HomeMy WebLinkAboutContract 59552-A12Docusign Envelope ID: 9D7FE869-F35F-4DE0-AF01-91D7F565750B
CSC No. 59552-Al2
TWELFTH AMENDMENT
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 59552
This Twelfth Amendment is entered into by and between the City of Fort Worth
('Buyer"), a home rule municipality of the State of Texas, and ePlus Technology, Inc.
("Vendor"). Buyer and Vendor may be referred to individually as a "Party" and collectively as
the "Parties."
WHEREAS, on June 6, 2023, the Parties entered into City Secretary Contract No. 59552
for Vendor to provide expert guidance, oversight, recommendations and planning assistance to the
City in the management and execution of this strategic initiative ("Agreement" or "Contract");
WHEREAS, the Parties wish to amend the Agreement to add the attached Project
Objectives Plan at no additional cost using the existing City Secretary Contract No. 59552 under
The Interlocal Purchasing System Cooperative 230105.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENT
The Agreement is hereby amended to add the attached Project Objectives Plan at
no additional cost using the existing City Secretary Contract No. 59552 under The Interlocal
Purchasing System Cooperative 230105.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Twelfth Amendment to Fort Worth City Secretary Contract No. 59552 Page 1 of 2
Docusign Envelope ID: 9D7FE869-F35F-4DE0-AF01-91D7F565750B
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
Name: Mark McDaniel
Title: Deputy City Manager
Date: Dec 2, 2024
APPROVAL RECOMMENDED:
By:
Name:
Kevin Gunn
Title:
Director, IT Solutions Department
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Jannette Goodall
Title:
City Secretary
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Title: SVP Contracts
Date: 11/25/2024
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: RobertLee (Nov 7, 2024 08:37 CST)
Name: Bobby Lee
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
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By: Michael Anders (Dec 2,202414:41 CST)
Name: Hye Won Kim
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0061
Approved: 02/14/2023
1295:2022-966298
ATTEST: DocuSigned by:
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By.
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Title: Contracts Administrator
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Twelfth Amendment to Fort Worth City Secretary Contract No. 59552 Page 2 of 2
750B
Project Objectives Plan
City of Fort Worth
EVPN VXLAN Migration
POP# City of Fort Worth-EVPN VXLAN Migration-151398
11/1/2024
Bobby Lee
100 Fort Worth Trail
Fort Worth, TX 76102
817-392-2310
Bobby. Lee@fortworthtexas.gov
Docusign Envelope ID: 9D7FE869-F35F-4DE0-AF01-91D7F565750B
e+ PROJECT OBJECTIVES PLAN
City of Fort Worth
This Agreement and Project Objectives Plan ("POP") is made November 15Y, 2024 ("Effective Date") by and
between City of Fort Worth ("Customer") and ePlus Technology, inc. ("ePlus") (each of ePlus and Customer a
"Party" and together the "Parties"). This POP is governed by the US-TIPS230105 Contract, for the provision of
professional or consulting services by ePlus to Customer ("Agreement").
1.1 EXECUTIVE SUMMARY OF THE SERVICES
Customer has engaged ePlus to deploy ten (10) new Nexus switches, one (1) Nexus Dashboard Fabric Controller
(NDFC) cluster, and migration of their existing Overlay Transport Virtualization (OTV) to Ethernet Virtual Private
Network (EVPN) - Virtual Extensible Local Area Network (VXLAN).
1.2 DEFINITIONS
Deliverable: A measurable indication of progress within a given phase, documentation in hard copy or electronic
form such as analyses, reports, manuals, test results, or any other items as set forth in section 2.2.
Milestone: A specific goal, objective, or event pertaining to services described in this POP.
Normal Business Hours: The hours of Monday through Friday 8:00 a.m. to 5:00 p.m. local time, excluding any
federal and ePlus observed holidays. A list of ePlus observed holidays will be provided upon request.
Products: Third -party hardware and/or software products are sold separately and are not deliverables.
2.1 SERVICES
The Services that ePlus and/or its subcontractor shall provide will include:
New Equipment in Scope for dealovment
• Six (6) Cisco Nexus 93180
• Six (4) Cisco Nexus 9336
• One (1) Cisco Nexus Dashboard Fabric Controller cluster
o Three (3) virtual machines deployed on Customer -provided infrastructure
Existiniz Equipment in Scope
• Four (4) Cisco Nexus 7000
o To be removed from Data Center (DC) infrastructure
• Two (2) Cisco Nexus 5000
o To be removed from DC infrastructure
• Two (2) Catalyst 9600
o To be removed from DC infrastructure — remains in place to support other network functions
Phase 1— Planning and Design
ePlus will conduct a kick-off meeting:
• Introduce the project team and review roles and responsibilities for Customer and ePlus
• Review project objectives and scope of work
o Review task list and which tasks will be delivered on site vs. remote
• Review ePlus' project management methodology and technical approach
Docusign Envelope ID: 9D7FE869-F35F-4DE0-AF01-91D7F565750B
e+ PROJECT OBJECTIVES PLAN
City of Fort Worth
• Review project deliverables and key milestones
• Review the project schedule and overall timelines
• Review the criteria for project acceptance
• Review change management procedures and change windows
• Create the project communications plan, including schedule and frequency of project status meetings
Planning and Design will include information gathering, design session(s), technical architecture discussion(s), and the
creation of documentation deliverables that will support future phases. This phase will include the following activities:
• Conduct data center review meeting(s)
o Review current data center configurations
■ Network architecture and design
• Layer 2 network design
• VLANs, STP, vPC, and vPC domains
■ Layer 3 network design
• Routing protocols, HSRP/VRRP, and VRFs
• VLAN gateways, subnets, and multicast
■ L4 - L7 services design
• Load balancer and firewalls
■ External connections
• WAN/DCI design
• Cloud connectivity
■ Out of Band (OOB) management network
■ CIMC connectivity
■ Traffic flows
■ Switch physical design
■ Review existing in -scope hardware
• Conduct data center design meeting(s)
o Discuss design requirements
■ Review in -scope hardware (new and existing)
■ EVPN and VXLAN design
• Network connections
• Nexus Dashboard (ND)
• Connections for VXLAN L2 and L3
■ Device hostnames and node ID assignments
■ NXOS firmware versions
■ Management network
■ Logical design
• VXLAN underlay
o Routing protocols, IP addressing, and multicast
• VXLAN overlay
o VLAN to VXLAN mapping
o VTEPs and VNIs
o VXLAN BGP EVPN
• vPC, VRF, and VLAN
Docusign Envelope ID: 9D7FE869-F35F-4DE0-AF01-91D7F565750B
e+ PROJECT OBJECTIVES PLAN
City of Fort Worth
• Core network services
o DNS, NTP, SNMP, Syslog, AAA, NetFlow, ERSPAN, and configuration
backup
• Multisite Domain (MSD)
o Hardware for inter -site connections
o Data Center Interconnect (DCI) links
o Traffic flow between sites
o Migration strategy from OTV to VXLAN BGP EVPN
o L2 and L3 host mobility
o L4 - 7 service awareness across DCIs
o Multicast requirements
o Routing optimizations and traffic flows for N/S traffic
• External/core design
o Connection from core/external network to the DCI
• Layer 2 network design
o STP, L2 extensions, and VLAN assignments
o vPCs/VSS, if applicable
• Layer 3 network design which includes the following:
o Routing protocol designs
o VRFs and VRF-Lite
o Route summarization and defaults
o Route filtering between external network and VXLAN
■ External WAN/Internet links
• External cloud -based connectivity/links
• L4 - L7 services integration, if applicable
■ Nexus Dashboard cluster (virtual) design
• ND cluster node deployment, distribution, and redundancy
• ND firmware
• ND data/mgmt. interfaces
• ND Services Compatibility Matrix tool
• ND Capacity Planning
• Scalability — switch count and flow count limits
• ND internal networks —service and application overlays
• ND Infra configuration and site onboarding
• ND virtual host requirements
o ESXi/vCenter version requirements and scalability guidelines
o OVA deployment
■ Nexus Dashboard Fabric Controller (NDFC)
• Features of NDFC
• NDFC templates
• NDFC automated device discovery and configuration
• NDFC policies and configurations
• Create Low -Level Design (LLD)
0 Physical and logical design
Docusign Envelope ID: 9D7FE869-F35F-4DE0-AF01-91D7F565750B
e+ PROJECT OBJECTIVES PLAN
City of Fort Worth
o
Layer 2 and Layer 3 protocols
o
Pre -Deployment Guide (PDG)
o
Migration plan
• Create Acceptance Test Plan (ATP)
o
Systems validation
o
Use cases to be tested
• LLD and ATP review
o
Design/ATP review meeting
o
Design/ATP updates, as required
o
Customer sign -off
At the completion of this phase, ePlus will provide LLD, ATP, and Method of Procedure documents that will
incorporate the above items. These documents will be the overall design for the EVPN-VXLAN migration project.
Phase 2 — Installation and Migration
This phase includes the data center network installation and migration from Customer's data center infrastructure
using OVT to EVPN-VXLAN. This migration is to take place for up to two (2) migration maintenance windows.
The following steps will be completed per the signed LLD for the implementation of the ten (10) new Cisco Nexus
switches and NDFC cluster:
• Nexus Dashboard cluster
o Deploy virtual machines
■ Customer -provided virtual environment
■ Upgrade to recommended firmware version
o Configure Nexus Dashboard
o Configure ND infrastructure
• Deploy ten (10) Cisco Nexus switches
o Customer to rack, stack, power, and cable
o Upgrade firmware to recommended versions
■ Up to eight (8) existing switches
■ Ten (10) new switches
• Fabric external/core network implementation
o Upgrade firmware on up to four (4) fabric external network devices
o Configure L2 and L3 connection to the VXLAN DCls
• VXLAN fabric configuration
o Bring up the Nexus Dashboard with fabric controller — Nexus switches
o Configure Out -of -Band (0013) on new switches
o Configure access layer devices
o Configure vPC
o Configure policies
■ L2 extension to fabric external networks
■ L3 routing to fabric external networks
■ Network configuration to L4 - L7 services
■ VRFs
Docusign Envelope ID: 9D7FE869-F35F-4DE0-AF01-91D7F565750B
e+ PROJECT OBJECTIVES PLAN
City of Fort Worth
• VXLAN fabric ATP
o Execute the ATP document and capture results
■ Customer to provide one (1) compute device with operating system and IP address
connected to the VXLAN fabric for each fabric to be tested. If endpoints cannot be
allocated for testing, then certain endpoint connectivity tests may not be completed.
■ Customer will review ATP and provide written sign -off of the ATP document once tests
are completed.
The following migration process will occur once the new EVPN-VXLAN DCls have been validated.
• ePlus will provide remote migration services for up to two (2) maintenance windows, each up to eight (8)
hours in length. Multiple tasks may be completed within a single window, or a single task may require its
own maintenance window. If a single task cannot be completed within a single maintenance window, and
if Customer requires additional migration assistance, Customer will work with the project team to assess
the delay, cost, and impact caused prior to implementing further changes. Further migration assistance
may require a Change Order (CO).
• The goal of the migration is to provide Customer with a review of how to migrate workloads and gateways
to the VXLAN fabric so they can continue migrating on their own beyond the initial migration windows, if
needed.
• The number of VLAN gateways to be migrated will be limited to four (4) per site.
• The number of physical cable moves, supporting endpoints such as servers, is limited to the number of
moves that can be completed during the two (2) maintenance windows. This will be determined during
the planning and design phases of the project.
• Migration window:
o Provide one (1) on -site Engineer
o Perform configurations on Nexus Dashboard and devices managed by Nexus Dashboard
o Perform troubleshooting and remediation, as needed
o Provide up to eight (8) hours of on -site support the next day after each of the two (2) migrations
o Provide Webex or a conference bridge for communication, as needed
Phase 3 — Documentation and Closeout
• As -built documentation
o ePlus will document discrepancies between the final implementation state and the original LLD.
The as -built document is an extension/update of the original LLD
• Informal training
o Provide up to one (1) informal training session for up to four (4) hours
o Informal training session will be on configuration, troubleshooting, operations, and maintenance
tasks associated with the Nexus Dashboard and VXLAN fabric
• Conduct closeout and documentation review meeting
Project Management
Standard Project Management is utilized when the management requirements for a project of mid to high
complexity. The expectation is that the Project Manager will be working on tasks which may include meeting
planning, resource scheduling, equipment confirmation, and issue tracking, within a project workbook. The Project
Manager will also be responsible for project closeout and satisfaction surveys.
Docusign Envelope ID: 9D7FE869-F35F-4DE0-AF01-91D7F565750B
e+ PROJECT OBJECTIVES PLAN
City of Fort Worth
2.2 DELIVERABLES
ePlus will provide Services only, and no Deliverables will be provided except as follows:
• The following documents in PDF format:
o Low-level design
o As -built design as outlined in Phase 3
o Acceptance test plan
o Migration plan
Notwithstanding anything to the contrary set forth herein: (i) ePlus shall have the right to retain a copy of any
work product of its personnel for its records; (ii) as part of ePlus' provision of the Services, ePlus may utilize
proprietary works of authorship that have not been created specifically for Customer, including without
limitation computer programs, methodologies, designs, tools, and documentation, as well as intellectual
property rights, ideas, concepts, know-how, or data, and any derivatives thereof, which have been originated,
developed or purchased by ePlus or its affiliate, subcontractors or suppliers ("ePlus Information"); and (iii) ePlus
Information and ePlus' administrative communications and records relating to the Services shall remain the sole
and exclusive property of ePlus.
2.3 PLACE OF PERFORMANCE
Unless otherwise specified elsewhere in this POP, all on -site Services will be performed at Customer's facilities
located at the following location(s) ("Customer Site"):
• Migration and first day or support will be provided on -site
o City Hall Data Center - 200 Texas St, Fort Worth, TX 76102
o Eagle -Mountain Data Center - 6869 Bowman Robert Rd, Fort Worth, TX 76179
o Bolt Data Center - 3000 W Bolt St, Fort Worth, TX 76110
• All other services will be performed remotely
3.1 GENERAL RESPONSIBILITIES
During the course of this project, ePlus will require the support of Customer staff and computing resources. If the
required Customer resources cannot be made available, the scope of the Services, estimated schedule (see section
5.1), or both may be affected. Customer agrees to provide the following:
• A work area suitable for the tasks to be performed and any required software or documentation.
• If Customer directly procures any hardware or software required for this project, Customer agrees to
provide the hardware, software, and any accompanying support documentation or instructions.
• Ensure sufficient rack space, power, electric, cooling, etc. for new hardware is in place prior to
implementation
o Note: The Customer is responsible for moving existing equipment within a rack to make
sufficient space for new hardware. ePlus resources are not responsible for moving existing
equipment during the physical installation of new hardware.
• Customer is responsible for the removal and disposal of hardware being replaced as part of this project.
• Provide location for disposal of packing materials. ePlus will dispose of debris (cardboard, plastic, wood
skids, Styrofoam, and other miscellaneous packing materials) in customer -supplied dumpster
• Customer will provide patch cables related to project unless otherwise specified in this POP.
• A secure storage location for all equipment delivered to the Customer Site until the scheduled ePlus
installation date, if applicable.
Docusign Envelope ID: 9D7FE869-F35F-4DE0-AF01-91D7F565750B
e+ PROJECT OBJECTIVES PLAN
City of Fort Worth
• Contact personnel to escort the ePlus resource(s) through the Customer Site.
• Access to the Customer Site during the work hours required for this project.
• Current network topology
• Electrical power outlets to support requirements of the installed network equipment
• Provide a single technical point of contact, who is familiar with the IT environment and requirements, to
work with ePlus engineering resource(s) throughout the project and act as a liaison between the
Customer's staff.
• Provide requested network diagrams/information to ePlus within two (2) days of the initial request.
• Customer represents and warrants that it has all right, title, and interest in and to any data furnished in
connection with the Services and/or that it has obtained all necessary consents, permissions, and releases
necessary for ePlus to perform its obligations under this POP. Customer shall indemnify, defend, and hold
ePlus harmless from any claims or liabilities arising out of Customer's breach of the foregoing.
3.2 PROJECT SPECIFIC CUSTOMER RESPONSIBILITIES
• Rack, stack, power, and cable new equipment
• Move network connections as required during migrations
• Provide virtual machine infrastructure
• Provide compute devices with operating system
• Configure equipment outside of the Nexus Dashboard and switches managed by the Nexus Dashboard
• Submit change records and seek change approval for each migration window
• Provide a list of servers and port assignments to be migrated for each migration window so that the VAR
delivery team can ensure proper staging of the fabric
• Provide a list of subnets/SVIs to be migrated
• Provide an Application/Server Administrators for troubleshooting and validation during each window, if
endpoint testing is required
• Provide success criteria for applications/servers being migrated during each window
• Create pre-emptive TAC cases as directed by VAR
• Provide the maintenance timeframe for each migration window
• Physical movement of cables
• Make configuration changes in the vCenter and host hypervisor(s), if applicable
• Make configurations changes on all network devices outside of Nexus Dashboard and devices managed by
the Nexus Dashboard
• Make configuration changes on servers, if applicable
• Ensure that all SFPs and cables are ready for connecting servers/devices to networking equipment
• Communicate with internal server/operation/monitoring teams to ensure the disruptions caused are
within expectations
3.3 SYSTEM RESPONSIBILITIES
• Customer is responsible for providing all software and associated licenses.
• Unless otherwise agreed by the Parties, Customer shall respond within two (2) business days of ePlus'
request for documentation or information needed for the project.
Docusign Envelope ID: 9D7FE869-F35F-4DE0-AF01-91D7F565750B
e+ PROJECT OBJECTIVES PLAN
City of Fort Worth
• Customer shall ensure that contracts with its own vendors and third parties are fully executed and enable
Customer's business requirements to be met in full. Customer shall be responsible for all payments to,
and the performance of, all non-ePlus entities assigned to, or working on this project.
• ePlus will not be responsible for data loss. Backups should be performed prior to work starting. All data is
the responsibility of the Customer.
• Should a manufacturer provide Customer with specialized or custom software unique to Customer, ePlus
will not be responsible for any delays or failures to perform related to use of such software.
• ePlus shall not be responsible for support and maintenance of products.
• Unless otherwise specified in this POP, ePlus shall not be responsible for any customization of, or labor to
install software (except operating systems or firmware pre -installed by the manufacturer).
• Services do not include resolution of software or hardware problems resulting from third party equipment
or services or problems beyond ePlus' control.
• Services exclude any hardware upgrade required to run new or updated software.
4.1 GENERALAssUMPTIONS
The following assumptions were made to create this POP. Should any of these assumptions prove to be incorrect
or incomplete then ePlus may modify the price, scope of work, or Milestones pursuant to the 146669
Management Procedure set forth herein. ePlus assumes:
• Where applicable, Customer's Site shall be ready prior to the date scheduled for ePlus to perform the
Services. Costs associated with Customer's inability to (1) make the Customer Site ready or (2) meet any
of the other responsibilities specified in this POP shall be billed at ePlus' then -current time and materials
rates plus travel and other related expenses. Any additional costs incurred by Customer as a result of
delays shall be the sole responsibility of the Customer.
• This POP defines exclusively the scope of the Services. This POP shall not apply to any purchase, support
or maintenance of products, which are purchased separately.
• In the event ePlus is required to provide third party materials under this POP (i.e. cables, racks, etc.),
Customer shall be responsible for any costs, maintenance, and/or warranty obligations therein.
• Acceptance tests conducted in respect of the Services shall apply only to such Services and shall not
constitute acceptance or rejection of any Product purchased or licensed separately by Customer.
• The schedule shall be extended up to thirty (30) days for any personnel change requests made by
Customer.
• Customer acknowledges that at any time during the project, if progress is stalled, by no fault of ePlus, for
more than twenty (20) contiguous business days, ePlus reserves the right to issue a Milestone Completion
Certificate for work that has been completed.
• If Services include any assessments of Customer's network, systems, or security protocols, Customer
understands that no guaranty is made by ePlus or its subcontractors that such assessments will detect all
security weaknesses, potential security problems, vulnerabilities, or potential breaches. ePlus does not
guarantee that recommendations or actions undertaken pursuant to this POP will completely address all
issues identified or not identified.
o If an ePlus Subcontractor is used to perform the security assessment/audit services, the data will
be shared with ePlus for gap analysis and recommendation purposes.
Docusign Envelope ID: 9D7FE869-F35F-4DE0-AF01-91D7F565750B
e+ PROJECT OBJECTIVES PLAN
City of Fort Worth
• If Services include the implementation of any system dealing with Emergency 911 (E911) Services,
including but not limited to phone systems, the Customer is responsible for ensuring its 911 dialing is
compliant with all applicable laws, including but not limited to "Kari's Law" and the "Ray Baum Act".
ePlus encourages customers to consult with their counsel regarding this matter.
• Documents are created using ePlus templates (structure and format) and delivered to Customer in
softcopy only. Customization to deliverable documents (structure, format, and/or other non-standard
content) must be handled via a Change Request (CR) unless explicitly stated in this POP.
ePlus Deliverable Documents include up to two (2) revisions, per document, based on Customer feedback.
Subsequent revisions will require a CR or separate POP.
5.1 ESTIMATED TIMELINE
The estimated timeline for the Services will begin within thirty (30) days after execution of this POP and continue
for not more than twelve (12) months. If Services have not been scheduled at the execution of this POP, a timeline
should be developed mutually by the Parties and agreed to before each phase of the Services begins. The actual
start date will depend on the following considerations:
• Scheduled availability of a qualified systems engineer
• Receipt of Product and any necessary equipment
• Receipt of signed POP from Customer prior to proposed start date
• Receipt of purchase order from Customer
5.2 TERMINATION
Either Party may terminate the POP for any reason on thirty (30) days prior written notice to the other Party.
Upon any such termination, ePlus will be paid all fees and expenses which have been incurred or earned in
connection with the performance of the Services through the effective date of such termination. Additionally, in
the event Customer cancels any Services with less than two (2) weeks prior notice, Customer shall reimburse ePlus
for any non-refundable expenses incurred in preparation for such cancelled Services.
For the Services performed under this POP, Customer agrees to pay ePlus a fee of $86,000.00 (the "Fee")
Milestones are as follows:
Milestone 1 POP Acceptance and Signature $43,000.00
Milestone 2 Project Completion $43,000.00
The Pricing in this POP is valid for sixty (60) days from delivery to the Customer. Customer shall issue a purchase
order adequate to cover the Fee prior to commencement of Services. Fees for additional services related to but
not defined in this POP will be on a time and materials basis at a rate set forth in a written amendment or Change
Request. All tasks under this POP will be completed during Normal Business Hours.
Docusign Envelope ID: 9D7FE869-F35F-4DE0-AF01-91D7F565750B
e+ PROJECT OBJECTIVES PLAN
City of Fort Worth
Payment is due pursuant to the agreed -upon terms in the Agreement. Customer acknowledges that ePlus may
participate in and retain the benefit of incentive plans or other programs with, among others, its travel providers
wherein ePlus may receive benefits, such as frequent flier miles or other consideration for corporate travel volume.
Fees, expenses, and other charges for the Services do not include sales, use, excise, value added, or other
applicable taxes, tariffs, or duties. Payment that may be due on such amounts, and shall be the sole responsibility
of Customer (excluding any applicable taxes based on ePlus' net income or taxes arising from the employment or
independent contractor relationship between ePlus and its personnel).
Upon ePlus' completion of a Milestone or Service performed, ePlus shall notify Customer by providing one of the
following forms of acceptance:
• Signed work order or time sheet; or
• Milestone/Service Completion Certificate ("MCC"); or
• Project completion document
Customer has five (5) working days from the completion of the Services or Milestone, as applicable, to accept the
work performed as being complete. Signing of the MCC, approving the time sheet, or Customer's failure to
respond to the approval request within the designated five (5) working day period, signifies Customer's acceptance
of the Milestone or time sheet and that Services have been performed in accordance with the POP. In order to
refuse acceptance of the Services, Customer must provide ePlus with full details that show that Services do not
conform to the POP. ePlus shall address such non-conformance in a timely manner and shall compile an action
plan to correct any deficiencies. The acceptance process shall be repeated until all deficiencies have been resolved
and the Services meet the requirements of the POP. Acceptance may not be withheld due to defects in Services
that do not represent a material non-conformance with the requirements of the POP.
Any change to the scope of Services or the obligations of the Parties under this POP shall be set forth in a mutually
agreed change request signed by both Parties ("Change Request"). The Change Request may be drafted by either
Party and will describe the nature of the change, the reason for the change, and the effect of the change on the
scope of work, Deliverables and/or the schedule. The Parties will negotiate in good faith the changes to the
Services and the additional charges, if any, required to implement the Change Request.
Docusign Envelope ID: 9D7FE869-F35F-4DE0-AF01-91D7F565750B
e+ PROJECT OBJECTIVES PLAN
City of Fort Worth
This POP # City of Fort Worth-EVPN VXLAN Migration-151398 is acceptable. Please sign and return to Misty
Muniga at misty.muniga@eplus.com.
IN WITNESS WHEREOF, the duly authorized representatives of the Parties hereto have caused this POP to be
executed.
Mark McDaniel
Deputy City Manager
Dec 2, 2024
M&C Review Page 1 of 3
Official site of the City of Fort Worth, Texas
A CITY COUNCIL AGEND F°RT��RT"
Create New From This M&C
DATE: 2/14/2023 REFERENCE **M&C 23- LOG NAME: 041NFRASTRUCTURE
NO.: 0061 MULTI -COOP
CODE: P TYPE: CONSENT PUBLIC NO
NO
SUBJECT: (ALL) Authorize Non -Exclusive Purchase Agreements for Information Technology
Infrastructure, with Netsync Network Solutions, Inc., Presidio Networked Solutions Group,
LLC, ePlus Technology, Inc., and World Wide Technology LLC using Multiple State of
Texas Department of Information Resources, OMNIA Partners and The Interlocal
Purchasing System Cooperative Contracts With a Combined Annual Amount Up to
$11,200,000.00, and Four One -Year Renewal Options with State of Texas Department of
Information Resources and OMNIA Partners in the Amount of $10,000,000.00 for the First
Renewal and $6,200,000.00 for the Remainder Renewals for the Information Technology
Solutions Department
RECOMMENDATION:
It is recommended that City Council to authorize non-exclusive purchase agreements for Information
Technology Infrastructure with Netsync Network Solutions, Inc., Presidio Networked Solutions Group,
LLC, ePlus Technology, Inc. and World Wide Technology LLC using Multiple State of Texas
Department of Information Resources, OMNIA Partners and The Interlocal Purchasing System
Cooperative Contract with a combined annual amount up to $11,200,000.00, and four one-year
renewal options with Texas Department of Information Resources and OMNIA Partners in the amount
of $10,000,000.00 for the first renewal and $6,200,000.00 for the remainder renewals for the
Information Technology Solutions Department.
DISCUSSION:
The Information Technology Solutions Department (ITS) will use these agreements to purchase
equipment and services from Netsync Network Solutions, Inc., Presidio Networked Solutions Group,
LLC, ePlus Technology, Inc and World Wide Technology LLC. to support the City's information
technology infrastructure. This infrastructure includes equipment and software supporting the City's
servers, data storage, virtual desktop environment, and network and telephone systems. These
agreements will be used to support the refreshes for the equipment that has reached the end of life
cycle as well as new projects for City departments using the following cooperative contracts:
Vendor Co-op Expiration RFO Responses
Date Published Due
Presidio,
Netsync and
WWT
Presidio,
Netsync and
WWT
Presidio,
Netsync and
WWT
D I R-TSO-
4167
D I R-TSO-
3763
7/3/2023
1 /10/2024
12/20/2017 2/5/2018
9/12/2016
DIR-TSO- 12/17/2023 3/20/2018
4299
10/13/2016
5/4/2018
10/2/2024 ��1/12/2018 ��2/26/2018
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Vendor Co-op Expiration RFO Responses
Date Published Due
WWT and DIR-TSO-
ePlus 4160
PPresidio and �N88
R-TSO- 2/21/2025 2/26/2018 4/9/2018
lus
WWT DIR-CPO- 1/23/2025 3/15/2019 4/25/2019
��4444
Netsync and �N0105
PS 5/31/2023 1/9/2020 2/21/2020
ePlus
WWT OMNIA 5/31/2026 12/1/2020 1/19/2021
210407
On September 28, 2021, City Council approved Mayor & Council communication (M&C) 21-
0753 authorizing similar agreements for information technology infrastructure purchases. Due to
several larger projects, Infrastructure refresh, Future City Hall, planned American Rescue Plan
Act spend, and ongoing City growth, additional spending authority is being requested. To avoid any
confusion, approval of this M&C will eliminate prior spending authority and contracts authorized under
Mayor and Council Communication P-12248, 19-0123, 19-0270, 20-0650 and 21-0753.
Approval of this M&C will allow a total of $11,200,000.00 in expenditures for the initial year,
$10,000,000.00 for the first renewal and $6,200,000.00 for the remainder renewals for projects such
as safety and security, new building projects, building upgrades, building renovations and building
expansion projects. These agreements and spending authority will be made available to Radio
Services, Desktop, Hardware and Security divisions to purchase hardware and software for City
departments as requested.
On May 24, 2022 Mayor and Council Communication (M&C) 22-0366 and 22-0367 were approved to
allocate American Rescue Plan Act (ARPA) Subtitle M (Coronavirus State and Local Fiscal Recovery
Funds) to the Information Technology Solutions (ITS) Department providing up to $3,675,000.00 and
$3,595,000.00 in support of infrastructure, data protection initiatives, information security and cyber
security. The Information Technology Solutions Department (ITS) will use these agreements to
purchase equipment and services to support the City's information technology infrastructure based on
initiatives identified in (M&C) 22-0366 and 22-0367.
ITS Department will ensure that each vendor is given equal opportunity to earn a minimum of 10\% of
the business. No specific contract amount is guaranteed.
PRICE ANALYSIS - The Texas Department of Information Resources Contracts (DIR), OMNIA
Partners (OMNIA) and The Interlocal Purchasing System Cooperative Contracts offer discounted
pricing. Staff has reviewed the pricing and determined it to be fair and reasonable.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under
a cooperative purchasing agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of items. DIR, OMNIA and TIPS Contracts are competitively bid to
increase and simplify the purchasing power of government entities.
M/WBE - An MBE/SBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
SUCCESSOR LANGUAGE: The City will initially use these contracts to make purchases authorized
by this M&C. The Cooperative Contracts are set to expire on various dates. If the contracts are
extended, this M&C authorizes the City to purchase similar equipment and supplies under the
extended contract. If the contracts are not extended, but DIR, OMNIA and/or TIPS executes new
cooperative contracts with substantially similar terms, this M&C authorizes the City to purchase the
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same equipment and supplies under the new contracts. If this occurs, in no event will the City
continue to purchase goods and services under the new agreements past 2027 without seeking
Council approval.
AGREEMENT TERM: Upon City Council's approval, these agreements will be executed and continue
for a term of 12 months in accordance with approval date of this request. The agreements will renew
on an annual basis thereafter. The renewals do not require specific City Council approval as long as
sufficient funds have been appropriated.
RENEWAL TERMS - The Texas Department of Information Resources Contracts (DIR) Agreement
may be renewed annually for four (4) one-year terms for the same annual amount. The Interlocal
Purchasing System Cooperative Contracts may be renewed for one-year for the same annual amount.
The OMNIA Partners may be renewed for three (3) one-year terms the the same annual amount. The
renewals do not require specific City Council approval as long as sufficient funds have been
appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital and operating budgets,
as previously appropriated, in the ITS Capital Projects Funds for the Technology Infrastructure -IT and
the General Fund to support the approval of the above recommendation and exection of the purchase
agreements. Prior to any expenditure being incurred, the Information Technology Services
Department has the responsibility to validate the availability of funds.
TO
Fund Department I Account Project I Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FRAM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manager's Office bv: Valerie Washington (6192)
Oriainatina Department Head:
Additional Information Contact:
ATTACHMENTS
Kevin Gunn (2015)
Kevin Gunn (2015)
041NFRASTRUCTURE MULTI -COOP funds availabilitv.pdf (CFW Internal)
FID Template Multi Coop Dec2022.xlsx (CFW Internal)
Form 1295 Certificate 100986599 - NETSYNC.Ddf (CFW Internal)
Form 1295 Certificate 100987319 CoFW DIR-TSO-4167 Presidio.0df (CFW Internal)
Form 1295 Certificate 100987322 CoFW DIR-TSO-3763 Presidio.odf (CFW Internal)
Form 1295 Certificate 100987323 CoFW DIR-TSO-4299 Presidio.0df (CFW Internal)
Form 1295 Certificate 100987325 CoFw DIR-TSO-4288-Presidio.0df (CFW Internal)
Form 1295 Certificate Citv of Ft Worth 2022-96353WWT.Ddf (CFW Internal)
Form 1295 Certificate of Interested EDlus.Odf (CFW Internal)
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