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HomeMy WebLinkAboutIR 7482 INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7482 �tR*rn, August 7, 1990 Mr � To the Mayor and Members of the City Council TExa�. Subject: PROPOSED POLICY FOR PROVIDING CONTRACTUAL FIRE SERVICE The Fort Worth Fire Department currently provides varying levels of fire services to the Cities of Westover Hills and Benbrook. The contracts also vary in the method used to determine the charges made to the contracting cities . The contracts are scheduled for renewal on October 1, 1990. BACKGROUND WESTOVER BILLS Calculations used to arrive at costs charged under the current Westover Hills contract generally follow the formula outlined in this Informal Report , with the exception of the addition of debt service costs added to the recommended calculations . Under this contract , the Fire Department provides Westover Hills with the following services : fire suppression response; first responder emergency medical services; inspection of all businesses, schools, and churches; and lannual inspection, greasing, and flow calculations of fire hydrants BENBROOK In 1980, City Council authorized execution of City Secretary Contracts 11497 and 11498 (M&C-5153 and C-5154, July 15, 1980) providing for mutual fire protection agreements with Benbrook. The agreements authorized Fort Worth and Benbrook to jointly finance Fort Worth Fire Station 23, located at 3201 Portales Street and Station 30, located at 4416 Southwest Boulevard. Under the terms of the agreements, Benbrook paid $300,000 toward the construction of each of the stations . Fort Worth agreed to provide personnel and equipment and respond to specific areas of Benbrook from each station. (See attached Service Area maps . ) Although the annual costs are based on a single company response consisting of one pump from Station 30 and one quint and one attack unit from station 23 , historically the Fire Department has responded a full single alarm consisting of two pump companies , one ladder company, and one district officer to the areas of Benbrook covered by the contracts . The terms of both agreements were for ten years , or the length of time required to furnish Benbrook with in-kind fire protection services at a cost equal to Benbrook's total investment in the construction of each station. The agreements also specified that Fort Worth and Benbrook share joint title to the stations until such time as Benbrook' s total investment is exceeded by services ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7482 Nge 2 of 5 August 7, 1990 To the Mayor and Members of the City Council or 0 XA Subject PROPOSED POLICY FOR PROVIDING CONTRACTUAL FIRE SERVICE : provided by Fort Worth, at which time Benbrook conveys all rights, title and interest in the stations to the City Fort Worth. The Department of Internal Audit calculated that the value of services provided by Fort Worth from Station 23 surpassed Benbrook's total investment in April , 1988. City Council authorized an extension of that contract (M&C C-11829, August 22 , 1989) under the continuation options found in the original agreement. Benbrook agreed to pay the City $94, 693 for services rendered from April , 1988 through September, 1989, agreed to a one year extension beginning October 1, 1989 and ending September 30, 1990 at a cost of $67 ,438. They also conveyed the title to Station 23 to Fort Worth. Internal Audit has determined that service provided by Station 30 will surpass Benbrook's investment during the 1990-91 fiscal year. PROPOSED FORMULA With the Station 23 and Westover Hills contracts expiring on September 30 , 1990, and the Station 30 contract expiring in 1990=91 , the Fire Department has developed a proposed policy and standardized contracting formula that it is recommended be applied on an individual basis to any city requesting fire services from Fort Worth. Staff has developed a formula that: 1. Assesses costs based on the city of Fort Worth's annual investment in fire protection; 2. Uses as its primary factor the probable and possible demands upon the manpower and equipment of the Fire Department; 3. Is applicable, on an equitable basis, to communities that have widely varying fire protection and fire service needs; and 4. Provides flexibility in allowing the city purchasing such services to specify the level of service which best meets its needs . The basic formula to be used in determining the cost of fire service to other cities is computed as follows : Fort Worth's per capita cost of fire protection x population of city to be protected x hazard potential factor x level of service to be provided ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7482 Page 3 of 5 August 7, 1990 To the Mayor and Members of the City Council OR 4 ex Subject: PROPOSED POLICY FOR PROVIDING CONTRACTUAL FIRE SERVICE lei A. Fort Worth's Per Capita Cost Of Fire Protection The calculation used to arrive at this figure is based on 1) the most recent adopted Fire Department budget; 2) indirect costs as determined by the David M. Griffith Co. ; 3) depreciation for all depreciable items attributed to the Fire Department, including apparatus and fire stations; 4) debt service attributed to the Fire Department; 5) City of Fort Worth population as reported by COG. Using 1989-90 figures, this cost would be calculated at $98.32 as follows : 1989-90 Adopted Fire Department Budget 36,306, 617 Indirect Costs (175 of Budget) 6,172 ,125 Depreciation 1,112,250 Debt Service 845,000 Total 44,435, 992 Population Per COG 451, 950 Per Capital Cost of Fire Protection 98 . 32 B. Population of City to be Protected In the case of a city requesting fire protection for the entire population, the most recent COG population estimates are used. In cases in which a portion of a city is to be protected, such as the current Benbrook contracts, population protected will be determined by a survey which: 1) Counts the number of homes to be protected 2) Surveys apartment complexes to determine the number of units 3) Uses U.S. Census Bureau figures of 3.02 persons per residential property 4) Uses an average occupancy of 2 .0 persons per apartment C. Hazard Potential Factor The Hazard Potential Factor determines whether the area to be covered has a greater, lesser, or like fire protection factor as the central city-area of Fort Worth. The factor is based on an assessment of : 1 . Vary ng.- ty_pps -, of _prPp,ert:-i s'e __ ' in -_the '-- ar-ea'--to be t- Pro ecte a-d. This includes survey of small homes and businesses which have minimal potential to escalate beyond a first alarm assignment ; larger homes , light industrial areas , and other properties that have a potential for escalation to a higher alarm level. ; -ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7482 Paqe 4 of T_ August 7, 1990 so/Pi, To the Mayor and Members of the City Council 0" Subject: PROPOSED POLICY FOR PROVIDING CONTRACTUAL FIRE SERVICE industrial areas , hazardous operations , high-rise buildings , large public assembly areas , and institutional properties where life hazard is above average and other properties where the potential to escalate to a maximum response is high. 2 . Transportation Routes. Transportation routes are factored due to the special problems railroads, highways , and major traffic routes can add to fire protection efforts. , 3. Open Land. Both developed and undeveloped open land is included since fires in these areas require special kinds of equipment and, at times, large numbers of manpower. In evaluating this category, consideration is given to area, accessibility, and ground cover. 4. Other Fire Protection Factors. This includes water supply, fire and building codes and their enforcement, sprinklers, standpipes, and smoke and heat detectors . 00p, t 5. Special Factors . Any special factors unique to potential protection areas and inconsistent with the Fire Department 's experience. All ratings of the potential protection area are done based on the relationship of each factor to the "norm" of Fort Worth. A rating of 1 means that a factor is the same as is common to like factors in the City of Fort Worth. A greater hazard would receive a higher rating while a lesser hazard would receive a lower one. D. Level of Service to be Provided The final factor in the formula allows the requesting city to choose one of four levels of service to be provided by the Fire Department. Level 1 Full fire protection service, including fire suppression; emergency medical first responder services; inspection of all schools , fire hydrants , commercial establishments , and churches ; arson investigation; bomb squad; fire safety education; hazardous materials response; emergency management ; all other fire services received by Fort Worth residents . The cost of Level I service is based on the per capita cost of Fort Worth Fire Department services . ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7482 August 7, 1990 To the Mayor and Members of the City Council Subject: PROPOSED POLICY FOR PROVIDING CONTRACTUAL FIRE SERVICE Level 2 Fire suppression service, emergency medical first responder service, inspection of fire hydrants , and hazardous materials incident response. Level 2 service is provided for 90% of the per capita cost of Fort Worth Fire Department services. Level 3 Nearest one-alarm assignment . For this level of service the Fire Department will respond the nearest one-alarm assignment , which includes, on average, two Pump companies , one Ladder company, and one District Officer. Level 3 service is provided at 60% of the per capita cost of Fort Worth Fire Department services . Level 4 The nearest one company response to Fire Department emergencies. The cost for Level 4 service is 20% of the per capita cost of Fort Worth Fire Department services. (Note: Percentages used to calculate the cost of levels of 00"k service are based on the cost of operating and performing the allied services to City of Fort Worth residents . ) Attached for City Council review is a calculation of the amount the City would receive from the City of Benbrook and the city of Westover Hills based on the proposed formula. This item is scheduled for discussion at the City Council Work Session on August 7 , 1990 . David Ivory City Manager /sw ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS PROPOSAL CITY OF WESTOVER HILLS It is proposed that the City Council : 1) Adopt the formula as proposed for the provision of fire service to Westover Hills, and any other city desiring to enter into a contractual relationship with Fort Worth for fire services; and 2) Authorize entering into a 5 year agreement with Westover Hills providing for annual adjustments to the contract amount based on any changes in the factors included in the formula; and 3) Authorize staff to prepare a contract with Westover Hills for 1990-91 for city Council consideration in the amount of $108, 988 for Level 1 services . 000, 1 PROPOSED CURRENT CHARGES Westover Hills City of Fort Worth Per Capita Cost of Fire Service 98 .32 Westover Hills Population to be Protected 750 Westover Hills Hazard Potential Factor 1. 478 Westover Hills Level 1 Cost 108 ,988 103,832 Level 2 Cost (90%) 98,089 Level 3 Cost (60%) 65,392 Level 4 Cost (20%) 21,797 ell, PROPOSAL CITY OF BENBROOK It is proposed that the City Council : 1) Adopt the formula as proposed for the provision of fire service to Benbrook, and any other city desiring to enter into a contractual relationship with Fort Worth for fire services; and 2) Combine the two contracts with Benbrook into one master agreement ; and 3) Authorize entering into a 5 year agreement with Benbrook providing for annual adjustments to the contract amount based on any changes in the factors included in the formula; and 4) Authorize staff to prepare a contract with Benbrook for 1990-91 for City Council consideration in the amount of $127, 406 for Level 4 service. 000h, PROPOSED CURRENT CHARGES Benbrook City of Fort Worth Per Capita 98 . 32 Cost of Fire Service Benbrook Population to be Protected 7 ,778 Benbrook Hazard Potential Factor . 90 Benbrook Level 1 Cost 688, 260 Level 2 Cost (90%) 614, 434 Level 3 Cost (60%) 412, 956 Level 4 Cost (20%) 137 ,779 137 , 293 Less .Remaining 1990-91 Credit for Station 30 10 ,373 10 , 373 Net Contract 127 ,406 126 , 920 NV `t \ 2 0 A rf. eti ,,gyp . flJ +� C a° QOt r pt CJ Q r N, G j t °\U'po4 SOheJ O� T .Ua } d to 6i,' o pt3v�ue . _rte JE _r a s ,. f cJ C ! flOSS 2 1. k auroH Wtitn�rliTtn Gt x 0 to � J! # 01eaE6p!}�F �_ ___UfAJj` I 0009 mac, Wi h v� �N7 7 Q °> P eta reek Gt tall {¢` c/ a! o 5e jd �sr� OOSJ� �rj'`' i k k fiber at�`� geabroo G� O ism o K. 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