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Home My WebLink AboutContract 61071-CO2CSC No. 61071-CO2 FORT WORTH,. City of Fort Worth Change Order Request Project Name 2024 Asphalt Resurfacing Contract 5 City Sec # l 61071 Client Project #(s)l 104937 Project Description Milling 2 inches of existing pavement and applying a 2-inch HMA overlay in addition to replacing damaged curb and gutter, driveways, and non -compliant ADA ramps. II Contractorl Peachtree Construction, Ltd. I Change Order #1 2 Date 1111312024 City Project Mgr.l Manvan Hafez l City Inspectorl Carlos Garcia l Dept. Original Contract Amount Extras to Date Credits to Date Pending Change Orders (in M&C Process) Contract Cost to Date Amount of Proposed Change Order Revised Contract Amount Original Funds Available for Change Orders Remaining Funds Available for this CO Additional Funding (if necessary) TPW PARD $2,741,253.55 $0.00 $0.00 Contract Time Totals (CD� $2,741,253.55 10 20 $2,741,253.55 230 $258,323.58 40 $2,999,577.13 270 $137,063.00 $137,063.00 $202,900.58 CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT 1 9.42% MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST+ 25%) 1 $3,426,566.94 $2,741,253.55 $0.00 $55,423.00 $202,900.58 $2,796,676.55 $202,900.58 $137,063.00 $137,063.00 $0.00 $202,900.58 This Change Order No. 2 will remove the scope of work on Colonial Parkway from South University Drive to the pavement change on the east and replace it with Park Place Avenue from Forest Park Boulevard at the north end to the park boundary south. This change will increase the quantities for concrete replacement on curb and gutters as well as driveways to be paid by TPW but no additional asphalt bid items. This change order will also add Park Place Avenue from the park boundary to Forest Park Boulevard at the south end to be funded by the Park & Recreation Department (PARD). It will add all the associated items, including asphalt paving and concrete curb and gutter, under a new unit funded by PARD. The staff supports the contractor's request for an additional 40 days to complete the expanded scope of work and ensures all necessary approvals are in place for this change order. It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full (both time and money) for all costs arising out of, or incidental to, the above Change Order. The Project/Program Manager signing below acknowledges that he/she is the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Monlrntractoes Company Name lContractor Na ntract Signature Date Peachtree Construction, Ltd. J. Barry Clark oa„Q Nov 14, 2024 Inspector/Inspection Supervisor Date Project and Con ompliance Manager Date — Nov 14, 2024 M 6 Nov 14, 2024 Program Manager Date Nov 14, 2024 Senior Capital Project Officer � �a Date Nov 14, 2024 e � a o-1 A- aP Assistant Director (Dept) Date Director, Contracting Department Dept Date Nov 15,2024 Nov 17,2024 Date Assistant Cit Mana er Date LAssistant,,Citorne Nov 18, 2024 C Nov 20, 2024 Council Action if required ATTEST: po�voOQ� F aA ........ Odd p~o a Jannette Goodall, City Secretary 0�.10 0,0= o=d Oaa� 4�6544a M&C Number I 24-0986 1 M&C Date Approved I 11/12/20241 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FOR_7 W/'�R_ TH City of Fort Worth . `' Change Order Additions Project Name 1 2024 Asphalt Resurfacing Contract 5 City Sec # 61071 Client Project # 1 104937 1 Contractorl Peachtree Construction, Ltd. I PMI Marwan Hafez I Inspectorl Carlos Garcia I Change Order Submittal # 0 Date 1 11/13/2024 ADDITIONS ITEM DESCRIPTION DEPT Qty Unit Unit Cost Total 1 1-New 0241.1300 Remove Conc Curb & Gutter PARD 100.00000000 LF 2.35 $235.001 2-New 3216.0102 7" Conc Curb and Gutter PARD 100.00000000 LF b.35 7,035.001 3-New 0241.1506 2" Surface Milling PARD 7,802.00000000 SY $3.95 4-New 3212.0302 2" Asphalt Pvmt Type D PARD 7,802.00000000 SY $17.84 $�0,817.901 9,187.681 5-New 3305.0112 Manhole Adjustment (With Concrete Collar) PARD 2.00000000 EA $1,150.00 12,300.001 6-New 3305.0108 Miscellaneous Structure Adjustment (10' Storm Drain Inlet Top) PARD 1.00000000 EA $8,325.00 $8,325.001 7-New PARD Construction Allowance PARD 1.00000000 LS $15,000.00 $15,000.001 2 0241.1300 Remove Conc Curb & Gutter TPW 600.00OOOOOU LF $2.35 $1,410.001 3 3216.0102 7" Conc Curb and Gutter TPW 600.000OOOOU LF $70.35 $42,210.001 4 0241.0401 Remove Concrete Driveway TPW 580.000OOOOU SF $2.25 $1,305.001 5 3213.0401 6" Conc Driveway TPW 580.000OOOOU SF $18.10 $10,498.001 1 I I I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 TPW I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I I I $55,423.001 I 1 PARD $202,900.581 1 I I Sub Total Additions 1 $258,323.581 Change Order Additions Page 2 of 4 HEM FORT H City of Fort Worth Change Order Deletions Project Name 1 2024 Asphalt Resurfacing Contract 5 City Sec # 1 61071 Client Project # 1 104937 1 Contractorl Peachtree Construction, Ltd. I PMI Marwan Hafez I Inspectorl Carlos Garcia I Change Order Submittal # Date 1 11/13/2024 1 DELETIONS UESUKINIIUN UEPI Uty Unit unit Uost lotal I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 TPW 0.001 PARD �0.00 1 Sub Total Deletions $0.00 1 Change Order Deletions Page 3 of 4 MISBE for this Change Order M/SBE Sub Type of Service Amount for this CO Westhill Construction Concrete repairs, curb & gutter, and driveways $26,310.00 Total 1 $26,310.00 Previous Change Orders CO # DATE I AMOUNT 6/28/2024 $0.00 Total I $0.00 1 M&C Review Page 1 of 3 A CITY COUNCIL AGEND Create New From This M&C DATE: 11/12/2024 REFERENCE NO.: **M&C 24- LOG NAME: 0986 CODE: C TYPE: CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas FORT WORTH '*41v 2024 ASPHALT RESURFACING CONTRACT 5-0O2 NO SUBJECT: (CD 3 and CD 9) Authorize Execution of Change Order Number 2 in the Amount of $258,323.58 and the Addition of 40 Calendar Days to the Contract with Peachtree Construction Ltd., for the 2024 Asphalt Resurfacing Contract 5 Project for a Revised Contract Amount of $2,999,577.13, Adopt the Appropriation Ordinance and Amend the Fiscal Years 2025-2029 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: Authorize execution of Change Order Number 2 in the amount of $258,323.58, and the addition of 40 Calendar Days to City Secretary Contract Number 61071 with Peachtree Construction Ltd., for the 2024 Asphalt Resurfacing Contract 5 project (City Project No. 104937) and Forest Park Road & Parking project (City Project No. 100335) for a revised contract amount of $2,999,577.13; Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the PARD Gas Lease Capital Project Fund by increasing estimated receipts and appropriations in the Forest Park Road & Parking project (City Project No. 100335) in the amount of $17,500.00 and decreasing estimated receipts and appropriations in the Park Improvements programmable project (City Project No. P00059) by the same amount; and Amend the Fiscal Years 2025-2029 Capital Improvement Program. DISCUSSION: On January 23, 2024, Mayor & Council Communication (M&C) 24-0032, awarded City Secretary Contract No. 61071 in the amount of $2,741,253.55 to Peachtree Construction Ltd. for 2024 Asphalt Resurfacing Contract 5 (City Project No. 104937) at various locations. The Contract was subsequently revised by Change Order No.1, which was administratively authorized on June 28, 2024, at no additional cost, providing for an additional 20 calendar days for the brick work on Stadium Drive and N Bellaire Drive. Change Order No. 2 will remove the scope of work on Colonial Parkway, from South University Drive to the pavement change on the east, since it was found to be located outside the City's right-of-way and part of Forest Park Property, per the updated Forest Park plat. This change order will add Park Place Avenue from Forest Park Boulevard at the north end of the park boundary south, to be funded by the Transportation and Public Works, and the Park Place Avenue from the park boundary to the Forest Park Boulevard at the south end to be funded by the Park & Recreation Department. The staff has reviewed and verified the quantities for the additional work under this Change Order No. 2. Additionally, to complete this work, staff recommends extending the contract by 40 calendar days. The Transportation & Public Works Department's share of this Change Order No. 2 is $55,423.00, which is available in the Transportation and Public Works (TPW) Department's General Capital Projects Fund of the project (City Project No. 104937). The Park & Recreation Department's share of this change order is $202,900.58 and will be available in the PARD Gas Lease Capital Project Fund for the project (City Project No. 100335). http://apps.cfwnet.org/council_packet/mc review.asp?ID=32693&councildate=l1/12/2024 11/8/2024 M&C Review Page 2 of 3 Recommendation 2 will transfer the residual budget in the Park Improvements Programmable project (City Project No. P00059) to the Forest Park Road & Parking static project (City Project No. 100335). This administrative action is needed as the Park Improvements project is no longer receiving new appropriations and the FWLab will be closing this project. Funding for the Forest Park Road & Parking project (City Project No. 100335) was not included in the FY2025 Capital Improvement Program. The action in this M&C will amend the FY2025-2029 Capital Improvement Program as approved and is summarized in the table below: (Capital Fund IlProject Name Existing IlFunding Additional IlProject Name Funding Total 33002 - PARD Forest Park Gas Lease Road & $185,501.45 $17,500.00 $203,001.45 Capital Project Parkiing Business Equity: The Business Equity Division placed a 7.27\% business equity goal on this solicitation/contract. Peachtree Construction, Ltd., will be exceeding the goal at 10.18\%, meeting the City's Business Equity Ordinance. Any changes in subcontractors will be reviewed by the Business Equity Division. This project is located in COUNCIL DISTRICTS 3 and 9. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are currently available in the Park Improvements and Forest Park Road & Parking projects within the PARD Gas Lease Capital Project Fund and in the 2024 Asphalt Resurface Contr 5 project within the General Capital Projects Fund upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the PARD Gas Lease Capital Project Fund for the Forest Park Road & Parking project to support the above recommendations and execution of the change order to the contract. Prior to an expenditure being incurred, the Transportation & Public Works Department has the responsibility of verifying the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project ID ID Submitted for Citv Manager's Office bv: Oriainating Department Head: Additional Information Contact: I_%if_Tll:I�i14k'kK 100335 PBS.pdf (CFW Internal) 104937 PBS.r)df (CFW Internal) Program Activity Budget Reference # Year (Chartfield 2) Jesica McEachern (5804) Lauren Prieur (6035) Monty Hall (8662) 104937 FID Table Peachtree Construction CO2 (1).xlsx (CFW Internal) Amount http://apps.cfwnet.org/council_packet/mc review.asp?ID=32693&councildate=l1/12/2024 11/8/2024 M&C Review Page 3 of 3 2024 ASPHALT RESURFACING CONTRACT 5 - CO2.docx (CFW Internal) 24-104937 CO 5 for ITB 2024 Asphalt Resurfacinq Approved-NS.lDdf (CFW Internal) Form 1295 Certificate 101240269.iDdf (CFW Internal) M&C Map AsphaltResurfacinq Contract5 CPN104937.iDdf (Public) ORD.APP 2024 ASPHALT RESURFACING CONTRACT 5 - CO2 33002 AO25(R2) (3).docx (Public) SAM Report Peachtree Construction 104937-CO2.gdf (CFW Internal) Sharinq Funds TPW & PARD CO2.iDdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review. asp?ID=32693 &councildate= I 1/ 12/2024 11/8/2024 FORT WORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: 2024 Asphalt Resurfacing Contract 5 — CO2 M&C: 24-0986 CPN: 104937 CSO: 61071 DOC#: I Date: 11/13/2024 To: Name Department Initials Date Out 1 Sophia Flores (BSP) TPW Nov 14, 2024 2 J Barry Clark/Peachtree Construc. Vendor ,B Nov 14, 2024 3 Carlos Garcia (Inspector) TPW Nov 14, 2024 4 Marwan Hafez (PM) TPW Mff Nov 14, 2024 5 Zelalem Arega (PGM) TPW 1�4 Nov 14, 2024 6 Mary Hanna (SCPO) TPW Nfi' Nov 14, 2024 7 Patricia Wadsack (AD) TPW PLW Nov 15, 2024 8 Lauren Prieur (Director) TPW LLP Nov 17, 2024 9 Doug Black (ACA) Legal DS Nov 18, 2024 10 Jesica McEachern (ACM) CMO CO- Nov 20, 2024 11 Jannette Goodall (CS) CSO ,G 7C Nov 21, 2024 12 TPW Contracts TPW CC: Program Manager, Sr. CPO, TPW BSPAP Recon Team, TPW Records Room, TPW Contracts ALSO List: - Bus Sppt: Sovhia Flores: Prg Mgr: Zelalem Areea: Sr CPO: Mary Hanna DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: DYES ®No RUSH: DYES ®No SAME DAY: DYES ❑No NEXT DAY: DYES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ Attach Signature, Initial and Notary Tabs ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File Return To: Please notify TPWContracts(ir fortworthtexas.uov for pickup when complete. Call ext. 7233 or ext. 8363 with questions. Thank you!