HomeMy WebLinkAboutContract 62303City Secretary Contract No.62303
FORTWORTH,
*Ir
VENDOR SERVICES AGREEMENT
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation, and SMITH
PUMP COMPANY, INC. ("Vendor"), each individually referred to as a "party" and collectively referred
to as the "parties."
1. Scope of Services. Vendor will provide and install four (4) vertical turbine pumps
("Services"), as set forth in more detail in Exhibit "A," attached hereto and incorporated herein for all
purposes.
2. Term. This Agreement begins on the date executed by the City's Assistant City Manager
("Effective Date") and expires three (3) years from that date ("Expiration Date"), unless terminated earlier
in accordance with this Agreement ("Initial Term").
3. Compensation. City will pay Vendor in accordance with the provisions of this Agreement,
including Exhibit "A," which is attached hereto and incorporated herein for all purposes. Total
compensation under this Agreement will be an amount up to Two Million Five Hundred Thousand
Dollars ($2,500,000.00). Vendor will not perform any additional services or bill for expenses incurred for
City not specified by this Agreement unless City requests and approves in writing the additional costs for
such services. City will not be liable for any additional expenses of Vendor not specified by this Agreement
unless City first approves such expenses in writing.
4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other parry with 30 days' written notice of termination.
4.2 Non -appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor
of such occurrence and this Agreement will terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever, except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Oblieations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date, City will pay Vendor for services actually rendered up to
the effective date of termination and Vendor will continue to provide City with services requested
by City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any reason, Vendor will provide City with copies of all
completed or partially completed documents prepared under this Agreement. In the event Vendor
has received access to City Information or data as a requirement to perform services hereunder,
OFFICIAL RECORD
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FT. WORTH, TX
City Secretary Contract No.
Vendor will return all City provided data to City in a machine-readable format or other format
deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this
Agreement, Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information. Vendor, for itself and its officers, agents and employees,
agrees that it will treat all information provided to it by City ("City Information") as confidential
and will not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act. In the event there is a request for information marked Confidential or Proprietary,
City will promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting
to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.4 Unauthorized Access. Vendor must store and maintain City Information in a secure
manner and will not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Vendor must notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised, in which event,
Vendor will, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and will fully cooperate
with City to protect such City Information from further unauthorized disclosure.
6. Rieht to Audit. Vendor agrees that City will, until the expiration of three (3) years after
final payment under this Agreement, or the final conclusion of any audit commenced during the said three
years, have access to and the right to examine at reasonable times any directly pertinent books, documents,
papers and records, including, but not limited to, all electronic records, of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City will have access during
normal working hours to all necessary Vendor facilities and will be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City will give Vendor
reasonable advance notice of intended audits.
7. Indenendent Contractor. It is expressly understood and agreed that Vendor will operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement, Vendor will have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees, Vendors, and subcontractors. Vendor acknowledges that the doctrine of respondeat superior
will not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents,
employees, servants, contractors, and subcontractors. Vendor further agrees that nothing herein will be
construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
understood that City will in no way be considered a Co -employer or a Joint employer of Vendor or any
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officers, agents, servants, employees, contractors, or subcontractors. Neither Vendor, nor any officers,
agents, servants, employees, contractors, or subcontractors of Vendor will be entitled to any employment
benefits from City. Vendor will be responsible and liable for any and all payment and reporting of taxes on
behalf of itself, and any of its officers, agents, servants, employees, contractors, or contractors.
Liabilitv and Indemnification.
8.1 LIABILITY - VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR
SUBCONTRACTORS.
8.2 GENERAL INDEMNIFICATION - VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS, SERVANTS AND EMPLOYEES, FROMAND AGAINST ANYAND ALL CLAIMS
OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTYDAMAGE OR LOSS (INCLUDINGALLEGED DAMAGE OR LOSS TO
VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS,
AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to
defend, settle, or pay, at its own cost and expense, any claim or action against City for
infringement of any patent, copyright, trade mark, trade secret, or similar property right
arising from City's use of the software and/or documentation in accordance with this
Agreement, it being understood that this agreement to defend, settle or pay will not apply if
City modifies or misuses the software and/or documentation. So long as Vendor bears the
cost and expense of payment for claims or actions against City pursuant to this section,
Vendor will have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim;
however, City will have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate
with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility
for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City will have the sole right to conduct the
defense of any such claim or action and all negotiations for its settlement or compromise and
to settle or compromise any such claim; however, Vendor will fully participate and cooperate
with City in defense of such claim or action. City agrees to give Vendor timely written notice
of any such claim or action, with copies of all papers City may receive relating thereto.
Notwithstanding the foregoing, City's assumption of payment of costs or expenses will not
eliminate Vendor's duty to indemnify City under this Agreement. If the software and/or
documentation or any part thereof is held to infringe and the use thereof is enjoined or
restrained or, if as a result of a settlement or compromise, such use is materially adversely
restricted, Vendor will, at its own expense and as City's sole remedy, either: (a) procure for
City the right to continue to use the software and/or documentation; or (b) modify the
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software and/or documentation to make it non -infringing, provided that such modification
does not materially adversely affect City's authorized use of the software and/or
documentation; or (c) replace the software and/or documentation with equally suitable,
compatible, and functionally equivalent non -infringing software and/or documentation at no
additional charge to City; or (d) if none of the foregoing alternatives is reasonably available
to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City,
subsequent to which termination City may seek any and all remedies available to City under
law.
Assignment and Subcontracting.
9.1 Assignment. Vendor will not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee will execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor will be liable for all obligations of Vendor under this Agreement prior to the effective date
of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, the subcontractor will execute
a written agreement with Vendor referencing this Agreement under which subcontractor agrees to
be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor must provide City with a fully executed copy of any such
subcontract.
10. Insurance. Vendor must provide City with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be in effect prior to commencement
of any Services pursuant to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000 - Each Occurrence
$2,000,000 - Aggregate
(b) Automobile Liability:
$1,000,000 - Each occurrence on a combined single limit basis
Coverage will be on any vehicle used by Vendor, or its employees, agents, or
representatives in the course of providing Services under this Agreement. "Any
vehicle" will be any vehicle owned, hired and non -owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the Services are being performed
Employers' liability
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$100,000 -
Bodily Injury by accident; each accident/occurrence
$100,000 -
Bodily Injury by disease; each employee
$500,000 -
Bodily Injury by disease; policy limit
(d) Professional Liability (Errors & Omissions):
$1,000,000 - Each Claim Limit
$1,000,000 - Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage must be claims -made, and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance must be submitted to City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies must
name City as an additional insured thereon, as its interests may appear. The term
City includes its employees, officers, officials, agents, and volunteers in respect to
the contracted services.
(b) The workers' compensation policy must include a Waiver of Subrogation
(Right of Recovery) in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage must be provided to City. Ten (10) days' notice will be
acceptable in the event of non-payment of premium. Notice must be sent to the
Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A- VII
in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is
below that required, written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance
documentation will not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance will be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
11. Compliance with Laws, Ordinances, Rules and Regulations. Vendor agrees that in the
performance of its obligations hereunder, it will comply with all applicable federal, state and local laws,
ordinances, rules and regulations and that any work it produces in connection with this Agreement will also
comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies
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Vendor of any violation of such laws, ordinances, rules or regulations, Vendor must immediately desist
from and correct the violation.
12. Non -Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
contractors, subcontractors, and successors in interest, as part of the consideration herein, agrees that in the
performance of Vendor's duties and obligations hereunder, it will not discriminate in the treatment or
employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM
ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT
BY VENDOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, CONTRACTORS,
SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, VENDOR AGREES TO ASSUME
SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS
IWZ0UVIMif" ,toW.1MuA
13. Notices. Notices required pursuant to the provisions of this Agreement will be
conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission, or (3) received by the other party by United States Mail, registered, return receipt requested,
addressed as follows:
To CITY:
City of Fort Worth
Attn: Assistant City Manager
100 Fort Worth Trail
Fort Worth, TX 76102
Facsimile: (817) 392-8654
With copy to Fort Worth City Attorney's Office at
same address
WIXT�"1 3A
Smith Pump Company, Inc.
Eduardo Garcia, Sales Engineer
4624 Martin Luther King Jr. Fwy
Fort Worth, TX 76119
Facsimile:
14. Solicitation of Emnlovees. Neither City nor Vendor will, during the term of this
Agreement and additionally for a period of one year after its termination, solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing, this provision will not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by either party.
15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein does not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any future
occasion.
17. Governing Law / Venue. This Agreement will be construed in accordance with the laws
of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this
Agreement, venue for such action will lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas, Fort Worth Division.
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18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable, the validity, legality and enforceability of the remaining provisions will not in any way be
affected or impaired.
19. Force Maieure. City and Vendor will exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement, but will not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance, or regulation; acts of God; acts of the public
enemy; fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics; government action
or inaction; orders of government; material or labor restrictions by any governmental authority;
transportation problems; restraints or prohibitions by any court, board, department, commission, or agency
of the United States or of any States; civil disturbances; other national or regional emergencies; or any other
similar cause not enumerated herein but which is beyond the reasonable control of the Party whose
performance is affected (collectively, "Force Majeure Event"). The performance of any such obligation is
suspended during the period of, and only to the extent of, such prevention or hindrance, provided the
affected Party provides notice of the Force Majeure Event, and an explanation as to how it prevents or
hinders the Party's performance, as soon as reasonably possible after the occurrence of the Force Majeure
Event, with the reasonableness of such notice to be determined by the City in its sole discretion. The notice
required by this section must be addressed and delivered in accordance with Section 13 of this Agreement.
20. Headings not Controlling. Headings and titles used in this Agreement are for reference
purposes only, will not be deemed a part of this Agreement, and are not intended to define or limit the scope
of any provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party will not be employed in the interpretation of this
Agreement or its Exhibits.
22. Amendments / Modifications / Extensions. No amendment, modification, or extension
of this Agreement will be binding upon a party hereto unless set forth in a written instrument, which is
executed by an authorized representative of each party.
23. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart will, for all purposes, be deemed an original, but all such counterparts will together constitute
one and the same instrument.
24. Warranty of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's
option, Vendor will either (a) use commercially reasonable efforts to re -perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
25. Immigration Nationalitv Act. Vendor must verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form (I-9). Upon request by City, Vendor will provide City with copies of all 1-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor must adhere to all Federal and State laws as well as establish appropriate procedures
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and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM
ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH
BY VENDOR, VENDOR'S EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, OR
AGENTS. City, upon written notice to Vendor, will have the right to immediately terminate this Agreement
for violations of this provision by Vendor.
26. Ownership of Work Product. City will be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation that are created, published, displayed, or produced in
conjunction with the services provided under this Agreement (collectively, "Work Product"). Further, City
will be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product will inure to the benefit of City from
the date of conception, creation or fixation of the Work Product in a tangible medium of expression
(whichever occurs first). Each copyrightable aspect of the Work Product will be considered a "work -made -
for -hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work
Product, or any part thereof, is not considered a "work -made -for -hire" within the meaning of the Copyright
Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in
and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret,
and all other proprietary rights therein, that City may have or obtain, without further consideration, free
from any claim, lien for balance due, or rights of retention thereto on the part of City.
27. Sienature Authoritv. The person signing this Agreement hereby warrants that they have
the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This
Agreement and any amendment hereto, may be executed by any authorized representative of Vendor. Each
party is fully entitled to rely on these warranties and representations in entering into this Agreement or any
amendment hereto.
28. Chancre in Companv Name or Ownership. Vendor must notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records. The president of Vendor or authorized official must sign the letter. A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of director's
resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation so may adversely impact future invoice payments.
29. No Bovcott of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter
2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1) does
not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel"
and "company" has the meanings ascribed to those terms in Section 2271 of the Texas Government Code.
By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to
the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of
the Agreement.
30. Prohibition on Bovcottin2 Ener2v Companies. Vendor acknowledges that in
accordance with Chapter 2276 of the Texas Government Code, City is prohibited from entering into a
contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from
public funds of the City with a company with 10 or more full-time employees unless the contract contains
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a written verification from the company that it: (1) does not boycott energy companies; and (2) will not
boycott energy companies during the term of the contract. To the extent that Chapter 2276 of the
Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that
Vendor's signature provides written verification to City that Vendor: (1) does not boycott energy
companies; and (2) will not boycott energy companies during the term of this Agreement.
31. Prohibition on Discrimination Against Firearm and Ammunition Industries. Vendor
acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, City is
prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is
to be paid wholly or partly from public funds of the City with a company with 10 or more full-time
employees unless the contract contains a written verification from the company that it: (1) does not have a
practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade
association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm
trade association. To the extent that Chapter 2274 of the Government Code is applicable to this
Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written
verification to City that Vendor: (1) does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association; and (2) will not discriminate
against a firearm entity or firearm trade association during the term of this Agreement.
32. Electronic Signatures. This Agreement may be executed by electronic signature, which
will be considered as an original signature for all purposes and have the same force and effect as an original
signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions
(e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via
software such as Adobe Sign.
33. Entirety of Agreement. This Agreement contains the entire understanding and agreement
between City and Vendor, their assigns and successors in interest, as to the matters contained herein. Any
prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict
with any provision of this Agreement.
(signature page follows)
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ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: lI 'N y
Name N*41E40 r7bft13, 202410:38 CST)
Title: Assistant City Manager
Date: 1 1 / 1 3/24
APPROVAL RECOMMENDED:
By: CY nkovh u 1�ac Ul e
NameChC ip[14aitk6er (Nov 8, 202415:10 CST)
Title: Water Director 4�440pgq
na
p�> fCRTo9�d
ATTEST:
OVo °=A
OPQ*000 0000*�A
loan nFoa 544a
By: l�
Name:nette Goodall
Title: City Secretary
VENDOR:
Smith Pump Company, Inc.
By:
Name:
Trent Brown
Title:
President
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
By: Q Fes....
Name3hSherergl(alydr 8, 202415:09 CST)
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
By: C 44.0..E
Namet%Jessika Williams/Andrea Phillips
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0705 (08/27/24)
Form 1295:2024-1194784
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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EXHIBIT A
SCOPE OF SERVICES
See next page.
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1.0 SCOPE OF SERVICES
Vendor will provide and install four (4), high service, vertical turbine pumps
for the Water Department per the specifications listed below.
1.1 The Vendor shall furnish labor, materials, equipment, and incidentals
necessary to design, manufacture, fabricate, test, deliver, and install a
vertical turbine pumping unit.
1.1.1 Each pumping unit shall include, but not limited to, bowl and
impeller assembly, line shaft, shaft bearings, column, above
floor discharge, motor stand, motor, sole plate, anchor bolts,
suction screen, and lower floor column brace.
1.1.2 Accessories shall be furnished as required for a complete
functional pumping unit in accordance with the specified
performance and installation conditions.
1.1.3 The pumps will be used to increase the total high service
pumping capacity at the potable water treatment plants and to
increase the reliability of the potable water delivery system as a
whole.
1.1.4 All pumps will pump chlorinated water from the on -site clear
well storage into the City of Fort Worth (City/Owner) potable
water distribution system.
1.1.5 The pumps will discharge above the operating floor with the
motor stand and sole plate supported below by the equipment
pad.
1.1.6 The pumps shall be installed and tested by the Vendor at the
potable water treatment plants, Eagle Mountain Water
Treatment Plant (EMWTP) and Rolling Hills Water Treatment
Plant (RHWTP).
1.2 The pumps to be installed at each of the water treatment plants will be
referred to in this specification as follows:
1.2.1 Eagle Mountain Water Treatment Plant
1.2.1.1 EM-HSP8: EMWTP high service pump 8
Page 1 of 63
1.2.1.2 EM-HSP 17: EMWTP high service pump 17
1.2.1.3 EM-HSP21: EMWTP high service pump 21
1.2.2 Rolling Hills Water Treatment Plant
1.2.2.1 RH-HSP 17: RHWTP high service pump 17
1.3 The Vendor shall provide factory and vendor support to ensure
successful installation and startup of a functional pumping system.
1.4 If the Vendor chooses to utilize any existing sole plate, the Vendor
shall accept the sole plate and adapt any new parts to the existing sole
plate in an appropriate manner. If the existing sole plate is utilized, the
Vendor shall inspect the existing grout for adequacy and replace the
existing grout and anchoring system as necessary to ensure proper
long-term functioning of the pump system.
1.5 Pumping units must be installed and operational as soon as possible.
Liquidated damages shall be assessed to Vendors not meeting their
proposed shop drawing and installation deadlines. There will be
liquidated damages of $250 per day per pump up to 10% of pump
price for each day that the Vendor goes past their stated shop drawing
submittal and installation date submitted on RFP-07-Data Sheet -
Vertical Pumping Units.
1.6 City staff will purchase and install piping, valves, and fittings to adapt
between the pump head and existing pump station facilities.
1.7 A third -party electrical contractor or City staff shall purchase and
install all electrical components required to control and supply power
to the motor terminal box. These costs shall be covered by the City
and are not included in this scope of work.
2.0 EXISTING CONDITIONS AND PERFORMANCE REQUIREMENTS
2.1 The following table shows the location of each pump and how it
connects to the water distribution system:
Pump
Treatment
Pump
Can /
Pressure
Suction
Elevated Storage
Label
Plant
Station
Wetwell
Plane
Water
Water Elevation
Elevation
Range (ft. msl)
Page 2 of 63
Range (ft.
msl)
EM-
EMWTP
HSPS 1
Wetwell
NS3
797 - 812
915
- 950
HSP8
EM-
EMWTP
HSPS2
Can
NS3
797 - 812
915
- 950
HSP 17
EM-
EMWTP
HSPS2
Can
NS4
797 - 812
990
- 1030
HSP21
RH-
RHWTP
HSPS2
Wetwell
ES2
657 - 673
770-
805
HSP 17
2.2 Pumps will be started and stopped against a closed pump control
valve which will open and close very slowly to minimize transient
pressure surges in the discharge pipeline, and the pump bowls, column
and discharge shall be designed for these pressures. The control valve
may be closed for up to 1 minute with only minimal flow passing
through the pump.
2.3 In the event of power or pump failure, water from the system will
flow in reverse through the pumps while the pump control valve is
slowly closing. The maximum operating pressure generated at the
High Service Pump Station will be as follows:
Pump Label
EM-HSP8
EM-HSP 17
EM-HSP21
RH-HSP 17
Maximum
Discharge
Pressure (psi)
100
100
170
120
2.4 The system curves included in RFP-08 System Curves and Plans show
the system heads at the design conditions at which the pumps will
operate; the pumps will operate alone, or in parallel with other pumps.
2.5 The operating conditions identified herein are the total dynamic head
(TDH) conditions and do not include suction/discharge losses within
the pump suction/discharge head, the pump can, nor through the pump
Page 3 of 63
bowl. Pump selections shall be made to account for the losses from
these appurtenances as proposed by the pump supplier.
2.6 Net Positive Suction Head (NPSH): NPSH available (NPSHa) values
provided below shall be reviewed by pump designer and validated
from the attached plans showing wetwell configuration, can
configuration and low water levels. NPSHr/NPSH3 for each pump
shall be at least 3.3 feet above NPSHa across the Allowable Operating
Range (AOR) per the Hydraulic Institute 9.6.1.4.5 Water and
Wastewater Pumps. Minimum expected NPSHa for each pump has
been estimated as follows:
Pump Label Minimum
NPSH
Available ft
EM-HSP8 40
EM-HSP17 38 (at can inlet)
EM-HSP21 38 (at can inlet)
RH-HSP17 39
3.0 DEFINITIONS/CLARIFICATIONS
3.1 Motors specified herein are three-phase, squirrel cage induction type,
except as specified otherwise in these specifications.
3.2 Drive shall be defined as the driven equipment, i.e. pump, hoist, fan,
compressor, or variable frequency drive connected with the motor.
3.3 If there is inconsistency of size between different requirements
relating to the horsepower designation, then the larger size shall be
required.
4.0 REFERENCE STANDARDS
4.1 All products supplied shall comply with the following standards:
4.1.1 AWWA — American Water Works Association
4.1.1.1 AWWA C210 — Liquid Epoxy Coating Systems.
4.1.1.2 AWWA E101 — Vertical Turbine Pumps — Line Shaft
Page 4 of 63
Type.
4.1.2 ANSI — American National Standards Institute
4.1.3 ASTM — American Society for Testing and Materials
4.1.4 HI — Hydraulic Institute
4.1.5 ASME — American Society of Mechanical Engineers
4.1.6 IEEE — Institute of Electrical and Electronics Engineers
4.1.7 NEMA — National Electrical Manufacturers Association
4.1.8 NEC — National Electrical Code
4.1.9 ISO — International Standards Organization
4.1.10 UL — Underwriters Laboratories, Inc.
4.1.11 IEC — International Electrotechnical Commission
4.1.12 NSF — National Sanitation Foundation
4.1.12.1 NSF 61
4.1.13 Additional standards specific to motors:
4.1.13.1 NEMA
4.1.13.1.1 NEMA MG 1 Part 20 — Large Machines.
4.1.13.1.2 NEMA MG Part 9 Sound Power Limits
and Measurement Procedures.
4.1.13.1.3 NEMA MG2 — Safety Standard for
Construction and Guide for Selection,
Installation and Use of Electric Motors and
Generators.
4.1.13.2 National Fire Protection Association (NFPA)
4.1.13.2.1 NFPA 70 — National Electrical Code
(NEC)
Page 5 of 63
4.1.13.2.2 NFPA 70E — Standard For Electrical
Safety in the Workplace
4.1.13.3 Institute of Electrical and Electronics Engineers, Inc.
(IEEE)
4.1.13.3.1 IEEE Std 1 — General Principles for
Temperature Limits in the Rating of
Electric Equipment.
4.1.13.3.2 IEEE Std 43 — Recommended Practice for
Testing Insulation Resistance of Rotating
Machinery.
4.1.13.3.3 IEEE Std 85 — Test Procedures for
Airborne Sound Measurements on
Rotating Electric Machinery.
4.1.13.3.4 IEEE Std 112 — Standard Test Procedure
for Polyphase Induction Motors and
Generators.
4.1.13.3.5 IEEE Std 275 — Recommended Practice
for Thermal Evaluation of Insulation
Systems for AC Electric Machinery
Employing Form -wound Pre -insulated
Stator Coils.
4.1.14 Anti -Friction Bearing Manufacturer's Association Inc.
(AFBMA)
5.0 REMOVAL OF EXISTING PUMP
5.1 The City will be responsible for removing the existing pump, EM-
HSP8, prior to the replacement pump arriving at the site.
6.0 MILESTONE PAYMENTS
6.1 Payments will be made according to the schedule below. The cost of
the water pump shall include the pump, motor, base platform, and all
See Exhibit B:
appurtenances required to complete a full operational vertical turbine
Vendor's Payment pump and driver. Piping between existing facilities and discharge
Milestones headers, as well as, SCADA connections will be purchased and
Page 6 of 63
installed by the City or a third -party electrical contractor:
a. 10% at shop drawing approval
b. 80% at delivery and installation of pumping units to the project
sites
C. 10% upon successful testing and commissioning of the
pumping unit
7.0 ADDITIONAL SITE VISITS
7.1 Vendor shall schedule a time with the City to come out and take any
additional measurements and pictures needed to complete the shop
drawings.
8.0 SHOP DRAWING REQUIREMENTS
8.1 Shop drawings shall show complete physical description and
performance capabilities of the pumping equipment, including, but not
limited to, dimensions, weights, materials, assemblies, sectional
views, performance curves, power requirements and ratings, rated
voltage and amperage, color charts and wiring diagrams.
8.2 The Vendor shall submit machine drawings with dimensional
tolerances for connecting parts for use to aid in future repairs and
making field connections. The Contractor shall provide results of
lateral and critical speed analysis. The Contractor shall provide
analysis of the backspin speed analysis during power failure, and get
confirmation from the motor supplier that the motor is suitable for the
maximum backspin speed.
8.3 The Vendor shall submit lab set-up sketches, test procedures, testing
equipment, test equipment calibration certification, and sample
calculations.
8.4 The Vendor shall submit the name of their installer or a subcontractor
and their years of experience installing vertical turbine pumps larger
than 400 HP with the shop drawings for approval. If the installer
changes after the submittal of shop drawing, the City shall be notified
in writing within 30 days' notice of the change.
8.5 The Vendor shall submit the manufacturer representative's name and
Page 7 of 63
years of experience providing on -site support for both the pump and
motor manufacturer's representatives that will assist with installation
and startup services with the shop drawings for approval. If the pump
and motor manufacturer's representatives that will assist with
installation and startup services changes after the submittal of shop
drawings, the City shall be notified in writing within 30 days' notice
of the change.
8.6 The Vendor shall submit motor data to include the following at a
minimum:
8.6.1
Manufacturer.
8.6.2
Rated full load horsepower.
8.6.3
Rated volts.
8.6.4 Number of phases.
8.6.5 Frequency in hertz.
8.6.6 Full load amperes (FLA).
8.6.7 No load amperes.
8.6.8 Locked rotor amperes (LRA) at rated voltage or NEMA code
letter.
8.6.9 Synchronous speed (srpm).
8.6.10 NEMA insulation system classification and description of
manufacturer's method of application.
8.6.11 The temperature rise at rated full load, by resistance
temperature detector.
8.6.12 Maximum ambient temperature for which motor is designed.
8.6.13 Subtransient reactance.
8.6.14 Rotor inertia.
8.6.15 Service factor.
Page 8 of 63
8.6.16 Frame size, outline dimensions, net weight and weight of
rotating element. Include surge protection dimensions and
weight.
8.6.17 NEMA machine type (ODP, WP-1, TEFL, etc.).
8.6.18 Bearing descriptions.
8.6.19 Bearing size and calculation, based on L 10 life.
8.6.20 Lubrication (compatible with pump manufacturer).
8.6.21 Safe stall time.
8.6.22 Maximum acceleration time in seconds with NEMA standard
Wk2 value, at rated voltage and at 90% of rated voltage.
8.6.23 The number of safe starts in succession when starting from a
40°C ambient, intermediate waiting periods and other
conditions for driving equipment with a NEMA standard wk2
value.
8.6.24 Efficiency at 1/4, 1/2, 3/4, full load, and service factor.
8.6.25 Power factor at 3/4 and full load.
8.6.26 Space heater voltage and wattage.
8.6.27 Surge protection information, including mounting details.
8.6.28 Platinum resistance temperature detector (RTD) literature with
wiring diagram, wiring type, terminal blocks, enclosure type
and location.
8.6.29 Vibration detectors including cut sheets, data sheets,
installation and mounting, wiring, terminal blocks, and
enclosure size type and location.
8.6.30 Alarm and shutdown values for temperatures of the winding
switches.
8.6.31 Alarm and shutdown valves (in./sec.) for vibration switches (X
and Y axis).
Page 9 of 63
8.6.32 Motor Damage Curve and safe stall time at 100% and 80% of
motor rated terminal voltage.
8.6.33 Data to be included on nameplate.
8.6.34 Dimensional outline drawings and internal arrangements of
terminal boxes.
8.6.35 Locations and sizes of lubrication connections, vents, drains,
etc.
8.6.36 Speed -torque curve at 100% and 80% of rated voltage.
8.6.37 Speed -current curve at 100% and 80% of rated voltage.
8.6.38 Thermal damage curve (I2t).
8.6.39 Acceleration time at 100% and 80% of rated voltage.
8.6.40 Measured locked rotor current and torque.
8.6.41 Locked rotor withstand time.
8.6.42 Schematic and interconnection diagrams.
8.6.43 Instruction manual.
8.6.44 Maximum sound power per NEMA MG-1 Part 9.
8.6.45 Date of manufacture.
8.6.46 Cable terminations.
8.6.47 Maximum power factor correction capacitor (Kilovolt -Ampere
Reactive or KVAR) that can be switched with the motor.
8.6.48 Assembly drawings.
8.6.49 Anchor bolt location drawings.
8.6.50 Motor and Equipment weights.
8.6.51 Catalog data nondestructive test procedures.
8.6.52 Acceptance test procedure.
Page 10 of 63
.E
8.6.53 Performance/acceptance test report.
8.6.54 Surface preparation and painting procedure.
8.6.55 Shipping, handling, and storage procedures.
8.6.56 Installation/erection procedure electrical equipment heat run
test records.
8.7 Lateral and Critical Speed Analysis
8.7.1 The Pump Manufacturer shall perform a Forces and Moments
analysis of the pump discharge head for the piping arrangement
provided in the shop drawings to be assured that the discharge
is designed to properly withstand the forces and moments
associated with a full speed closed valve startup, shutdown, and
normal operation for this application. The discharge head shall
be designed to accommodate maximum thrust conditions, with
a non -restrained discharge pipe and header. Certified
calculations shall be submitted with the shop drawings to the
city.
8.8 The Vendor shall submit drawings as a complete package for all
equipment furnished electronically to the designated Project Engineer
in the Water Department by the date specified in their proposed
schedule, otherwise liquidated damages shall be assessed; partial
drawings will not be reviewed.
8.9 The City will review the complete shop drawings package, and give
written approval to begin the building of the pump or will send the
drawings back for revision and resubmittal.
ORDERING AND BUILDING PROCESS
9.1 The Vendor shall verify all dimensions and site conditions before
placing the pump order.
Pumping Conditions
Duty Point #1 (Average Day
Flows)
Capacity (MGD)
EM-HSP8 I EM-
16.4
HSP17
EM- I RH-
HSP21 I HSP17
32.7 18 140
Page 11 of 63
Head (ft)
Min. wire -to -water efficiency
Duty Point #2 (Maximum Day
Flows)
Capacity (MGD)
Head (ft)
Min. wire -to -water efficiency
Max. Shutoff Head (ft)
Min. Shutoff Head (ft)
Max. Operating Head (ft)
Min. Operating Head (ft)
Max. Operating Speed (rpm)
Max. Motor Size (hp)
Motor Voltage
Centerline of Pump Discharge
(ft)
Centerline of Pump Discharge
Above Floor (in)
Centerline of Pump Discharge
Above Top of Existing Sole
Plate (in)
Existing Sole Plate Size (in)
Floor Opening (in)
*Not on plans. Determine on site.
120 140 260 145
76 76 76 76
10.6
22
5
30
190
210
360
220
76
76
76
76
NA
NA
NA
NA
NA
NA
NA
NA
230
250
410
275
120
130
230
110
1800
900
1800
900
500
1250
500
1500
460
4160
460
4160
*
813
812
680
17
52
36.5
42.5
13
27
12
NA
34 x 34 x l 73.5 x 44 x 44 None
73.5 x x 2.13
2.75
* Can Can 54
10.0 FACTORY INSPECTION AND TESTING REQUIREMENTS
10.1 Polyphase Medium Induction Motors, 460-Volt and 4160-Volt Motors
10.1.1 Motor Compatibility:
10.1.1.1 The motor included with the drive shall be compatible
with the driven equipment and complies with these
specifications.
10.1.1.2 If the motors described in these specifications cannot
Page 12 of 63
be applied to the application or equipment offered, an
exception may be submitted, clearly stating the
deviations and the reasons for such deviations. The
Water Department will review the information during
the bid evaluation.
10.1.1.3 Required modifications: If equipment submitted and
approved by the City has dimensional, power, or
mechanical differences from that specified or shown
on the plans, the Vendor shall provide the following:
10.1.1.3.1 Pay for engineering costs to make
modifications to structural, mechanical, or
electrical design drawings,
10.1.1.3.2 Provide all additional costs for labor and
materials to make the modifications to the
project, and
10.1.1.3.3 No change in the Contract Price or
Schedule will be allowed.
10.1.1.4 The acceptance or rejection of such deviations shall
be at the sole discretion of the City.
10.1.2 Motors provided with driven equipment
10.1.2.1 The motors shall be mounted with driven equipment
as a complete unit by the driven equipment
manufacturer.
10.1.2.2 The motors shall include the correct alignment,
couplings or sheave as specified for the driven
equipment.
10.1.2.3 The motors shall provide for the design of vibration
including special or unbalanced forces resulting from
equipment operation.
10.1.3 Motor manufactured date
10.1.3.1 Motors manufactured more than 24 months prior to
the date of this Contract are not acceptable.
Page 13 of 63
10.1.3.2 The motor manufacturer shall include the date of
manufacture of each motor on the motor nameplate.
10.1.3.3 The Vendor shall remove unacceptable motors,
replace, reinstall, and retest as required. No change in
the Contract Price or Schedule will be allowed.
10.1.4 Motors driven by reduced voltage solid state starters (RVSS)
or variable frequency drives (VFD):
10.1.4.1 Motors designed for use with RVSS or VFD shall
be provided.
10.1.4.2 A Certification by the motor manufacturer, stating
such compliance with the motor shop drawing
submittal shall be provided.
10.1.5 All 460-volt, and 4160-volt motors shall receive a short
commercial test in accordance with NEMA MG-1 and IEEE
112, latest edition.
10.1.6 In addition, the motors shall receive a complete test in
accordance with IEEE 112, and certified copies of the test
data recorded on appropriate forms of IEEE 112, together
with a certified statement of compliance with minimum
specified power factor and efficiencies shall be furnished to
the City.
10.1.7 The recorded data on the forms shall be in sufficient clarity
and detail to permit third -party longhand validation and
verification of any computer -generated results.
10.1.8 Tests to be performed on the motor shall include, but not be
limited to the following:
10.1.8.1 Reference Resistance per IEEE Std. 112, latest
version.
10.1.8.1.1 The test duration shall be for ten
minutes with resistances tabulated
every 15 seconds for the first minute
and then every minute for the next ten
Page 14 of 63
minutes.
10.1.8.1.2 Results shall be provided in both
tabular and graphical format. Results to
be as per IEEE43, Table 3. The
minimum insulation resistance after one
minute to be as per IEEE-43.
10.1.8.2 Reference Ambient of 25 degrees centigrade.
10.1.8.3 Efficiency per either of the following:
10.1.8.3.1 Efficiency at rated voltage and
frequency, by dynamometer (IEE
Method B), 6 points minimum.
Dynamometer correction shall be
applied or
10.1.8.3.2 Efficiency using an equivalent circuit
F with direct measurement of stray
load loss per IEEE Method F.
10.1.8.4 Bearing Loss Stabilization.
10.1.8.5 Locked Rotor Test (two-line method).
10.1.8.6 Slip.
10.1.8.7 Core Losses and Friction and Windage Losses.
10.1.8.8 Power Factor.
10.1.8.8.1 Motor manufacturer will be required
to test the motor with power factor
correction capacitors installed to
correct the power factor to 95%.
10.1.8.9 Load test at rated temperature rise (Stable to 1
degree within 30 minutes).
10.1.8.10 Speed -Torque and Speed Current Curves.
10.1.8.11 Stator Temperature Rise Measurements by
Page 15 of 63
embedded detector at rated load per IEEE Std.
112, latest version.
10.1.8.12
High Potential Tests per NEMA MG-1 Part 20.18
and IEEE Std 43.
10.1.8.13
Winding Resistance Measurements.
10.1.8.14
Bearing Insulation Tests.
10.1.8.15
Noise Measurements per IEEE Std. 85, latest
version (four positions).
10.1.8.16
Current input at rated frequency and voltage, with
rotor at standstill for squirrel -cage motors.
10.1.8.17
Polarization Test: Perform a polarization index
test on each phase individually, with the other two
phases grounded to the same ground as the stator
core.
10.1.8.18 Test voltage to be as per IEEE-43, Table 1.
10.1.8.19 Substitutions for or waivers of the tests and
methods listed above will not be permitted.
10.1.8.20 Following completion of factory tests, the Vendor
shall furnish to the City for review and approval
four certified copies of all test data and test curves
for the motor. The City shall promptly review test
data and, upon determining that the motor meets
contract requirements, written authorization will be
given for shipment. Shipment shall not be made
without written approval of test data by the City.
10.1.9 Upon approval of the test data and curves, the motor shall be
shipped to the pump manufacturer to conduct factory testing
on the pump.
10.2 Pumps
10.2.1 The pump shall be factory tested and certified copies of test
data and test curves shall be furnished to the City. The
Page 16 of 63
efficiency, capacity, and horsepower requirements for field
conditions shall be determined for not less than 10 points
throughout the specified head range from shut-off to
maximum specified operating capacity. Test procedures,
interpretation and conversion of data, shall conform to the
latest requirements of the Test Code of the Hydraulic
Institute standards, except as modified herein.
10.2.2 During the factory performance tests, the manufacturer shall
make continuous measurements and record the maximum
down -thrust and maximum up -thrust, for all conditions of its
operation. Pumping unit shall be capable of withstanding all
upthrust and downthrust conditions at any pump setting
and/or pump operating condition, including momentary loads
from start-up or shut -down.
10.2.3 The pump shall be tested using the certified job motor at
maximum rated speed and with the complete pump bowl
assembly, less the suction screen.
10.2.4 The pump test results shall indicate that the performance of
the pump from run -out head to shut-off head is similar to the
pump curve submitted with the bid proposal. If the test
results indicate that the pump performs substantially different
from that indicated in the proposal, the City, at its option,
may accept the unit at a reduced price, or may refuse to
accept the unit.
10.2.5 Test results shall show no minus tolerance or margin with
respect to capacity, total head or guaranteed efficiency at the
specified conditions. Pumps shall have a continuous down
slope in the head -capacity curve.
10.2.6 The pump shall be within the following plus tolerance:
10.2.6.1 At rated head: Plus 10 percent of rated capacity.
10.2.6.2 At rated capacity: Plus 5 percent of rated head.
10.2.7 The Pump Manufacturer shall perform a hydrostatic pressure
test on the bowl assembly at 1.5 times the shut-off head for a
minimum of 5 minutes.
Page 17 of 63
10.2.8 Vibration Measurements
10.2.8.1 The pump manufacturer will be responsible for
review of the specifications and plans, including
piping, pipe supports, harnessing arrangements,
and foundations to familiarize himself with field
conditions. This shall be done to ensure that the
pumps are designed to conform to the specified
vibration limits. Vibrations in excess of specified
limits will not be acceptable.
10.2.8.2 Acceptable field vibration limits shall be 75
percent (as measured at the top motor bearing) of
those limits imposed by the latest edition of
Hydraulic Institute Standards at the pumping
unit's Best Efficiency Point flow.
10.2.9 The Pump Manufacturer Resident Engineer will be
responsible for witnessing the pump testing and seal certified
test data.
10.2.10 Pump and motor shall each have a standard manufacturer's
nameplate securely affixed with tapping screws in a
conspicuous place, showing the ratings, speed, rotation
direction, serial number, model number, manufacturer, and
other pertinent data. Pump Column sections and shafts shall
be marked to indicate the installation sequence.
10.2.11 Following completion of factory tests, the Vendor shall
furnish to the City for review and approval four certified
copies of all test data and test curves for each pump. The
Vendor shall also provide written certification that the
column pipe and discharge head were stress relieved prior to
machining. The City shall promptly review test data and
determine that the pump meets specifications, contract
requirements, and the Vendor's proposal. Shipment shall not
be made without written approval of test data by the City.
11.0 OPERATION AND MAINTENANCE MANUALS
11.1 The Vendor shall submit preliminary manuals for review prior to
delivery of the equipment.
Page 18 of 63
11.2 Final Manuals shall be prepared by the equipment manufacturer and
shall incorporate storage and installation instructions and operation
and maintenance procedures, appropriate final certified shop
drawings, performance curves, and test data.
11.3 Manuals maybe the Manufacturer's standard instructions, but shall be
supplemented as necessary to cover any special feature not included in
standard material.
11.4 The cost of the preliminary and final operation and maintenance
manuals shall be included in the cost of the pump and installation
services.
11.5 The Operation and Maintenance Manuals shall include:
11.5.1 Manufacturer's contact address and telephone number for parts
and service.
11.5.2 Project record drawings clearly indicating operating features
and including as -built shop drawings, outline drawings, and
schematic and wiring diagrams.
11.5.3 Instructions for erection, alignment (including tolerances), and
preparation for use.
11.5.4 Complete description of safety equipment, safety procedures,
and safety precautions.
11.5.5 Normal starting, running and shutdown procedures, as well as
emergency shutdown procedures.
11.5.6 Recommended number of starts in any 24-hour period.
11.5.7 Normal maintenance, inspection, and lubrication procedures.
11.5.8 Recommended spare parts list.
11.5.9 Recommended renewal parts list.
11.5.10 Record Documents for all the information required by the
shop drawings.
11.5.11 Including the following:
Page 19 of 63
11.5.11.1
Component list / bill of material including part
numbers.
11.5.11.2
Marked product data and catalog cut sheets.
11.5.11.3
Performance specifications / equipment ratings.
11.5.11.4
Factory drawings and schematics.
11.5.11.5
Trip curves for breakers and fuses.
11.5.11.6
Specified certifications.
12.0 DELIVERY AND STORAGE REQUIREMENTS
12.1 No shipment shall be made to the City until the test reports for the
pump and motor are approved in writing by the City.
12.2 The Vendor shall ensure proper storage of pumping units according to
manufacturer's instructions until they can be shipped to the City for
installation, including energizing motor space heaters and keeping
bearings lubricated.
12.3 Pumping units shall be shipped with the motor space heaters
connected to a terminal board and ready to be energized.
12.4 Finished iron or steel surfaces not painted shall be properly protected
to prevent rust and corrosion.
12.5 For protection of bearings during shipment and installation, the
bearings shall be properly processed. Anti -friction bearings, if pre -
lubricated, shall be protected in accordance with the bearing
manufacturer's recommendations against formation of rust during a
long period of storage while awaiting completion of installation and
start-up of the machine in which they are used. Anti -friction bearings
which are not pre -lubricated shall be properly protected in accordance
with the bearing manufacturer's recommendation against formation of
rust during a long period of storage, while awaiting completion of
installation and start-up, by the application of Exxon Rust -Ban No.
392, or equal treatment.
12.6 The Vendor shall be responsible for delivery of the pump, driver, and
accessories, f.o.b. to the site of installation or to a storage site
Page 20 of 63
designated by the City or Vendor, in good condition and undamaged.
12.7 Delivery addresses are as follows:
12.7.1 Eagle Mountain Water Treatment Plant (three pumps)
6801 Bowman Roberts Rd. Fort Worth, TX 76179
12.7.2 Rolling Hills Water Treatment Plant (one pump)
2500 SE Loop 820 Fort Worth, TX 76140
12.8 The City shall inspect the equipment for apparent damage. Equipment
which is found to be damaged will not be accepted until properly
repaired or replaced by the Vendor. The Vendor shall be responsible
for picking up the damaged equipment and delivering the repaired or
replaced equipment without any additional cost to the City.
12.9 The City shall schedule and pay for crane services to unload each
pumping unit from the transit vehicle once inspection is completed
and pumping unit is accepted based on initial inspection.
13.0 INSTALLATION, FIELD-TESTING, STARTUP SERVICES, AND
OPERATIONAL TESTING REQUIREMENTS
13.1 General
13.1.1 The Vendor shall furnish all labor, tools, equipment and
machinery necessary to install completely, in proper operating
condition, the pumping units, unless stated otherwise.
13.1.2 The Vendor or their contractor shall be responsible for
properly installing and field testing the pumping units. Vendor
shall hire and pay for the services of Pump Manufacturer
Representative (PMR) and Motor Manufacturer Representative
(MMR) to assist in the proper installation of the pumping units
if they are not certified to perform the installation themselves.
Vendor shall also pay for pump startup services from PMR and
MMR at a minimum time stated in this specification if they are
not certified to perform the services themselves.
Page 21 of 63
13.2 Vendor or Pump Manufacturer's Representative
13.2.1 The service representative shall be at the Site as much as is
required by Vendor to ensure proper pump installation and
setup.
13.2.2 The service representative shall also be on site for the pump
startup and acceptance testing required by the City. The
minimum time required to be on -site for startup is 16 hours,
not including travel time, is as follows:
Service Minimum Time
Pump Start -Up, Testing, 2 days per unit
Troubleshooting, and staff
training
13.2.3 The service representative shall ensure proper installation and
adjustment of the equipment and train City personnel in proper
operation, maintenance, and care of the equipment.
13.3 Vendor or Motor Manufacturer's Representative
13.3.1 The service representative shall arrive at the Site after the
motor installation but prior to testing and start-up. They shall
verify the proper installation, alignment, wiring, lubrication,
and connection of all appurtenances prior to start-up.
13.3.2 The service representative shall also be present during testing
and start-up and shall certify to the City in writing that the
motors have been properly installed and operate satisfactorily.
The minimum time required to be on -site is for 16 hours, not
including travel time, is as follows:
Service Minimum Time
Pump Start -Up and Testing, 2 days per unit
Troubleshooting, and staff
training
12.3.3 The service representative shall ensure the proper installation
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and adjustment of the motor(s), train City personnel in proper
operation, maintenance, and care of the equipment.
13.4 Installation
13.4.1 The Vendor shall schedule and pay for any necessary crane
services to install each pump.
13.4.2 Existing sole plates shall be inspected by the Vendor or
authorized representative for their appropriateness for pump
installation. The Vendor or authorized representative shall
also inspect the appropriateness and quality of grout
installation.
13.4.3 The Vendor shall install a new sole plate as part of the
purchase of the pump if the exiting sole plate is not fit for use.
If grout and/or sole plate bolts are not adequate for a quality
installation, the Vendor or authorized representative shall
reinstall sole plate properly to ensure a high -quality final
installation.
13.4.4 If Vendor choses to reuse any existing sole plates, the Vendor
shall ensure proper leveling and flatness to within tolerances
required by pump manufacturer to ensure a proper
installation.
13.4.5 The Vendor or authorized representative shall assemble the
suction basket screen, bowl assembly, column, line shaft and
discharge head and anchor to sole plate or pump can flange.
13.4.6 The Vendor or authorized representative shall set and align
motor, assemble shaft coupling and adjust impeller setting.
After running the pumping unit, readjust impeller.
13.4.7 The Vendor or authorized representative shall furnish and
install drain lines.
13.4.8 The Vendor or authorized representative shall install the
motor lubricating oil furnished by the Vendor to the proper
level.
13.4.9 Once City the has installed piping connections and electrical
Page 23 of 63
equipment, the Vendor shall return to the site to conduct field
testing and start-up services.
13.5 Field Testing and Startup Services
13.5.1 Vendor or Pump Manufacturer
13.5.1.1 Pump Manufacturer's Representative (PMR) shall
be on be on Site and assist Vendor and City in
performing field testing and start-up services at the
site to determine if all pumping unit components
are working correctly.
13.5.1.2 PMR shall verify 3 points on the pump curve for
each pump by varying closure on the discharge
isolation valve. Information for each test shall
include:
13.5.1.2.1 Flow Rate
13.5.1.2.2 Suction Pressure
13.5.1.2.3 Discharge Pressure
13.5.1.2.4 Calculated TDH
13.5.1.2.5 Discharge Isolation Valve % closed
13.5.1.2.6 Amps
13.5.1.3 PMR shall perform vibration testing:
13.5.1.3.1 Test with units installed and in normal
operation, and discharging to the
connected piping systems at rates
between the low discharge head and
high discharge head conditions
specified, and with the actual building
structures and foundations provided
shall not develop at any frequency or in
any plane, peak -to -peak vibration
amplitudes exceeding the limits
specified.
Page 24 of 63
13.5.1.3.2 If unit(s) exhibit vibration in excess of
the limits specified, adjust or modify as
necessary.
13.5.1.4 PMR shall monitor bearing areas on pump and motor
for abnormally high temperatures.
13.5.2 Vendor or Motor Manufacturer
13.5.2.1 A "bump" test of the installed pump and motor shall be
done to confirm that the Reed Frequency is not within
25 percent of any operational exciting frequency and to
verify correct pump rotational direction.
13.5.2.2 Polarization Index Test
13.5.2.2.1 The motor's insulation resistance
polarization index (10 minute / 1-minute
ratio), at 2500 VDC, per IEEE Standard 43
shall be measured and recorded.
13.5.2.2.2 The minimum acceptable polarization index
ratio shall be greater than 3.0.
13.5.2.3 Inverter controlled motors
13.5.2.3.1 The direction of rotation by momentary
application of voltage to the motor shall be
verified.
13.5.2.3.2 The phase sequence shall be confirmed as
the same as the incoming power to the
inverter.
13.5.2.4 Motor uncoupled run test
13.5.2.4.1 A 30-minute run-in test shall be performed
while uncoupled from the driven load.
13.5.2.4.2 The motor temperatures shall be monitored
and recorded, every five minutes from just
before start to the end of the hour test.
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13.5.2.4.3 The motor shall be inspected for unusual
mechanical or electrical noise or signs of
overheating during initial test run.
13.5.2.4.4 The operating current, voltage, and
vibration levels shall be recorded.
13.5.2.5 Motor run test under load
13.5.2.5.1 The motors shall be monitored as specified
above during startup and commissioning
and record operating current, voltage and
operating vibration levels.
13.5.2.5.2 During the test run, the motor shall be
inspected for unusual mechanical or
electrical noise or signs of overheating.
13.6 The Vendor shall submit a written start-up report certifying the
equipment is properly installed, lubricated, is in accurate alignment, is
free from undue stress from connecting appurtenances, and that it is
operating satisfactorily under all operating conditions.
13.7 System Operational Test
13.7.1 The Vendor and City shall perform preliminary operational
tests over a period of not less than two 10-hour tests or one 24-
hour test. Data shall be recorded in SCADA or manually by
Vendor as necessary, such as reservoir levels, pump discharge
pressure, pump speed, flow rates, vibration, and pump and
motor bearing temperatures, power information, etc.
13.8 Upon approval of the written start-up report and successful system
operational testing, the City shall verify acceptance of the pump to the
Vendor in writing.
14.0 PRODUCT REQUIREMENTS
14.1 Pumps
14.1.1 Acceptable manufacturers include:
14.1.1.1 Flowserve
Page 26 of 63
14.1.1.2 Johnston/Sulzer
14.1.1.3 Peerless
14.1.1.4 Floway
14.1.1.5 Fairbanks Morse
14.1.1.6 Goulds
14.1.1.7 SIMFLO
14.1.1.8 Or approved equivalent
14.1.2 Equivalent pumps shall be the product of manufacturers who
have had at least 10 years of successful experience in the
design, manufacture, and application of pumping units similar
to the ones listed in this RFP.
14.1.3 Pumps shall be open line shaft type, multi -stage vertical
turbine pump with enclosed or semi -open impellers, and above
floor discharge.
14.1.4 Pumps shall be designed, manufactured, inspected and tested
in accordance with the applicable requirements of AWWA
E101, the Hydraulic Institute Standards.
14.1.5 The down -thrust load imposed on the impellers and line shaft
will be carried by the upper thrust bearing of the motor, which
shall be designed for the maximum load imposed. The
impellers may be thrust balanced at the option of the
manufacturer to ensure the adequacy of the motor bearings to
carry the load.
14.1.6 If an up -thrust load occurs at any specified pumping condition,
including pump start-up, the pumping unit shall be designed to
withstand the worst -case load without any damage to the unit.
The Vendor or manufacturer's representative shall make such
measurements during the acceptance tests to determine that no
damaging up -thrust condition exists, and shall be responsible
for correcting such problems that may occur.
14.1.7 Pumps shall have water lubricated shaft bearings with an open
Page 27 of 63
line shaft.
14.1.8 Pumps shall be designed, manufactured, and installed to meet
the "Acceptable Field Vibration Limits" as defined by the
latest edition of the Hydraulic Institute.
14.1.9 Bowl Assembly
14.1.9.1 Bowls
14.1.9.1.1 The suction bell and pump bowls shall be
made of cast iron, ASTM A48, Class 30
or 35B, cast ductile iron, ASTM A536, or
cast steel, free of blow holes, sand holes,
or other detrimental defects, with smooth
water passages.
14.1.9.1.2 The interior of pump casings shall be
coated with a ceramic epoxy or fusion
bonded epoxy coating to enhance pump
efficiency. The surface shall be prepared
to S SPC-10 minimum, or as
recommended by the coating
manufacturer. The prime and finish coat
shall be 10 mils DFT Belzona 1341
efficiency enhancement coating system
for potable water or 10 mils DFT 3M
Scotchkote 134. Alternatives to interior
coatings will be evaluated on a case -by -
case basis.
14.1.9.2 Bearings
14.1.9.2.1 The lower bowl shall have a suitable
suction bell and a sealed permanently
grease lubricated lower bearing. Bowl
assembly shall have a shaft bearing above
and below each impeller. Bearings shall
be bronze, ASTM B271, alloy C89835.
14.1.9.3 Bowl Wear Rings
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14.1.9.3.1 Bowls for enclosed impellers shall be
fitted with renewable wear rings at the
running joints between the impeller and
bowl. Rings shall be securely attached or
doweled to prevent rotation in their seats.
14.1.9.3.2 Wear ring material shall be compatible
with the impeller material and shall be an
alloy with a Brinell hardness of 100 points
greater than the impeller wear rings.
14.1.9.4 Intake Screen
14.1.9.4.1 A vortex suppression intake screen shall be
provided for the pump, bolted to the pump
suction bell, designed especially to
minimize submerged vortices. The screen
shall have solid top and bottom and
baffling to promote uniform, smooth flow.
Screen material shall be Type 316L
stainless steel and screen mesh shall be
3/16-inch wire with 3/4-inch openings. All
fasteners shall be stainless steel. The pump
supplier shall be responsible to design
baffling to prevent pre -rotation, submerged
vortices, or other undesirable flow
conditions for all pumping conditions.
14.1.9.4.2 The vortex suppression intake screen shall
be sized to fit within the existing pump slot
opening.
14.1.10 Rotating Assembly
14.1.10.1 Impeller Shaft
14.1.10.1.1 The impeller shaft shall be stainless steel,
ASTM A479 Type 410, Condition 1.
Keyways in the shaft shall be provided
with Type 304 stainless steel keys which
shall properly space the impellers on the
shaft and transfer thrust and torsion loads
Page 29 of 63
from impeller to shaft. The rotating
assembly shall be assembled using anti -
seize compound on fasteners as necessary
to prevent galling.
14.1.10.2Impellers
14.1.10.2. 1Impellers shall be of strong dense castings
free of structural defects with uniform
thickness of vanes and shrouds. They
shall have smooth water passages for high
efficiency and shall be statically and
dynamically balanced.
14.1.10.2.2Impellers shall be enclosed or semi -open.
14.1.10.2.3Impellers shall be composed of one of the
following materials:
14.1.10.2.3.1 Cast stainless steel, ASTM
A487, CA-6NM Class `B"
containing 13 percent
chrome and 4 percent
nickel, or
14.1.10.2.3.2 C958 Nickel Aluminum
Bronze
14.1.10.3 Impeller Wear Rings
14.1.10.3.1Enclosed impellers shall be fitted with
renewable wear rings at the running joints
with the bowl. Rings shall be securely
attached or doweled to prevent rotation in
their seats.
14.1.10.3.2Wear ring material shall be compatible
with the impeller material, and shall be an
alloy with 100 points Brinell softer than
the bowl wear rings.
14.1.11 Line Shaft and Bearings
Page 30 of 63
14.1.11.1 Shaft
14.1.11.1.1 Line shaft and couplings shall be
stainless steel, ASTM A479, Type 410
Condition 1, of size conforming to
AWWA E101 and shall be furnished
in interchangeable sections with
lengths not greater than 10 feet.
14.1.11.1.2 Shafts shall have butting faces,
machined square to the axis of the
shaft to ensure accurate alignment.
14.1.11.1.3 The top line shaft section shall have a
hardened chrome surface where it
passes through the shaft seal and
bushing, and be assembled using anti -
seize compound on fasteners to
prevent galling.
14.1.11.2 Couplings
14.1.11.2.1 Shaft couplings shall be designed with
a safety factor of 1-1/2 times the shaft
design strength.
14.1.11.2.2 Couplings may be threaded for shafts
less than 2-1/2 inches in diameter.
14.1.11.2.3 Couplings for shafts 2-1/2 inches and
larger shall be keyed, lock type
couplings to prevent loosening from
reverse torque of the shaft.
14.1.11.2.4 All parts shall be stainless steel, and
threaded parts shall be assembled
using an anti -seize compound.
14.1.11.3 Bearings
14.1.11.3.1 Open line shaft bearings shall be of the
marine type -bronze backed fluted
Page 31 of 63
rubber, Neoprene 65 shore. The rubber
shall be of "low swell" material to
prevent the rubber from seizing the
line shaft and preventing rotation by
hand.
14.1.12 Pump Column
14.1.12.1 The column pipe diameter shall be such that
friction loss does not exceed 5 feet per 100 feet of
column pipe at the highest rated flow conditions.
14.1.12.2 Column pipe diameter shall be sized large enough
so maximum velocity is 10 feet per second.
14.1.12.3 Column pipe shall be connected with flanged type
connections using stainless steel bolts and nuts,
and anti -seize compound.
14.1.12.4 Maximum column pipe section length shall be ten
feet except the upper and lower column, section
shall not exceed five (5) feet in length.
14.1.12.5 Anti -seize on flange faces shall be used.
14.1.12.6 The column pipe shall be stress relieved with heat
prior to machining of flanges and shaft retainers.
14.1.12.7 The ends of each flanged section shall be faced
parallel and machined accurately with a register fit,
to insure proper alignment when assembled.
14.1.12.8 All flange registers shall be identical so that any
section of column and shaft can be installed in any
location in the column.
14.1.12.9 Column pipe material shall conform to ASTM A53
or ASTM A120.
14.1.12.10 Two lifting lugs and support brackets on all
column sections and bowl assemblies shall be
provided.
Page 32 of 63
14.1.12.11 The column pipe shall have a minimum steel wall
thickness of 3/8".
14.1.13 Discharge Head Assembly
14.1.13.1 The horizontal discharge shall be located above
the pump base and shall terminate with a flange
end.
14.1.13.2 The centerline of discharge shall be aligned with
the centerline of existing discharge piping or
compatible with any eccentric reducers
anticipated to be installed.
14.1.13.3 Discharge piping will be purchased and installed
by City staff.
14.1.13.4 The pump shall be mounted to the existing
equipment pad on site. The Vendor shall provide
any necessary parts to adapt each pump to
existing conditions including a new sole plate if
needed. If existing sole plate is utilized, the
Vendor shall ensure mounting surface is properly
machined to flat and level tolerances for proper
function and to minimize vibration.
14.1.13.5 If existing sole plate is utilized, existing grout
shall be checked for adequacy and replaced if
necessary. The replacement of grout is
anticipated to be necessary at all pump locations.
14.1.13.6 The manufacturer shall furnish stainless steel
anchor bolts for the pump sole plate and the
pump brace at the lower pump floor. Jack bolt
and nuts for pump brace shall be stainless steel.
14.1.14 Shaft Seal
14.1.14.1 The shaft seal shall be a mechanical seal.
14.1.14.2 Approved models include:
14.1.14.2.1 Chesterton split mechanical seal
Page 33 of 63
14.1.14.2.2 Flowserve PSS-4
14.1.14.2.3 Or approved equal
14.1.15 Motor Stand
14.1.15.1 A motor stand shall be provided above the pump
base to support the motor. It may be an integral
part of the pump base or a separate stand bolted to
the pump base.
14.1.15.2 A motor stand shall be provided with openings
with hinged stainless steel guard screens on
opposite sides, to permit access to the shaft seal,
lubrication connections and shaft coupling.
14.1.15.3 The top of the stand shall be machined square with
the pump axis and shall have a register fit with the
motor base. The Manufacturer shall provide
stainless steel bolts for bolting motor to motor
stand.
14.1.15.4 Connections for the motor bearings cooling
systems shall be provided, if required.
14.1.15.5 Field piping and flow control valves will be
furnished and installed by City.
14.1.16 Motor Coupling
14.1.16.1 Motor -to -pump coupling for solid shaft motors
shall be four -piece coupling with spacer piece for
adjusting the impeller setting. The Manufacturer
shall furnish all coupling bolts, nuts, washers and
keys.
14.1.17 Pump Painting
14.1.17.1 Grit blast to SSPC-SP-10 near white the outside of
bowl assembly, inside and outside of the pump
column, and inside and outside of discharge
head/motor stand prior to coating.
Page 34 of 63
14.1.17.2 The inside of column pipe and discharge, and
outside of bowls and column which is submerged
or obscured from view, shall be coated with
Tnemec N 140 Pota-Pox, to give a minimum total
dry film thickness of 15 mils.
14.1.17.3 The inside of bowls shall be coated with Belzona
1341 or 3M Scotchkote 134.
14.1.17.4 Other exposed surfaces shall be cleaned, primed,
and painted with two coats of the manufacturer's
standard exterior machinery enamel.
14.1.17.5 The color of the pump shall be selected and
approved by the City. The City has selected the
color of the pumps to be painted light blue.
14.1.17.6 The manufacturer shall furnish extra touch-up
paint for when the pump is installed.
14.1.17.7 All finishes in contact with potable water shall be
NSF-61 approved.
14.2 460-Volt and 4160-Volt Motors
14.2.1 Acceptable manufacturers include:
14.2.1.1 TECO-Westinghouse
14.2.1.2 ABB/Baldor
14.2.1.3 Siemens
14.2.1.4 General Electric
14.2.1.5 US Motors
14.2.1.6 Or approved equivalent
14.2.2 Equivalent motors shall be the product of manufacturers who
have had at least 10 years of experience in the design,
manufacture, and application of the pumping units similar to
the ones listed in this RFP.
Page 35 of 63
14.2.3 The listing of manufacturers above does not imply
acceptance of their products that do not meet the specified
ratings, features and functions. The manufacturers listed
above are not relieved from meeting these specifications in
their entirety.
14.2.4 Each motor provided shall have an Identification Tag
Number, conforming to the numbering system and equipment
name shown on the plans.
14.2.5 Specific motor data such as horsepower (HP), revolutions per
minute (RPM), enclosure type, etc., is specified under the
detailed specification for the mechanical equipment with
which the motor is supplied.
14.2.6 The manufacturer shall provide lifting lugs on the motor
frame.
14.2.7 Motor requirements
14.2.7.1 The motor shall be NEMA Design B standard,
unless otherwise specified.
14.2.7.2 The service factor shall be 1.15 for all motors.
14.2.7.3 Exceeding the 1.15 nameplate service factor rating
of the motor is not acceptable.
14.2.7.4 The motor shall be continuous time rated suitable
for operation in a 40°C ambient temperature,
unless specified otherwise.
14.2.7.5 The manufacturer shall provide motors with the
required direction of rotation for fans or other
unidirectional driven equipment as required by the
driven equipment manufacturer.
14.2.7.6 Each motor shall have couplings keyed to shafts.
The motor manufacturer shall coordinate with the
driven equipment manufacturer.
14.2.7.7 Where frequent starting occurs, the design for
frequent starting duty shall be equal to the duty
Page 36 of 63
service required by the driven equipment.
14.2.7.8 All motors shall have Class F insulation and shall
comply with the temperature rise as listed in
NEMA MG-1 Part 20 for Class B insulation and
be rated at the following temperature rises:
14.2.7.8.1 The ambient air temperature shall be
defined as air immediately
surrounding the motor.
14.2.6.9 Noise Measurement: The noise level measurement
shall comply with NEMA MG1 Part 9 Sound
Power Limits and Measurement Procedures.
14.2.8 Motor nameplates
14.2.8.1 Manufacturer's nameplates shall be engraved or
embossed on stainless steel and fastened to the
motor frame with stainless steel screws or drive
pins.
14.2.8.2 Nameplates shall clearly indicate all the items of
information enumerated in NEMA Standard MG-
1, as applicable, including but not limited to the
following information:
14.2.8.2.1 Main Nameplate
14.2.8.2.1.1 Horsepower (output).
14.2.8.2.1.2 RPM at full load.
14.2.8.2.1.3 Time rating.
14.2.8.2.1.4 Frequency.
14.2.8.2.1.5 Number of phases.
14.2.8.2.1.6 Model number.
14.2.8.2.1.7 Rated voltage.
14.2.8.2.1.8 Service factor.
Page 37 of 63
14.2.8.2.1.9 Full load amps.
14.2.8.2.1.10 Insulation class.
14.2.8.2.1.11 NEMA design letter.
14.2.8.2.1.12 NEMA code letter.
14.2.8.2.1.13 Temperature Rise at 1.0
SF.
14.2.8.2.1.14 Manufacturer's Frame
size.
14.2.8.2.1.15 Date of manufacture.
14.2.8.2.1.16 Direction of rotation (if
uni-directional).
14.2.8.2.1.17 Thermal protection.
14.2.8.2.1.18 Motor Weight.
14.2.8.2.2 Heater Nameplate
14.2.8.2.2.1 Voltage and wattage
14.2.8.2.2.2 UL Listing
14.2.8.2.3 RTD Nameplate
14.2.8.2.3.1 UL Listing
14.2.8.2.4 Bearings Nameplate
14.2.8.2.4.1 Bearing manufacturer's
name, identification, and
recommended lubricant.
14.2.9 Breather drains
14.2.9.1 The manufacturer shall provide a breather drain in
each end bracket of Totally Enclosed Fan Cooled
(TEFC) motor enclosures.
Page 38 of 63
14.2.9.2 The breather drains shall be located in the lowest
part of both end brackets to allow drainage of
condensation.
14.2.9.3 The manufacturer shall provide stainless steel
automatic breather drains.
14.2.10 Motor power termination enclosure
14.2.10.1 An oversized, gasketed, cast iron conduit box, field
adjustable in 90-degree increments shall be
provided.
14.2.10.2 A conduit box with tapped NPT threaded conduit
entrance hole or holes shall be provided.
14.2.10.3 A conduit box that exceeds the minimum volumes
defined in IEEE 841-Latest Edition shall be
provided.
14.2.10.4 A neoprene conduit box cover gasket and neoprene
lead seal gasket with flexible nipples to ensure the
seal is maintained as the leads are moved shall be
provided.
14.2.10.5 A mounted clamp type lug in the conduit box sized
to accept the number and size of grounding
conductors shown on the plans shall be provided.
14.2.10.6 The size and number of threaded conduit openings
or integral conduit hubs for the conduits containing
the motor power conductors shown on the plans
shall be provided.
14.2.11 Motor accessory conduit box
14.2.11.1 Separate accessory lead conduit boxes shall be
provided.
14.2.11.2 The minimum size entrance hub shall be 3/4 inch.
14.2.11.3 Resistance temperature detector leads shall not
occupy the same box with any other type of power
Page 39 of 63
or monitoring leads.
14.2.12 Rating
14.2.12.1 Unless otherwise specified to be required by the
driven mechanical equipment, the motors shall be
induction motors, single speed.
14.2.12.2 The driven equipment manufacturer shall
determine the speeds.
14.2.13 Motors horsepower
14.2.13.1 Motors with sufficient horsepower and torque
capacity to drive the equipment without
overloading under all operating conditions shall be
provided.
14.2.13.2 The horsepower listed on the nameplate of the
motor shall not be less than that shown on the
plans, and as specified herein.
14.2.14 Voltage
14.2.14.1 Motor voltage, phase, and frequency shall be as
specified.
14.2.14.2 Power Factor: Minimum Power Factor at Full
Load: 12-pole, at least 0.8; 10-pole or less, greater
than 0.85.
14.2.15 Starting Voltage
14.2.15.1 Each motor shall produce the required starting
torque, as required by the driven equipment
manufacturer, utilizing the starting voltage as
shown on the plans and as specified for the
associated motor controller.
14.2.15.2 Motors shall accelerate the driven equipment up to
speed, without motor overload, under the
conditions specified in the driven equipment
specification.
Page 40 of 63
14.2.16 Locked Rotor Current
14.2.16.1 The locked rotor current of the motor shall be
limited in accordance with the National Electrical
Code and NEMA MG-1 standards, to a maximum
of Code Letter G, (6.29 kVA per horsepower).
14.2.16.2 The code letter shall be clearly shown on the
nameplate.
14.2.17 Acceleration time of the combined motor and driven load and
rated voltage and at 90% of rated voltage shall be calculated
and provided with the shop drawings.
14.2.18 Safe Stall Time
14.2.18.1 Safe stall time shall not be less than four seconds
more than the acceleration time when hot, unless
approved by the City.
14.2.18.2 The motor manufacturer shall coordinate with the
supplier of the driven equipment to obtain inertia
data and shall calculate the acceleration times
when starting across the line.
14.2.18.3 Calculations with 100% of the rated name plate
motor voltage, (I.E., 4000 volts for a motor on a
4160-volt system), 90% and 80% present at the
motor terminals shall be included.
14.2.18.4 Acceleration curves plotting time vs speed, and
calculations shall be submitted to the City for
approval with the shop drawings.
14.2.19 Efficiency
14.2.19.1 Motor efficiency shall be evaluated and
determined by the pump manufacturer to achieve
and guarantee the overall wire -to -water efficiency
of the pumping unit, for pumping applications. All
motors shall have the efficiency evaluated with the
PUMP.
Page 41 of 63
14.2.19.2 Motor efficiency shall not be less than 95% and
power factor not less than 85% when operating at
maximum speed, service factor load, and rated
voltage and frequency.
14.2.20 Stator
14.2.20.1 Stator Core Construction
14.2.20.1.1 The stator core shall be built up with
high grade, non -aging laminated
silicon steel, C5 or better.
14.2.20.1.2 Each lamination core shall be plated
to minimize eddy current losses.
14.2.20.1.3 The laminations shall be adequately
secured to the stator frame and
securely held in place at each end.
14.2.20.1.4 There shall be no perceptible buzzing
of laminations during operation. Slot
wedges for rigidity shall be provided.
14.2.20.2 Motor Stator Windings
14.2.20.2.1 The motor stator winding shall be
provided with premium grade full
Class F insulation or better.
14.2.20.2.2 Silicone rubber insulation is not
acceptable.
14.2.20.2.3 A vacuum -pressure impregnation
(VPI) insulation system designed to
give a high resistance to moisture and
other contaminates shall be provided.
14.2.20.2.4 Copper form windings shall be
provided, where available.
14.2.20.2.5 Stator construction shall be follows:
Page 42 of 63
14.2.20.2.5.1 The same size and
shape for each form
wound coils shall be
provided.
14.2.20.2.5.2 The stator construction
method shall
accommodate VPI
treatment.
14.2.20.2.5.3 Aluminum wound
coils are not
acceptable.
14.2.20.2.5.4 Random wound
windings are only
acceptable for 460
Volt motors.
14.2.20.2.5.5 The coils shall be
covered with strand
insulation consisting
of Dacron polyester
glass fiber film or
other high temperature
insulating film.
14.2.20.2.5.6 Full length slot liners
rated 5000 volts
minimum which
extend beyond the
stator core iron to
reduce the possibility
of tracking to ground
shall be provided.
14.2.20.2.5.7 Coil insulation shall be
tightly applied to
eliminate all air voids.
14.2.20.2.5.8 Coils shall be tightly
inserted into the stator
Page 43 of 63
slots without damage.
14.2.20.2.5.9 The coils shall be
secured to surge ring
or treated rope and
securely lace them to
one another as
necessary to prevent
distortion and
expansion.
14.2.20.2.5.10 Block the end turns on
their tops, sides and
bottoms.
14.2.20.2.5.11 The surge ring shall be
designed and installed
to prevent movement
during starting and
short circuit
conditions.
14.2.20.2.5.12 The entire stator shall
be oven cured to
provide a completely
sealed insulation
system.
14.2.21 Resistance Temperature Detectors (RTDs)
14.2.21.1 Type: Platinum, 100-ohm at 0°C
14.2.21.2 Quantity:
14.2.21.2.1 Six: Two per phase for the motor
windings.
14.2.21.2.2 One: Ambient RTD, adjacent to, or in
the inlet air path, for WP 1 and WP2
motors.
14.2.21.2.3 Vertical motors:
Page 44 of 63
14.2.21.2.4 Two: One for each Motor
Bearing. Each thrust
bearing and lower radial
guide bearing shall have a
100-ohm platinum RTD
installed for sensing
bearing temperature.
14.2.22 Rotor
14.2.22.1 Rotor Shaft
14.2.22.1.1 A steel shaft, accurately machined,
smoothly finished, with enough
strength to withstand all stresses
resulting from normal operation at
any speed up to and including a 25%
over -speed condition shall be
provided.
14.2.22.1.2 The shaft end details shall be
provided and coordinated with pump
manufacturer as specified.
14.2.22.2 Rotor Core
14.2.22.2.1 A core built up with high-grade non -
aging silicon steel, with each single
piece lamination core plated to
minimize eddy current losses shall be
provided.
14.2.22.2.2 Core mechanical integrity shall not
rely on any electrically active
component.
14.2.22.3 Rotor bars and end ring
14.2.22.3.1 A copper alloy bars and end ring with
uniform resistance characteristics to
equalize thermal stresses shall be
provided.
Page 45 of 63
14.2.22.3.2 Rectangular or shaped bars to meet
motor starting and running torque
requirements shall be provided.
14.2.22.3.3 A rotor bar in tension shall be
installed.
14.2.22.3.4 Each copper rotor bar shall be
mechanically locked or secured in the
rotor pole slots to minimize
movement and vibration.
14.2.22.3.5 Circumferential joints in the rotor end
rings are not acceptable.
14.2.22.3.6 End rings which are 100% swaged to
the rotor bars by an induction or torch
brazing process shall be provided.
14.2.22.3.7 Fabricated aluminum rotors are
unacceptable.
14.2.22.3.8 Aluminum rotor bars are not
acceptable.
14.2.22.4 Rotor Balancing
14.2.22.4.1 Rotors shall be statically and
dynamically balanced prior to
assembly.
14.2.22.4.2 The balancing shall be checked after
assembly with the motor running at
rated speed.
14.2.22.4.3 The run out on the shaft shall be
checked.
14.2.22.4.4 Runout exceeding 0.001 inch
measured with a precision indicator
with the reading taken at the end of
the shaft is not acceptable.
Page 46 of 63
14.2.23 Vertical Motor Bearings
14.2.23.1 Motor bearings designed for the maximum load
imposed by the driven equipment and motor shall
be provided.
14.2.23.2 Bearings shall be selected to provide a minimum
L10 life of 100,000 hours.
14.2.23.3 An insulated bearing on the non -drive end and a
shaft grounding ring on the drive end of the
motor shall be provided.
14.2.23.4 Insulation for oil -supply connections and
monitoring equipment shall be provided.
14.2.23.5 Guide bearing
14.2.23.5.1 An anti -friction or sleeve type
bearing oil -lubricated lower radial
guide bearings, with oil reservoir
shall be provided.
14.2.23.6 Thrust bearing
14.2.23.6.1 An anti -friction bearing with oil
reservoir and other necessary
accessories shall be provided.
14.2.23.6.2 An air-cooled or water-cooled thrust
bearing shall be provided as required.
14.2.24 Vibration Switches
14.2.24.1 Vibration switches shall be furnished for 480V
motors.
14.2.24.2 Two vibration switches shall be located on top of
the pump motor X and Y axes and wired back to
vibration switches (one switch for each axis)
located in a NEMA 4 junction box located on the
motor.
Page 47 of 63
14.2.24.3 All control wires shall be brought to the junction
box. Junction box shall be termination point for
vibration switch control cable.
14.2.24.4 All vibration switches shall be provided with an
integral cable of sufficient length to be routed to
the junction box located on the motor.
14.2.24.5 Motor vibration switches shall be factory mounted
to the motor, and the cable installed in conduit
from the switch to the junction box.
14.2.24.6 Vibration switches shall be PMC/Beta, Model
440DR or approved equal.
14.2.24.7 Installation of vibration switches and all wiring
for vibration switches shall be done by motor
manufacturer at the motor manufacturing factory.
No exceptions.
14.2.25 Vibration Sensors
14.2.25.1 Vibration Sensors shall be furnished for 4160V
motors.
14.2.25.2 Radial Vibration Detection
14.2.25.2.1 Analog vibration sensors mounted at
the motor bearing to monitor radial
vibration shall be provided.
14.2.25.2.2 The analog vibration sensor shall be
piezoelectric type vibration sensor
with a loop powered 4-20mA output
as manufactured by Metrix or
acceptable equal.
14.2.25.2.3 The analog signal shall be
proportional to the vibration velocity
with a range of 0 to 1.6 inches per
second and an accuracy of +/- 10%.
14.2.25.2.4 The analog vibration sensor shall be
Page 48 of 63
appropriate for pump operation from
about 300 to 600 RPM and shall be
mounted according to the instructions
of both sensor and pump
manufacturers.
14.2.25.2.5 The analog vibration sensor shall have
a stainless steel NEMA 4X housing
with terminal blocks to connect
external wiring shown on the plans or
as specified.
14.2.25.2.6 The analog vibration sensors shall be
compatible with the motor protection
relay and have adequate output for the
cable lengths required.
14.2.25.2.7 The velocity levels between 0.05 to
0.2 inches per second shall be
monitored and be field -adjustable.
14.2.25.2.8 Signal conversions required to
convert the vibration detector outputs
to 4-20ma signals for input to the
motor protective relay or
programmable logic controller (PLC)
shall be provided.
14.2.25.3 Axial Vibration Detection
14.2.25.3.1 Analog vibration sensors mounted at
the motor bearing to monitor axial
vibration shall be provided.
14.2.25.3.2 The analog vibration sensor shall be
piezoelectric type vibration sensor
with a loop powered 4-20mA output
as manufactured by Matrix or
approved equal.
14.2.25.3.3 The analog signal shall be
proportional to the vibration
Page 49 of 63
acceleration with a range of 0 to 5 g
and an accuracy of +/- 10%.
14.2.25.3.4 The analog vibration sensor shall be
appropriate for pump operation from
about 300 to 600 rpm and shall be
mounted according to the instructions
of both sensor and pump
manufacturers.
14.2.25.3.5 The analog vibration sensor shall have
a stainless steel, NEMA 4X housing
with terminal blocks to connect
external wiring.
14.2.25.3.6 The acceleration levels monitored
shall be field adjustable.
14.2.25.3.7 Signal conversions required to
convert the vibration detector outputs
to 4-20ma signals for input to the
motor protective relay or PLC shall be
provided.
14.2.25.3.8 A separate terminal junction box with
terminal blocks to terminate the field
conductor connections to the vibration
detection sensor system shall be
provided.
14.2.25.3.9 Pump or driven equipment bearing
detection is specified elsewhere in
these specifications.
14.2.26 Leads and Terminations
14.2.26.1 For motor leads, ASTM B 173, Class G, stranded
copper shall be used.
14.2.26.2 Permanent identification numbers on leads
according to NEMA MG 1-2.02 shall be provided.
Each lead with additional identification within six
Page 50 of 63
inches of the stator frame shall be provided. Use
crimp -on, solderless copper terminals on leads and
place heat -shrink insulation sleeves or covers
between leads and terminals.
14.2.26.3 The motor leads shall have the same class of
insulation as the motor stator windings. Leads shall
be numbered for clockwise rotation when facing
the end opposite the shaft end.
14.2.26.4 Cable termination and splicing material shall be as
manufactured by Raychem, 3M Corp, Elastimold,
or acceptable equal.
14.2.26.5 All material used in terminating and splicing
medium voltage cables shall be as recommended
by the cable manufacturer. Cables shall be
terminated and spliced in accordance with the kit
supplier's drawings.
14.2.26.6 Cable terminations shall meet or exceed IEEE
Standard 48, Class I requirements. Motor power
conductors shall be terminated on NEMA 2-hole
pads which accommodates NEMA 2-hole lugs.
One pad for each cable feeding each phase of the
motor shall be provided. The number and size of
motor cables required for each phase are shown on
the drawings. Provide a NEMA 2-hole pad to
terminate each grounding cable installed with each
of the three-phase cables feeding the motor.
Double lugging of any of the pads is not
acceptable.
14.2.26.7 EP insulated cable splices shall meet or exceed the
requirements of ANSI C 119.1 and IEEE 404.
14.2.26.8 Cable accessories shall be by one manufacturer to
assure adequate installer training and application
assistance.
14.2.27 Enclosure
Page 51 of 63
14.2.27.1 Unless otherwise specified, motor enclosure shall
be TEFC, WPI, WPII, TEAAC or TEWAC as
specified herein and comply with NEMA MG-1.
Pump Unit
Enclosure
Type
EM-HSP8
TEFC
EM-HSP 17
WPII
EM-HSP21
TEFC
RH-HSP 17
WPII
14.2.27.2 The manufacturer shall arrange the intake and
discharge air outlets such as to minimize the intake
of air from the discharge of an adjacent motor.
14.2.27.3 Air inlets and outlets shall be protected by vermin -
proof, corrosion resistant louvers. The air inlets
shall be located on end or side as required by the
application.
14.2.28 Space Heaters
14.2.28.1 Type: Electric resistance, 120 volts, silicon rubber
clad or rubber epoxy or equivalent nonoxidizing
exterior, with maximum surface temperature of
1300C (2660F).
14.2.28.2 Alternatively, two stainless -steel -sheathed
conventional space heaters shall be provided, each
with rated watts at the specified voltage equal to
twice the required value, and connected in series.
14.2.28.3 Space heaters shall maintain the internal
temperature above dew point when the motor is
not operating.
14.2.28.4 Heaters shall not be located directly in access
opening where they may pose a danger of burn or
shock to service people.
14.2.28.5 Space heater wiring shall be routed to prevent wire
being between the frame and space heater.
Page 52 of 63
14.2.29 Hardware
14.2.29.1 Structural bolts, washers, nuts, pins, and similar
items manufactured of high -strength stainless steel
shall be used.
14.2.29.2 Only hexagon -head bolts and hexagon nuts shall
be used.
14.2.30 Terminal Boxes
14.2.30.1 Custom built, gasketed, oversized conduit boxes
and terminal housing cabinets for all wiring
connections to motors shall be provided.
14.2.30.2 The cable entrance to the boxes shall be from the
bottom side.
14.2.30.3 Unless otherwise shown on the Drawings, all
terminal boxes shall be located on the same side
of the motor.
14.2.30.4 Verify exact location of cable entry, before
design, from the plans.
14.2.30.5 Main Terminal Housing
14.2.30.5.1 The main terminal box shall be
custom designed to accommodate all
conductors and specified accessories
located in the terminal housing.
14.2.30.5.2 NEMA multiple -hole pads with
standoff insulators, as defined in
NEMA MG 1 Table 20.3 to terminate
the incoming motor leads shall be
provided.
14.2.30.5.3 The motor terminal box shall be sized
to accommodate prefabricated shrink -
on cable terminators as manufactured
Page 53 of 63
by 3-M or RayChem.
14.2.30.5.4 Terminal boxes with enough room
inside the box to allow for the
minimum bending radius of medium
voltage cable between the entry point
of the cable and the termination lugs
shall be provided.
14.2.30.5.5 Larger horsepower motors will
require multiple conductors per phase;
therefore, the terminal box shall be
enlarged enough to accommodate the
minimum bending radius of the cables
when more than one conductor per
phase is required.
14.2.30.5.6 The location and size of the conduits
entering the motor terminal box and
the number and size of the cables per
phase are shown on the drawings and
shall be consulted to provide the
information required to design the
size of the terminal enclosure.
14.2.30.5.7 The motor shop drawings shall show
the location of the conduit entries and
shall illustrate the bending radii which
is at least 12 times its outside
diameter, minimum, (or larger if
recommended by the cable
manufacturer) between the entry point
and the termination lug.
14.2.30.5.8 The motor manufacturer shall
coordinate with the cable
manufacturer providing the medium
voltage cables feeding the motor for
their recommended minimum bending
radius and provide a terminal box
which meets or exceeds the required
Page 54 of 63
minimum bending radius.
14.2.3 0.5.9 The motor manufacturer shall submit
the design of the box for the City's
review with the shop drawings.
14.2.30.5.10If the enclosure provided is found to
not be large enough to accommodate
the bending radii of the power
conductors, remove the terminal box,
provide a new larger terminal box
which will accommodate the cable
minimum bending radii required. No
change in Contract Price or Schedule
will be allowed.
14.2.30.5.11 The motor leads shall be marked for
permanent identification.
14.2.30.5.12 Grounding lug(s) in box for
incoming equipment grounding
conductor(s) shall be provided.
14.2.30.5.13 The main terminal box shall be
installed integral with the motor.
14.2.30.5.14 Lightning arrestors, and/or surge
capacitors shall be installed in the
terminal housing where specified or
shown. The size of the terminal
housing shall be increased to
accommodate the additional
equipment.
14.2.30.6 Space Heater Terminal Box
14.2.30.6.1 A separate terminal box on the motor
for termination of the wires on strap
screw or tubular clamp terminal
blocks shall be provided.
14.2.30.6.2 A terminal for each conductor,
Page 55 of 63
including ground shall be provided.
Double lugging of field conductors is
not acceptable.
14.2.30.7 RTD Terminal Box
14.2.30.7.1 A separate terminal box on the motor
for termination of motor, bearing and
ambient RTD leads, for termination
of the wires on tubular screw clamp
terminal blocks shall be provided.
14.2.30.7.2 The RTD terminal box shall be sized
to accommodate a 2-1 /2" C
minimum.
14.2.30.7.3 A strap screw clamp terminal blocks
for the termination of field wires
shall be provided. A terminal for
each conductor, including ground or
shield conductors shall be provided.
Double lugging of field conductors is
not acceptable.
14.2.30.8 Accessory Equipment Termination Box
14.2.3 0.8.1 A separate terminal box on the motor
for termination of motor and pump
vibration sensor leads and other
specified accessories shall be
provided.
14.2.30.8.2 Strap screw clamp terminal blocks
for the termination of field wires
shall be provided.
14.2.30.8.3 A terminal for each conductor,
including ground or shield
conductors shall be provided. Double
lugging of field conductors is not
acceptable.
Page 56 of 63
14.2.30.9 Signal leads using low voltage or current shall
not be housed in the same connection box as
leads carrying 120 volts AC or currents more
than 1/2 ampere.
14.2.30.10 Leads shall be suitably marked and identified
with heat shrink markers.
14.2.30.11 Accessories boxes shall have stainless steel
nameplates, attached with stainless steel screws.
The nameplates shall say "SPACE HEATER",
VIBRATION SENSOR, BEARING RTDs",
"WINDING RTDs", etc.
14.2.30.12 Accessories boxes shall be arranged according to
the plans and installed on the correct side of the
motor.
14.2.30.13 Only corrosion -resistant materials shall be used.
14.2.30.14 All leads and terminals shall be permanently
identified.
14.2.30.15 All wires and electrical connections shall be
copper.
14.2.30.16 All wiring penetrating the motor frame shall be
protected against chaffing with grommets.
14.2.31 Motor Grounding
14.2.31.1 Two NEMA 2-hole ground pads located near the
base of the motor, threaded into the motor frame
mounted 180' apart shall be provided.
14.2.31.2 A grounding lug inside the motor power terminal
box shall be provided.
14.2.31.3 A grounding lug inside all auxiliary terminal
boxes including but not limited to the RTD,
vibration sensor and space heater terminal boxes
shall be provided.
Page 57 of 63
14.2.31.4 Burndy KC Servit lugs or acceptable equal shall
be provided.
14.3 Maintenance Tools and Spare Parts
14.3.1 Maintenance Tools
14.3.1.1 The Vendor shall furnish one set of all special
tools required for the assembly, operation, and
maintenance of equipment supplied under these
specifications, packed in a suitable steel or wood
tool chest.
14.3.1.2 Furnish one Altek RTD calibrator model 211, or
equal, to check the proper installation of RTDs
prior to final acceptance.
14.3.2 Spare Parts
14.3.2.1 The Vendor shall furnish the manufacturer's
standard set of spare parts for each size pump and
motor including at least the following:
14.3.2.1.1 One mechanical seal for each
pumping unit.
14.3.2.1.2 One spare fuse of each type and size
for the power factor correction
capacitors shall be provided to the
City.
14.3.2.1.3 Manufacturer's standard shop paints
for prime and finish coats are
acceptable. One pint of finish paint
shall be included for each motor.
14.3.2.1.3.1 If environmental
regulations prohibit
paint shipment, supply
of the same paint type
and color from a local
source is acceptable.
Page 58 of 63
14.3.2.1.4 The spare parts shall be packed and
delivered in substantial wood boxes.
The contents of each box shall be
clearly identified on its exterior. Each
part shall be sealed, wrapped, or
otherwise protected from corrosion
during storage.
15.0 PERFORMANCE OF SERVICES
15.1 Scheduled services shall be performed between normal business
hours: 6:30 a.m. to 5:00 p.m., Monday through Friday, unless
otherwise specified.
15.2 The Vendor shall not perform services on City -observed holidays.
15.2.1 City observed holidays
15.2.2 New Year's Day
15.2.3 Martin Luther King Jr. Day
15.2.4 Memorial Day
15.2.5 Juneteenth
15.2.6 July 4tn
15.2.7 Labor Day
15.2.8 Thanksgiving Thursday and the following Friday
15.2.9 Christmas Day
15.3 The Vendor shall respond to a call or email from the City of Fort
Worth Water Department within 24 hours after receipt.
16.0 WARRANTY
16.1 The Vendor shall provide a parts and labor manufacturer warranty for
the pumping system to be free of defects in material and workmanship
for two years (24 months) from date of acceptance by the City.
16.2 In the event of failure of any part or parts of the equipment during the
first 2 years of service, provided that the equipment has been operated
and maintained in accordance with good practice, the Vendor shall
furnish, deliver and install a replacement for the defective part or parts
at the Vendor/Manufacturer's own expense.
Page 59 of 63
17.0 INVOICE AND PAYMENTS
17.1 Registration:
Vendor is required to register for direct deposit payments prior to
providing goods and/or services using the forms posted on the City's
website at
https://www.fortworthtexas.gov/departments/finance/purchasing/
register
17.2 Invoice:
The Vendor shall send invoices electronically to our centralized
Accounts Payable department invoice email address:
supplierinvoices(i�fortworthtexas.gov. This email address is not
monitored so please do not send correspondence to this email address.
The sole purpose of the supplier invoices email address is to receipt
and process supplier invoices.
Please include the following on the subject line of your e-mail: vendor
name, invoice number, and PO number, separated by an underscore
(ex: Example, Inc._123456_FW013-0000001234)
To ensure the system can successfully process your invoice in an
expedient manner, please adhere to the following requirements:
All invoices must be either a PDF or TIFF format.
ii. Image quality must be at least 300 DPI (dots per inch).
ill. Invoices must be sent as an attachment (i.e. no invoice in the
body of the email).
iv. One invoice per attachment (includes PDFs). Multiple
attachments per email is acceptable but each invoice must be a
separate attachment.
v. Please do not send handwritten invoices or invoices that contain
handwritten notes.
vi. Dot matrix invoice format is not accepted.
vii. The invoice must contain the following information:
a. Supplier's Legal Name and Address;
b. Remit to Supplier Name and Address, if different;
Page 60 of 63
c. Applicable City Department business unit# (i.e. FW013)
d. Complete City of Fort Worth PO number (i.e. the PO
number must contain all preceding zeros);
e. Invoice number;
f. Invoice date; and
viii. Invoices should be submitted after delivery of the goods or
services.
To prevent invoice processing delays, please do not send invoices by
mail and email and please do not send the same invoice more than
once by email to sui)vlierinvoices(&fortworthtexas.gov. To check on
the status of an invoice, please contact the City Department ordering
the goods/services or the Central Accounts Payable Department by
email at: ZZ FIN AccountsPavable(&fortworthtexas.2ov.
If you are unable to send your invoice as outlined above at this time,
please send your invoice to our centralized Accounts Payable
department instead of directly to the individual city department. This
will allow the city staff to digitize the invoice for faster processing.
If electronic invoicing is not possible, you may send your paper
invoice to:
City of Fort Worth
Attn: FMS Central Accounts Payable
200 Texas Street
Fort Worth, Texas, 76102
The City's goal is to receive 100% of invoices electronically so that
all supplier payments are processed efficiently. To achieve this goal,
we need the Vendor's support.
If Vendor has any questions, please contact the Accounts Payable
team at (817) 392-2451 or by email to
ZZ FIN AccountsPavable(&fortworthtexas.uov.
Vendor shall not include Federal, State of City sales tax in its
invoices. City shall furnish a tax exemption certificate upon Vendor's
request.
17.3 Payment:
All payment terms shall be "Net 30 Days" unless specified in the bid.
Page 61 of 63
18.0 UNIT PRICE ADJUSTMENT
Vendors may require that unit prices be adjusted for increases or decreases
in Vendor's cost during the contract period using the following procedure:
i. The Vendor must submit its price adjustment request in writing at
least 30 days before the requested effective period. The Vendor shall
provide written proof of cost increases with the price adjustment
request.
ii. If the City concludes that the rate increase being requested is
unacceptable, the City reserves the right to adjust the rate request, or
reject the rate request in its entirety and allow the contract to expire at
the end of the contract term. If the City elects not to exercise the
renewal option, the Purchasing Division reserves the right to issue a
new solicitation or procure the goods or services by any other
allowable means.
iii. Prices bid shall remain firm for the term of the Agreement and shall
include all associated freight and delivery costs, unless otherwise
specifically stated and agreed to by City.
iv. Upon expiration of the Agreement term, Vendor agrees to hold over
under the same terms and conditions of the executed Agreement for a
reasonable period of time to allow the city to re -bid an agreement, not
to exceed ninety (90) days.
V. The provision of goods and/or services shall not be suspended by the
Vendor except as expressly allowed by the contract's terms and
conditions.
19.0 COOPERATIVE PURCHASING
19.1 The City has interlocal agreements with many other governmental
entities that provides the ability for other entities to use the City's
contracts, so long as vendors agree to extend the same terms,
conditions, and pricing to the other entities.
19.2 If Vendor agrees to extend this agreement to other governmental
entities, the following shall apply: Governmental entities with
interlocal agreements with the City shall be eligible, but not obligated
to purchase material/services under contract(s) awarded as a result of
Page 62 of 63
City solicitations. All purchases by governmental entities other than
the City shall be billed directly to that governmental entity and paid
by that governmental entity. The City shall not be responsible for
another governmental entity's debts. Each governmental entity shall
order its own material/services as needed.
Page 63 of 63
City Secretary Contract No.
EXHIBIT B
PAYMENT SCHEDULE
See next page.
Vendor Services Agreement Page 12 of 12
See Vendor's Payment Milestones Next Document.
Primary Responses
Success: All data is valid!
Water Pump, Vertical Turbine, EM-HSP8
Success: All values provided
Bid
#1-1
Shop Drawings, EM-HSP8
Success: All values provided
Bid
#1-2
Water Pump, Vertical Turbine, EM-HSP8, and
Installation Services
Success: All values provided
Bid
#1-3
Startup Services, Pump Manufacturer
Representative, EM-HSP8
Success: All values provided
Bid
#14
Startup Services, Motor Manufacturer
Basket Total T
Representative, EM-HSP8
Water Pump, Vertical Turbine,
EM-HSP17
Success: All values provided
Bid
#2-1
Shop Drawings, EM-HSP17
Success: All values provided
Bid
#2-2
Water Pump, Vertical Turbine, EM-HSP17, and
Installation Services
Success: All values provided
Bid
#2-3
Startup Services, Pump Manufacturer
Representative, EM-HSP17
Success: All values provided
Bid
#24
Startup Services, Motor Manufacturer
91
Basket Total
Representative, EM-HSP17
EA 1 $ 43,600.00 Flowserve/TECO $ 43,600.00
EA 1 $ 348,800.00 Flowserve $ 348,800.00
EA 1 $ 21,800.00 Flowserve $ 21,800.00
EA 1 $ 21,800.00 TECO $ 21,800.00
$ 436,000.00
EA 1 $ 59,800.00
Flowserve / Nidec
$ 59,800.00
EA 1 $ 478,400.00
Flowserve
$ 478,400.00
EA 1 $ 29,900.00
Flowserve
$ 29,900.00
EA 1 $ 29,900.00 Nidec $ 29,900.00
$ 598,000.00
See Vendor's Payment Milestones Next Document.
Water Pump, Vertical Turbine, EM-HSP21
Success: All values provided Bid
#3-1 Shop Drawings, EM-HSP21
Success: All values provided Bid
#3-2 Water Pump, Vertical Turbine, EM-HSP21, and
Installation Services
Success: All values provided Bid
#3-3 Startup Services, Pump Manufacturer
Representative, EM-HSP21
Success: All values provided Bid
#34 Startup Services, Motor Manufacturer
Representative, EM-HSP21
Water Pump, Vertical Turbine, RH-HSP17
Success: All values provided
Bid #4-1
Success: All values provided
Bid 114-2
Success: All values provided
Bid #4-3
Success: All values provided
Basket Total
Bid #44
Shop Drawings, RH-HSP17
Water Pump, Vertical Turbine, RH-HSP17, and
Installation Services
Startup Services, Pump Manufacturer
Representative, RH-HSP17
Startup Services, Motor Manufacturer
Representative, RH-HSP17
EA 1 $ 33,800.00 Flowserve / TECO
$ 33,800.00
EA 1 $ 270,400.00 Flowserve
$ 270,400.00
EA 1 $ 16,900.00 Flowserve
$ 16,900.00
EA 1 $ 16,900.00 TECO
$ 16,900.00
PW$
338,000.00
EA 1 $ 60,900.00 Flowserve / Nidec
$ 60,900.00
EA 1 $ 487,200.00 Flowserve
$ 487,200.00
EA 1 $ 30,450.00 Flowserve
$ 30,450.00
EA 1 $ 30,450.00 Nidec $ 30,450.00
$ 609,000.00
$ 1,981,000.00
SMITH
PUMP
COMPANY, INC.
301 M&B Industrial Waco, Texas 76712
(800) 299-8909 (254) 776-0377 FAX (254) 776-0023
Exhibit B: Vendor's Payment Milestones
Owner: City of Fort Worth, Texas
Purchase Order: RFP24-0199
Retainage:
A total of $198,100.00 will be released upon completion of successful Field Testing,
paid according to tables below for each individual pump.
Total Contract Breakdown:
Item Milestone Description Payment Amount
1 Eagle Mountain HSP8 $436,000.00
2 Eagle Mountain HSP17 $598,000.00
3 Eagle Mountain HSP21 $338,000.00
4 Rolling Hills HSP17 $609,000.00
Totals $1,981,000.00
Eagle Mountain — EM-HSP8:
% of
Item
Milestone Description
Contract
Payment Amount
1
Submittal Approval
10%
$43,600.00
2
Approval of Motor Factory Testing
30%
$130,800.00
3
Receipt of Major Materials at Pump
20%
$87,200.00
Manufacturer's Facility
4
Delivery of Equipment or Approved Stored
30%
$130,800.00
Materials
5
Successful Field Testing
10%
$43,600.00
Totals
100%
$436,000.00
Eagle Mountain — EM-HSP17:
% Of
Item Milestone Description Contract Payment Amount
1
Submittal Approval
10%
$59,800.00
2
Approval of Motor Factory Testing
30%
$179,400.00
3
4
5
Receipt of Major Materials at Pump 20%
Manufacturer's Facility
Delivery of Equipment or Approved Stored 30%
Materials
Successful Field Testing 10%
Totals 100%
$119,600.00
$179,400.00
$59,800.00
$598,000.00
3500 Comsouth Drive, Suite 500 Austin, Texas 78744 (512) 310-1480 FAX (512) 310-1417
4624 Martin Luther King Frwy Fort Worth, Texas 76119 (817) 589-2060 FAX (817) 595-4900
6824 Bourgeois Road Houston, Texas 77066 (713) 997-8647 FAX (281) 912-6042
Eagle Mountain — EM-HSP21:
% of
Item Milestone Description Contract Payment Amount
1
Submittal Approval
10%
$33,800.00
2
Approval of Motor Factory Testing
30%
$101,400.00
3
4
5
Receipt of Major Materials at Pump 20%
Manufacturer's Facility
Delivery of Equipment or Approved Stored 30%
Materials
Successful Field Testing 10%
Totals 100%
$67,600.00
$101,400.00
$33,800.00
$338,000.00
Rolling Hills — RH-HSP17:
% Of
Item Milestone Description Contract Payment Amount
1
Submittal Approval
10%
$60,900.00
2 Approval of Motor Factory Testing
30%
$182,700.00
3
Receipt of Major Materials at Pump
Manufacturer's Facility
20%
$121,800.00
4
Delivery of Equipment or Approved Stored
Materials
30%
$182,700.00
5
Successful Field Testing
10%
$60,900.00
Totals 100% $609,000.00
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/27/24 M&C FILE NUMBER: M&C 24-0705
LOG NAME: 13P RFP 24-0199 VERTICAL TURBINE PUMPS AW WATER
SUBJECT
(ALL) Authorize Execution of Agreement with Smith Pump Company, Inc. for the Purchase and Installation of Vertical Turbine Pumps for the
Water Department for a Contract Amount Up to $2,500,000.00 for a Three -Year Agreement Term and Adopt Appropriation
Ordinance Increasing Receipts and Appropriations in the Water & Sewer Capital Projects Fund to Fund the Project and Effect a Portion of the
Water Department's Contribution to the Fiscal Years 2024-2028 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of an agreement with Smith Pump Company, Inc. for the purchase and installation of vertical turbine pumps for the Water
Department for a contract amount up to $2,500,000.00 for a three-year agreement term; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water & Sewer Capital Projects Fund
in the amount of $2,500,000.00, transferred from available PayGo funds within the Water & Sewer Fund for the purpose of funding the Water
and Sewer Outlay project (City Project No. P00087) and to effect a portion of the Water Department's contribution to the Fiscal Years 2024-
2028 Capital Improvement Program.
DISCUSSION:
The Water Department approached the Purchasing Division for assistance with securing an agreement for the purchase and installation of
four vertical turbine (VT) pumps. One of the pumps will be installed at the Rolling Hills Water Treatment Plant (RHWTP) and the other three pumps
will be installed at the Eagle Mountain Water Treatment Plant (EMWTP). The vertical turbine pumps will be used to increase the capacity and
provide redundancy for the North, South, and East pressure plains of the water system. Purchasing issued a Request for Proposal (RFP)
that consisted of the material and construction requirements for building the pumps and motors, the pump and motor performance requirements,
and the factory and field testing requirements to ensure the pumps are functioning optimally and meet the City's needs.
The RFP was advertised in the Fort Worth Star -Telegram on May 29, 2024, June 5, 2024, June 12, 2024, June 19, 2024, June 26, 2024, July 3,
2024, and July 10, 2024. The City received three responses.
An evaluation panel consisting of representatives from the Water and Transportation and Public Works Departments reviewed and scored the
proposals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below.
Bidder
Odessa Pumps
Smith Pump Company, Inc.
Zone Industries
Best Value Criteria:
Evaluation Factors
a b c d Total score
30.00 117.33114.00 1121.34 1 62.67
31.50117.33114.00 1140.00 1 82.83
31.50117.33113.831128.67 1 71.34
a. The degree to which the pumping unit(s) meet the RFP specifications to include Hydraulic performance criteria, Wire -to -Water Efficiency at
Design Points, etc.
b. Shop Drawing Submittal and Installation Schedule
c. Vendor's References and Related Experience
d. Cost of service
After evaluation, the panel concluded that Smith Pump Company, Inc. presented the best value. Therefore, the panel recommends that Council
authorize an agreement with Smith Pump Company, Inc. No guarantee was made that a specific amount of services would be purchased. Staff
certifies that the recommended vendor's proposal met specifications.
Rather than utilizing the annual budget ordinance, it is the practice of the Water Department to appropriate its Capital Improvement
Plan (CIP) throughout the Fiscal Year (FY) as projects commence, additional funding needs are identified, and to comply with bond covenants.
Approval of this Mayor & Council Communication will appropriate funds in support of the Water's portion of the City of Fort Worth's Fiscal Years
2024-2028 Capital Improvement Program, as follows:
13P RFP 24-0199 VERTICAL TURBINE PUMPS AW WATER
Capital Budget
Fund Project FY2024CIP Authority Change
Name Name Appropriations (Increase/
Decrease)
Fund 105699
56002 - -FY24
W&S Non -
Capital Fleet
Projects Eqmt
Revised
FY2024
Budget
$0.00 This M&C $2,500,000.00 $2,500,000.00
Funding is budgeted in the Transfer to Water/Sewer account of the Water operating budget for the purpose of purchasing the VT Pumps at
EMWTP and RHWTP within Water FY24 Non -Fleet Equipment project in the Water & Sewer Capital Projects Fund.
FY2024 — Water PAYGO Appropriations per City Ordinance 26453-09-2023
FY2024
Amended
FY2024 PayGo
YTD PayGo
FY2024
(Includes any
Original Adopted
Approved
This M&C
Remaining
council actions
PayGo
for/Moved to
PayGo
subsequent to
Capital Projects
Balance
budget
adoption)
$84,505,035.00 $143,330,035.00 $(79,015,195.38) $(2,500,000.00) $61,814,839.62
Note: there may be other pending actions or recently approved actions that are not reflected in the table due to timing
DVIN-BE: This solicitation was reviewed by The Business Equity Division for available business equity prospects according to the City's Business
Equity Ordinance. There were limited business equity opportunities available for the services/goods requested, therefore, no business equity goal
was established.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire three years from that date.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Water & Sewer Fund and upon approval of the above recommendations
and adoption of the attached appropriation ordinance, funds will be available in the W&S Capital Projects Fund for the Water FY24 Non -Fleet
Eqmt project. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Reginald Zeno
8517
Fernando Costa
6122
Oriainatina Business Unit Head: Reginald Zeno
8517
Christopher Harder
5020
Additional Information Contact: Jo Ann Gunn
8525
Alyssa Wilkerson
8357