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Contract 62289
CSC No. 62289 AGREEMENT FOR COMMUNITY BASED PROGRAMS DEVELOPMENT GRANTS MAROON 9 COMMUNITY ENRICHMENT ORGANIZATION FISCAL YEAR 2025 In consideration of the mutual covenants, promises and agreements contained herein, this agreement ("Agreement") is made and entered into between CITY OF FORT WORTH ("City"), a home rule municipal corporation of the State of Texas, acting by and through William Johnson its duly authorized Assistant City Manager and MAROON 9 COMMUNITY ENRICHMENT ORGANIZATION ("Contractor"), a Texas non-profit corporation acting by and through Shavonne Davis, Executive Director, its duly authorized representative. RECITALS WHEREAS, City has determined that Community -Based Programs are necessary to support crime prevention in the City of Fort Worth during Fiscal Year 2025 to meet one or more of the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; WHEREAS, Contractor has agreed to build its operational capacities through a project called Maroon 9 Arts & Prevention Sustainability Project (Program), which will support the police department's crime prevention efforts throughout the community; WHEREAS, City desires to enter into an agreement with Contractor to operate the Program; and WHEREAS, City, as consideration for the performance of Contractor, has appropriated monies in the CCPD Budget in the amount of $41,500.00 ("Program Funds") to provide to Contractor on a reimbursable basis for the operation of the Program subject to and in accordance with this agreement. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement between City and Contractor 2. Exhibit A — Scope of Work: Project Plan ZoomGrants Program Narrative 3. Exhibit B — Budget Narrative Worksheet 4. Exhibit C — Request for Reimbursement (RFR) 5. Exhibit D — Quarterly Action Plan Progress Report OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 6. Exhibit E — Plan of Action 7. Exhibit F — Request for Budget Modification 8. Exhibit G — Corrective Action Plan 9. Exhibit H — Prior Year Corrective Action Plan Template — if applicable The exhibits, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through H and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term "City" shall include City, and its officers, agents, employees, and representatives. The term "Contractor" shall include the Contractor, and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term "Party" shall refer to either City or Contractor. The term "Parties" shall refer to both City and Contractor. AGREEMENT 1. Responsibilities of Contractor. 1.1 Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A" — Scope of Work and the subsequently approved Exhibit "E" — Plan of Action. Contractor shall be responsible for day-to- day administration of the Program. Contractor agrees to expend the Program Funds in accordance with the Budget as described in Exhibit `B". Program activities shall be reported in accordance with Exhibit "D"- Action Plan Status Report. 1.2 Contractor agrees that this agreement is to build capacity in outlined objectives as defined in the Exhibit A Project Plan and approved Exhibit E Plan of Action. Contractor agrees that these identified capacity objectives are to benefit the City of Fort Worth residents. The City reserves the right to request additional information evaluating the Contractor's effectiveness in serving Fort Worth residents. 2. Program Funds. 2.1 In no event shall the total distribution from City made to the Contractor during the Term of this Agreement exceed $41,500.00 ("Program Funds"). 2.2 Pavment Payment of the Program Funds from City to Contractor shall be made on a cost- reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR) (Exhibit C) and Action Plan Progress Report (Exhibit D). The Exhibit C shall be submitted along with copies of all receipts and other supporting documentation for expenses related to this Agreement. Exhibit C and Exhibit D reports shall be submitted to City as outlined in the report schedule in Section 2.4. Each monthly RFR should be sequentially numbered and labeled using the following format: RFR AGENCY NAME —MONTH —YEAR RFR submissions will include expense documentation that is legible, detailed, clear and concise. The submitted RFR shall include the Exhibit D Performance Report, and be signed by the Contractor or duly authorized officer of the Contractor. Submissions must be scanned and submitted to the CCPD Partners Unit of the Fort Worth Police Department. Submissions should be sent electronically to PSM(afortworthtexas.gov. Reimbursements will not be made until after receipt of an acceptable and approved RFR and Exhibit D Action Plan Progress report. 2.3 Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly Action Plan Status Report from the Contractor. Reimbursements shall be made within 30 days of receipt of said documents. Incomplete or incorrect submissions will be returned to the Contractor for resubmission, restarting the 30-day reimbursement schedule. 2.4 Reportinu Schedule Contractor agrees to submit all Exhibit C and Exhibit D reports on a monthly basis. Reports shall be included in October, January, April, and July report submissions. Contractor agrees to provide Exhibit C — Request for Reimbursement and Exhibit D — Performance Report per the following schedule: Report Submission for Activity and Expenses Report is Due in the occurring in the following Following Month months October November November December December January January February February March March April April May May June June July July August August September September October Contractor agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 15a' day after the end of each month. If this deadline occurs on a weekend or federal holiday, then reports shall be submitted to the City on the next City business day. Should the Contractor not be able to meet these requirements in the given month, the Contractor shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 151h of a report submission month, the City will document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, the City will send a Non -Compliance Letter notifying the Contractor's duly authorized representative of a possible suspension of program funding. Submittal of an Exhibit C and Exhibit D is required even if expenses and activity does not occur. 2.4 Contractor is authorized to receive reimbursement for up to 25% of allowable budgeted expenses submitted by RFR. To access remaining contracted amounts, Contractor shall have an approved Exhibit "E" — Plan of Action by the first quarter report submission. The City may review and request changes to Exhibit "B" in order to determine if the submitted document is likely to achieve the intent of the contract. Upon approval, contractor will be able to submit reimbursement requests on the remaining 75% of allowable budgeted expenses for the remainder of the contract period. In the event the Contractor is unable to gain approval on "Exhibit E" by the stated deadline, the City will terminate the contract and approve up to an additional 10% of allowable budgeted expenses for cover remaining expenses incurred prior to the termination date. 2.5 No Revisions on Final Reports The last day for the City to receive RFRs and supporting expense documentation from the Contractor for this agreement is October 15, 2025. No corrections or additional documentation will be allowed after this date. Any discrepancies on the final RFR or expense documentation will be adjusted from the final reimbursement amount. 2.6 Budget Modifications Contractor is authorized to modify up to five (5) percent of any budgeted line -item in the original approved budget without prior written permission from City. However, Contractor must submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.7 Budget Modification Approvals Any modifications of more than five (5) percent of any budgeted line -item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "F") must be submitted, and request must be approved by City, before any money is moved to the line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.8 Modifications to Budget Zero -Line Items Any modifications to zero line -items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "F") must be completed and approved by City before money is transferred into the new line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.9 Direct and Indirect Modifications Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line -item into an Indirect line -item, or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.6, 2.7, 2.8, 2.9. 2.10 Last Day to Approve Modifications The last day the City will approve a Budget Modification for this agreement is August 1, 2025. 2.11 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. 2.12 Budget Modifications shall be submitted to PSM(a,fortworthtexas.gov. 2.13 Contractor will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, Contractor will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the Contractor's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 3. Term 3.1 This Agreement shall commence upon October 1, 2024 ("Effective Date"), and shall end on December 31, 2025 ("End Date"). With the exception of an extension, as outlined in Section 3.2, all of Contractor's expenditures and program services under this Agreement must be completed during the project term period October 1, 2024 — September 30, 2025. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been provided by the Contractor to the City. All final reports for this agreement must be received by October 15, 2025. 3.2 Request for Extension The City in its sole and exclusive discretion may extend the End Date of this Agreement in order for the Contractor to conclude all work and fulfill objectives set forth in Exhibit A. The Contractor agrees that this is not an increase of funds. To request an extension, Contractor must provide written justification for the request no later than July 15, 2025. The City reserves the right to decline any extension request that is not in the best interest of the City. 3.3 Liquidation Period Contractor agrees that no additional costs can be incurred after September 30, 2025. Contractor has until November 30, 2025 to liquidate accrued expenditures that occurred during the project term period October 1, 2024 — September 30, 2025. To receive reimbursement, Contractor agrees to report liquidated expenses using the Exhibit C form and provide backup documentation by September 30, 2025. 4. Program Performance. 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the capacity/planning objectives set forth in the Exhibit A and approved Exhibit E Plan of Action. 4.2 [Omitted] 4.3 Plan of Action Approval Contractor agrees that an Exhibit "E" must be approved by January 1, 2025. Prior to this date, the City may review and request changes to Exhibit "E" in order to determine if the submitted document is likely to achieve the intent of the contract. Upon approval, contractor will be eligible to submit reimbursement requests on the remaining 75% of allowable budgeted expenses for the remainder of the contract period. In the event the Contractor is unable to gain approval on "Exhibit I" by the stated deadline, the City will terminate the contract and approve up to an additional 10% of allowable budgeted expenses for cover remaining expenses incurred prior to the termination date. 4.4 Action Plan Status Report Contractor agrees to provide an Action Plan Status Report (Exhibit D) to document the performance of work as described in the Project Plan and Scope of Work. The Exhibit D shall document details of the progress toward capacity building objectives achieved in support of the CCPD goals. The program reports shall be submitted to City as identified in the report schedule in Section 2.4. 4.5 Corrective Action Plan Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3) consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions of Exhibit D and Exhibit E reports. A Corrective Action Plan may also be implemented in response to monitoring findings, recurring late submissions of Exhibit C and Exhibit D reports, failing to take corrective actions, and responding to audit reports by the City. The CAP will contain the identified issue found by the City, how the Contractor will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit "G". 4.6 Monitoring Visits Contractor agrees that the City may conduct a monitoring visit to assess the risk of City funds and Contractor performance at any time during the duration of this Agreement. The City will notify the Contractor of an upcoming monitoring visit and provide instructions of what to prepare. The Contractor agrees to respond to any monitoring findings identified by the City through a Corrective Action Plan. 4.7 Non -Responsiveness Contractor agrees to provide corrective action to all findings or revisions identified by the City during the duration of this Agreement. If, by the last day of the same month a corrective action is identified by the City, and a response is not provided by the Contractor, the City will document further corrective action and send a Non -Compliance letter notifying the Contractor's duly authorized representative of compliance issues, requested resolution, or a possible suspension of program funding. 4.8 The final Exhibit D Program Performance reports will be due October 15, 2025. 4.9 A representative of the program from the Contractor shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination. 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other party with thirty (30) days' written notice of termination. 5.4 Termination will be affected by delivering to Contractor written notice of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder. City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Eauipment and Maintenance. All equipment purchased with Program Funds must meet all eligibility requirements of City. Contractor shall maintain all equipment used in the administration and execution of the Program. The Contractor shall maintain, replace, or repair any item of equipment used in support of the Program or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the Grants and Program Management Section at the address set forth in Section 2.2. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements. 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of Contractor under this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted either by City or an independent auditor of City's choice. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as soon as reasonably practical. Contractor shall have fifteen (15) days to provide City with a written explanation and any supporting documentation regarding the practice or expenditure. If Contractor fails to resolve or cure the questioned practice or expenditure, to the City's satisfaction, within the fifteen (15) day period, City reserves the right to withhold further Program Funds under this and/or future agreement(s) with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include, but are not limited to: providing final status on action plan items and progress reports, making final payments, and disposing of Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and work to be performed by Contractor under this Agreement and City shall have access at all reasonable hours to offices and records of Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the Contractor will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD) funding. This information will include, but may not be limited to, the zip -codes of participating individuals of the program(s) receiving CCPD funding, if applicable. If applicable, requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. If the Contractor maintains the information the City is requesting, the Contractor shall provide the requested information to the City within 30 days of receipt of the request. If the Contractor does not maintain the requested information as of the date it receives the City's request, the Contractor shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. If necessary, an amendment may be brought forward to identify additional specific metrics that Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor. 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. Contractor shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondent superior shall not apply as between City and Contractor, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of Contractor, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCL UDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANYAND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OFANYKIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAYRELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT, EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. Section 9 shall survive the expiration or termination of this Agreement. 10. Non-AssiLynment. No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition Against Interest. 11.1 No member, officer, or employee of City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of Contractor shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination. 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. Section 12 shall survive the expiration or termination of this Agreement. 43. Comoliance. 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants or subcontractors, then Contractor shall immediately desist from and correct such violation. 14. Governmental Powers. It is understood that by execution of this Agreement, the City does not waive or surrender any of its governmental powers. 15. Waiver of Immunitv. If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property; Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or common law. 16. Insurance Reauirement. 16.1 Coverages and Limits. Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: (a) Commercial General Liability (CGL): Contractor is self -insured in keeping with the terms of the Texas Tort Claims Act. Contractor will furnish a Certificate of Self- Insurance in lieu of the required general liability insurance certificate. (b) Non -Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: (If Contractor owns or operates vehicles under Scope of Services) $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and $100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City 16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have a minimum rating of A- VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. 16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. Contractor will furnish a Certificate of Self -Insurance in lieu of the required Worker's Compensation insurance certificate. 16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to the City. Ten (10) days' notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102, with copies to the City Attorney at the same address. 16.6 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. 17. Miscellaneous Provisions. 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and Exhibits A through F constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. 17.11 Contractor certifies that it has obtained a 501(c) (3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501(c) (3) tax-exempt status during the term of this Agreement. 17.12 Contractors are required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be compliant with Texas Department to Family and Protective Services standard, the Texas Administrative Code and all other applicable law. Contractors will be responsible for conducting criminal background screening and for maintaining appropriate records, which will be subject to review by the City. CONTRACTORS SHALL INDEMINFY CITY AND HOLD CITY HARMLESS FROM ANY PENALITIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 18. Notice Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand - delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party shown below: CITY: William Johnson, Assistant City Manager City Manager's Office City of Fort Worth 100 Fort Worth Trail Fort Worth, TX 76102 Copies To: CCPD Partners Unit Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 100 Fort Worth Trail Fort Worth, TX 76102 CONTRACTOR: Maroon 9 Community Enrichment Organization ShaVonne Davis, Executive Director PO Box 330643 Fort Worth, TX 76163 19. Counteruarts: Electronicallv Transmitted Signature. This Agreement, as well as any associated documents to this Agreement, including RFR's and Budget Modifications may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image) shall be deemed to be an original signature hereto. 20. Immigration Nationalitv Act. Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. [Effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: By: William Johnson (N v 12,202409:51 CST) Name: William Johnson Title: Assistant City Manager Date: Nov 12, 2024 Contractor: MAROON 9 COMMUNITY ENRICHMENT ORGANIZATION ' Dam By: Name: ShaVonne Davis Title: Executive Director Date: Nov 8, 2024 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: RobertobeAl v 12,202407:52 CST) Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief of Police Approved as to Form and Legality: By: Name: Jerris Mapes Title: Sr. Assistant City Attorney Contract Authorization: M&C: N/A Date Approved: N/A 1295: 2024-1200530 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Lily Alexandra Acosta Title: CCPD Partners City Secretary: 4400an d � FQRT�°Ba v°moo g�.ldd By.. l�J Name: Jannette S. Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX EXHIBIT A: SCOPE OF WORK — PROJECT PLAN Agency Name: Maroon 9 Community Enrichment Organization Project Type: Development Grant Project Title: Maroon 9 Arts & Prevention Sustainability Project CCPD Emergin¢ Prioritv CCPD Mission Priority, Please check all that apply. Please check all that apply. ® Police Community Relations ❑ Afterschool Program ❑ Violent Crime Prevention ❑ Gang Intervention ❑ Foster Care ❑ Victim Services ® Adjudicated Youth & Adults Outcome 1 By the end of the fiscal year, increase the overall impact and effectiveness of Maroon 9 through targeted capacity -building initiatives, resulting in measurable improvement in participant engagement, program reach, and community influence. Activity Summary Activity Goals People/Persons Responsible Timeline Create a Plan of Action AGENCY will develop a Plan of Plan of Action developed and Action approved by January 15, 2025 AGENCY will work towards completing milestones/steps in Plan of Action. Plan of Action Progress (25%) Report Actions/Collect Data Action Plan Progress at 25% completion by 2"d Quarter April 15, 2025 Plan of Action Progress (75%) Report Actions/Collect Data Action Plan Progress at 75% by 3`d Quarter July 15, 2025 Plan of Action Progress (100%) Report Results Report results/progress on Action Plan on 4' Quarter (Final) Report October 15, 2025 FORT WORTH® Powered bvZoomGrantsTm and Fort Worth Police Department FY24 CCPD RFP - Development Grants Deadline: 3/6/2024 Email This Preview Save as PDF Print Close Window AAV Maroon 9 Community Enrichment Organization Maroon 9 Arts & Prevention Sustainability Project Jump to: Aaencv Info & Narrative Section Proiect Plan & Budaet UDloaded Documents $ 41,500.00 Requested Submitted: 2/7/2024 9:12:10 AM (Pacific) Project Contact ShaVonne Davis ro(@maroon 9.ora_ Tel: 8176819264 Additional Contacts none entered Agency Info & Narrative Section Agency Information Maroon 9 Community Enrichment Organization 200 S Crowley Rd # 871 Crowley, TX 76036 United States Executive Director ShaVonne Davis sdavis(a-maroon9.ora Telephone8176819264 Fax Web www.maroon9.org 1. Please select an Eligible CCPD Goal. Refer to List of Defined Terms in RFP guides when making your selection. Reduce crime through prevention projects CI Reduce crime through intervention project CI Increase safety through Direct Neighborhood Projects Increase safety through youth crime prevention projects CI Increase safety through youth crime intervention projects 2. Please select the eligible target program/group(s) your agency addresses. See instructions for descriptions and eligibility requirements. L—: Children in foster care C Adjudicated Youth Current/previously incarcerated adults CI Victim Services 21 Special Emphasis: Police/Community Relations 3. Select Entity Type. See instructions for descriptions and eligibility requirements Private Non -Profit 501 c3 Public Non -Profit Individual/Unregistered 4. If applicable, will you be working with a fiscal sponsor? See instructions for descriptions and eligibility requirements. Agencies will be required to provide a letter of commitment from a Fiscal Sponsor if required. Yes No 5. Please state your agency's annual organizational revenue. 83,000 6. Please select the target program/group(s) your agency addresses. Please see section "Special Emphasis" in the Development Grants RFP document for further detail. LJ Children in foster care/foster care youth C Adjudicated Youth CI Current/previously incarcerated adults CI Victim Services C Special Emphasis: Police Community Relations C Special Emphasis: Violent Crime Prevention 7. Are you funded through any other CCPD Partners with a Shared Mission Programs? Yes No 8. What Council District(s) will this program/project benefit? Mark all that apply. CI District 2 CI District 3 CI District 4 C District 5 C District 6 CI District 7 C District 8 CI District 9 CI District 10 CI District 11 Narrative 9. Please provide a brief summary of your project. This summary will be used to describe your project to those reviewing your documents. Please provide enough detail to explain your primary objectives and activities. A capacity -building project aimed to enhance our ability to achieve our mission, serve the community, ensure long-term sustainability, and overall strengthen our foundation. This project is designed to clearly define the direction, mission and goals of our organization as we expand our youth arts enrichment programs and juvenile crime prevention efforts. This project will result in the development of a comprehensive 3-year strategic plan, board & staff training, technology purchases, website re- development, program evaluation, and government grant readiness assessment. 10. What do you believe is the most significant crime/safety problem the community faces? What causes it? How do you know? One of the most significant crime/safety problems in the community are teens having safe and consistent spaces to go to afterschool that keeps them out of trouble and extends their learning. The Afterschool Alliance reported that the majority of juvenile crime happens afterschool between the hours of 4pm to 6pm. Our organization endeavors to provide consistent and safe spaces for youth to explore creative arts opposed to juvenile crime and negative school behaviors during afterschool hours. Our organization primarily works with underserved African -American teens who according to Tarrant County juvenile crime statistics, are leading numbers in juvenile crime. We have provided opportunities for recent juvenile offenders to receive community service hours and assist with the behind the scenes theatre work at our youth stage productions. This project supports our efforts of working more with recent juvenile crime offenders to assist with decreasing recidivism rates. Our organization knows the impact in exposing youth to the arts and providing opportunities for youth voice and creative expression. There are many afterschool programs for elementary age youth, however our teens are in need of positive engagement afterschool and in the summer when parents are still working. Through surveys and testimonials our program participants have expressed the need for inclusive arts enrichment programs such as the ones we provide for free to the community. They have mentioned how our programs help improve their mental health and outlook on life after high school. Another significant problem the community faces is conflict resolution skills and training. Gun violence often is an escalation of a verbal or physical altercation. All of our program participants receive training through our "Conflict Resolution Through Theatre" workshop. The workshop teaches safe conflict de- escalation tips through theatre arts. This program is also taught in schools and community centers. This project will help us to expand these efforts and target more areas in need. We endeavor to impact a city- wide effort to decrease juvenile crime through our framework of "Fighting: Is It Really W.O.R.T.H. It?". 11. Please describe your mission and the population you serve. Our mission is to provide year-round arts enrichment programs for underserved teens in Fort Worth to keep them safe and off of the street during peak juvenile crime hours. We endeavor to revitalize the youth arts scene in Fort Worth to provide enjoyment and inspiration to the community through theatre arts. Through music, theatre, and dance our youth participants can use their talents to address important topics in the community, educate others on crime prevention, and bring joy. Through our theatre programs and productions, youth get to educate the community at large. For example, 540 audience members attended and surveyed their experience at our December 2023 teen stage production of "Bone Soup: A Kwanzaa Story" at Jubilee Theatre. This program was a collaborative effort to provide underserved teens. The production was the ending of a free 12-week musical theatre afterschool program for Fort Worth teens. 100% of audience members surveyed how the production brought them so much joy to see young people engaging in something positive for the community, and that they would love to see and support similar programs. Our participants are primarily low-income families from the areas of 76104, 76105 and 76133. Our participants are primarily teens from single family homes. It is important for us to continue to be able to provide cost-efficient programs to fill the need of underserved youth having access to high quality out -of - school -time enrichment programs. Over 50% of our participants surveyed that they would not have been able to access/participate in a program like ours if it was the typical registration rate of about $1000. The community members that we serve show a desire and need for programs like ours and understand the relation it has to the community in the areas of mental health, transferable life skills, and college/career readiness. 12. What are you requesting funding for? What capability does your agency need to better serve the Fort Worth community? We are requesting funds to support the expansion of our community theatre arts and prevention programs through the development of a 3-year strategic plan. We are in need of the following capacity building support to better serve the Fort Worth community and provide sustainable programs with long-lasting impact: 3-Year Strategic Plan Consulting, Development & Implementation Data, Impact & Research Consulting Government Grant Readiness Assessment Board & Staff Training Technology, Software & Equipment Updates Website Re -Development Program Development & Marketing Consulting 13. What actions have you previously attempted to develop your agency's capability before? How did it go? Who was involved? We received a capacity building grant through North Texas Community Foundation that aided in our efforts to improve our best practices in the areas of fundraising and community impact. We worked with Project Partners consultants in the area of fundraising strategies, a community needs assessment, leadership development, and board training. The capacity building support we received led us to where we are now which is a season of expansion and strategically developing plans for the near future. 14. Please describe your agency's current resources: How do you support your mission financially? What are the strengths of your staff and board of directors? What is the role of volunteers in your operations? What partnerships does your agency have to support your mission? Our organization primarily operates through grant funds. Revenue is also brought in through performance ticket donations and contracted afterschool programs. Our board is comprised of seasoned educators, school administrators and specialists in child development. The majority of our board members grew up and still reside in the areas that we serve. Our staff is lead by our Artistic Director ShaVonne Davis who was 20 years of arts education experience and the development of curriculum and programming. Our volunteers support our endeavors in the areas of greeting guests at performances, chaperoning educational field trips to live stage productions and college tours. We also have a volunteer who supports our program participants with developmental disabilities. Our organization is a leader in developing community relationships. Our most recent partnership was with the historic Jubilee Theatre in our 12-week free musical theatre program and production for underserved teens. We have partnered with the Greater North Texas Chapter of National Organization of Black Law Enforcement Executives in (2) Student Safety Symposiums at Southwest High School with efforts to teach conflict de-escalation tips and provide the platform for youth and police to discuss juvenile crime intervention. 15. What will change if you receive funding? What will change for Maroon 9 after receiving this funding will be the ability to better fulfill our mission, serve the community, and achieve long-term sustainability. We will have the capacity to develop and implement effective program evaluation mechanisms to measure success and impact. Maroon 9 will be positioned for long-term success, enabling us to make a more significant and sustainable impact in the community that we serve. We will be able to better engage stakeholders, board members, staff, volunteers, and potential funders with clear organization goals and priorities. If we receive funding, our organization will have a comprehensive 3-year strategic plan and a sustainable fundraising strategy with diverse funding sources ensuring financial stability. All of which contributes to our goal of impacting as many youth through our programs as possible. 16. Who will help you make these changes in the future? Please describe how staff, volunteers, consultants, etc. will contribute to your project's success. Our staff will have a clear vision of the direction that the organization is headed and the role that they play in seeing that vision through. Our volunteers will gain life-long investments in our work by knowing that they are supporting an organization that will sustain and be a consistent support for the community. Consultants will help us to measure and grow our impact, assess community needs, identify areas for improvement, and to strategically plan for our future. 17. If applicable, please describe how you are involved with a CCPD Special Emphasis. Through our Conflict Resolution Through Theatre workshops and our juvenile crime prevention efforts we have gained relationships with and have collaborated with the Fort Worth Police Department and the National Organization of Black Law Enforcement Executives. We continue to innovate programs that bridge the gap of communication between youth and police officers. 1. In April 2023, we hosted (2) 1.5 hour Student Safety Symposiums at Southwest High School for the entire student body. The program consisted of a Conflict Resolution presentation, guest speakers (adults and teens) impacted by gun violence, and a panel discussion comprised of FWPD officers and student council members. The panel gave teens the opportunity to share their views on juvenile crime prevention and intervention, and the effects youth violence has on their mental health. 2. In June 2024 at our 4th annual teen summer enrichment camp, we hosted "Coolin' With Cops" a social event focused on bridging the gap of communication between police officers and teens. We have 50 teens in attendance and 10 officers who played games, asked questions, and ate snow cones. 18. Agency Video Link (optional) This question is not scored. Agencies that wish to submit a video to describe their program may do so by uploading it to their preferred video hosting site (ex. YouTube, Vimeo, etc.) and providing the link. https://youtu.be/ybHzPedKRcl?si=2sWtsaO8Ggxo5S8s Project Plan & Budget top Project Plan Outcomes Outcome Objective Objective Outcome By the end of the fiscal year, increase the overall Objective 1 impact and effectiveness of Maroon 9 through targeted capacity -building initiatives, resulting in measurable improvement in participant engagement, program reach, and community influence. Total Project Plan Activities Activity Summary Activities Describe what will be done. Activity Goals & How is it measured? State what tool is used to track the outcome. Board/staff training assessments, social media monitoring, analyze website traffic, feedback from stakeholders, participants and staff. Tools People Provide a Involved/Responsible quantifiable goal list who will carry out for the activity. State how it will be activity tracked. Outcome Timeline provide dates to complete activity Activity 1 Activity 2 Program staff members will attend (1) training/professional development conference during the current fiscal year. Development and implementation of a strategic plan and funding strategy. Activity 3 Re -design of current website. Activity 4 Activity 5 Total Develop and strengthen leadership goals within the organization. Increase program staff skills by 15% in targeted professional development and training areas. Conduct pre- and post -professional development and training assessments to measure changes in program staff knowledge and skills. Work with a consultant for 6 months to develop a 3-year strategic plan including a financial forecast and funding summary. Increase non -grant funding by 10% during the fiscal year to diversify funding sources to reduce dependency on a single revenue stream. Improve the design of our website, enhance organization's online presence, and increase social media visibility. Increase online engagement by 15% through data - informed digital marketing strategies. Analyze website traffic, social media analytics, and email campaign metrics. Artistic Director, Program July 2024 - Staff Manager, Program members will Assistant, and (1) attend the 2024 Program Instructor International Black Theatre Festival in Raleigh -Durham, NC for a 4-day training regarding youth theatre arts programming. Consultant, Executive Director Data & Impact Specialist, Social Media Manager, Executive Director, and Program Manager May 2024- December 2024 Quarterly reports (April 2024, July 2024, October 2024, December 2024, January 2025) Budget Description Budget Category What is the Use only approved expense? budget categories Describe the expense and why it is needed Consulting/Contracted 3-Year Services Comprehensive Strategic Plan (6- month development plan) Indirect Project Staff Support (Executive Director, Data & Impact Specialist, and (2) Program Directors) Consulting/Contracted Government Services Grants Readiness Assessment Consulting/Contracted Program Services Development & Marketing Consulting Travel/Training/Certificate Program Staff Training w/travel (2024 International Black Theatre Festival in Raleigh - Durham, NC) Equipment Technology, Software & Equipment (Purchase of a new computer and iPad for board and staff use) Consulting/Contracted Website Re - Services Development Travel/Training/Certificate Board Training w/travel (2024 Texas Non -Profit Conference) Supplies Meeting Supplies Quantity Quantity Measure/Unit (How (Hours, FTE, many are supplies, needed?) etc.) Cost/Rate Total (cost per Category item) Expense from CCPD Contract 1.00 $ $ 16,000.00 16,000.00 Hours 1.00 $ 2,500.00 $ 2,500.00 Contract 1.00 $ 2,500.00 $ 2,500.00 Contract 1.00 $ 3,000.00 $ 3,000.00 Expenses 1.00 $ 7,000.00 $ 7,000.00 Supplies 1.00 $ 2,500.00 $ 2,500.00 Contract 1.00 $ 3,500.00 $ 3,500.00 Expenses 1.00 $ 3,500.00 $ 3,500.00 Expenses 1.00 $ 1,000.00 $ 1,000.00 Total Uploaded Documents top Documents Requested * Contractor/Consultant Quotes and Qualifications for consulting services IRS Form 990 Current Year Budget Current Statement of Activities (Income Statement) Current Statement of Financial Position (Balance Sheet) IRS Determination Letter List of Board of Directors Existing Corrective Action Plan (CAP) 0 9.00 $ 41,500.00 $41,500.00 Required?Attached Documents * ❑,r Strateaic Plannina Proposal Grants Assessment Proposal 0 2022 990 0 BUDGET 0 INCOME STATEMENT 0 FINANCIAL POSITION 0 IRS Letter 0 Board of Directors * Zoom Grants TM is not responsible for the content of uploaded documents. Application ID: 454997 Become a fan of ZoomGrants- on Facebook Problems? Contact us at QUestionS(a)ZOomGrants.com ©2002-2024 GrantAnalyst.00m. Al rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. L000ut I Browser Crime Control and Prevention District Partners with a Shared Mission EXHIBIT B - BUDGET NARRATIVE Maroon 9 Community Enrichment Organization DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY MEASURE RATE TOTAL REVENUE $0.00 $0.00 Total Revenue $0.00 A. SALARY $0.00 TOTALSALARY1 $0.00 B. FRINGE $0.00 TOTAL FRINGE $0.00 IC. TRAVEL Program Board & Staff Training & Development w/Travel - 2025 Black Theatre Festival, Atlanta, GA - Aug 28-31, 2025 (Airfare for 14, Ground Transportation, Hotel, and Conference Registration Fees) - Relation to Project: strategic networking and planning, community leader and stakeholder meetings, align future priorities, in-depth discussions on important info, mission reconnection, reinvigorate board members and staff, creative thinking -generate fresh ideas, team building, long-term planning, and vision alignment. Airfare 14.00 $300.001 $4,200.00 Ground Transportation 1.00 $1,500.001 $1,500.00 1 Hotel 7.00 $600.00 1 $4,200.00 Conference Registration Fees 1.00 $2,000.00 $2,000.00 TOTAL TRAVEL $11,900.00 D. EQUIPMENT Technology, Software & Equipment (Purchase of a new computer and Wad for board and staff use) ❑ �iPadPro 1.00 $1,000.001 $1,000.00 MacBook Pro 1.00 $2,200.00 1 $2,200.00 Printer 1.00 $150.001 $150.00 Computer Monitors 2.00 $150.001 $75.00 Lenovo Laptop 1.00 $350.001 $350.00 TOTAL EQUIPMENT 1 $3,775.00 E. SUPPLIES Meeting Supplies (Food, beverages, printing, and office supplies needed for Board and Staff member meetings) 1.00 SUPPLIES $1,000.00 $1,000.00 Public Relations Materials Design & Printing 1.00 SUPPLIES $500.001 $500.00 TOTAL SUPPLIES $1,500.00 F. CONSULTING/CONTRACTING 3-Year Comprehensive Strategic Plan (6-month development plan) ❑ 1.00 CONTRACT S4,000.001 $4,000.00 Data & Impact Analyzation 1.00 $500.001 $500.00 Program & Curriculum Development 1.00 $11,000.001 $11,000.00 �WebsiteRe-Development ❑ 1.00 CONTRACT $1,675.001 $1,675.00 Marketing Consulting 1.00 CONTRACT S3,000.001 $3,000.00 TOTAL CONSULTING/CONTRACTING $20,175.00 G. SUB -GRANTS $0.00 TOTAL SUB -GRANTS $0.00 H.00CUPANCY $0.00 TOTAL OCCUPANCY1 $0.00 INDIRECT Project Staff' Support (Executive Director, Executive Assistant, Accountant) ❑ 1 INDIRECT $ 4,150.00 1 $4,150.00 TotalTotal Expense TOTAL INDIRECTI $4.150.00 S41,500.00 I I I I FORT WORTH. CRIME CONTROL AND ...r si .I J_ Submit To: By Email: PSM@fortworthtexas.gov Mail: Bob Bolen Public Safety Complex Attn: Contract Compliance Specialist Financial Management Division 505 West Felix St. Fort Worth, TX 76115 Budget Category A Personnel B Fringe Benefits C Travel & Training D Equipment E Supplies F Contracts/Consultants O Sub -Awards H Occupancy Total Direct Costs Exhibit C Request for Reimbursement (RFR) FY 2024 Submitting Agency: Contact Name: Phone Number: Email: Remit Address: Invoice Number: Month of Request: Maroon 9 Community Enrichment Organization ShaVonne Davis 8176819264 info(a)maroon9.oro PO Box 330643, Fort Worth TX 76163 DIRECT COSTS (90% Minimum) A B C D E Budget Amount Total of Previous This Month's Reimbursements Request Requested $ - $ - (B+C) Total Requested To -Date Remaining (A-D) Balance Available $ 11,900.00 $ - $ 11,900.00 $ 3,775.00 $ - $ 3,775.00 $ 1,500.00 $ - $ 1,500.00 $20,175.00 $ - $ 20,175.00 $ $ $ $ $ 37 350.00 $ $ 37,3 INDIRECT COSTS (10% Maximum) A B C D (B+C) Budget Category Budget Amount Total of Previous This Mon[h's Reimbursements Request Total Requested Requested To -Date ota n trect osts Supporting documents required with monthly requests. Summary: See Requestfor Reimbursement Instructions for reference Total Budget: $ Previous Requests: $ This Request: $ Total Requested To -Date $ Remaining Funds $ I have reviewed this request and certify that these listed expenses and support documentation are accurate Authorized Signatory Signatory Title Date E (A-D) Remaining Balance Available 41,500.00 41,500.00 Fiscal Agent Use Only Purchase Order# Fund Dept. ID Account RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only) Reviewed by: Approved by: Grant Staff Signature Date Grant Staff Signature Date Finance Received Stamp Placed Below Exhibit D Crime Control and Prevention District Partners with a Shared Mission Ouarterlv Action Plan Progress Report Date: Agency Name: Maroon 9 Community Enrichment Organization Program/Project Title: Maroon 9 Arts and Prevention Sustainability Project Fiscal Period: 2025 Reporting Period: Contact Name: Email: Instructions: Report progress capacity -building outcome and respond to the questions below with detailed commentary on the implementation of the project. If there are additional documents or deliverables that were completed this quarter, include those with this report. Percentage Overall Completed Percentage Capacity Building Outcome (Action Plan) This Completed Quarter (Year -to - Date) Increase capacity for as demonstrated by 1. What goals and objectives from the action plan were accomplished during this quarter? Highlight specific aspects of the project contributing to its success. 2. Describe any challenges (i.e. frustrations, barriers, disappointments) with progress toward action plan deliverables, and provide detail on how they were addressed or resolved. 3. Is the agency on track to spend all funds and complete the project on time? If no, explain why. Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Title: Date: EXHIBIT E — Plan of Action Community Based Programs — Development Grants QUARTER 1 DATE OF PEOPLE INVOLVED/RESPONSIBLE MILESTONES COMPLETION 1. Develop and complete Plan of Action QUARTER 2 I PEOPLE I ESTIMATED DATE OF MILESTONES INVOLVED/RESPONSIBLE COST COMPLETION ■ END OF QUARTER3 PEOPLE MILESTONES I INVOLVED/RESPONSIBLE I ES COST ESTIMATED COMP � DATE ETION END OF QUARTER 3 QUARTER 4 PEOPLE MILESTONES I INVOLVED/RESPONSIBLE I ES COST ESTIMATED COMPL � DATEOF END OF OUARTER 4 Name of Authorized Representative — Please Print Authorized Representative Signature his Section - CCPD Staff Only ame & Title Staff Signature Date pproved 7 Date Date Submitting Agency Contact Name Phone Number and Email Remit Address Budget Category A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub -Awards H. Occupancy Total Direct Costs Approved Budget Exhibit F: Crime Control and Prevention District Partners with a Shared Mission REQUEST FOR BUDGET MODIFICATION Fiscal Year 2025 Maroon 9 Community Enrichment Organization DIRECT COSTS (90% minimum) Approved Budget Change Requested Revised Budget INDIRECT COSTS (10% maximum Change Requested Revised Budget Modification Narrative (describe in detail what change is for) I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory ❑ Modification Approved Signatory Title FWPD STAFF USE ONLY Date ❑ Modification NOT Approved FWPD Staff Signature Date Exhibit G: Crime Control and Prevention District CORRECTIVE ACTION PLAN In order to complete this form, please pull out the finalized Monitoring Results. Please detail the intended actions and timeline in which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a policy document approved by the governing board. Additional Instructions are below. ITEM ID MONITORING FINDING CORRECTIVE ACTION RESPONSIBLE PERSON TARGET COMPLETION DATE SECTION - # FIN - I PERS - 2 ADM - 3 List the CCPD Improvemen Comment here Detail the corrective action to be taken. Designate a person to ensure completion Designate a target date to complete the action Authorized Representative Signature Name of Authorized Representative — Please Print Date