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Home My WebLink AboutContract 60034-A3CSC No. 60034-A3 AMENDMENT NO.3 TO CITY OF FORT WORTH CONTRACT 60034 This Amendment is entered into by and between the City of Fort Worth ("City"), and Impact Promotional Services, LLC dba Got You Covered Work Wear & Uniforms ("Vendor"). City and Vendor may be referred to individually as a "Party" and collectively as the "Parties". WHEREAS on August 31, 2023, the City entered into an agreement to provide uniforms and accessories for City Departments as described in City Secretary Contract No. 60034 ("Agreement"); WHEREAS the Parties previously amended the Agreement to incorporate a spending authority of $132,000.00 for all contract terms and renewed the agreement for any additional term from June 1, 2024 through May 31, 2025 (City Secretary Contract No. 60034- A1R1); WHEREAS on May 30, 2024, the City and Vendor amended the Agreement again to incorporate an additional spending authority of $500,000.00 for the purchase of uniforms for the Fire Department as authorized by City Council (City Secretary Contract No. 60034- A2; Mayor and Council Communication No. 24-0375); and WHEREAS it is the collective desire of both the City and Vendor to incorporate an additional spending authority of $100,000.00 to allow for the purchase of uniforms for the City's Property Management Department. NOW THEREFORE, the City and Vendor, acting herein by and through their duly authorized representatives, agree to the following terms: 1. AMENDMENTS Paragraph 4, the Compensation provision of the Agreement, shall be deleted in its entirety and amended to read as follows: City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total payment made under this Agreement shall not exceed seven hundred thirty-two thousand dollars ($732,000.000). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Amendment 3 Page 1 of 3 CSC No. 2. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 3. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. (signature page follows) (remainder of this page intentionally left blank) Contract Amendment 3 Page 2 of 3 CSC No. ACCEPTED AND AGREED: CITY OF FORT WO TH Dana 541-a k# By: Dana Burghdoff (Dec �'202411:tJ CST) Name: Dana Burghdoff Title: Assistant City Manager Date: Dec 2, 2024 APPROVAL RECOMMENDED: By: Name: Marilyn Marvin Title: Property Management Director ATTEST: 4p4Oan� rol fORt9�Po o O lg Pvo g=0 V � 114 o, 000 *pd °ana�zp54 bnooa4 By: Name: Jannette S. Goodall Title: City Secretary Impact Promotional Services LLC dba Got You Covered Work Wear Uniforms By: Rhonda Harve (Nov 26, 202409:02 CST) Name: Rhonda Harvey Title: Director of Sales & Operations Date: Nov 26, 2024 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By. Eliana Guevara ehalf of Denise Garcia (Nov2 2 43 C5T) Name: Denise Garcia Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Jessika J. Williams Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0375 M&C Approved: 05/14/2024 Form 1295 Certification No.: 2024-1133353 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Amendment 3 Page 3 of 3 Official site of the City of Fort Worth, Texas ACITY COUNCIL AGEND Create New From This M&C DATE: 5/14/2024 REFERENCE NO.. CODE: P TYPE: FO RT WO RT I 1 **M&C 24- LOG NAME: 13P AMEND MC 23-0623 0375 FIRE UNIFORMS KQ FIRE CONSENT PUBLIC NO NO SUBJECT: (ALL) Authorize Amendment to City Secretary Agreement 60034 with Impact Promotional Services, LLC dba Got You Covered Work Wear & Uniforms Using BuyBoard Contract No. 670-22 to Increase the Authorized Amount by $500,000.00 for a New Contract Amount Up to $632,000.00 and a Combined Authorized Amount Up to $1,143,750.00 for All Non - Exclusive Agreements for City Departments RECOMMENDATION: It is recommended that the City Council authorize an amendment to City Secretary Contract 60034 with Impact Promotional Services, LLC dba Got You Covered Work Wear & Uniforms using BuyBoard contract no. 670-22 to increase the authorized amount by $500,000.00 for a new contract amount up to $632,000.00 and a combined authorized amount up to $1,143,750.00 for all non-exclusive agreements for City departments. DISCUSSION: On August 8, 2023, City Council approved Mayor and Council Communication (M&C) 23-0623 for non- exclusive agreements with Impact Promotional Services, LLC dba Got You Covered Work Wear & Uniforms, Maxari, and Galls, LLC using BuyBoard Cooperative Contract No. 670-22 in a combined annual amount up to $643,750.00 for the purchase of uniforms and accessories for the Water, Park and Recreation, and Neighborhood Services Departments. On January 26, 2024, The Fire Department approached the Purchasing Division to increase the agreement with Impact Promotional Services, LLC dba Got You Covered Work Wear & Uniforms by $500,000.00 for a new agreement amount up to $632,000.00 for this vendor and a total aggregate amount up to $1,143,750.00 for all of the above -listed non-exclusive agreements. The increase to this agreement will be used for the purchase of fire uniforms for the Fire Department. - F_ Department FCurrent Annual Amount New Annual Amount Water $430,000.00 $430,000.00 Park and Recreation $75,000.00 $75,000.00 Neighborhood Services F $10,000.00 F $10,000.00 25\% Purchasing Contingency $128,750.00 $128,750.00 Fire F $0.00 $500,000.00 Total $643,750.00 ' $1,143,750.00 The increase approved through this M&C will only be utilized by Impact Promotional Services, LLC dba Got You Covered Work Wear & Uniforms. Funding is budgeted in the Fire Department Rollup within the General Fund for the Fire Department. ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS - The current term of this Agreement will expire on May 31, 2024. RENEWAL TERMS: The contract may be renewed for up to one (1) successive one-year term up to the maximum amount allowed. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the General Fund. Prior to an expenditure being incurred, the Fire Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project ID ID FROM Fund Department Account Project ID ID Submitted for Citv Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS Program Activity Budget Reference # Amount Year (Chartfield 2) Program Activity Budget Reference # Amount Year (Chartfield 2) Reginald Zeno (8517) Dana Burghdoff (8018) Reginald Zeno (8517) Jim Davis (6801) Jo Ann Gunn (8525) Karen Quintero (8321) 13P 13P AMEND MC 23-0623 FIRE UNIFORMS KQ FIRE.docx (CFW Internal) 3P 13P AMEND MC 23-0623 FIRE UNIFORMS KQ FIRE.xlsx (CFW Internal) FID Table BuvBoard Impact Promo dba Got You Covered.xlsx (CFW Internal) Form 1295 Certificate 101173759 FtWorth-670-22.pdf (CFW Internal) SAM.aov - Impact Promotional Services - 3.8.24.pdf (CFW Internal) SOS Impact Promotional Services 3.25.24.pdf (CFW Internal)