HomeMy WebLinkAboutContract 54683-A5CSC No. 54683-A5
AMENDMENT No . 5
TO CITY SECRETARY CONTRACT No. 54683
WHEREAS, the City of Fort Worth (CITY) and Hazen and Sawyer, P.C.,
(ENGINEER) made and entered into City Secretary Contract No. 54683, (the
CONTRACT) which was authorized M&C 20-0701 on the 22nd day of September,
2020, in the amount of $920,150.00; and
WHEREAS, the CONTRACT was subsequently revised by: Amendment No.1 in
the amount of $1,336,736.00 authorized by M&C 21-0585 on August 17th, 2021,
Amendment No.2 in the amount of $1,047,260.00 authorized by M&C 22-1046 on
December 13th, 2022, and Amendment No.3 in the amount of $84,800.00
administratively authorized on February 22nd, 2024 and Amendment No. 4 in
the amount of $276,828.00 authorized by M&C 24-0516 on June 11th, 2024;
and
WHEREAS, the CONTRACT involves engineering services for the following
project:
Village Creek Water Reclamation Facility Digester Mixing, Flare and
Dome Improvements, CPN 102 652; and
WHEREAS, it has become necessary to execute Amendment No. 5 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement, which
amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in proposal attached hereto and incorporated
herein. The cost to City for the additional design services to be performed
by Engineer totals $96,347.00.
2.
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $3,762,121.00.
3.
All other provisions of the Contract, which are not expressly amended
herein, shall remain in full force and effect.
City of Fort Worth, Texas VCWRF Digester Mixing, Flare and Dome Improvements
Prof Services Agreement Amendment Template CPN 102652
Revision Date: 12/08/2023
Page 1 of 2
EXECUTED and EFFECTIVE as
designated Assistant City Manager.
APPROVED:
City of Fort Worth
I a (::�J
'
William Johnson (N v 19, 202416:00 CST)
William Johnson
Assistant City Manager
DATE: 11 /1 `.'/2024
ATTEST:
Jannette Goodall
City Secretary
APPROVAL RECOMMENDED:
cl�- I
Christopher Harder (Nov 14, 202414:21 MST)
Christopher Harder, P. E.
Director, Water Department
Contract Compliance Manager:
of the date subscribed by the City's
ENGINEER
Hazen and Sawyer, P.C.
Chamindra Dassana r�ke
Vice President
DATE: 11/14/2024
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring all
performance and reporting requirements.
Suzanne Abbe, P.E.
Project Manager
M&C No.#: N/A
APPROVED AS TO FORM AND LEGALITY:
1g� M&C Date: N/A
lack (Nov 19, 202415:50 CST)
Douglas W. Black Form 1295: N/A
Sr. Assistant City Attorney
OFFICIAL RECORD
City of Fort Worth, Texas CITY SECRETARY VCWRF Digester Mixing, Flare and Dome Improvements
Prof Services Agreement Amendment Template FT. WORTH, TX CPN 102652
Revision Date: 12/08/2023
Page 2 of 2
Hazen Hazen and Sawyer
1600 West 7�' Street, Suite 202
Fort Worth, TX 76102 • 817.870.2630
November 4, 2024
Suzanne Abbe, PE
Senior Engineer, Capital Projects Delivery - Facilities
City of Fort Worth Water Department
311 W. 10"' Street
Fort Worth, TX 76102
Re: VCWRF Digester Mixing, Flare and Dome Improvements
City Secretary Contract No. 54683 — Amendment No. 5
Dear Ms. Abbe:
Please see enclosed Amendment No. 5 for the Village Creek WRF Digester Mixing, Flare and Dome
Improvements Project. The additional services to be provided include additional engineering services for
the installation design of city purchased primary sludge screens at the Village Creek WRF Grit Buildings.
Hazen and Sawyer proposes to revise the scope of services based on the attached scope of services for the
additional of $96,347.00.
Summary of Contract Fee:
Original Contract Amount $920,150.00
Amendment #1 (Additional Electrical Design) $1,336,736.00
Amendment 92 (Construction Services) $1,047,260.00
Amendment #3 (Structural Design and Inspection) $84,800.00
Amendment 94 (Additional Construction Services) $276,828.00
Contract to Date $3,665,774.00
Requested Amendment #5 $96,347.00
Revised Contract Amount $3,762,121.00
haze nandsawyer.com
Hazen
Suzanne Abbe, PE
November 4, 2024
If there are any questions or if I may be of further assistance, please contact me at (682) 777-6311 or at
shardy@hazenandsawyer.com.
Very truly yours,
Scott A. Hardy, PE, PMP
Associate Vice President
Enclosures
Page 2 of 2
haze nandsawyer.com
ATTACHMENT A
SCOPE OF WORK FOR
VCWRF PRIMARY SLUDGE SCREENS
The scope herein defines the work to be performed by Hazen and Sawyer (Hazen). Both the
Fort Worth Water Department (FWWD) and Hazen have attempted to clearly define the
work to be performed and address the needs of the Project.
FWWD plans on installing two primary sludge screens in the existing Primary Sludge Grit
Building in place of two existing hydro cyclones and would like Hazen to assist by
developing work products such as sketches and a bill of materials in support of the
installation.
WORK TO BE PERFORMED
TASK 1. DESIGN MANAGEMENT
ENGINEER shall ensure efficient and effective use of ENGINEER's and CITY's time and
resources.
ENGINEER shall manage change,
■ communicate effectively,
■ coordinate internally and externally as needed, and
■ proactively address issues with the CITY's Project Manager and others as
necessary to make progress on the work.
1.1. Managing the Team
• Lead, manage and direct design team activities
• Ensure quality control is practiced in performance of the work
• Communicate internally among team members
• Task and allocate team resources
1.2. Communications and Reporting
• Prepare invoices and submit monthly in the format requested by the CITY.
• Prepare and submit monthly progress reports in the format provided by the Water
Department.
TASK 2. PRELIMINARY DESIGN
Hazen will develop sketches that include layout and piping arrangement for installing two
primary sludge screens in the existing Primary Sludge Grit Building. Hazen will coordinate
layout requirements with the screen manufacturer - Huber. The layout shall also include
location of control panel and air compressor system for screen operation. Hazen will hold a
review meeting with FWWD to discuss the constraints and refine the equipment layout.
FFWD of Fort Worth, Texas
Attachment A
page
1 of 2
ATTACHMENT A
Hazen will also assist FWWD with reviewing the technical aspects of the purchase order
and/or equipment specification for the sludge screens to allow FWWD to directly purchase
the sludge screens. The purchase order and equipment specification will be provided by
FWWD staff for Hazen to review.
TASK 2. DESIGN
Hazen will develop the following drawings:
1. Mechanical Plan and Section(s) - including table for pipe material take off. Maximum
of 2 sketches or sheets planned.
2. Structural Details — design of platforms and miscellaneous pipe or screen supports.
Maximum of 3 structural details to illustrate connection of the screen press to the
new facility.
3. Electrical Power Plan and Schedules- including material take off table.
4. Process and Instrumentation Diagram - Include control narrative
Hazen will develop draft drawings and have one review meeting with FWWD. Hazen will
incorporate comments and provide final drawings.
With FWWD directly purchasing the sludge screens, Hazen will review and provide technical
comments on sludge screen submittals to coordinate with the co -current design efforts of
FWWD staff.
ASSUMPTIONS
1. No specifications nor bid documents are provided. This scope of work is limited to
technical guidance for the replacement of two primary sludge hydro cyclones with
Huber sludge screen presses purchased and installed directly by FWWD staff in
conjunction with the manufacturer.
2. Record information provided by FWWD shall be relied upon for developing sketches
and work products. Hazen shall not be responsible for the accuracy or inaccuracy of
record information at the VCWRF. Reasonable and ordinary efforts will be made to
field verify.
3. Work products provided to FWWD by Hazen and Sawyer are not for bidding
purposes and shall be considered standalone supporting information to aid FWWD in
completing internal primary sludge processing modifications and shall not be used
for any other purposes.
4. A full detailed design is not being provided. The design is to be progressed
sufficiently to provide general arrangement and detailed information to FWWD staff
for the purchase and installation of the sludge screens by FWWD staff.
5. TCEQ permitting and coordination services are specifically excluded from this scope.
6. Services associated with building modifications including but not limited to
architectural, HVAC, fire protection, plumbing, code review and lighting are
specifically excluded from this scope of work.
7. All submittals shall be in PDF format.
8. The project will be billed hourly at a 3.2 multiplier of raw labor cost with a 5 percent
markup on subconsultants and no mark up on expenses.
FWWD of Fort Worth, Texas
Attachment A
Page 2 of 2
Task No.
Task Description
Billing Rate (2024 - 2025)
1.0 Design Management
1.1 Coordination of Work with City and Team
2.0 Preliminary Design
2.1 Site Visit w/ Electrical and I&C
2.2 Preliminary Layout
2.3 Review Meeting
2.4 Technical PO Coordination
3.0 Design 1
3.1 IDraft Drawings
3.2 1 Review Meeting 1
3.1 Final Drawings
3.2 Ibcreen SUDmlttal Neview & coorcinauon I
Totals)
Date: 10/25/2024
City of Fort Worth, Texas
Attachment B - Level of Effort Supplement
PMO Official Release Date: 8.09.2012
Level of Effort Spreadsheet
TASKMOUR BREAKDOWN
Design Services for
VCWRF Primary Sludge Screen
City Project No. xxxxxx
Labor (hours)
Project
QAQC
Project
Mechanica
Structural CAD Admin
Total
Expense
Director
Manager
I
Total Labor
Sub-
Cost Task
Sub Total
Scott
J. Coyne
Matt
E.
John Ford
Cost
consultants
Travel
Reproduction (Subs, Travel
Hardy
Dobbertien
Vosburgh
+ Repro.)
$325I
$290I
$270I
$240I
$145I
$145
$75
Gupta
8
0
40
0
0
0
0
$13,400
$4,229
$0
$0
$4,229
$17,629
81
40
1
$13.400
$4:2291
I
$4,229
$17,629
7
21
26
4� 28i 0
0
$14,895
$5,7411
$801
$0
$5,821
$20,716
2
I
4
1 1
$1.730
$1,7771
$401
$1,817
$3,547
2
2
12
21 161 1
$7,270
$7271
1
$727
$7,997
1
2
1 41 1
$1,445
$5871
$40
1 $627
$2,072
2
8
21 81 1
$4,450
$2,650I
1 $2,650
$7,100
101
4�
241
261 521 801 0
$36,270
$20,1841
$40
$0
$20,224
$56,494
41
41
81
201 201 601 1
$21,0201
$15,753
$15,7531
1
$36,773
21
1
41
21 41 1 1
$2,7901
$587
$40
$6271
$3,417
21
1
81
2
201 201 1
$9,0901
$1,922
$1,9221
$11,012
21
1
41
2
8
1 1
$3,3701
$1,922
1 $1,9221
$5,292
25I
61
901
30 80 801 01
$64,5651
$30,154
$120
$01 $30,2741
$94,839
Project Summary
Total Hours
1,019
$25,925.00
Total Labor
$64,565
Total Expense
$30,274
MBE/SBE Subconsultant
$30,154
Non-MBE/SBE Subconsultant
$0
5% Sub Markups
$1,508
MBE/SBE Participation]
31.3%
Total Project Costj
$96,347
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