HomeMy WebLinkAboutContract 57902-A1CSC No. 57902-A1
AMENDMENT NO. I
TO CITY OF FORT WORTH CONTRACT 57902
This Amendment is entered into by and between the City of Fort Worth ("City") and
Southwest International Trucks, Inc. ("Vendor"). City and Vendor may be referred to
individually as a "Party" and collectively as the "Parties".
WHEREAS, on July 22, 2022, the Parties entered into City Secretary Contract No.57902
for Vendor to provide repairs, maintenance, and purchase of parts for a variety of heavy-duty
vehicles, lawn, and marine equipment in the City's fleet ("Agreement");
WHEREAS, on May 16, 2023, the City and Vendor renewed the Agreement through
June 13, 2024 (City Secretary Contract No. 57902-R1);
WHEREAS, on April 20, 2024, the City and Vendor renewed the Agreement through
June 13, 2025 (City Secretary Contract No. 57902-R2); and
WHEREAS, the City and Vendor desire to amend the Agreement to revise the payment
schedule for the Agreement.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, amend the Agreement as follows:
1.
AMENDMENTS
Exhibit B, Payment Schedule, of the Agreement is hereby amended to include the
following language:
1. The City must approve in writing the products to be shipped
incurring freight prior to the Vendor shipping the products.
2. All Freight will be charged at a 20% markup of cost to Vendor —
Vendor must provide a receipt of their cost with every invoice
incurring freight.
3. All sublet work will be charged at a 25% markup of cost to Vendor
— Vendor must provide a receipt of their cost with every invoice
incurring sublet work.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Amendment 1 Page 1 of 3
CSC No.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
(signature page follows)
(remainder of this page intentionally left blank)
Contract Amendment 1 Page 2 of 3
CSC No.
ACCEPTED AND AGREED:
City of Fort Worth
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By: Dana Burghd off (Nov , 20241 : 3 CST)
Name: Dana Burghdoff
Title: Assistant City Manager
Date: Nov 17, 2024
Approval Recommended:
By:
Name:
Marilyn Marvin
Title:
Property Management
Director
Attest:
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By:
Name:
Jannette S. Goodall
Title:
City Secretary
VENDOR:
Southwest International Trucks, Inc.
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By: Tim Lumpkins (Nov 13, 202413:27 CST)
Name: Tim Lumpkins
Title: Body Shop Manager
Date: Nov 13, 2024
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By:
Denise Garcia (ITA 14, 202411:38 CST)
Name: Denise Garcia
Title: Purchasing Manager
Approved as to Form and Legality:
By:
Name: Andrea Phillips
Title: Assistant City Attorney
Contract Authorization:
M&C: 22-0449
Form 1295 Certification No.: 2022-836813
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Amendment 1 Page 3 of 3
M&C Review Page 1 of 3
0
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGEND FORTWORTH
Create New From This M&C
REFERENCE **M&C 22- 13P ITB 22-0017 HEAVY
DATE: 6/14/2022 NO.: 0449 LOG NAME: DUTY SERVICE AND
REPAIRS ADK PMD
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Non -Exclusive Purchase Agreements with Custom Truck One Source,
L.P., Daco Fire Equipment., Frank's Wheel Aligning, Inc., Grapevine DCJ, LLC., Hundley
Hydraulics., Metro Fire., CDA Hydraulic Solutions dba Pirtek., Adams Welding Company,
Inc. dba Shaw Bros Welding., Southwest International Trucks, Inc., Texas Kenworth
Co dba MHC Kenworth., and Zimmerer Kubota and Equipment, for Heavy Duty Repair
and Services in an Annual Amount Up to $1,305,278.00 and Authorize Four One -Year
Renewals for the Same Annual Amount for the Property Management Department
RECOMMENDATION:
It is recommended that the City Council authorize the award of non-exclusive purchase agreements
with Custom Truck One Source, L.P., Daco Fire Equipment., Frank's Wheel Aligning, Inc., Grapevine
DCJ, LLC., Hundley Hydraulics., Metro Fire., CDA Hydraulic Solutions dba Pirtek., Adams Welding
Company, Inc. dba Shaw Bros Welding., Southwest International Trucks, Inc., Texas Kenworth
Co dba MHC Kenworth., and Zimmerer Kubota and Equipment, for heavy duty repair and services in
an annual amount Up to $1,305,278.00 and authorize four one-year renewals for the same annual
amount for the Property Management Department
The Property Management Department approached the Purchasing Division to procure an agreement
for heavy duty repair and services of City of Fort Worth (City) owned vehicles and equipment. Fleet is
responsible for acquisition, preventative maintenance, repairs, and fueling for the City's mixed fleet of
vehicles, off -road equipment and other related equipment. The Purchasing Division issued an
Invitation to Bid (ITB) 22-0017. The bid detailed specifications describing the services and repairs
required to maintain the vehicles and equipment.
The ITB was advertised in the Fort Worth Star -Telegram from December 15, 2021 through January 6,
2022 and 11 responses were received. Staff evaluated the responses based on a Best -Value
criteria, which included (a) availability of resources to perform services with qualified personnel, (b)
bidder's qualification and certification, (c) experience working with government/similar size
organization, (d) cost. The individual scores were averaged for each of the criteria and the final
scores listed in the following table. Upon review of the bid submissions, scores and pricing,
Purchasing staff recommends awarding a non-exclusive agreement with all bidders.
Bidders
ICustom Truck One
Source, L.P.
jDaco Fire Equipment
(Franks Used Alighning,
Inc.
Grapevine DCJ, LLC
Evaluation Factors
E1
E2
Pricing
Total Score
15
20
0
23.5
15
17
40
61.5
15
17
0
21.5
15
18
0
22
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M&C Review
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IHundley Hydraulics 15 19 0
22.5
Metro Fire 15 23 0
25
CDA Hydraulic Solitons 15 20 0
23.5
dba Pirtek
Adams Welding Co, Inc., 15 20 0
23
dba Shaw Bros Welding
tutwest International 15 22 0
25
Trucks, Inc.
4Texas Kenworth Co. dba 15 24 0
26
C Kenworth
immerer Kubota and 15 18 0
lZquipment,
22
Inc.
FUNDING: The maximum annual amount allowed under this agreement will be
$1,305,278.00, however the actual amount used
will be based on the need of the department and
available budget. Funding is budgeted in the
Fleet Services Outside Rep & Maintenance account of
the Property Management Fleet Parts & Fuel Inventory
Department's Fleet & Equipment
Services Fund.
BUSINESS EQUITY - A waiver of the goal for Business Equity subcontracting requirement is
approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase
of goods or services is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS: Upon City Council approval, the agreement will begin upon execution and will
end one year from that date.
RENEWAL OPTIONS: This agreement may be renewed for up to (4) four one-year terms at the City's
option. This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMNISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the Fleet & Equipment Sery Fund. Prior to
an expenditure being incurred, the Property Management department has the responsibility to
validate the availability of funds.
BQN\\
TO
Fund Department Account Project
ID ID
FROM
Fund Department Account Project
ID ID
Submitted for Citv Manager's Office bv:
Originating Department Head:
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Program Activity Budget Reference #
Year (Chartfield 2)
Reginald Zeno (8517)
Dana Burghdoff (8018)
Anthony Rousseau (8338)
Steve Cooke (5134)
Amount
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M&C Review
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Additional Information Contact: Cynthia Garcia (8525)
Ashley Kadva (2047)
ATTACHMENTS
1295 Form- Custom Truck One Source.pdf (CFW Internal)
1295 Form- Southwest International Trucks Inc..pdf (CFW Internal)
1295 Form- Texas Kenworth Co dba MHC Kenworth.pdf (CFW Internal)
1295.pdf (CFW Internal)
13P ITB 22-0017 HEAVY DUTY SERVICE AND REPAIRS ADK PMD funds availabilitv.pdf
(CFW Internal)
FID TABLE.xlsx (CFW Internal)
Form 1295 Adams Weldinq Co., Inc..pdf (CFW Internal)
Form 1295 Certificate 100902067 SIGNED.pdf (CFW Internal)
Form 1295 Certificate 100902462 CITY OF FORT WORTH.pdf (CFW Internal)
Franks 1295.Ipq_ (CFW Internal)
Hundlev.pdf (CFW Internal)
scan.pdf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30003&councildate=6/14/2022 7/1/2022