estimated contract award date - 5/31/82.
Estimated construction cost - $394,400.
The financing for the projects listed above is expected to be divided
equally between currently authorized bond funds and Community Development
Block Grant funds 01 million each). To date, $1 million in bond funds and
$700,000 in block grant funds have been identified as being available for
these projects. If another $300,000 in block grant funds cannot be
identified through the Community Development Council, the needed funds can
be located in available street bonds.
` Another project in the Mid-South currently under engineering design is
Allen Avenue, from Lipscomb to 8th Avenue. Construction funds of $2.75
milion were originally proposed in the 1982-84 C.I.P. for the Allen Avenue
• project. While this original proposal called for reconstructing Allen as a
40 foot wide collector status street, the revised proposal entails a 32
foot wide residential street and a reduced contruction cost estimate of
$1,109,000. The cost of the Allen Avenue project when combined with the
costs of the previously noted Jefferson Avenue and Richmond Avenue projects
brings the total funding for the Mid-South to $2 million.
ISSUED J?Y THE CRT:' . 'IAGEP - FORT WORTH, TEXAS -•
INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 3682 - Pa g
.,.•*•+., January 5, 2982
foAr To the Mayor and.Members of the City Council
LJ
xF'' Subject: Update on Proposed 1982-84 Capital Improvement Program
1
It is recommended to divide equally the balance of the funds {$9 million}
between the six remaining Special Emphasis Areas for a total of $1.5
million to be spent in each area over the next three years. An attachment
to this report is provided that lists streets in each area which have been
determined to be appropriate for inclusion in this program, along with
their preliminary cost estimate. No priorities are reflected as it is
anticipated that the City Council, with the assistance of citizen
involvement, will establish priorities on an annual basis.
In the implementation of this extensive street reconstruction program in
the Special Emphasis areas, it is recaasnended that a departure from
standard City policy be made with respect to assessments for curb and
gutter improvements. Since a high percentage of residents in the Special
L„� Emphasis Areas are low-income persons, assessments might tend to work an
x.. economic hardship on those the projects were designed to benefit. It is,
therefore, recomended that all assessments for curb and gutter improvements
in the Special Emphasis Areas be waived in this program.
L: The impact of all of these changes in the Street Improvements category
i reduces the total amount by $731,000 from the original proposal.
r
Water and Sewer
Consistent with the recommendation of the City's financial advisor and
discussions of the City Council, all Water and Sewer Revenue Bonds have
been deleted from the proposed program.
C.I.P. Schedule
t Attached to this report is a copy of the schedule of activities for the
jrr... 1982-84 C.I.P. previously discussed and approved by the City Council.
Several Council District meetings have been scheduled for the next week for
++ discussion of the C.I.P. Following the conclusion of these meetings, the
schedule calls for City Council approval of the final program by February
2, 1982. To date, the process has proceeded on schedule and there appears
to be adequate time available to continue as previously planned. However,
the City Council may wish to discuss the advisability of extending the
election date.
Summary
LZ Presented below is the revised cost summary of the proposed 1982-84 Capital
Improvement Programs by Category.
L
1
ISSUED BY THE CITY MANAGER FORT WORTH. TEXA
,. INFORMAL REPORT TO CITY COUNCIL MEMBERS No.
3582 — Page I
R— A s okr To the Mayan and Members of the City Council January 5, 1982
..jib Xi Subs Update on Proposed 1982-84 Capital improvement Program
..A,7
1982-84 C.I.P.
�] Revised Coat Summary
J Category
I. Solid Waste $6,880,000
II. Field Service Center 6,4380000
III. Completion of Municipal Building 1,9020000
IV. Fire 51981,000
V. Police 2,682,000
VI. Public Events 116000,000
VII. Streets and Drainage 750039,000
VIII. Library 2,960,000
IX. Park and Recreation 59567,500
Total $1190449,500
If additional information is desired it vi ll be furnished upon request.
ANi
4oe r g L.•
kerert
City Manager
RLH:dz
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ISSUED BY THE CITY MANAGER - FORT WORTH, TEXAS —
-94
Revised Tentative Schedule
of Activities for 1982-84 C.I.P.
a
�-; Date Activity
December 2, 1981 Staff and City Council review of
.,.,, priority listing of proposed
projects.
January 12, 1982 Council completes District meetings
to review tentative program.
January 25, 1982 Submission of election plans to
U.S. Justice Department.
January 26, 1982 Staff presents revised priorities
,eft- in accordance with City Council
idirection based on citizen input.
February 2, 1982 City Council approves final
program.
February 23, 1982 City Council calls election.
February, 1482 Development of public information
materials.
March, 1982 Public information efforts.
March 27, 1982 Election
{
a..
_.. ATTACHMENT B
INFORMAL. REPORT TO CI'6 COUNCIL MEMBERS No. 6893
#t}fTtq,a Y
;a�EGJtt,6 To the Manor and Members of the City Council November 10, 1983
u s
Subject. WILL ROGERS M<2+fORIAL COLISEUM ALDIIORIUM-CIP
•�„ IMPROVEMENTS
The 1982-83 CIP includes $1.5 million for improvements to the Will
Rogers Memorial Coliseum Auditorium (WRMC). Additional funds in the
amount of approximately $1 million are also available due to lower than
estimated Costs on the Amon G. Carter, Jr. Exhibit Hall, for a total of
$2.5 million available for WFW Auditorium improvements.
The Cultural District Master Plan process has identified several im-
provement solutions ranging from making cosmetic and basic mechan-
ical/electrical improvements Costing approximately $1.5 million to com-
pletely renovating the auditorium to become a world class theater,
either with multi-use or limited use capabilities, costing approximately
$11-12 million.
It is possible that the Auditorium restoration project Could receive ad-
ditional financial support from private sources. While the Master Plan
process has identified the potential users and events that could be held
in various auditoriun solutions, there remains a need to:
° Verify the need and willingness of the various performing arts
and other groups to use and support the facility.
Determine more clearly, what auditorium design features would
accommodate the various groups.
Determine potential private sector funding sources that would be
interested in assisting with auditorium restoration.
The above information should clarify what auditorium improvements would
be in the best interest of the citizens of Fort Worth and prasride
direction regarding which improvement strategy is financially feasible.
This information may also identify which improvements are feasible now
without precluding complete renovation at a later date.
It is recommended that the City Council WM1C Review Committee (con-
sisting of Councilmen Richard Newkirk, Jim Bagsby, and Russell
Lancaster) and the staff, begin the process of gathering the additional
information concerning probable users and sources of financial support
as described above.
It is proposed that this process start soon with a target for making
recommendations to the City Council within two months.
f
�cc�tcn rsv —11- ----- FORT WORTH_ TEXAS ---
INFORMAL, REPORT TO CM-*4)OUNCIL MEMBERS
AN
�wRr,� To the Mayor and Menus of the City Council November 10, 1983 `
EW
xP'• Subject: WILL ROGM S MJEMC►RIAL OOLISEL14 RUDTTORICJM-CIP
•# ' IMPFOVEMNNIS `
unless otherwise directed by the City Om=il, the staff will p=ceed as
described above.
Should additional information be required, it will be furnished upon
request.
rt L. He rche
City Manager
RLH:kc
J ATTACHMENT C
tlMrlii •t C� , r�f of Fort l t WV J tJf , 7...x as
ANAtiik•3 '
Mayor and Council Communication
TR+wii' VJ4r# *UVUC
oaTt REFERENCE SUIMScT. SELECTION OF A/E FOR DESIGN taro
�uutac c +u/
mums"
B72 STUDY AND MASTER PLAN FOR THE _2
11/13/84 C- ?26 WILL ROG8RS-MEMORIAL AUDITORI lot
background .
Proposittoq No. 3. approved by the voters May 22, 1982 Included $1.5009000 for
repairs to. the uAUoXAV.Wf the Will lingers Memorial Complex.• A balance of
approximately remains in the Exhibit Building budgst. However*
approximately $400,000 is necessary to complete sidewalks, landscaping, lighting
and pavement improvements on the north and of the west parking lot at WBMC,
'Plans call for combining the remaining balance with the $1.5 million that is
available to expand the original scope of the project. The amount of stoney
available would provide for more than nominal repairs. but Mould not provide
sufficient funds to develop the auditorium into a multi-purpose hall as
recommended by the cultural' district committee and the consulting f;rat hir#d to
study the entire complex.
In order to identify those items which could be included within the budget and
still be compatible with a total restoration ,master plan. City Staff has been
negotiating with Hahnfeli Associates for a proposal to conduct a study of the
or• existing auditorium and ancillary spaces. The study would includes
1. Analysis of the technical condition of the existing facilities,
Including the building superstructure, the plumbing, heating.
ventilating . rnd air conditioning systems within and to the
building, the stagehouse equipment, including the sound system,
stage and !•ouse lighting panels and dimming system* stags
rigging, etc.
2. Planning recommendations relating to adequacy of the facility to
meet the ptogram requirements established by the City. including
provisions for the accessibility to the handicapped. stagehouse
and ancillary facility design public facilities. including lobby,
seating areas, toilets, concession areas, etc.
3. Planning recommendations relating existing facility and
conditicas to the site, including integration with the Cultural
District Master Plan.
Hahnfeld Associattes proposes to use the following consultants to provide expert
design in their field of specialization.
1. Thehtrical - Jean Rosenthal Association, Inc., Orange, New Jersey
2. Acwstical - Joiner-Pelton-Rose, Inc., Dallas. Texas.
O""' 3. S ructural - Ray and Engler. Inc.. Fort Worth, Texas.
4. Mechanical and Electrical - Friberg Alexander Gipson Weir, Iac.,
Fort Worth. Texas.
1
�+►� � cN t we�crc: SELECTION OF A18 FOR DESIGS
` 11113!84 G-812b MDY AND !!ASTER FLAN FOR THE 2�_«2�.
Mr. Hahafe14's proposed fss for the preliminary 4*sSSo deacribsd above Is
070,800.00 lncludinR on oatliaa spect.ficatiou and #stioste "of proOSWIq
coostructiO4 coat. ,
Financinx
WfftcrZu funds are *Y411sble to Ma,lsct Not 34-0601lG Ol OU41 40fsss
Auditortus riepair."
Rocommond at iron
so-
ton ov,za
i
4
,It is recommended that the City Council.
(1) Authorize the City Manager to execute a contract with Nahnfeld Associate;
to provide a study for the renovation of the Will Rogm Meporial
Auditorium for a fee of $70,80Q.00,
(2) Appropriate and allot $1, 02,500.00 for "'Will Rogers Auditorium Repair"
Project Nor 34.065100-OO. or which bonds have kpn sold.
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PRO E BY
ai Y W CAL
�,Cv 0X934
r;i;y wear•- rV of uto t
CITY FOR ileE . t DISPOSITION by COUNCIL: PltOCEfriEA iT
CITY i+ANAGEfl'S n A"ROVEO
OfFact 6Y:
ORIGINATMG
DEPART"Off HERO: Cary L. Sante_rre r S[CRETARY
fOR ADDITIOku Ikrom"Min"
car/TACT: Thuman Wnlfe Ext. 7960 eaAT
ATTACHMENT D
iLE•x F C _..l of Fort Worth., T--cos
Mayor and Council Communication.
s�oeTATron/rssauc�roRKS.a .
r .
ES AWLK iRM REFERENCE SUBJECT-Selection of A/E For Design of .WI 1 MWt
NusrsEa Rogers Memorial. Auditorium Renovation 1
uc tvtxT .x 315/85 C-8887 ► •+..�.._
Background
Proposition 'No. 5, approved by the voters May 220 1982, included $1.500,000 for
repairs to the auditorium at the Will Rogers Memorial Complex. A balance of
approximately $1,000,000 remains in the Exhibit Building construction budget.
It .ip recommended to combine the funds for a total of $2,500.000 so that' the
original scope can be increased beyond nominal repairs to .the auditorium.
Selection of Architect
The firm of Hahnfeld Associates, as a continuation of their work in the Will
Rogers complex, has been selected to perform the professional services.
Hahnfeld Associates proposes to do the work for $246,750• This proposal
includes provision for the architect to retain specialised services of struc-
tural, mechanical, electrical, theatrical, and acoustical enginepre. The pro-
posal includes the full range of architectural services - including schematic
design, design development, construction documents, bidding and negotiation,
and construction administration.
f `
During the last few weeks, City staff and Hahnfeld Associates have more clearly
defined the scope of work necessary to improve the facility to function as a
multi-use auditorium. Major components of these improvements are stage house
alterations, including lighting, dimming and rigging systems; sound
reinforcement system; rehabilitation of mechanical and electrical systems for
the facility; new patron restrooms and concession areas; rehabilitation of
existing lobby areas; and rehabilitation of backstage area, including dressing
rooms. This work will be designed in a manner to maximise the ability to
improve or expand the facility without negating the work performed under this
contract.
Financing
Sufficient funds are available in Project No. 34-065100-00, "Will Rogers Audi-
torium Repair."
Recommendation
It is recommended that the City Council authorize the City Manager to execute a
contract with Hahnfeld Associates to provide professional services for improve-
` cents to the Will Rogers Auditorium for a total fee equal to, but not to exceed
$246,750. '
APPROVED BY
CITY COUNCIL
kcq
CITY MANAGER'ER' THE Qi iiTION MY COUNCIL: PODCE53EO •Y
CITY MANAGER`i
nFFIC£BY: Q A OYEO
O*IGINATINO TH 1D tiTEi
OEPART#AENT HEAD: Gary L. Santerre O ,lv4,r CITY TiEGRETAR!
pose AGGiriGNAL iNF°""IMman Wolfe Ext. 7960
CONTACT GATE
_J
4
X&C C 9697
MLOPOS$D AMRi1OMW TO RRCOWMDATION
Recommendation
It is recomonded that the City Councils
Is Authorise the City Manager to execute a contract slab MWAfeld
Associates to provide professional services for 1mMMopmSe .Y
the Will Rogers Auditorium for a total tee equal to& bY* 0
$246.750; and
2. That an informal report be presented to the City CouACil alter the
schematic design phase and before detail design ddvolayWot• MittltAlft
the consultant's recosmendations for improvements 04 SIR Oagtd
associated with each project. Staff and consUltailt JOJAX 009 V;OaO44
beyond the schoustic design phase without City Cawsaij *a4!W !.A $bo
report and possible improvements.
• ATTACHMENT E
INF6RMAL REPORT TO CI1 . COUNCIL MEMBERS No. 7088
coe,� To the Mayor and Members of the City Council F 4y[ G
eA
subject: IMPROVEMENTS TO MILL RDGERS MEMORIAL CENTER AUDITORIUM
During the City Council workshop January 7, 1986, the architect
for the WRMC Auditorium presented the schematic design for the
proposed improvements. The estimated cost of construction to complete
the entire project is $4,310,000. However, in response to earlier
instructions and the limitation of funds, a Phase I plan was submitted
for $2,103,000 (See Attachment A).
The City Council decided to defer action on the plans until its
Cultural District Committee could meet with the other agencies and
institutions in the area and brief them on the proposed improvements.
A meeting was held on January 15, 1986 at WRMC with Councilman Richard
Newkirk presiding. Councilman Jim Bagsby was also in attendance.
After the project was explained, everyone agreed that all of the
work identified in Phase I of Attachment A needed to be done in
order to.ensure the safety of the Auditorium patrons.
Since the proposed work would not improve the facility to the point
that major entertainment eventsl could be accomodated, the architect
was instructed to determine the cost of adding the dressing rooms,
scene shop, renovating the existing stage area, existing lobby and
other areas. Based on the information in Attachment B , Scheme B,
the cost for this additional work would be about $1 ,170,000. . If
this work is completed, the only major work remaining would be the
east lobby, the hydraulic lift for the pit, and some acoustical
modifications in the auditorium. The additional professional fees
for this work would be about $19,400.
FINANCING
Outlined below is the estimated construction cost and professional
fees for the three phases:
Const. Cost Prof. Fees Total
$2,103,000 $246,750 $2,349,750
Scheme B 1 ,170,000 79,400 1 ,249,400
Sub-total $3,273,000 $326,150 $3,599,150
Scheme C 1 ,037,000 67,975 1 ,104,975
Total $4,310,000 $394,125 $4,704,125
_ 4
F
INFORMAL REPORT TO CIl . COUNCIL MEMBERS No. Z088 (9)
•Tf � .
DoE io T p To the Mayor and Members of the City Council
0
v s
Subject: IMPROVEMENTS TO WILL R06ERS MEMORIAL CENTER AUDITORIUM
Based on the latest financial . 'reports, the following funds are
potentially available for this project:
Auditorium Bond Funds $1 ,500,000
Funds from Exhibits Building 1 ,242,000
Total :2,742,000*
*The $246,750 encumbered for professional fees for Scheme A has
been included in this total .
The estimate for completing the north half of the west parking lot
is $450,000. After deducting this amount, about $2,292,000 will
be left for construction. Therefore, if Schemes A and B are completed
as proposed, there will be a shortfall of about $1 ,307,150.
The architect cannot proceed beyond the schematic design phase until
authorized to do so by the City Council . Therefore, staff is seeking
Council guidance on what portion of the project should be completed
at this time. This item has been scheduled for discussion at the
City Council workshop on February 4, 1986. The architect and staff
will be available to answer any questions.
If you are in need of additional information prior to the meeting,
please feel free to contact me.
a alUi%�
Doug gs H arman
City Manager
1 As a result of the present conditions and lack of adequate backstage
dressing rooms, the professional road shows will not perform at
Will Rogers Auditorium. If the improvements include corrections
of these deficiences, Will Rogers will once again be used for major
travelling shows.
•��••�•, .,.. T.±r o% ry iksAm�rro FORT WORTH, TEXAS
ATTACHMENT F `-'it y of Fort Worth. �Oxus
' Mayor and CoL'ti2eil Co?lli?,ttt?-.icatioi-t
DATE REFERENCE SUB,ECT:proppSed Contract with the Cultur l PAGE
10/03/89 NUMBER District Committee for Will Rogers Hof 1
C-11901 Auditorim
RECOMMENDATION
It is recommended that the City Manager be authorized to execute a contract with
the Fort Worth Cultural District Committee for an amount not to exceed $200,000
for services purusant to the renovation of the Will Rogers Auditorium.
BACKGROUND
The Cultural District Committee i.s conducting various studies with the goal of
renovating theatre facilities in the Fort Worth Cultural District . Under the
terms of this contract , the committee will include the Will Rogers Auditorium in
the group of structures to be studied. Reports from the consulting team will be
presented to the City.
The attached letter describe:: recent Cultural District Committe activities in-
cluding private r-.i-.Araizirg efforts. Councilmembers Garrison and Murrin who
serve on the Cultural District Committee r-oncur in this recommendation.
op1h, FINANCING
The 1986 General Oblication Bond sale included bonds for Will Rogers Improve-
ments. Sufficient Tune_- remain available in Capital Projects Fund No. 66,
Project No. 06`006 . from this hend sale to provide for the $200,000 payment to
the Cultural District Committee.
O
SUBMITTED FOR IHt
CITY MANAGER'S DISPOSITION BY COUNCIL: PROCESSED BY
OFFICE BY: Ruth :inn McKinney APPROVED
ORIGINATING = OTHER (DESCRIBE)
^.,
DEPARTMENT HEAD: Ruth n McKinney I CITY SECRETARY
FOR ADDITIONAL INFORMATION
CONTACT Ruth Ann McKinney DATE
MACMMT G City of Fort Worth, Te,- �s
Mayor- and Council Communication
1
DATE REFERENCE SUBJECT: EXTENSION AND AMENDMENT OF PAGE
NUMBER CONTRACT WITH THE CULTURAL !
3-8-90 C-12211 DISTRICT COMMITTEE FOR WILL ROGERS ' of
RENOVATION PROJECT
RECOMMENDATION
It is recommended that the City Manager be authorized to execute
an amendment to City Secretary Contract No. 17437 with the Fort
Worth Cultural District Committee for an additional $1 ,000,000 in
City funds to match a $1,000,000 grant from the Sid W. Richardson
Foundation. The term of the contract will be extended to October
1, 1991 .
DISCUSSION
On October 3, 1989 (M&C C-11901) ; the City Council authorized the
City Manager to execute a contract with the Fort Worth Cultural
District Committee for $200,000 for the development of a plan and
schematic design for the renovation of the Will Rogers-
Auditorium. Additional private funds were contributed to this
planning and design process.
The scope of work of that contract has been completed, resulting '1
in a proposal for construction of a new performance wall behind
the existing historical facade.
To continue project development through the working document
stage, the Sid W. Richardson Foundation has pledged $1 ,000 ,000 to
match a like amount in City funds for the completion of final
design work. (See attached letter. ) The grant would be made
through the Cultural District Committee. These public and
private funds will be used only for the Auditorium design work.
FINANCING
A 1985 General Obligation Bond sale included $1 . 5 million in
bonds for Will Rogers Improvements. Sufficient funds remain in
Capital Projects Fund No. 34, Project No. 065100, from this bond
sale to provide funds for this $1 ,000 ,000 contract with the
Cultural District Committee.
RAM:saw
SUBMITTED FOA THE DISPOSITION BY COUNCIL: PROCESSED BY
CITY
OFFICE BY:GER'S David Ivory 6116 Q APPROVED
ORIGINATING ❑ OTHER (DESCRIBE)
DEPARTMENT HEAD: Ruth McKinney 6125 CITY SECRETARY
FOR ADDITIONAL INFORMATION
CONTACT: Ruth McKinney 6725 DATE