The URL can be used to link to this page

Home My WebLink AboutContract 60142-A2AMENDMENT No. 2 CSC No. 60142-A2 TO CITY SECRETARY CONTRACT No. 60142 WHEREAS, the City of Fort Worth (CITY) and Williams Tharp Architects, PLLC, formerly known as OWT Architects, PLLC (ARCHITECT) made and entered into City Secretary Contract No. 60142, (the CONTRACT) which was administratively authorized on the 20'h day of September, 2023 in the amount of $94,500.00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment Number 1 in the amount of $635,500.00 authorized by M&C 24-0160 on February 27, 2024, and WHEREAS, the CONTRACT involves architectural services for the following project: Fire Station Community Center — Renovation & Addition, City Project Number 104196; and WHEREAS, it has become necessary to execute Amendment No. 2 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ARCHITECT, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional Architectural Services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Architect totals $187,092.00. (See Attached Funding Breakdown Sheet, Page -3 of 3) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Architect for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $917,092.00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Fire Station Community Center — Renovation & Addition Prof Services Agreement Amendment (Rev.12/08/2023 City Project Number 104196 Page 1 of 3 EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. APPROVED: City of Fort Worth Dalra slwah6# Dana Burghdoff (Nov�27, 202416:61 CST) Dana Burghdoff, AICP Assistant City Manager DATE: Nov 27, 2024 ATTEST: p Jannette Goodall City Secretary 4.OggU�n�� PIO P. -Id $vo o o=d ddC 4� o n000000 �d APPROVAL RECOMMENDED: Marilyn Marvin Director, Property Management Department Contract Compliance Manager: ARCHITECT Williams Tharp Architects, PLLC Q7/-1 Jim Thatp (gov 25, 2024 10:39 CST) Jim Tharp, AIA Principal DATE: Nov 25, 2024 By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. 4N�� Nikita N. Watts Senior Capital Projects Officer APPROVED AS TO FORM AND LEGALITY: Douglas Black (Nov 25, 202417:48 CST) Douglas W. Black Sr. Assistant City Attorney City of Fort Worth, Texas Prof Services Agreement Amendment (Rev.12/08/2023 M&C No.#: M&C 24-0965 M&C Date: 11/12/2024 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fire Station Community Center — Renovation & Addition City Project Number 104196 Page 2 of 3 FUNDING BREAKDOWN SHEET City Secretary No. 60142 Amendment No. 2 Fund Dept ID Account 34027 0800450 5330500 34027 0800450 5330500 34027 0800450 5330500 Total: Project CF1- CF2 - Bond ID Activity Reference 104196 9999 22020601 104196 9999 22020601 104196 9999 22020601 Amount $94,500 $635,500 $187,092 $917,092 City of Fort Worth, Texas Fire Station Community Center — Renovation & Addition Prof Services Agreement Amendment (Rev.12/08/2023 City Project Number 104196 Page 3 of 3 ATTACHMENT "C" u i 6 W a n s_ tj li a r p_ CI r [Ill 4 L' C 4$ williamstharp.com May 29, 2024 (Revised 0611812024) (Revised 0710212024) Mr. Alfonso Meza Property Management Department City of Fort Worth 401 West 13st Street, Fort Worth, Texas 76102 Re: Phase 1 & Phase 2 - Fire Station Community Center - Additional Services Dear Alfonso, The following proposal is for fees to provide additional scope of work related to the design of the Fire Station Community Center. B. SCOPE OF SERVICES B.1 WTa's scope of additional services to include the following: • Geotechnical Investigation • Off -site park design including playground, drainage and equipment, landscape and irrigation areas, sidewalks and circulation, site furnishings: Civil Engineer, Architect & Landscape Architect • Off-street parking design including landscape and irrigation areas, sidewalks and circulation: Civil Engineer, Architect & Landscape Architect • On -street parking design including landscape and irrigation areas, sidewalks and circulation, site furnishings: Civil Engineer, Architect & Landscape Architect • Drainage Study: Civil Engineer • Vacation Plat and Franchise Utility Coordination: Civil Engineer • UDC and Historical Submittals and Public Hearings: Civil Engineer • Offsite Engineering for on -street parking (IPRC Process-4 submittals) includes Street lighting plans per Near Southside criteria: Civil Engineer 1114 East I" Street 817.993.9844 Fort Worth, Texas 76102 jtharp@williamstharp.com • Street tree planting per Near Southside criteria: Landscape Architect & Architect • Overall re -plat of existing 3 sites: Civil Engineer & Architect • Fire flow analysis: Civil Engineer & Architect • Biding & Negotiation: All • Construction Administration: All A. ADDITIONAL COMPENSATION Additional compensation for Phase . $35,700 Compensation for Civil Engineering • Schematic Design $1,500 • Drainage Study (If over one -acre total disturbance) $12,000 • (If detention is required) $5,000 • Fire Flow Analysis $4,500 Compensation for Landscape Architecture • Design and documentation of additional park area $3,200 Compensation for Architecture • Coordination, applications, $9,500 etc. related to the Civil Engineering services and Landscape Architecture Services listed above. Not included: Geotechnical Investigation Asbestos/Hazardous Materials Surveys Environmental Surveys A/V and Security LEED Design 2 Additional compensation for Phase 2: $151,392+ Tax Compensation for Geotechnical Engineering • Subsurface, Laboratory and Engineering Services for 3 additional borings $1,192 Compensation for Civil Engineering • Design Development $5,000 • Construction Documents $10,000 • Construction Administration $1,500 • Vacation Plat and Franchise Utility Coordination $8,500 + Tax • UDC and Historical Submittals and Public Hearings. $7,500 • Topo Survey (Street Area -Opposite Side of Street) $8,000 • Off -site Civil Engineering Plans $43,000 (IPRC Process - 4 Submittals) - Includes Street Lighting Plans per Near Southside Criteria. • Meetings/Coordination (If parks board coordination is required) $5,000 • Bidding & Negotiation (Public) $3,500 • Construction Administration (Public) $10,500 • Overall Replat $10,000 Compensation for Landscape Architecture • Design Development, Contract Documents, $9,700 Bidding, Contract Administration • Urban Forestry Plans $3,000 3 Compensation for Architecture • Coordination, applications, contract administration $25,000 etc. related to the Civil Engineering services and Landscape Architecture Services listed above. Not included: Asbestos/Hazardous Materials Surveys Environmental Surveys A/V and Security LEED Design D.2 Reimbursable Expenses: No additional expenses anticipated. D.3 Ownership of Documents: The Contract Documents and Specifications or reproduction of them in whole or part shall not be used on any project without the prior written approval from Williams Tharp Architects. WTA can provide digital files for the Owner's ongoing management of the facility upon completion of the project. D.4 Payment Terms: Invoicing will be monthly based on the percentage of work completed through the end of the month. Payment is due within 30 days of the invoice statement date. Non- payment within the 30 days may result in suspension of the work described above. E. AGREEMENT AND ACCEPTANCE E.1 Summary: Alfonso, by signing below, you accept the general terms of this additional -services proposal. Please forward the City of Fort Worth's Standard Contract Amendment for Professional Services for Phase 1. If you want, we can include the additional services for Phase 2 in the base contract since we have not reviewed or signed it. Sincerely, Jim Tharp, AIA NCARB Principal Williams Tharp Architects, PLLC. Owner Printed Name Signature Title Date The Texas Board of Architectural Examiners has jurisdiction over complaints regarding the professional practices of persons registered as architects in Texas. TBAE, P.O. Box 12337, Austin, Texas 78711. 512-305-9000 2023-2024 HOURLY RATE SCHEDULE The following are hourly billing rates for the professionals available to work on your project. Additional staff may be added as the need arises. These rates are valid through July 2024 and are subject to adjustment thereafter. Principal $225 Project Manager $165 Architect 1 $125 Architect 2 $105 Architectural Technician $85 Interior Design $85 Marketing/B.D. $75 Office Manager $65 City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, November 12, 2024 REFERENCE NO.: **M&C 24-0965 LOG NAME: 21 FIRE STATION COMMUNITY CENTER DESIGN AMD 2 SUBJECT: (CD 9) Authorize Execution of Amendment No. 2 to the Architectural Services Agreement with William Tharp Architects, PLLC, in the Amount of $187,092.00 for a Revised Contract Value of $917,092.00, to Provide Architectural Design and Construction Administration Services for the 2022 Bond Fire Station Community Center (2022 Bond Program) RECOMMENDATION: It is recommended that the City Council authorize execution of Amendment No. 2 to the Architectural Services Agreement with William Tharp Architects, PLLC, in the amount of $187,092.00 for a revised contract value of $917,092.00, to provide Architectural Design and Construction Administration Services for the 2022 Bond Fire Station Community Center (City Project No. 104196). DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize execution of Amendment No. 2 to the Architectural Services Agreement with William Tharp Architects, PLLC, in the amount of $187,092.00 for a revised contract value of $917,092.00 for the design of a new playground and additional parking that includes drainage, landscaping and equipment. The City Council authorized the execution of Amendment No. 1 to the Architectural Services Agreement with William Tharp Architects, PLLC, in the amount of $635,500.00 revising the contract amount to $730,000.00 on February 27, 2024 (M&C 24-0160). The overall budget for the project is as follows: PROJECT BUDGET 11 Cost Design Costs 11 $94,500.00 JAmendment 1 including Reimbursable 11 $635,500.00 Amendment 2 II $187,092.00, Total Design Fees 11 $917,092.001 Anticipated Construction Contract (CMAR) I $15,050,000.00I include Owner's Contingency allowance Administration Costs $1,901,908.001 1 ESTIMATED TOTAL PROJECT COSTII$17,869,000.001 Funding - This project is included in the 2022 Bond Program. The City's Extendable Commercial Paper (ECP) (M&C 22-0607; Ordinance 25675-08-2022) provides liquidity to support the appropriation. Available resources will be used to actually make any interim progress payments until debt is issued. Once debt associated with a project is sold, debt proceeds will reimburse the interim financing source in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance 25515-05-2022). The Park & Recreation Department (PARD) anticipates the additional community center annual operating impact associated with this project leading up to and after project completion to be $356,014.00 annually. Funding is budgeted in the 2022 Bond Program Fund for the 2022 Bond Fire Station Community Center project. http://apps.cfwnet.org/ecouncil/printmc.asp?id=32671&print=true&DocType=Print 11/21/2024 This project is included in the 2022 Bond Program for $11,575,000.00. The current total estimated costs are $17,869,000.00. If additional funds are not secured for the project, the architect and City staff will propose options for reducing the scope of the project. Building Operating and Maintenance — There are several operating and maintenance costs associated with the new facility. Property Management Department anticipates the annual operating impact for maintenance associated with this project, beginning in the fourth quarter of Fiscal Year 2026, to be $220,000.00 annually. Building Permit Fee Waiver - In accordance with the City Code of Ordinances, Part II, Chapter 7-1 Fort Worth Building Administrative Code, Section 109.2.1, Exception 2; "Work by non -City personnel on property under the control of the City of Fort Worth shall be exempt from the permit fees only if the work is for action under a contract that will be or has been approved by City Council with notes in the contract packages stating the fee is waived." Schedule - The design portion of this project started in the third quarter of 2023 and construction is anticipated to be complete in the fourth quarter of 2025. Business Equity - William Tharp Architects, PLLC, formerly known as OWT Architects, agrees to maintain its initial M/WBE commitment of 22\% that it made on the original agreement and extend and maintain that same M/WBE commitment of 22\% to all prior amendments up to and inclusive of this Amendment No. 2. Therefore, William Tharp Architects, PLLC remains in compliance with the City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company. The 2022 Bond Fire Station Community Center is located in COUNCIL DISTRICT 9. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the 2022 Bond Program Fund for the 2022 Bond FireStation CC project to support the approval of the above recommendation and execution of the amendment. Prior to expenditures being incurred, the Park and Recreation Department has the responsibility to validate the availability of funds. FUND IDENTIFIERS (FIDsJ: TO Fund' Department Account Project ProgramActivity Budget ID ID Year FROM Fund Department Account Project ProgramActivity Budget ID ID Year CERTIFICATIONS: Submitted for Citv Manager's Office bv: Dana Burghdoff (8018) Originating Department Head: Marilyn Marvin (7708) Additional Information Contact: Brian Glass (8088) ATTACHMENTS Reference # Amount (Chartfield 2) Reference # Amount (Chartfield 2) 1. 21 FIRE STATION COMMUNITY CENTER DESIGN AMD 2 FID TABLE.xlsx (CFW Internal) 2. 21 FIRE STATION COMMUNITY CENTER DESIGN AMD 2.docx (CFW Internal) 3. Acceptance of Previous MWBE Committment Form (APCF) 2021.Ddf (Public) 4. Form 1295 Certificate 101265659-09172024.i)df (CFW Internal) http://apps.cfwnet.org/ecouncil/printmc.asp?id=32671&print=true&DocType=Print 11/21/2024 5. SAM Willams Tharp Architects PLLC.Ddf (CFW Internal) http://apps.cfwnet.org/ecouncil/printmc.asp?id=32671&print=true&DocType=Print 11/21/2024