HomeMy WebLinkAboutContract 60923-CO1CSC No. 60923-COI
FORT WORTH.., City of Fort Worth
Change Order Request
Project Name 2024 Asphalt Resurfacing Contract 1 I City Sec # l 60923
Client Project #(s)1 104935
Project Description Street pavement rehabilitation on approximately 21.9 lane miles and replacing damaged curb and gutter, driveways, and non -compliant ADA ramps.
Contractor Peachtree Construction, Ltd.
City Project Mgr.1 Marwan Hafez
Dept.
Original Contract Amount
Extras to Date
Credits to Date
Pending Change Orders (in M&C Process)
Contract Cost to Date
Amount of Proposed Change Order
Revised Contract Amount
Original Funds Available for Change Orders
Remaining Funds Available for this CO
Additional Funding (if necessary)
TPW
$5,253,445.70
Change Order#1 1 1 Datel
City Inspectorl
11 /13/2024
Steven Wester
Contract Time
Totals (CD`
$5,253,445.70 210
$5,253,445.70 210
$584,600.00 110
$5,838,045.70 320
$262,672.00
$262,672.00
$321,928.00
CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT 1 11.13%
MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST+ 25%) 1 $6,566,807.13
$5,253,445.70
$584,600.00
$5,838,045.70
$262,672.00
$262,672.00
$321,928.00
This change order will add new bid items for full -depth reclamation with 3" asphalt overlay on 25,000 SY of pavement and reduce the 2" mill and overlay bid items quantities. A
reassessment of street conditions revealed that several streets exhibited extensive cracking and base failure, rendering them unsuitable for the planned mill and overlay
treatment. Therefore, staff recommended modifying the scope of work for these streets. Additionally, field evaluations during construction identified multiple areas where curb
and gutter, driveways, and valley gutters have insufficient slopes for proper drainage or show significant damage. This change order will address these issues by increasing the
quantities for concrete replacement on curb and gutter, driveways, and valley gutters. Based on a comparison with similar projects, the City agrees that the price for the new bid
items is fair and reasonable.
The staff supports the contractor's request for an additional 110 days. This extension accounts for the necessary time to route and approve the change order through the M&C
process, as well as the additional time required by the contractor to complete the expanded scope of work. This added duration ensures all necessary approvals are in place
and allows the contractor sufficient time to complete the work.
It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full
(both time and money) for all costs arising out of, or incidental to, the above Change Order. The Project/Program Manager signing below acknowledges that
he/she is the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements.
Peachtree Construction, Ltd.
J. Barry Clark
Nov 14,2024
Inspector/Inspection Supervisor
Date
Project and Contract Compliance Manager
Date
Nov 14, 2024
_E y JIIIA—
Nov 14, 2024
Program Manager
Date
Senior Capital Project Officer
Date
e(Glo! fE✓l%P
Nov 14,2024
M-7"/—
Nov 14,2024
Assistant Director (Dept)
Date
Director, Contracting Department (Dept)
Date
Nov 15, 2024
1 jr ♦
Nov 17, 2024
Assistant City Attorney
Date
JAssistant City Manager
Date
Nov 18, 2024
l
Nov 21, 2024
Council Actio
4,oevvunn M&C Number I 24-0979
ATTEST: pia FOR�p9d0
Jannette Goodall, City Secretary
aaa°��a 4544b
M&C Date Approved I 11/12/20241
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FORTWORTH
City of Fort Worth
'!"
Change Order Additions
Project Name 1 2024 Asphalt Resurfacing Contract 1
City Sec # 1
60923
Client Project # 1 104935
1
Contractorl Peachtree Construction, Ltd.
PMI Manvan
Hafez
Inspectorl Steven Wester
Change Order Submittal # 0
Date 1 11/1312024
ADDITIONS
ITEM
DESCRIPTION
DEPT
Q�y
Unit Unit Cost
Total 1
2
0241.1300 Remove Conc Curb & Gutter
TPW
2,00 . 0000000
LF $2.20
$4,400.001
3
3216.0102 7" Conc Curb and Gutter
TPW
2,000.00000000
LF $64.00
$128,000.001
4
0241.0401 Remove Concrete Driveway
TPW
3,000.00000000
SF $2.26
$6,600.001
5
3213.0401 6" Conc Driveway
TPW
3,000.00000000
SF $17.50
$52,500.001
50-new
0241.1700 11" Pavement Pulverization
TPW
25,000.00000000
SY $10.35
$258,750.001
51-new
3212.0303 3" Asphalt Pvmt Type D
TPW
25,000.00000000
SY $26.76
$669,000.001
52-new
3211.0600 CEM-LIME, 32lbslsy
TPW
400.00000000
TN $453.10
$181,240.001
53-new
Unclassified Excavation as needed
TPW
150.00000000
CY $34.50
$5,175.001
1
I
1
I
1
I
1
I
1
I
1
I
1
I
1
I
1
I
1
I
1
I
1
I
1
I
1
I
1
I
1
TFW
I
1
I
1
I
1
I
1
I
1
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1
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1
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1
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1
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1
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1
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1
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1
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1
I
1
I
$1,305,665.001
1
Sub Total Additions
1
1
$1,305,665.001
Change Order Additions Page 2 of 4
Fox_� City of Fort Worth
Change Order Deletions
Project Name 1 2024 Asphalt Resurfacing Contract 1 City Sec # 1 60923
Client Project # 1 104935 1
Contractorl Peachtree Construction, Ltd. I PMI Manvan Hafez I Inspectorl Steven Wester I
Change Order Submittal # 0 Date 1 11/13/2024 1
DELETIONS
IILM Ut5UKIHl IUN
U&I
Uty
unit
unit Gost
local
21 0241.1506 2" Surface Milli QQ
TPW
18,300.00000000
SY
$3.0
$55,815.00
22 3212.0302 2" Asphalt PvmRype D
TPW
25,000.00000000
SY
$15.25
$381,250.00
19 3124.0101 Asphalt Pavement Base Repair
TPW
800.00000000
CY
$355.00
$284,000.00
TPW $721,065.00
Sub Total Deletions 1 $721,065.00
Change Order Deletions Page 3 of 4
M/SBE for this Change Order
M/SBE Sub Type of Service Amount for this CO
Westhill Construction Concrete repairs, curb & gutter, and driveways $35,076.00
Total 1 $35,076.00
Previous Change Orders
CO # DATE I AMOUNT
Total I $0.00 1
M&C Review
Page 1 of 2
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 11/12/2024 REFERENCE **M&C 24-
NO.: 0979
LOG NAME:
CODE: C TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
FoRTIVQRTI1
202024 ASPHALT
RESURFACING CONTRACT
NO. 1 — C01
NO
SUBJECT: (CD 7) Authorize Execution of Change Order No. 1, in the Amount of $584,600.00 and the
Addition of 110 Calendar Days to the City Secretary Contract No. 60923 with Peachtree
Construction, LTD for the 2024 Asphalt Resurfacing Contract No. 1 Resulting in a Revised
Contract Amount of $5,838,045.70
RECOMMENDATION:
It is recommended that the City Council authorize execution of Change Order Not, in the amount of
$584,600.00, and the addition of 110 calendar days to the City Secretary Contract No. 60923 with
Peachtree Construction Ltd. for the 2024 Asphalt Resurfacing Contract No. 1 resulting in a revised
contract amount of $5,838,045.70 (City Project No. 104935).
DISCUSSION:
On January 23, 2024, with Mayor & Council Communication (M&C) 24-0030, the City Council
authorized a contract with Peachtree Construction Ltd. in the Amount of $5,253,445.70 for the 2024
Asphalt Resurfacing Contract No. 1 (City Project No. 104935) at various locations.
The original scope for this project was to perform a 2-inch mill and overlay on all streets, with limited
replacement of concrete driveways, curbs, and gutters. However, during construction, a
reassessment revealed that several streets exhibited extensive cracking and base failure, rendering
them unsuitable for the planned mill and overlay treatment. Therefore, staff recommends modifying
the scope of work to full -depth reclamation for these streets.
Additionally, field evaluations during construction identified multiple areas where curb and gutter,
driveways, and valley gutters have insufficient slopes for proper drainage or show significant damage.
This change order will address these issues by increasing the quantities for concrete replacement.
The staff has reviewed and verified the quantities for the additional work under this change order No.
1. In addition, to complete this work, the staff recommends extending the contract time by 110
calendar days.
The following table summarizes previous contract action and change orders:
Construction Contract 11 Date 11 Amount I
Original Contract Amount (M&C 24-0030) 11 01/23/2024 11 $5,253,445.701
Change Order No. 1 11 This M&C 11 $584,600.001
Revised Contract Amount 11 - 11 $5,838,045.701
This change order will have no impact on the Transportation and Public Works Department's annual
operating budget. Funding is budgeted on the Transportation and Public Works Department's General
Capital Projects Fund for the purpose of funding the 2024 Asphalt Resurfacing Contract No. 1 project,
http://apps.cfwnet.org/council_packet/mc review.asp?ID=32685&councildate=l1/12/2024 11/8/2024
M&C Review Page 2 of 2
as appropriated.
M/WBE OFFICE — Peachtree Construction, Ltd. agrees to maintain its initial M/WBE commitment of
6\% that it made on the original contract and extend and maintain that same M/WBE commitment of 6\
% to this first change order. Therefore Peachtree Construction, Ltd. remains in compliance with the
City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous
M/WBE Commitment form executed by an authorized representative of its company.
This project is located in COUNCIL DISTRICT 7.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the General Capital Projects Fund for the 2024 Asphalt Resurface Contr 1 project to
support the approval of the above recommendation and the execution of the change order. Prior to
any expenditure being incurred, the Transportation & Public Works Department has the responsibility
to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # I Amount
ID I ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget I Reference # Amount
ID ID Year I (Chartfield 2)
Submitted for Citv Manager's Office bv: Jesica McEachern (5804)
Oriainatina Department Head: Lauren Prieur (6035)
Additional Information Contact: Monty Hall (8662)
ATTACHMENTS
104935 Form 1295 C01.odf (CFW Internal)
104935-CO#1 Compliance Memo.pdf (CFW Internal)
104935-CO#1-PBS.odf (CFW Internal)
202024 ASPHALT RESURFACING CONTRACT NO. 1 — CO1.docx (CFW Internal)
CPN 104935-CO#1-SAM REPORT.odf (CFW Internal)
CPN104935 CO#1 M&C FID TABLE.XLSX (CFW Internal)
CPN104935 M&C Map AsphaltResurfacinciCol.pdf (Public)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=32685&councildate=l1/12/2024 11/8/2024
104935-CNCO-2024 Asphalt Resurfacing
Contract 1 — C01
Final Audit Report 2024-11-20
Created: 2024-11-14
By: Andrea Munoz (Andrea.Munoz@fortworthtexas.gov)
Status: Canceled / Declined
Transaction ID: CBJCHBCAABAAW14hHIPz97fRNbwuSahoHDH41peNLpZK
"104935-CNCO-2024 Asphalt Resurfacing Contract 1 — C01 rr Hi
story
Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov)
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Document emailed to sophia.flores2@fortworthtexas.gov for filling
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FoRTWORTH, I P—e'b'
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Signer sophia.flores2@fortworthtexas.gov entered name at signing as Sophia Flores
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�� Document e-signed by Lauren Prieur (Lauren.Prieur@fortworthtexas.gov)
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Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) added alternate approver Andrea
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Document canceled by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov)
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FORT WORTH.
Routing and Transmittal Slip
Transportation & Public Works
Department
DOCUMENT TITLE: 2024 Asphalt Resurfacing Contract 1— COI
M&C: 24-0979 CPN: 104935
CSO:
60923
DOC#: 1
Date: 11/13/2024
_
To:
Name
Department
Initials
Date Out
1
Sophia Flores (BSP)
TPW
Nov 14, 2024
2
J Barry Clark/Peachtree Construc.
Vendor
,BC JBC
Nov 14, 2024
3
Steven Wester (Inspector)
TPW
59
Nov 14, 2024
4
Marwan Hafez (PM)
TPW
"'"
Nov 14, 2024
5
Zelalem Arega (PGM)
TPW
°
Nov 14, 2024
6
Mary Hanna (SCPO)
TPW
Nov 14, 2024
7
Patricia Wadsack (AD)
TPW
PL.
Nov 15, 2024
8
Lauren Prieur (Director)
TPW
Nov 17, 2024
9
Doug Black (ACA)
Legal
DB a8
Nov 18, 2024
10
Jesica McEachern (ACM)
CMO
a`
Nov 21, 2024
11
Jannette Goodall (CS)
CSO
Nov 21, 2024
12
TPW Contracts
TPW
CC:
Program Manager, Sr. CPO, TPW BSPAP Recon Team, TPW Records
Room, TPW Contracts
ALSO
List: - Bus Sppt: Sovhia Flores: Prg Mgr:
Zelalem Arega - Sr CPO: Mary Hanna
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City
Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and
take the next steps.
NEEDS TO BE NOTARIZED: DYES ®No
RUSH: DYES ®No SAME DAY: DYES ❑No NEXT DAY: DYES ®No
ROUTING TO CSO: ®YES ❑No
Action Required: ❑ Attach Signature, Initial and Notary Tabs
❑ As Requested
❑ For Your Information
® Signature/Routing and or Recording
❑ Comment
❑ File
Return To: Please notify TPWContracts(a fortworthtexas.cov for pickup when complete. Call ext. 7233 or ext.
8363 with questions. Thank you!