HomeMy WebLinkAboutOrdinance 27085-08-2024 (2)Ordinance No. 27085-08-2024
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE WATER AND SEWER CAPITAL PROJECTS FUND
IN THE AMOUNT OF $2,500,000.00, TRANSFERRED FROM AVAILABLE
PAYGO FUNDS IN THE WATER AND SEWER FUND, FOR THE PURPOSE OF
FUNDING THE WATER AND SEWER OUTLAY PROJECT (CITY PROJECT NO.
P00087); PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS
ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL
ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2023-2024 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Water
and Sewer Capital Projects Fund in the amount of $2,500,000.00, transferred from available PayGo funds in
the Water and Sewer Fund, for the purpose of funding the Water and Sewer Outlay project (City Project No.
P00087).
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair
the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 26453-09-2023 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Assistant City Attorney
ADOPTED AND EFFECTIVE: August 27, 2024
CITY SECRETARY
Jannette S. GoodaIl
City Secretary
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/27/24 M&C FILE NUMBER: M&C 24-0705
LOG NAME: 13P RFP 24-0199 VERTICAL TURBINE PUMPS AW WATER
SUBJECT
(ALL) Authorize Execution of Agreement with Smith Pump Company, Inc. for the Purchase and Installation of Vertical Turbine Pumps for the
Water Department for a Contract Amount Up to $2,500,000.00 for a Three -Year Agreement Term and Adopt Appropriation
Ordinance Increasing Receipts and Appropriations in the Water & Sewer Capital Projects Fund to Fund the Project and Effect a Portion of the
Water Department's Contribution to the Fiscal Years 2024-2028 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of an agreement with Smith Pump Company, Inc. for the purchase and installation of vertical turbine pumps for the.Water
Department for a contract amount up to $2,500,000.00 for a three-year agreement term; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water & Sewer Capital Projects Fund
in the amount of $2,500,000.00, transferred from available PayGo funds within the Water & Sewer Fund for the purpose of funding the Water
and Sewer Outlay project (City Project No. P00087) and to effect a portion of the Water Department's contribution to the Fiscal Years 2024-
2028 Capital Improvement Program.
DISCUSSION:
The Water Department approached the Purchasing Division for assistance with securing an agreement for the purchase and installation of
four vertical turbine (VT) pumps. One of the pumps will be installed at the Rolling Hills Water Treatment Plant (RHWTP) and the other three pumps
Will be installed at the Eagle Mountain Water Treatment Plant (EMWTP). The vertical turbine pumps Wit be used to increase the capacity and
provide redundancy for the North, South, and East pressure plains of the water system. Purchasing issued a Request for Proposal (RFP)
that consisted of the material and construction requirements for building the pumps and motors, the pump and motor performance requirements,
and the factory and field testing requirements to ensure the pumps are functioning optimally and meet the City's needs.
The RFP was advertised in the Fort Worth Star -Telegram on May 29, 2024, June 5, 2024, June 12, 2024, June 19, 2024, June 26, 2024, July 3,
2024, and July 10, 2024. The City received three responses.
An evaluation panel consisting of representatives from the Water and Transportation and Public Works Departments reviewed and scored the
proposals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below.
Bidder
iEbIEE
Evaluation Factors
Total scare
Odessa Pumps
30.00
7.33
4.00
21.341
62.67
Smith Pump Company, Inc.
31.50
7.33
4.00
40.00
82.83
Zone Industries
31.50
7.33
3.83
28.67
71.34
Best Value Criteria:
a. The degree to which the pumping unit(s) meet the RFP specifications to include Hydraulic performance criteria, Wire -to -Water Efficiency at
Design Points, etc.
b. Shop Drawing Submittal and Installation Schedule
c. Vendor's References and Related Experience
d. Cost of service
After evaluation, the panel concluded that Smith Pump Company, Inc. presented the best value. Therefore, the panel recommends that Council
authorize an agreement with Smith Pump Company, Inc. No guarantee was made that a specific amount of services would be purchased. Staff
certifies that the recommended vendoes proposal met specifications.
Rather than utilizing the annual budget ordinance, it is the practice of the Water Department to appropriate its Capital Improvement
Plan (CIP) throughout the Fiscal Year (FY) as projects commence, additional funding needs are identified, and to comply with bond covenants.
Approval of this Mayor & Council Communication will appropriate funds in support of the Water's portion of the City of Fort Worth's Fiscal Years
2024-2028 Capital Improvement Program, as follows:
13P RFP 24-0199 VERTICAL TURBINE PUMPS AW WATER
Capital
BudgetRevised
Change
Fund
Project
FY2024CIP
Authority
FY2024
Name
Name
Appropriations
(increase/
Budget
Decrease)
Fund
105699
56002 -
-FY24
W&S
Non-
$0.00
This M&C
$2,500,000.00
$2,500,000.00
Capital
Fleet
Projects
Eqmt
Funding is budgeted in the Transfer to Water/Sewer account of the Water operating budget for the purpose of purchasing the VT Pumps at
EMWTP and RHWTP within Water FY24 Non -Fleet Equipment project in the Water & Sewer Capital Projects Fund.
FY2024 -- Water PAYGO Appropriations per City Ordinance 26453-09-2023
FY2024
Amended
FY2024
PayGo
YTD PayGo
FY2024
Original Adopted
(Includes any
Approved
This M&C
Remaining
PayGo
council actions
for/Moved to
PayGo
subsequent to
Capital Projects
Balance
budget
adoption)
$84,505,035.00
$143,330,035.00
$(79,015,195.38)
$(2,500,000.00)
$61,814,839.62
Note: there may be other pending actions or recently approved actions that are not reflected in the table due to timing.
DVIN-BE: This solicitation was reviewed by The Business Equity Division for available business equity prospects according to the City's Business
Equity Ordinance. There were limited business equity opportunities available for the services/goods requested, therefore, no business equity goal
was established.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire three years from that date.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION ! CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Water & Sewer Fund and upon approval of the above recommendations
and adoption of the attached appropriation ordinance, funds will be available in the W&S Capital Projects Fund for the Water FY24 Non -Fleet
Eqmt project. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds.
Submitted for Cily Managees• Reginald Zeno 8517
Fernando Costa 6122
Originating Business Unit Head: Reginald Zeno 8517
Christopher Harder 5020
Addil_onal Information Contact: Jo Ann Gunn 8525
Alyssa Wilkerson 8357