HomeMy WebLinkAboutContract 62343City Secretary Contract No. 62343
FORT WORTH
VENDOR SERVICES AGREEMENT
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH ("City"), a Texas home -rule municipal corporation acting by and
through its duly authorized Assistant City Manager, and HAAS, INC. ("Vendor"), a Delaware corporation
acting by and through its duly authorized representative, each individually referred to as a "Party" and
collectively referred to as the "Parties."
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
1. This Vendor Services Agreement;
2. Exhibit A — Scope of Services;
3. Exhibit B —Price Schedule;
4. Exhibit C — Sole Source Exemption Form; and
5. Exhibit D — Verification of Signature Authority Form.
Exhibits A, B, C, and D which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A, B,
C, or D and the terms and conditions set forth in the body of this Agreement, the terms and conditions of
this Agreement shall control.
1. Scope of Services. Vendor shall supply the City, namely the Fire Department with
the HAAS Alert hardware, accessories, and services ("Services"), which are set forth in more detail in
Exhibit "A," attached hereto and incorporated herein for all purposes.
2. Term. This Agreement begins on the date it is executed by the City's Assistant
City Manager ("Effective Date") and expires one year thereafter ("Expiration Date"), unless terminated
earlier in accordance with this Agreement ("Initial Term"). City will have the option, in its sole discretion,
to renew this Agreement under the same terms and conditions, for up to four (4) one-year renewal option(s)
(each a "Renewal Term" and, collectively with the Initial Term, the "Term").
3. Comuensation. City will pay Vendor in accordance with the provisions of this
Agreement, including Exhibit `B," which is attached hereto and incorporated herein for all purposes. Total
compensation under this Agreement will not exceed fifty-four thousand two hundred and four dollars
($54,204) for the first year and one hundred and two thousand one hundred and eighty dollars
($102,180) annually for the second through fifth years. Vendor will not perform any additional services
or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in
writing the additional costs for such services. City will not be liable for any additional expenses of Vendor
not specified by this Agreement unless City first approves such expenses in writing.
OFFICIAL RECORD
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4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other Party with 30 days' written notice of termination.
4.2 Non -Appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor
of such occurrence and this Agreement will terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever, except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
4.3 Duties and ObliQations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date, City will pay Vendor for services actually rendered up to
the effective date of termination and Vendor will continue to provide City with services requested
by City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any reason, Vendor will provide City with copies of all
completed or partially completed documents prepared under this Agreement. In the event Vendor
has received access to City Information or data as a requirement to perform services hereunder,
Vendor will return all City -provided data to City in a machine-readable format or other format
deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this
Agreement, Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information. Vendor, for itself and its officers, agents and employees,
agrees that it will treat all information provided to it by City ("City Information") as confidential
and will not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act. In the event there is a request for information marked Confidential or Proprietary,
City will promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting
to disclosure to the Texas Attorney General. A determination on whether such reasons are sufficient
will not be decided by City, but by the Office of the Attorney General of the State of Texas or by a
court of competent jurisdiction.
5.4 Unauthorized Access. Vendor must store and maintain City Information in a secure
manner and will not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Vendor must notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised, in which event,
Vendor will, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and will fully cooperate
with City to protect such City Information from further unauthorized disclosure.
6. RiLyht to Audit. Vendor agrees that City will, until the expiration of three (3) years after
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final payment under this Agreement, or the final conclusion of any audit commenced during the said three
years, have access to and the right to examine at reasonable times any directly pertinent books, documents,
papers and records, including, but not limited to, all electronic records, of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City will have access during
normal working hours to all necessary Vendor facilities and will be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City will give Vendor
reasonable advance notice of intended audits.
7. Independent Contractor. It is expressly understood and agreed that Vendor will operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement, Vendor will have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees, Vendors, and subcontractors. Vendor acknowledges that the doctrine of respondeat superior
will not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents,
employees, servants, contractors, and subcontractors. Vendor further agrees that nothing herein will be
construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
understood that City will in no way be considered a co -employer or a joint employer of Vendor or any of
its officers, agents, servants, employees, contractors, or subcontractors. Neither Vendor, nor any officers,
agents, servants, employees, contractors, or subcontractors of Vendor will be entitled to any employment
benefits from City. Vendor will be responsible and liable for any and all payment and reporting of taxes on
behalf of itself, and any of its officers, agents, servants, employees, contractors, or contractors.
Liabilitv and Indemnification.
8.1 LIABILITY - VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY .BIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR, ITS OFFICERS, REPRESENTATIVES, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS, OR SUBCONTRACTORS.
8.2 GENERAL INDEMNIFICATION - VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS, SERVANTS AND EMPLOYEES, FROMAND AGAINST ANYAND ALL CLAIMS
OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN CONNECTION WITH
THIS AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR
OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS, REPRESENTATIVES,
AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — VENDOR AGREES
TO DEFEND, SETTLE, OR PAY, AT ITS OWN COST AND EXPENSE, ANY CLAIM OR
ACTIONAGAINST CITYFOR INFRINGEMENT OFANYPATENT, COPYRIGHT, TRADE
MARK, TRADE SECRET, OR SIMILAR PROPERTYRIGHT ARISING FROM CITY'S USE
OF THE SOFTWARE AND/OR DOCUMENTATION IN ACCORDANCE WITH THIS
AGREEMENT, IT BEING UNDERSTOOD THAT THIS AGREEMENT TO DEFEND,
SETTLE OR PAY WILL NOT APPLYIF CITYMODIFIES OR MISUSES THE SOFTWARE
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AND/OR DOCUMENTATION. SO LONG AS VENDOR BEARS THE COST AND EXPENSE
OF PAYMENT FOR CLAIMS OR ACTIONS AGAINST CITY PURSUANT TO THIS
SECTION, VENDOR WILL HAVE THE RIGHT TO CONDUCT THE DEFENSE OF ANY
SUCH CLAIM OR ACTION AND ALL NEGOTIATIONS FOR ITS SETTLEMENT OR
COMPROMISE AND TO SETTLE OR COMPROMISE ANY SUCH CLAIM; HOWEVER,
CITY WILL HA VE THE RIGHT, AT CITY'S SOLE EXPENSE, TO FULL YPARTICIPATE IN
ANYANDALL SUCHSETTLEMENT, NEGOTL4TIONS, OR LAWSUITASNECESSARYTO
PROTECT CITY'S INTEREST, AND CITYAGREES TO COOPERATE WITH VENDOR IN
DOING SO. I7V THE EVENT CITY, FOR WHATEVER REASON, ASSUMES THE
RESPONSIBILITY FOR PAYMENT OF COSTS AND EXPENSES FOR ANY CLAIM OR
ACTION BROUGHT AGAINST CITY FOR INFRINGEMENT ARISING UNDER THIS
AGREEMENT, CITY WILL HAVE THE SOLE RIGHT TO CONDUCT THE DEFENSE OF
ANYSUCH CLAIM OR ACTIONAND ALL NEGOTIATIONS FOR ITS SETTLEMENT OR
COMPROMISE AND TO SETTLE OR COMPROMISE ANY SUCH CLAIM, HOWEVER,
VENDOR WILL FULL Y PAR TICIPA TE AND COOPERATE WITH CITY IN DEFENSE OF
SUCH CLAIM OR ACTION. CITYAGREES TO GIVE VENDOR TIMELY WRITTEN
NOTICE OFANYSUCH CLAIM OR ACTION, WITH COPIES OFALL PAPERS CITYAlAY
RECEIVE RELATING THERETO. NOTWITHSTANDING THE FOREGOING, CITY'S
ASSUMPTION OF PAYMENT OF COSTS OR EXPENSES WILL NOT ELIMINATE
VENDOR'S DUTY TO INDEMNIFY CITY UNDER THIS AGREEMENT. IF THE
SOFTWARE AND/OR DOCUMENTATION OR ANY PART THEREOFIS HELD TO
INFRINGE AND THE USE THEREOF IS ENJOINED OR RESTRAINED OR, IF AS A
RESULT OF A SETTLEMENT OR COMPROMISE, SUCH USE IS MATERIALLY
ADVERSELY RESTRICTED, VENDOR WILL, AT ITS OWN EXPENSE AND AS
CITY'S SOLE REMEDY, EITHER: (A) PROCURE FOR CITY THE RIGHT TO CONTINUE
TO USE THE SOFTWARE AND/OR DOCUMENTATION, OR (B) MODIFY THE
SOFTWARE AND/OR DOCUMENTATION TO MAKE IT NON -INFRINGING, PROVIDED
THAT SUCH MODIFICATION DOES NOT MATERL4LLY ADVERSELY AFFECT
CITY'S A UTHORIZED USE OF -THE SOFTWARE AND/OR DOCUMENTATION; OR (C)
REPLACE THE SOFTWARE AND/OR DOCUMENTATION WITH EQUALLY SUITABLE,
COMPATIBLE, AND FUNCTIONALLY EQUIVALENT NON -INFRINGING SOFTWARE
AND/OR DOCUMENTATIONAT NO ADDITIONAL CHARGE TO CITY, OR (D) IF NONE
OF THE FOREGOING ALTERNATIVES IS REASONABLY AVAILABLE TO VENDOR
TERMINATE THIS AGREEMENT, AND REFUND ALL AMOUNTS PAID TO VENDOR BY
CITY, SUBSEQUENT TO WHICH TERMINATION CITY MAY SEEK ANY AND ALL
REMEDIES AVAILABLE TO CITY UNDER LAW.
8.4 CITY AND VENDOR AGREE THAT, TO THE MAXIMUM EXTENT
PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL THE LIABILITY OF
VENDOR PURSUANT TO ITS INDEMNIFICATION OBLIGATIONS UNDER THIS
AGREEMENT EXCEED THE AMOUNT THAT CITY HAS PAID FOR THE SOFTWARE
AND/OR DOCUMENTATION OR THE RIGHTS TO USE THE SOFTWARE AND/OR
DOCUMENTATION IN THE TWELVE MONTH PERIOD IMMEDL4TELY PRECEDING
THE TIME THE CAUSE OF ACTION AROSE, SUBJECT TO ANY LESSER LIMITATION
OF LIABILITY IN ANY TERMS INCORPORATED HEREIN BY REFERENCE
(INCLUDING, WITHOUT LIMITATION, ANY THIRD PARTY TERMS), IF APPLICABLE.
NOTWITHSTANDING ANY OTHER PROVISION IN THIS AGREEMENT, TO THE
MAXIMUMEXTENT PERMITTED BYAPPLICABLE LAW, INNO EVENT WILL EITHER
PARTY BE LIABLE FOR ANY SPECIAL, INCIDENTAL, INDIRECT, OR
CONSEQUENTIAL LOSSES OR DAMAGES, INCLUDING LOSS OF REVENUE OR
PROFITS, LOSS OF DATA OR BUSINESS INFORMATION OR LOSS OF USE THEREOF,
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FAILURE TO REALIZE EXPECTED PROFITS OR SAVINGS, COST OF CAPITAL, LOSS
OF BUSINESS OPPORTUNITIES, LOSS OF GOODWILL OR ANY OTHER NON -DIRECT,
PECUNIARY, COMMERCIAL OR ECONOMIC LOSS OR DAMAGE OF ANY ""
WHETHER FORESEEN OR UNFORESEEN ARISING FROM OR INCIDENTAL TO THIS
AGREEMENT. THE LIMITATIONS, EXCLUSIONS AND DISCLAIMERS IN THIS
AGREEMENT WILL APPLY IRRESPECTIVE OF THE NATURE OR FORM OF THE
CLAIM, CAUSE OF ACTION, DEMAND, OR ACTION, INCLUDING BREACH OF
CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, PRODUCT
LLABILITY OR ANY OTHER LEGAL OR EQUITABLE THEORY AND SHALL APPLY
NOTWITHSTANDING THE FAILURE OF THE ESSENTIAL PURPOSE OF THIS
AGREEMENT OR OFANY REMEDY CONTAINED HEREIN.
9. Assignment and Subcontracting.
9.1 Assignment. Vendor will not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee will execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor and Assignee will be liable for all obligations of Vendor under this Agreement prior to the
effective date of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, the subcontractor will execute
a written agreement with Vendor referencing this Agreement under which subcontractor agrees to
be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor must provide City with a fully executed copy of any such
subcontract.
10. Insurance. Vendor must provide City with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be in effect prior to commencement
of any Services pursuant to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000 - Each Occurrence
$2,000,000 - Aggregate
(b) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the Services are being performed
(c)
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Employers' liability
$100,000 -
Bodily Injury by accident; each accident/occurrence
$100,000 -
Bodily Injury by disease; each employee
$500,000 -
Bodily Injury by disease; policy limit
Professional Liability (Errors & Omissions):
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$1,000,000 - Each Claim Limit
$1,000,000 - Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage must be claims -made, and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance must be submitted to City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies must
name City as an additional insured thereon, as its interests may appear. The term
City includes its employees, officers, officials, agents, and volunteers in respect to
the contracted services.
(b) The workers' compensation policy must include a Waiver of Subrogation
(Right of Recovery) in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage must be provided to City. Ten (10) days' notice will be
acceptable in the event of non-payment of premium. Notice must be sent to the
Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A- VII
in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is
below that required, written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance
documentation will not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance will be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
11. Comoliance with Laws. Ordinances. Rules and Regulations. Vendor agrees that in the
performance of its obligations hereunder, it will comply with all applicable federal, state and local laws,
ordinances, rules and regulations and that any work it produces in connection with this Agreement will also
comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies
Vendor of any violation of such laws, ordinances, rules or regulations, Vendor must immediately desist
from and correct the violation.
12. Non -Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
contractors, subcontractors, and successors in interest, as part of the consideration herein, agrees that in the
performance of Vendor's duties and obligations hereunder, it will not discriminate in the treatment or
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employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM
ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT
BY VENDOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, CONTRACTORS,
SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, VENDOR AGREES TO ASSUME
SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS
FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement will be
conclusively determined to have been delivered when (1) hand -delivered to the other Parry, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission, or (3) received by the other Parry by United States Mail, registered, return receipt requested,
addressed as follows:
To CITY:
City of Fort Worth
Attn: Assistant City Manager
200 Texas Street
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
With copy to Fort Worth City Attorney's Office at
the same address
To VENDOR:
HAAS, Inc
Attn: CEO Cory Hohs
2071 N Southport Ave, Suite 206
Chicago, IL 60614
14. Solicitation of EmDlovees. Neither City nor Vendor will, during the term of this
Agreement and additionally for a period of one year after its termination, solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the Term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing, this provision will not apply to an employee of either Party who responds
to a general solicitation of advertisement of employment by either Parry.
15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein does not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any future
occasion.
17. Governin-a Law / Venue. This Agreement will be construed in accordance with the laws
of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this
Agreement, venue for such action will lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas, Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable, the validity, legality and enforceability of the remaining provisions will not in any way be
affected or impaired.
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19. Force Maieure. City and Vendor will exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement, but will not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance, or regulation; acts of God; acts of the public
enemy; fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics; government action
or inaction; orders of government; material or labor restrictions by any governmental authority;
transportation problems; restraints or prohibitions by any court, board, department, commission, or agency
of the United States or of any States; civil disturbances; other national or regional emergencies; or any other
similar cause not enumerated herein but which is beyond the reasonable control of the Party whose
performance is affected (collectively, "Force Majeure Event"). The performance of any such obligation is
suspended during the period of, and only to the extent of, such prevention or hindrance, provided the
affected Party provides notice of the Force Majeure Event, and an explanation as to how it prevents or
hinders the Party's performance, as soon as reasonably possible after the occurrence of the Force Majeure
Event, with the reasonableness of such notice to be determined by the City in its sole discretion. The notice
required by this section must be addressed and delivered in accordance with Section 13 of this Agreement.
20. Headines Not Controlline. Headings and titles used in this Agreement are for reference
purposes only, will not be deemed a part of this Agreement, and are not intended to define or limit the scope
of any provision of this Agreement.
21. Review of Counsel. The Parties acknowledge that each Party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting Party will not be employed in the interpretation of this
Agreement or Exhibits.
22. Amendments / Modifications / Extensions. No amendment, modification, or extension
of this Agreement will be binding upon a Party hereto unless set forth in a written instrument, which is
executed by an authorized representative of each Party.
23. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart will, for all purposes, be deemed an original, but all such counterparts will together constitute
one and the same instrument.
24. Warranty of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's
option, Vendor will either (a) use commercially reasonable efforts to re -perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
25. Immigration Nationalitv Act. Vendor must verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form (I-9). Upon request by City, Vendor will provide City with copies of all I-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor must adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM
ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH
BY VENDOR, VENDOR'S EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, OR
AGENTS. City, upon written notice to Vendor, will have the right to immediately terminate this Agreement
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for violations of this provision by Vendor.
26. Ownership of Work Product. City will be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation that are created, published, displayed, or produced in
conjunction with the services provided under this Agreement (collectively, "Work Product"). Further, City
will be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product will inure to the benefit of City from
the date of conception, creation or fixation of the Work Product in a tangible medium of expression
(whichever occurs first). Each copyrightable aspect of the Work Product will be considered a "work -made -
for -hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work
Product, or any part thereof, is not considered a "work -made -for -hire" within the meaning of the Copyright
Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in
and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret,
and all other proprietary rights therein, that City may have or obtain, without further consideration, free
from any claim, lien for balance due, or rights of retention thereto on the part of City.
27. Signature Authoritv. The person signing this Agreement hereby warrants that they have
the legal authority to execute this Agreement on behalf of the respective Parry, and that such binding
authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This
Agreement and any amendment hereto, may be executed by any authorized representative of Vendor. Each
Party is fully entitled to rely on these warranties and representations in entering into this Agreement or any
amendment hereto.
28. Change in Comnanv Name or Ownership. Vendor must notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records. The president of Vendor or authorized official must sign the letter. A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of director's
resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation may adversely impact future invoice payments.
29. No Bovcott of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter
2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1) does
not boycott Israel; and (2) will not boycott Israel during the Term of this Agreement. The terms "boycott
Israel" and "company" have the meanings ascribed to those terms in Section 2271 of the Texas Government
Code. By signing this Agreement, Vendor certifies that Vendor's signature provides written
verification to the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during
the Term of this Agreement.
30. Prohibition on Bovcotting Energv Companies. Vendor acknowledges that in accordance
with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for
goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds
of the City with a company with 10 or more full-time employees unless the contract contains a written
verification from the Vendor that it: (1) does not boycott energy companies; and (2) will not boycott energy
companies during the Term of this Agreement. To the extent that Chapter 2276 of the Government Code
is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature
provides written verification to the City that Vendor: (1) does not boycott energy companies; and (2) will
not boycott energy companies during the Term of this Agreement.
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31. Prohibition on Discrimination Against Firearm and Ammunition Industries; Vendor
aclmowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City
is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that
is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time
employees unless the contract contains a written verification from the company that it: (1) does not have a
practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade
association; and (2) will not discriminate during the Term of this Agreement against a firearm entity or
firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to this
Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written
verification to the City that Vendor: (1) does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a
firearm entity or firearm trade association during the Term of this Agreement.
32. Electronic Signatures. This Agreement may be executed by electronic signature, which
will be considered as an original signature for all purposes and have the same force and effect as an original
signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions
(e.g., via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted
via software such as Adobe Sign.
33. Entirety of Agreement. This Agreement, including all attachments and exhibits, contains
the entire understanding and agreement between City and Vendor, their assigns and successors in interest,
as to the matters contained herein. Any prior or contemporaneous oral or written agreement is hereby
declared null and void to the extent in conflict with any provision of this Agreement.
(signature page follows)
(remainder ofpage intentionally left blank)
Vendor Services Agreement
Page 10 of 21
Document Ref: YHRHV-KYGQG-JBEFJ-FPEUD Page 10 of 21
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement in multiples.
CITY OF FORT WORTH:
By: Dana BurghdoI f(Nov ,20240 : 9CSn
Frame: Dana Burg
hdoff
Title: Assistant City Manager
Date: Nov 20, 2024
APPROVAL RECOMMENDED:
By: J�mn Davis iNw l�, 2o2aluTCSTj
Name: James Davis
Title: Fire Chief
ATTEST:
By:
Frame: Jannett Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of this
contract, including ensuring all performance and
reporting requirements.
gf^�Oi �L1IA
By: Brrnd2ojy(Nw14,29&14:16CS1)
Name: Brenda Ray
Title: Fire Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
44p44Il��Il G�
as F ..o. � i sTii
0o o� By.
a �0 ova o Name: Andrea Phillips
o
, o *_° Title: Assistant City Attorney
����b nEXASogp�
CONTRACT AUTHORIZATION:
M&C: 24-0927
Date Approved: 10/23/2024
Form 1295:2024-1216601
VENDOR:
HAAS, INC.
Cod �i�s
By:
Name: Cory Hohs
Title: CEO
Date: Nov 13, 2024
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City Secretary Contract No.
EXHIBIT A
SCOPE OF SERVICES
SERVICES: Vendor will provide a digital alert system to the City. The digital alerts for public
safety fleets are visual notifications that let first responders know when other Safety Cloud
equipped emergency vehicles are actively responding and approaching the same intersection as
your vehicle. They also alert civilian drivers to the presence of stationary and moving emergency
vehicles in the area.
Collision Prevention
R2R Collision Prevention alerts you if your apparatus is about to cross paths with another
emergency vehicle. R2V alerts are sent to civilian drivers to get them to slow down and move
over for emergency vehicles.
Vendor will provide its Safety Cloud Responder -to -Vehicle (R2V) and Responder -to -Responder
(R2R) services to vehicles chosen by the City. The number of vehicles to be activated is as
specified in this agreement. This service will enable those City vehicles to send digital alerts to
civilian drivers notifying them that the alerting City vehicle is nearby on -scene or approaching.
The alerts work as long as the activated vehicle's light -bar is activated, whether the vehicle is
moving or stationary. The R2R collision prevention service alerts the driver of the equipped
vehicle if it is about to cross paths with another emergency vehicle equipped with R2V.
In order to activate the chosen City vehicles, Vendor may also provide relevant communications
hardware (transponders) or connection cables depending on the specifications of the vehicle.
Installation of hardware or cables are the responsibility of the City. Vendor is available to
remotely support and give guidance to the City about how to install any hardware and cables or
login to the service dashboard.
R2R alerts are visual warnings through LED lights installed on the
A -post of a fire truck or an ambulance. The lights flash in advance to
alert engineers of the oncoming apparatus and prevent an accident with another responding
vehicle..
R2V alerts are sent to drivers through Waze and Apple Maps, as well as Dodge,
Jeep, RAM and Chrysler vehicles 2018 and newer equipped with
U-Connect. Alerts are also about to launch on 2024-2025 Volkswagen
Vehicles. R2V Alerts are provided through Waze and Apple Maps, as well as Dodge, Jeep,
RAM and Chrysler vehicles 2018 and newer equipped with U-Connect. Alerts are also about to
launch on 2024-2025 Volkswagen vehicles. Any necessary hardware will be provided by the
vendor but it is the responsibility of the City to install any hardware or related cables on the
apparatus. The hardware provided as part of the subscription service is included in the service
package. Title to the hardware will transfer to the customer upon receipt of the hardware. The
customer acknowledges and agrees that they will assume full ownership of the hardware once it
is delivered.
Vendor Services Agreement Page 12 of 21
Document Ref: YHRHV-KYGQG-JBEFJ-FPEUD Page 12 of 21
EXHIBIT B
PRICE SCHEDULE
HAAS ALERT Safety Cloud Proposal: Sep 04.2024
Quote
The Pricing Option(s) for the HAAS- Alert digital alerting solution we discussed islare
shown below
Contract start date:
(3Q days after signing)
Service & Fees
Safety Cloud Service (HA-7)
R2V-HA7 Service Annual
Contract Term: 5 ;ear
Responder -to -Responder Service
ContractTerrn: 5 year
Hardware & Accessories
Payment Tenn: Annually
Unit Price $619.00
Unit Price $219.00
HA-7 Digital Alerting Transponder Unit Price $0,00
Digital Alerting Transponder
Quantity_ 96 Total $0.00
R2R - Indicator - Double Unit Two LED [Kit] Unit Price 50,00
Responder -to -Responder (R2R) hardware kit includes:- Two -LED light kit- Mounting Hardware (Dash,
Window, A -Pillar)- Cables and connectors
Quantity: 20 Total $0.00
Vendor Services Agreement
Page 13 of 21
Document Ref: YHRHV-KYGQG-JBEFJ-FPEUD Page 13 of 21
HAAS ALERT
Year '1
96 R2':" & 20 R2R
Year 2 through 5
180 R-W & 40 R2R
Notes
Safety Clout) Proposal: Seep 041,2024
PriceNew $54,204.00
PriceTYear$102,160.00
Pricing is valid for 30 clays
"Service Term" begins 30 days after signing and extends through the Term length indicz led
above
Nei Price exdudes shipping & handling and appropnate sales taxes
Vendor Services Agreement
Page 14 of 21
Document Ref: YHRHV-KYGQG-JBEFJ-FPEUD Page 14 of 21
EXHIBIT C
SOLE SOURCE EXEMPTION FORM
FORT WORTH,
Crn OF FORT 11-ORM
CTiA= 2,552 ENn1 ON FORAI
Iasb-octions_ FM Ott the entire form Uilh detaied infaruntion Ome yvu have completed the form
provide a to the Purchasing adorev for reTvw_ The attorney mll miew tliie infamtation you bane
provided to deteimine utether an expmption to Cbaptu 252's biding requirements is defile_
If you are pn=g dais form to prmide to LegaL please do ant provide the Pm,&r podktn Failure
to pride suihcie= mto>mation may result is 0m, tip gixstiom, and came a delay = the
attomeYs detein imtion
Secdon 1: Gener-al hifbimation
Ret;ttesting Department:
Name of Cortmet tvlamger.
DeparttnexCs Attorney_
Item or Serve sought:
Goods_
sesice:
A—zatopated A.=-L r:
Vendor
Curren0rior Awes for iterdsenice:
CSC or P=base Order
Amxnxt:
NY ected NI&C Date_
(Frt'..E DEPAR.NiINE]
[CHEEF ]ANTES &IGANNES]
[ANDREA PFI URS]
[Fia,MWARE & ACCESSORIESISEEMCE]
g
102,180.00
RL AS ALERT]
Yes ❑
[NIA]
[NrA]
[NA]
No
How uil tins meat or servre be ttsed`? HW Alert is the only commercially available
service that allows for an interoperable, intra- and inter -agency emergency, response: read
work, vehicle collision prevention solution to (a) digitally alert nearby civilian drivers via mobile
phone applications and embedded in -vehicle systems that don't requite a connected mobile
device while both on -scene and en -route, (b) digitally alert other nearby vehicles via an in -cab
visual notification system while en -route to a location, and (c) receive in -cab visual notifications
from nearby responding vehicles while en -route to a location. This will reduce the constant
Vendor Services Agreement
Page 1 of7
Page 15 of 21
Document Ref: YHRHV-KYGQG-JBEFJ-FPEUD Page 15 of 21
danger of constant danger of struck by coQsion by notifying drivers of nearby emergency
apparatus it emergency scenes. ]
Has `zur department started a requri it on or othemme contacted the Pmach:uine Dr�ision related
to obtaining d3h, good'senice7 Yes ❑ No E
If _yes. please pro4ide requisition number or brief explanation of contact wik
Purchasing Division- [DETAILED DESCRIPTION]
Section? Claimed Exemption and Justification (Other than sole sontre')
MOTE -For a chinned sole -soiree emmpticm only complete Sec= 3.
Please indicate the non-sole-scuroe motion you beL-.e applies to flue purchase and pro vide
mErnurtion to support its applicab"y. Please refer to (he E em tin Primes for deta.Ld
itl&rmticn about conmton ins:
LI A r...ti necessary to preserve or protect the public health or sakty of the City
offort Worths fesidents:
❑ A necessary becauue of untixeseen daenag2p to public n�ucliues v.
equom nt or other propeit.r
❑ A pfccuremEut for pemonal pro€mionsL orp]anniag senji es;
LL A piocirz� for titer that is pet-kmmd and paid faf br the day as the wo&-
pro�-e�se;
❑ A purchase of land or a rift -of -visa)
❑ Pa= drainage. street uidesr and other public inproRements. or related =utter_. if
at lea-t ore-tlmd of the cost is to be paid by or tltrowh special aslotted on
property d3at wl benefit from the Mcpro-vements;
LJ A public inn owmmnt project akeady in pfo:,Uess. at>iboroed by the voters of the
tumripality. for ulxh there i a de:kRwy of fords fof cofTlef2ig the pMect in
accordance with the pia= and purposes authorized by the niters:
❑ A parnr-�m imder a contract by vdkh a de vebper participates is the constriction of a
public 1UPC-,enprl as pro-vided by Subcbepter C. Chapter 212:
E] Per,,oml prcpe:ty sold:
• at an auction by a state Scersed auctioneer,
Vendor Services Agreement
Rage 2 of a
Page 16 of 21
Document Ref: YHRHV-KYGQG-J8EFJ-FPEUD Page 16 of 21
at a aDxg out of timmess sat bald m compliance with Subs F.
Cbapter 17_ Business & Conmerce Cade:
by a pobcal subdl=ion of this state_ a state agency of dx, state- of an
enter• of the fiedeial Qovemntent: or
amder an mterbcal contract br cooperats-e ptachasiug adttomistered by a
re~Soml plannke conmksion established miler t'IVer 391:
0 Services perfomEd by bfud or setweh• di abk--d pers=:
O Goods purchased by a nut ci )alit,- for stibsequeut retail sale b. the natoucipalityr,
C7 Elect:icitk; or
Ad artsing other dim leaf notices.
Please provade details and facts to slam ve ry )mu believe the ersenTrh= applies to the
purcbase_ You may also attach doctmoertatio a to tbiis f= [LV= DE AELED
EypLANATION his To HOWTdjy CIAME D EXCEPTION APPLIES TO 'TEO
PURCHASE]
Section 3: Claimed Sole-Sowre Esenwtion and Jun dfication
NOTE - For any non -sole -source e-12mptim conplete Section 2.
Please indicate the sole -source esenTtion you believe applies to the par -base and provide
=Sx=tlon to m;)port its applkabilnty Please rekr to The E-jezuption Pni= fir detl&d
intion about common motions
E :A prociverrw of items dint are available- from only are source, mcitding_
+ iterm that are available from oat.- are sotmce became ofpaterds. copzTigtts,
secret processes, ormtvtal momopolks:
• fins, nnsnsmipts. of books—,
+ ps. water, and outer utility senres:
+ captim teplacenteur pare or convom= for Qctukmxd;
• books. papers. and other lrbma umteniais for a public ]mrary that are
available mly fom the persons bolding Esx1 ive dztt*ution rifts to the
atateiah. and
* unnaeement services prinxied by a nonprofit or,%Mnation to a mrkipal
MMnu parli zoo, orottter faclUy to tiib& the oration bas provided
ssmificant financial or other benefits:
How did )On detemme that the deem or service is only available iom one source?
Rertuestor convieted xsernet search and vendor provided SS letter to covErni
Vendor Services Agreement
Page3 of7
Page 17 of 21
Document Ref: YHRHV-KYGQG-JBEFJ-FPEUD Page 17 of 21
Attach scree..us = and provide aE e-mbmlioa of as; hdepesdect iesearzh you conduned,
tl:rm t i imn Rucbes.:eL-dme coopmms& or M'0r-mms A$ at m bmwhd�able D31
the sul? ct zip chat con-obo_ r-2 that the item is mflable oris from a se
tte soluce-
See aKtM iLw Wth More r tat7s. - -
Did you. attach a sole source jsdficatim liner- 71 Yes No
Desa&- the u*wness o= d m iteme�gor se—Mce i e_T cormaobi7.y or paters sloes eo:_ � t�S
Alert Qerti`ias tact i is fhe or - alu der, shrbgy prc%Ader, wid
distritxrti r for the Ins Re rroe GgZA .Alert semce. The hGarderxe product sdubw
uses ()ritinal EgtipmEnt I wLda=rer i OBA parts or each new, reftFbisltetf, or repbcaTATn
device: sorftwore sdu6ons and tools promded are devdoped soWy by HAAS ,alert and as
vxnporients are suppated and upd3ted with proprietary scrdrare owned by F Ar4S .Alert
Section 4c Aftaw; De nnination
Wih tR am prodded bg lice depaati=, is de xse of the ciaioei e%tioz de-fimble if the
Ctrwere to be rhaUm ed oT- the Ftrch sC- :7 e3 -No-
leas tie amtlbing Macbed w the brm than was zeled or a tmkm= tts d=tu=t on
res 7:No-
Z yes. piease ewhiLSole s atme hmea desarbi>r prop_i t-." rim- -.a CaM pmt
Was there am*= mt iochied on tt:is iam or =ched bavD that Ass rehad on is makmg ft
deeminboic CFes M ie_
L )m —s pie -_=b iLI idc orbp he'tto e- TterteA.
W>Q the standard terms arm cOr LtaLi apDlj Oyes [--No-
WE the comrrct revue 5pecial t=- z es ENo.
WE the counct repse r:tiets by de dpparm= awms,? .^.'Yes CNQ.
AppraTed By:
Vendor Services Agreement
Pore d of 7
Page 18 of 21
Document Ref: YHRHV-KYGQG-J8EFJ-FPEUD Page 1 B of 21
- f Date: VAN
Jecemv AnalD-NlEms ( 7essta Wi ams
&sEi= Gfty Attozwy
Vendor Services Agreement
Paee5 ef7
Page 19 of 21
Document Ref: YHRHV-KYGQG-JBEFJ-FPEUD Page 19 Df 21
HALES ,ALERT
September 4, 2024
RE Mteroperable Real-Tne Digital Alert Service
Fart Worth Fire Department
505 W- Felix Street
Fort Worth, TX 76115
To whom It may oDnoem=
HAAS Alert ceMnes that It Is the original equipment manufacturer, original technology provider, and
d atributor for the Inleroperable Real-TYne Digital Alert service. HAAS Alert % the only commeME[By
avalable service that allows for an Interoperable, Intra- and Inter -agency emergency, response. road
work, vehlde collision preventlon solution to (a) dlgltally alert nearby civilian drivers via moble phone
applications and embedded In -vehicle systems that don't require a Connected mobile device while both
Dn-scene and en -route. (b) digitally alert other nearby vehicles via an tn-cab visual noGflcatlon system
while en -route to a location, and (c) receive In --cab Asual noWcations from nearby responding vehicles
while en -route to a location. Further. the proprietary F3eeftslon(ID service Is only avallabbe through
HAA ; Alert for Its Satety Ciou= prbduct[s)lserdice fs). HAAS Alert certmes that it Is the only
commercially available serrlce that can perform the above uslrg its own equlpmertt or the equipment or
service(s) via specified Integration partners.
All parts and software are manula=red and developed at HAAS .Alert or by an outside partner
manufacMrer speeDcarly far HAAS Alert HAAS Alert employs Its own support stair and service lam to
peilronn rnamienance on bath the harrware and saflware sotitlons that enable the oal-litme
Interoperable Dlgttal Alert services. The hardware product solution uses Original Equipment
Manufacturer {OEM) parts for each new, refUrb[shed, or replacement device. The software solutions
and tools provided are devEoped solely by tiAAS Alert and a] components are supported and updated
with proprletaq softare Caned by HAAS Alert.
All training. servicing, support, rnalntmnarM. and updates TDr troth the hardware and software solutlsns
are provided by the hDm2 4filce In ChXago, IL. USA. There are custDnvar support records created and
avalable far the department andlor fleet and will be available to the cusbnw per request.
We loot forward to delivering this addftlDnal safety serv>ce to your organt2txm and ID your'ocal
community.
Sincerely,
CORYJ.HOHS
CEO $ Co-rounaer
HAAS, INC.
2701 N- Southport Ave.: Suite 21>6
ChlcagD, IL 60614
Vendor Services Agreement
Page 20 of 21
Document Ref: YHRHV-KYGQG-J8EFJ-FPEUD Page 20 of 21
EXHIBIT D
VERIFICATION OF SIGNATURE AUTHORITY
HAAS, Inc.
2071 N Southport Ave, Suite 206
Chicago, IL 60614
Execution of this Signature Verification Form ("Form") hereby certifies that the following
individuals and/or positions have the authority to legally bind Vendor and to execute any agreement,
amendment or change order on behalf of Vendor. Such binding authority has been granted by proper order,
resolution, ordinance or other authorization of Vendor. City is fully entitled to rely on the warranty and
representation set forth in this Form in entering into any agreement or amendment with Vendor. Vendor
will submit an updated Form within ten (10) business days if there are any changes to the signatory
authority. City is entitled to rely on any current executed Form until it receives a revised Form that has been
properly executed by Vendor.
Name: Marcel Chudoba
Position: Chief Financial Officer
Afared Ch4h(ra
Signature
2. Name: Cory Hohs
Position: Chief Executive Officer
L'mf Avhd'
Signature
Name: Cory Hohs
Cora Avhr
Signature of President / CEO
Other Title: N/A
Date: Nov 13, 2024
Vendor Services Agreement
Page 21 of 21
Document Ref: YHRHV-KYGQG-J8EFJ-FPEUD Page 21 of 21
M&C Review Page 1 of 2
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA FoRT� ��
Create New From This M&C
DATE: 10/29/2024 REFERENCE NO.: *'tM&C 24-0927 LOG NAME: 36HAAS ALERT
SOLE SOURCE
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize the Purchase of an Hazard Alert Notification System, Associated
Hardware, Annual Service Fees, Maintenance, and Support from HAAS Incorporated, in
an Amount Up to $54,204.00 for the First Year and $102,180.00 Annually for the Second
through Fifth Years of a Five -Year Agreement, Using a Sole Source Contract for the Fire
Department
RECOMMENDATION:
It is recommended that the City Council authorize the purchase of a hazard alert notification system,
associated hardware, annual service fees, maintenance, and support from HAAS Incorporated, in an
amount up to $54,204.00 for the first year and $102,180.00 annually for the second through fifth years
of a five-year agreement, using a sole source contract for the Fire Department.
DISCUSSION:
This Mayor and Council Communication (M&C) is to authorize the purchase of a roadway hazard
alerting system that alerts motorists to the presence of first reponders responding to incidents through
notifications transmitted to motorists' vehicles or mobile devices, thus reducing the risk of
collision with first responders by motorists and enchancing responder safety.
HAAS Incorporated is the sole source equipment manufacturer and vendor of the HAAS Alert Safety
Cloud System, thus not subject to competitive bidding requirements.
This project was approved for a waiver per the Chapter 252 exemption, as a sole source by the Legal
Department. Therefore, the business equity goal requirement is not applicable.
The maximum amount allowed under this five-year agreement will be $462,924.00, with $54,204.00
due during the first year of service and $102,180.00 in annual fees for the second through fifth years.
Funding is budgeted in the Other Contractual Services account within the General Fund for the Fire
Department, as appropriated.
This project is located in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION,:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the General Fund. Prior to an expenditure
being incurred, the Fire Department has the responsibility to validate the availability of funds.
TO
Fund Department I Account Project Program Activity Budget Reference # j Amount
ID I ID j Year (Chartfield 2) j
FROM
i Fund Department Account I Project j Program Activity; Budget Reference # ?Amount
ID I ID Year (Chartfield 2)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=32633&councildate=10/29/2024 11/14/2024
M&C Review
Page 2 of 2
Submitted for Citv Manaqer's Office bv: Dana Burghdoff (8018)
Oriqinatinq Department Head: Jim Davis (6801)
Additional Information Contact:
ATTACHMENTS
36HAAS ALERT SOLE SOURCE funds availabilitv.Ddf (CFW Internal)
Approved and Signed Waiver-NS.pdf (CFW Internal)
Approved HAAS Alert Chapter 252 Exemption Form.Ddf (CFW Internal)
FID TABLE HAAS Alert.xlsx (CFW Internal)
Form 1295 Certificate 101267004 (1) (1).pdf (CFW Internal)
Fort Worth Fire Department - HAAS Alert proposal final (002).pdf (CFW Internal)
HAAS Alert Safetv Cloud Sole Source Letter- Fort Worth Fire Department.Ddf. (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=32633&councildate=10/29/2024 11/14/2024