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Home My WebLink AboutContract 58562-R2Halff Associates, Inc. Attn: Mr. Matt Stahl a. 1201 N Bowser Rd, Richardson, TX 75081 CITY OF FORT WORTH CONTRACT RENEW AL NOTICE October 4, 2024 Re: Contract Renewal Notice- Second Renewal In-House CCTV Professional Services Contract CSC No. 58562, November 29, 2022 Original Contract Amount: $600,000 Renewal Term No 2: Oct 1, 2024 to Sept 30, 2025 CSC No. 58562-R2 The above referenced contract with the City of Fort Worth, as renewed, expires with the expenditure of funds. The funds for the contract have been expended or programmed. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All other terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Contract Renewal ShwetaRao, P.E., PMP Stormwaterinfrastructure Manager (817)392-2587 Page 1 ot2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name: Jesica McEachern Title: Assistant City Manager Date: 12/06/2024 APPROVAL RECOMMENDED: Lauren Prieur (Nov 19, 202417:43 CST) By: Name: Lauren Prieur Title: Director, Transportation & Public Works Department ATTEST: �A� By: Name: Jannette Goodall Title: City Secretary CONTRACTOR: By: Name: Matt Stahl Title: Project Engineer Date: 11/06/2024 Contract Renewal CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Shweta Rao, P.E., PMP Title: Stormwater Infrastructure Manager APPROVED AS TO FORM AND LEGALITY: Douglas Black (Nov 21, 2024 13:44 CST) By: Name: Douglas. W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 22-1012 Date Approved: November 29, 2022 Form 1295 Certification No.: NIA Page2 of2 M&C Review CITY COUNCIL AGENDA Create New From This M&C Page 1 of 2 Official 5ite af the City of Fort Worth, Tes;as F�C1 RT �'VO R7 H _,`'#�'�_ DATE: 11/29/2022 REFERENCE NO.: **M&C 22-1012 LOG NAME: 20SWM SDR PRGM CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Engineering Agreement with Halff Associates, Inc., in an Amount of $600,000.00 for Storm Drain Condition Assessment Services Citywide RECOMMENDATION: It is recommended that the City Council Related Professional Services with Halff additional annual renewal options, for the project (City Project No. 104487). DISCUSSION: authorize the execution of an Agreement for Engineering Associates, Inc., in an amount of $600,000.00, with finro implementation of the citywide Storm Drain Pipe Rehab Approval of this Mayor and Council Communication will provide engineering related professional services to assist the City in the implementation of the Stormwater Management Program's Storm Drain Rehabilitation Program by providing the following: storm drain condition assessment services; evaluate the condition findings to identify and prioritize corrective rehab measures; and finalize development of a strategic, long term Stormwater Management Pipe Assessment and Condition Program (PACP). A strategic, long term PACP is important to ensure critical pipe systems function as designed and to avoid catastrophic failures that pose a danger to the public. The development of a Storm Drain Rehabilitation Program is a Level 1 Priority, Key Initiative included in the 2018 Council adopted strategic Stormwater Management Program Master Plan. Storm drain rehabilitation is one of the Stormwater Program's top priorities due to the life safety risk that can happen when deteriorating storm drain pipes create sinkholes. In May 2021, the Transportation and Public Works Department (TPW), Stormwater Management Division, published a Request for Qualifications (RFQ) for various engineering consulting services. Eleven (11) consultants responded to the RFQ for the Information Management service area with Statements of Qualifications (SOQ). An evaluation team of finro City staff subject matter experts from the Stormwater Management Division and Business Support Division of TPW scored the SOQ's based on company experience, prior projects, workload, and team experience. The City's Business Equity team also evaluated the SOQ's. Based on the scoring, Halff Associates, Inc. was selected as the most qualified consultant for this work. Halff Associates, Inc. proposes to perform the scope of work for this contract for a not-to-exceed fee of $600,000.00. The City will issue individual task orders to authorize the consultant to perform work under this Agreement until such time as the contract funds have been expended. The City, at its sole option, may renew this contract finro times for an additional $600,000.00 each under the same terms and conditions. Staff considers the fee to be fair and reasonable for the anticipated services to be performed. This contract will not result in any additional annual operating cost for the Transportation and Public Works (TPW) Stormwater Management Division. Funding is budgeted in the TPW Dept Highway & Streets Department's Stormwater Capital Projects Fund for the purpose of funding the Storm Drain Pipe Rehab project, as appropriated. M/WBE Office - HALFF ASSOCIATES, INC. is in compliance with the City's Business Equity Ordinance by committing to 5.00\% Business Equity participation on this project. The City's Business http://apps.cfwnet.org/council�acket/mc review.asp?ID=30565&councildate=ll/29/2022 12/1/2022 M&C Review Equity goal on this project is 5\%. This Stormwater Contract area is located in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: Page 2 of 2 The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Stormwater Capital Projects Fund for the Storm Drain Pipe Rehab project to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. TO ^Fund Department Account Project Program Activity Budget Reference # Amount _ ID I I ID i Year �ChartField 2� � FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year � (ChartField 2) Submitted for City Manager's Office b� Originating Department Head: Additional Information Contact: William Johnson (5806) Lauren Prieur (6035) Jennifer Dyke (2714) ATTACHMENTS 104487_Storm_Drain_Rehabilitation_Program_Services_Compliance_Memo_221108.pdf (CFw Internal) 2022-10-17 Halff SAMS SearchResults.pdf (CFw �nterna�) 20SWM SDR PRGM.docx (CFW Internal) Form 1295 Certificate.pdf (CFw �nterna�) Halff Associates Citywide FID Table.xlsx (CFW Internal) Signature: �� D� Email: Jennifer.Dyke@fortworthtexas.gov Signature: Email: jesica.mceachern@fortworthtexas.gov http://apps.cfwnet.org/council�acket/mc review.asp?ID=30565&councildate=ll/29/2022 12/1/2022 FORTWORTH� Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Contract Renewal Letter for Halff Associates, Inc. for the FY25 Storm Drain Rehab Program M&C: 22-1012 CPN: 104487 CSO: 58562 DOC#: 1 Purpose: This document is a contract Nenewal letter foN Halff Associates, Inc. to conduct the CCTV inspections of the storm dNain pipes for FY 2025. This contNact will be active from Oct 1, 2024. Date: 10/4/2024 To: Name Department Initials Date Out 1. Elizabeth Camargo TPW - initial 2. Matt Stahl, Consultant Halff ��,�, 11/06/2024 3. Shweta Rao, PgM TPW - Signature r� 11/06/2024 4. StephenNichols, Sr. CPO TPW -initial �ti 11/19/2024 5. Jennifer Dyke, AD TPW -initial � 11 /19/2024 (, Lauren Prieur, Director TPW - Signature � 11 /19/2024 '7, Doug Black Legal - signature �,�� Nov 21, 2024 $, Jesica McEachern CMO - signature � 12/06/2024 9, Jannette Goodall CSO - signature ^-7r 12/09/2024 10. TPW Contracts TPW 11. DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and talce the next steps. NEEDS TO BE NOTARIZED: ❑YES �No RUSH: ❑YES [�No SAME DAV: ❑YES ❑No NEXT llAY: ❑YES ❑No ROUTING TO CSO: �YES ❑No Action Repuired: ❑ As Requested ❑ For Your Information � Signature/Routing and or Recording ❑ Comment ❑ File Return To: TPWContracts (a�FortWorthTexas.� at ext. 7233 or 8363, for pick up when completed. Thank you!