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Home My WebLink AboutContract 56024-A1Docusign Envelope ID: 10ADAB71-OCC3-4852-A931-2FOE548B32BF FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 56024 CSC No. 56024-A1 This First Amendment to Fort Worth City Secretary Contract No. 56024 ("Amendment") is entered into by and between the City of Fort Worth ("Buyer"), a home rule municipality of the State of TeXas, and SHI International Corporation d/b/a SHI Government Solutions, Inc. ("Vendor"). Buyer and Vendor may be referred to individually as a"Party" and collectively as the "Parties." WHEREAS, on July 15, 2021, the Parties entered into City Secretary Contract No. 56024 to provide Information Technology Solutions & Services (the "Agreement"); and WHEREAS, the Parties wish to amend the Agreement to increase the annual recurring amount by $650,000.00 for a revised annual amount not to exceed $2,150,000.00. NOW, THEREFORE, the Parties, acting herein by and through their duly authorized representatives, enter into the following agreement: 1. AMENDMENTS The Agreement is hereby amended to increase the cooperative purchase agreement by $650,000.00 for a revised annual amount not to exceed $2,150,000.00. 2. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 3. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 56024 Page 1 of 2 Docusign Envelope ID: 10ADAB71-OCC3-4852-A931-2FOE548B32BF ACCEPTED AND AGREED: CITY OF FORT WORTH: : Date: ��i��k��'i9� ��..�-----�" Name: Mark McDaniel Title: Deputy City Manager Nov 18, 2024 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. APPROVAL RECOMMENDED: : �-� �c��-- Name: Kevin Gunn Title: Director, IT Solutions Department ��. By. MarkDeboer(Nov15,202415:54CST) Name: Mark DeBoer Title: Assistant IT Solutions Director APPROVED AS TO FORM AND LEGALITY: ATTEST: q�F�ptuy➢ By: �� ap°°�� `�;d Name: Hye Won Kim �>a pdo �, oQ°��*=° Title: Assistant City Attorney By: �/� .�r_-m�x aa°nneza5a4 CONTRACT AUTHORIZATION: Name: Jannette Goodall M&C: 24-0952 Title: City Secretary Approved: 11/12/24 1295: 2024-1229119 VENDOR: SHI International Corporation d\b\a SHI ATT DocuSigned by: Govern ��,��i�,ns, Inc. ��i,�}ix�,u, "W�.Ci,n,n, 1%`�R,r.� ,�tiu�a� BY� �r-0s By: Name: Kri sti na Mann Ecsszses�j��.el Dreco i as Name: Title: sr. Manager - contracts Title: sr. �ead contracts specialist 11/15/2024 Date: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 56024 Page 2 of 2 Docusign Envelope ID: 10ADAB71-OCC3-4852-A931-2FOE548B32BF � TX-City of Fort Worth Sallie Trotter 1�C United States Phone: (817) 392-8442 Fax: Email: sallie.trotter@fortworthtexas.gov All Prices are in US Dollar (USD) Product Pricing Proposal Quotation #: 25152563 � � Reference #: FW004-0000007940 Created On: 8/2/2024 Valid Until: 11 /21 /2024 1 Adobe Sign for Enterprise Subscription - Each Subscription (# Specified Below) - 12 Months Adobe - Part#: 65315743 Contract Name: Omnia Partners - IT Solutions Contract #: 2018011-02 Coverage Term: 11/22/2024-11/21/2025 Note: Inclusive of Up To 50,000 Transactions (Subscription Limit) 2 Adobe Acrobat Pro Enterprise Term License - Per User - 12 Months Adobe - Part#: 65286686 Contract Name: Omnia Partners - IT Solutions Contract #: 2018011-02 Coverage Term: 11/22/2024-11/21/2025 Note: Enterprise Wide 3 Adobe Acrobat Standard Enterprise Term License - Per User - 12 Months Adobe - Part#: 65286683 Contract Name: Omnia Partners - IT Solutions Contract #: 2018011-02 Coverage Term: 11/22/2024-11/21/2025 Note: Enterprise Wide 4 Adobe Creative Cloud Enterprise Term License Per User- 12 Months Adobe - Part#: 65274430 Contract Name: Omnia Partners - IT Solutions Contract #: 2018011-02 Coverage Term: 11/22/2024-11/21/2025 Note: All Apps 5 Adobe Creative Cloud Single App Pro Enterprise Term License - Per User - 12 Months Adobe - Part#: 65300291 Contract Name: Omnia Partners - IT Solutions Contract #: 2018011-02 Coverage Term: 11/22/2024-11/21/2025 6 Adobe Captivate Enterprise Term License - Per User- 12 Months Adobe - Part#: 65291298 Inside Account Manager Jonathan Gaudet 3828 Pecana Trail Austin, TX 78749 Phone: (800) 870-6079 Option 2 Fax: 512-732-0232 Email: Jonathan_Gaudet@shi.com Qty Your Price Total 1 $71,500.00 $71,500.00 1100 2900 25 $44.00 $48,400.00 $27.50 $79,750.00 $1,050.50 $26,262.50 75 $467.50 $35,062.50 3 $462.00 $1,386.00 Docusign Envelope ID: 10ADAB71-OCC3-4852-A931-2FOE548B32BF Contract Name: Omnia Partners - IT Solutions Contract #: 2018011-02 Coverage Term: 11/22/2024— 11/21/2025 7 Adobe Sign for Enterprise Subscription Professional Services (See attachment for SOW) - 12 Months Adobe - Part#: 65315947 Contract Name: Omnia Partners - IT Solutions Contract #: 2018011-02 Coverage Term: 11/22/2024-11/21/2025 Note: Acrobat Sign for ent Subs PS ONS OFFS T2 8 Adobe Creative Cloud Enterprise Term License Per User- 12 Months Adobe - Part#: 65274430 Contract Name: Omnia Partners - IT Solutions Contract #: 2018011-02 Coverage Term: 11/22/2024-11/21/2025 Note: YEAR 2- TRUE UP ANNIVERSARY 9 Adobe Creative Cloud Single App Pro Enterprise Term License - Per User - 12 Months Adobe - Part#: 65300291 Contract Name: Omnia Partners - IT Solutions Contract #: 2018011-02 Coverage Term: 11/22/2024-11/21/2025 Note: YEAR 2- TRUE UP ANNIVERSARY 10 Adobe Captivate Enterprise Term License - Per User - 12 Months Adobe - Part#: 65291298 Contract Name: Omnia Partners - IT Solutions Contract #: 2018011-02 Coverage Term: 11/22/2024-11/21/2025 Note: YEAR 2- TRUE UP ANNIVERSARY 11 Adobe Creative Cloud Enterprise Term License Per User- 12 Months Adobe - Part#: 65274430 Contract Name: Omnia Partners - IT Solutions Contract #: 2018011-02 Coverage Term: 11/22/2024-11/21/2025 Note: YEAR 2-TRUE UP GO FORWARD 12 Adobe Creative Cloud Enterprise Term License Per User- 12 Months Adobe - Part#: 65274430 Contract Name: Omnia Partners - IT Solutions Contract #: 2018011-02 Coverage Term: —11/21/2024 Note: YEAR 2- TRUE UP LOOK BACK 40 � 14 14 $15,301.00 $1,050.50 $467.50 $462.00 $1,050.50 $525.30 Subtotal Shipping Total $15, 301.00 $42, 020.00 $4, 675.00 $462.00 $14, 707.00 Additional Comments Please Note: Adobe has a zero returns policy. Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations. $7,354.20 $346,880.20 $0.00 $346,880.20 The products offered under this proposal are resold in accordance wifh the terms and conditions of the Confract referenced under � TX-City of Fort Worth Betty Santos 200 Texas St SR 159845 Fort Worth, TX 76102 United States Phone: (817) 392-8655 Fax: Email: Betty.Santos@fortworthtexas.gov All Prices are in US Dollar (USD) Product Pricing Proposal Quotation #: 25470740 � � Reference #: FW004-0000009258 Created On: 10/28/2024 Valid Until: 11/29/2024 1 HeadLight Fieldbook - Enterprise HeadLight-Part#: NPN-HEADL-FIELD-A Contract Name: Omnia Partners - IT Solutions Contract #: 2018011-02 Coverage Term: 2/1/2025 — 1/31/2026 Note: 13.95% Off 2 HeadLight Support - Gold HeadLight-Part#: NPN-HEADL-SUP-GLD Contract Name: Omnia Partners - IT Solutions Contract #: 2018011-02 Coverage Term: 2/1/2025— 1/31/2026 3 Integration Maintenance - eBuilder HeadLight - Part#: NPN-HEADL-INTEG A Contract Name: Omnia Partners - IT Solutions Contract #: 2018011-02 Coverage Term: 2/1/2025 —1/31/2026 Note: 15.22% Off MSRP Inside Account Manager Jonathan Gaudet 3828 Pecana Trail Austin, TX 78749 Phone: (800) 870-6079 Option 2 Fax: 512-732-0232 Email: Jonathan_Gaudet@shi.com Qty Retail Your Price Total 1 $381,127.04 $327,968.70 $327,968.70 1 $1.00 $0.00 $0.00 1 $6,500.00 $5, 510.50 Subtotal Shipping Total Additional Comments Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations. $5, 510.50 $333,479.20 $0.00 $333,479.20 Thank you for choosing SHI-GS! The pricing offered on this quote proposal is valid through the expiration date set above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract Number when submitting a Purchase Order. SHI Government Solutions, Inc. is 100% Minority Owned, Woman Owned Business. TAX ID# 22-3695478; DUNS# 14-724-3096 The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under Docusign Envelope ID: 10ADAB71-OCC3-4852-A931-2FOE548B32BF I IIV/L�� .VJ r IVI CITY COUNCIL AGENDA Create New From This M8�C DATE: CODE: 11/12/2024 REFERENCE NO.. C TYPE: **M&C 24- 0952 CONSENT M&C Review F�RT �'�ORTI I -��- LOG NAME: PUBLIC HEARING: 04SH1 GOV SOFTWARE & RELATED SERVICES � SUBJECT: (ALL) Authorize an Amendment to City Secretary Contract No. 56024 with SHI Government Solutions, Inc. for the Purchase of Software Licenses and Related Services, and to Increase the Contract Amount by $650,000.00 for a Total Annual Contract Amount of $2,150,000.00 for the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council authorize an amendment to City Secretary Contract No. 56024 with SHI Government Solutions, Inc. for the purchase of software licenses and related services, and to increase the contract amount by $650,000.00 for a total annual contract amount of $2,150,000.00 for the Information Technology Solutions Department. DISCUSSION: On November 13, 2018, Mayor & Council Communication, (M&C) P-12275 was approved to authorize the execution of a Purchase Agreement with SHI Government Solutions, Inc. (SHI) in the annual amount of $750,000.00 using National IPA Contract No. 2018011-02 and The Department of Information Resources Contract No. DIR-TSO-4092. The Purchase Agreement was increased by $100,000.00 using the Administrative Change Order allowed by M&C P-12275 in September 2019, for a total annual amount of $850,000.00. On November 12, 2019, M&C 19-0296, was approved to authorize an amendment to an existing purchase agreement with SHI Government Solutions, Inc. for the purchase of software licenses and related services to increase the amount by $650,000.00 for a total annual amount to $1,500,000.00 for the Information Technology Solutions Department. The Information Technology Solutions (ITS) Department uses the cooperative contracts agreements to purchase computer software packages, software maintenance and related services for desktops, laptops and other smart devices. Software packages include, but are not limited to, Adobe products, VMware products, monitoring software, security software, backup tools, specialty Microsoft products such as Visio, Project and other department required software. This M&C requests approval to increase by $650,000.00 for a new annual total of $2,150,000.00 using the Omnia Partners cooperative agreement 2018011-02, to continue to purchase software products for City departments. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. SUCCESSOR CONTRACTS: The City will initially use the Omnia Partners contract to make purchases authorized by this M&C. In the event a Omnia cooperative contract is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then-current purchase agreement has expired. In the event an Omnia cooperative agreement is not extended, but Omnia executes a new cooperative agreement with substantially similar terms, this M&C authorizes the City to purchase the goods and services under the new Omnia contract. If this occurs, in no event will the City continue to purchase apps.cfwnet.org/council_packet/mc review.asp?ID=32658&councildate=11/12/2024 1/2 Docusign Envelope ID: 10ADAB71-OCC3-4852-A931-2FOE548B32BF M&C Review I IIV/L�� .VJ r IVI goods and services under the new agreement for more than four (4) years without seeking Council approval. BUSINESS EQUITY: A Business Equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval if sufficient funds have been appropriated. AGREEMENT TERM: Upon City Council's approval and execution of the cooperative purchase agreement with SHI and execution of the City Secretary Contract No. 56024 contract amendment with SHI, both parties and continue in accordance with the terms and conditions of Omnia Partners 2018011-02 or applicable successive contract for the same products and services. RENEWAL OPTIONS: The agreements may be renewed for up to four (4) one-year renewal terms, in accordance with the underlying cooperative agreement, at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal period. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating and capital budgets, as appropriated, in the Water & Sewer and Capital Projects Service Funds and in the ITS Capital Fund for the ITS Refresh project to support the approval of the above recommendation and execution of the amendment. Prior to an expenditure being incurred, the IT Solutions Department has the responsibility to validate the availability of funds. FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS Mark McDaniel Q Kevin Gunn (2015) Sallie Trotter (8442) 04SH1 GOV SOFTWARE & RELATED SERVICES funds availability_pdf (CFW Internal) 04SH1 GOV SOFTWARE & RELATED SERVICES Updated FID.xlsx (CFW Internal) City of Fort Worth Form 12952 (10232024),pdf (CFW Internal) apps.cfwnet.org/council_packet/mc review.asp?ID=32658&councildate=11/12/2024 2/2