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Home My WebLink AboutContract 58617-R2CSC No. 58617-R2 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION November 7, 2024 Hundley Hydraulic Attention: Craig Hundley Address: 3220 N. Main Fort Worth, Texas, 76033 Re: Contract Renewal Notice — 2nd Renewal Contract No. CSC No. 58617 Renewal Term: 12/15/2024 to 12/15/2025 Renewal Amount: $190.000.00 The above referenced Contract with the City of Fort Worth expires on December 15, 2024 (the "Expiration Date). This letter is to inform you that the City is exercising its right to renew the contract for its 2nd term in an amount up to $190,000.00, which will be effective immediately after the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Regina Jones Contract Compliance Specialist 817-392-2698 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal r - Page I oh ACCEPTED AND AGREED: CITY OF FORT WORTH 13y: Name: William Johnson Title: Assistant City Manager APPROVAL RECOMMENDED: CGt�llz%o,�Gte� �fa��fe� By: Christopher Harder (Nov 11, 202416:23 CST) Name: Chris Harder Title: Water Director ATTEST: By: (� Name: Jannette Goodall Title: City Secretary Hundleyynferprises By: Name: C Hun4) Title: Owner o go! Fonr�y. 0 dVo °=d° Pap* o o*�a Gd°°�nE6654ga CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that: I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Rine ,4 � urea Name: Regina Jones Title: Contract Compliance Specialist APPROVED AS TO I=ORM AND LEGALITY: By: Douglas BlackBlack (� 412:55 CST) Name: Doug Black Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0919 Date Approved: 11/8/2022 Form 1295 Certification No: 2022-945836 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, November 8, 2022 REFERENCE NO.: **M&C 22- 0919 LOG NAME: 13P ITB 22-0212 PNEUMATIC AND HYDRAULIC TOOL REPAIR AW WATER SUBJECT: (ALL) Authorize Execution of a Purchase Agreement with Hundley Enterprises dba Hundley Hydraulic Sales & Service for Pneumatic and Hydraulic Tool Repair for the Water Department in an Annual Amount Up to $190,000.00 and Authorize Four, One -Year Renewals for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize execution of a purchase agreement with Hundley Enterprises dba Hundley Hydraulic Sales & Service for pneumatic and hydraulic tool repair for the Water Department in an annual amount up to $190,000.00 and authorize four, one-year renewals for the same annual amount. DISCUSSION: The Water Department approached the Purchasing Division for assistance with securing an agreement for pneumatic and hydraulic tool repair on an as -needed basis. Under the proposed agreement, the vendor will repair and maintain the tools utilized by the crews in the field to help them install, repair, and maintain the water and sewer infrastructure, as well as, repairing the street when the job is completed. Purchasing issued an Invitation to Bid (ITB) that consisted of detailed specifications regarding the list of tools that may need repair and what constitutes a minor and major tool repair and the turnaround time required for each. The ITB was advertised in the Fort Worth Star -Telegram on September 14, 2022, September 21, 2022, and September 28, 2022. The City received one response. An evaluation panel consisting of representatives from the Water and Transportation and Public Works Departments reviewed and scored the submittal using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidder Hundley Enterprises dba Hundley Hydraulic Sales & Service Best Value Criteria: Evaluation Factors a b c d i e Total score 13.13 10.00 7.50 5.00 �30.00 65.63 a. Reputation of the bidder and the bidder's services Contract Renewal Page 3 of 2 b. Availability of resources to provide services (personnel) c. Contractor's approach to perform services d. Contractor's past relationship with the City e. Cost of service After evaluation, the panel concluded that Hundley Enterprises dba Hundley Hydraulic Sales & Service presents the best value. Therefore, the panel recommends that Council authorize agreements with Hundley Enterprises dba Hundley Hydraulic Sales & Service. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendor's bid met specifications. FUNDING: The maximum amount allowed under this agreement for the initial term will be $190,000.00, however the actual amount used will be based on the need of the department and available budget. Funding is budgeted in the Other Contractual Services accounts in the Wastewater Warehouse, Water Distributions Systems and Water Warehouse Department's within the Water & Sewer Fund. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to any expenditure being incurred, the Water department has the responsibility to validate the availability of funds. BQN\\ FUND IDENTIFIERS (FIDs): TO Fund Department Account Project ProgramActivity Budget Reference # Amount ID ID Year (Chartfield 2) Contract Renewal Page 4 of 2 FROM Fund Depalrttment Account Project ct ProgramActivity Budget Reference 2) Chartfield CERTIFICATIONS: Submitted for Citv Manaeer's Office bv: Reginald Zeno (8517) Dana Burghdoff (8018) Orieinatina Department Head: Anthony Rousseau (8338) Christopher Harder (5020) Additional Information Contact: Anthony Rousseau (8338) Alyssa Wilkerson (8357) Amount ATTACHMENTS 1. 13P ITB 22-0212 Pneumatic & Hvdraulic Tool Repair AW Water.docx (CFW Internal) 2. 220729 Waiver Pneumatic and Hvdraulic Tool Repair RL.odf (CFW Internal) 3. FID TABLE FOR Hvdraulic and Pneumatic.vdf (CFW Internal) 4. Form 1295- Hundlev Enterprises, Inc..pdf (CFW Internal) 5. SAMs Renort- Hundlev Enterprises Inc..vdf (CFW Internal) Contract Renewal Page 5 of 2 CERTIFICATE OF INTERESTED PARTIES FORM 1295 l of l Complete Nos. i - 4 and 6 If there are Interested parties. OFFICE USE ONLY Complete Nos. 1.2, a, 5, and 61f there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number of business. 2022-945836 Hundley Hydraulic Cleburne, TX United States Date Filed: 2 Name of governmental entity or state agency that Is a party to the contract for which the form Is 10/18/2022 being filed. City of fort worth Date Acknowledged: 3 Provide the Identification number used by the govemmental entity or state agency to track or Identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. ITS 22-0212 PNEUMATIC AND HYDR ITS 22-0212 PNEUMATIC AND HYDRAULIC TOOL REPAIR 4 Nature of Interest Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary HUNDLEY, SYDNEY CRAIG S Check only If there Is NO interested Party. ❑ GRAND%AEW, TX United States X e UNSWORN DF__�._.C' TION . ��/s/�"T`+— My name is �' / ,and my date of I:irtlt Is A My address is �• -Ooml ( �Z; W-d) My) (state) (zip code) (wunuy) 1 declare under �perkat of pe ' that the foregoing is true and correct. ,, /� /� Executed to 7)K Late of�X►C!'o4' J daY 40orlz� (month) ). M. nt of confrac&M business ronV3.S.1J3b425Qfi ty (oodorant) Forms provided by Texas Ethics Commission www.ethkx state.txus Vey Contract Renewal Page 6 of 2