HomeMy WebLinkAboutContract 57955-A1R257955-A1 R2
CSC No.
AMENDMENT NO. 1 AND RENEWAL NO. 2
TO CITY OF FORT WORTH CONTRACT 57955
This Amendment and Renewal is entered into by and between the City of Fort Worth
("City"), and Custom Truck One Source, L.P ("Vendor"). City and Vendor may be referred to
individually as a "Party" and collectively as the "Parties".
WHEREAS on August 5, 2022, the City entered into an agreement to provide repair
services, maintenance, and purchase of parts for a variety of heavy duty vehicles, lawn, and
marine equipment in the City' s fleet, on an as needed basis as described in City Secretary
Contract No. 57955 ("Agreement");
WHEREAS on April 28, 2023, the City and Vendor renewed the agreement through
June 13, 2024 (City Secretary Contract No. 57955- R1);
WHEREAS it is the collective desire of both the City and Vendor to revise the
Agreement's Exhibit B, Payment Schedule to add subcontracting, travel time, mileage, and
dielectric testing, increase the existing labor rates and parts pricing, and to renew the term of
the Agreement for continued services for an additional renewal term through June 13, 2025.
NOW THEREFORE, the City and Vendor, acting herein by and through their duly
authorized representatives, agree to the following terms:
1.
AMENDMENTS
Exhibit B, Payment Schedule, of the Agreement is deleted in its entirety and replaced with
the attached Exhibit B.
2.
RENEWAL
The Agreement is hereby renewed, as amended, for its second renewal term, beginning
June 14, 2024 and ending June 13, 2025.
3.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
4.
ELECTRONIC SIGNATURE OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Amendment 1 and Renewal 2 Page 1 of 5
CSC No.
This Amendment and Renewal may be executed in multiple counterparts, each of
which shall be an original and all of which shall constitute one and the same instrument.
A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be
treated as and shall have the same effect as anoriginal.
(signature page follows)
(remainder of this page intentionally left blank)
Contract Amendment 1 and Renewal 2 Page 2 of 5
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
2
By:
Dana Burghdoff (No 5, 202 8 CST)
Name: Dana Burghdoff
Title: Assistant City Manager
Date: Nov 25, 2024
APPROVAL RECOMMENDED:
By.
Name: Marilyn Marvin
Title: Property Management Director
ATTEST:
By:
Name: Jannette S. Goodall
Title: City Secretary
Custom Truck One Source, L.P.
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By: Bart mcClary (Nov 13, 202 11:02 CST)
Name: Bart McClary
Title: Parts & Service Sales Representative
Date: Nov 13, 2024
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
Denise Garda
By: Denise Garcia (Nov 14, 202410:56 CST)
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Jessika Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0449
M&C Approved: 06/14/2022
Form 1295 Certification No.: 2022-865258
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Amendment 1 & Renewal 2 Page 3 of 5
CSC No.
EXHIBIT B
PAYMENT SCHEDULE
Line
Description
UOM FY 2025
New
Pricing
1
Fee, Diagnostic/Evaluation Fee
EA $175.00
2
Services, Shop Hourly Rate, Mon -Fri 7am-4:00pm
HR $175.00
3
Services, Hourly Field Rate, Mon -Fri 7am-4:00pm
HR $175.00
4
Labor, Travel Time, Mon -Fri 7:00-4:00pm - Maximum of 2 trips
charged per work order. On the 2nd trip, mileage will not be billed.
EA $165.00
5
Labor, Travel Time, After Hours, (Weekdays after 4:01pm, and
Fridays 4:01pm through Monday at 6:59:am), Holidays, Weekends
Heavy Duty
EA $165.00
6
Fixed Mileage Rate, mileage will not be billed for a second trip on
the same work order.
EA $45.00
7
Services, General Vehicle Repair (Spring, Misc.) Automobile and
Other Passenger Vehicles Maintenance (Not Otherwise Classified),
Non -Warranty hourly labor rate (1 Ton & Over; Including
Specialty & Off -Road Equipment)
HR $175.00
8
Services, Customizing Services, Vehicle (Including Armoring of
Vehicles, Handicapped and Van Conversions, etc. } Non -Warranty
hourly labor rate (1 Ton & Over, Including Specialty & Off -Road
Equipment)
HR $175.00
9
Services, General Maintenance and Repair, Vehicle (Not
Otherwise Classified) to include Oil Changes, Lubrication, etc. (1
Ton & Over; including Specialty & Off -Road Equipment)
HR $175.00
10
Services, Trailer Maintenance and Repair (Not Otherwise
Classified) Non -Warranty hourly labor rate (1 Ton & Over;
Including Specialty & Off -Road Equipment)
HR $175.00
11
Services, Truck and Van Maintenance and Repair (Not Otherwise
Classified) Non -Warranty hourly labor rate (I Ton & Over;
Including Specialty & Off -Road Equipment)
HR $175.00
12
Services, Vehicle Reconditioning/Refurbishing Services Non -
Warranty Hourly Labor Rate (1 Ton & Over; including Specialty
& Off -Road Equipment)
HR $175.00
13
Rate, Field Hourly Labor Rate, After Hours, Mon -Fri 4:01 until
9:29am, Holidays, and Weekends
HR $262.50
Contract Amendment 1 & Renewal 2 Page 4 of 5
CSC No.
14 Rate, Shop Hourly Labor Rate, After Hours, (Weekdays after
4:01pm, and Fridays 4:01pm through Monday at 6:59 am),
Holidays, Weekends HR $262.50
15 Dielectric Testing EA $350.00
16 Parts - Cost Plus 35 % of Manufacturers List Price +35%
17 Subcontracting - Cost (+) 30 % of Total Sublet Invoice
18 Labor Travel and Mileage will be billed per work order at a fixed
rate of $165 for travel time and a fixed mileage of $45, which will
equal to a $210 trip charge per work order. In the case that there is
a return trip to install parts, a second Labor, Travel Time will be
charged at $165. Mileage will not be charged for return trips to
install parts.
Contract Amendment 1 & Renewal 2 Page 5 of 5
M&C Review Page 1 of 3
0
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGEND FORTWORTH
Create New From This M&C
REFERENCE **M&C 22- 13P ITB 22-0017 HEAVY
DATE: 6/14/2022 NO.: 0449 LOG NAME: DUTY SERVICE AND
REPAIRS ADK PMD
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Non -Exclusive Purchase Agreements with Custom Truck One Source,
L.P., Daco Fire Equipment., Frank's Wheel Aligning, Inc., Grapevine DCJ, LLC., Hundley
Hydraulics., Metro Fire., CDA Hydraulic Solutions dba Pirtek., Adams Welding Company,
Inc. dba Shaw Bros Welding., Southwest International Trucks, Inc., Texas Kenworth
Co dba MHC Kenworth., and Zimmerer Kubota and Equipment, for Heavy Duty Repair
and Services in an Annual Amount Up to $1,305,278.00 and Authorize Four One -Year
Renewals for the Same Annual Amount for the Property Management Department
RECOMMENDATION:
It is recommended that the City Council authorize the award of non-exclusive purchase agreements
with Custom Truck One Source, L.P., Daco Fire Equipment., Frank's Wheel Aligning, Inc., Grapevine
DCJ, LLC., Hundley Hydraulics., Metro Fire., CDA Hydraulic Solutions dba Pirtek., Adams Welding
Company, Inc. dba Shaw Bros Welding., Southwest International Trucks, Inc., Texas Kenworth
Co dba MHC Kenworth., and Zimmerer Kubota and Equipment, for heavy duty repair and services in
an annual amount Up to $1,305,278.00 and authorize four one-year renewals for the same annual
amount for the Property Management Department
The Property Management Department approached the Purchasing Division to procure an agreement
for heavy duty repair and services of City of Fort Worth (City) owned vehicles and equipment. Fleet is
responsible for acquisition, preventative maintenance, repairs, and fueling for the City's mixed fleet of
vehicles, off -road equipment and other related equipment. The Purchasing Division issued an
Invitation to Bid (ITB) 22-0017. The bid detailed specifications describing the services and repairs
required to maintain the vehicles and equipment.
The ITB was advertised in the Fort Worth Star -Telegram from December 15, 2021 through January 6,
2022 and 11 responses were received. Staff evaluated the responses based on a Best -Value
criteria, which included (a) availability of resources to perform services with qualified personnel, (b)
bidder's qualification and certification, (c) experience working with government/similar size
organization, (d) cost. The individual scores were averaged for each of the criteria and the final
scores listed in the following table. Upon review of the bid submissions, scores and pricing,
Purchasing staff recommends awarding a non-exclusive agreement with all bidders.
Bidders
ICustom Truck One
Source, L.P.
jDaco Fire Equipment
(Franks Used Alighning,
Inc.
Grapevine DCJ, LLC
Evaluation Factors
E1
E2
Pricing
Total Score
15
20
0
23.5
15
17
40
61.5
15
17
0
21.5
15
18
0
22
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30003&councildate=6/14/2022 7/1/2022
M&C Review
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IHundley Hydraulics 15 19 0
22.5
Metro Fire 15 23 0
25
CDA Hydraulic Solitons 15 20 0
23.5
dba Pirtek
Adams Welding Co, Inc., 15 20 0
23
dba Shaw Bros Welding
tutwest International 15 22 0
25
Trucks, Inc.
4Texas Kenworth Co. dba 15 24 0
26
C Kenworth
immerer Kubota and 15 18 0
lZquipment,
22
Inc.
FUNDING: The maximum annual amount allowed under this agreement will be
$1,305,278.00, however the actual amount used
will be based on the need of the department and
available budget. Funding is budgeted in the
Fleet Services Outside Rep & Maintenance account of
the Property Management Fleet Parts & Fuel Inventory
Department's Fleet & Equipment
Services Fund.
BUSINESS EQUITY - A waiver of the goal for Business Equity subcontracting requirement is
approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase
of goods or services is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS: Upon City Council approval, the agreement will begin upon execution and will
end one year from that date.
RENEWAL OPTIONS: This agreement may be renewed for up to (4) four one-year terms at the City's
option. This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMNISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the Fleet & Equipment Sery Fund. Prior to
an expenditure being incurred, the Property Management department has the responsibility to
validate the availability of funds.
BQN\\
TO
Fund Department Account Project
ID ID
FROM
Fund Department Account Project
ID ID
Submitted for Citv Manager's Office bv:
Originating Department Head:
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Program Activity Budget Reference #
Year (Chartfield 2)
Reginald Zeno (8517)
Dana Burghdoff (8018)
Anthony Rousseau (8338)
Steve Cooke (5134)
Amount
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30003&councildate=6/14/2022 7/1/2022
M&C Review
Page 3 of 3
Additional Information Contact: Cynthia Garcia (8525)
Ashley Kadva (2047)
ATTACHMENTS
1295 Form- Custom Truck One Source.pdf (CFW Internal)
1295 Form- Southwest International Trucks Inc..pdf (CFW Internal)
1295 Form- Texas Kenworth Co dba MHC Kenworth.pdf (CFW Internal)
1295.pdf (CFW Internal)
13P ITB 22-0017 HEAVY DUTY SERVICE AND REPAIRS ADK PMD funds availabilitv.pdf
(CFW Internal)
FID TABLE.xlsx (CFW Internal)
Form 1295 Adams Weldinq Co., Inc..pdf (CFW Internal)
Form 1295 Certificate 100902067 SIGNED.pdf (CFW Internal)
Form 1295 Certificate 100902462 CITY OF FORT WORTH.pdf (CFW Internal)
Franks 1295.Ipq_ (CFW Internal)
Hundlev.pdf (CFW Internal)
scan.pdf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30003&councildate=6/14/2022 7/1/2022