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Home My WebLink AboutIR 7493 INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7493 p•1 October 9, 1990 10ft To the Mayor and Members of the City Council Subject: SALARIES, LEAVE BENEFITS AND TURNOVER During the final discussion and public hearing prior to the adoption of the budget, several personnel-related issues were raised and members of the City Council requested further information. The purpose of this informal report is to provide this information with a brief analysis by staff. COMPARISON OF LEAVE BENEFITS - SWORN CIVIL SERVICE AND GENERAL EMPLOYEES Attachment A provides a comparison of leave benefits for sworn civil service employees in the Fire and Police Departments with the leave benefits provided general employees. Sick leave and vacation leave benefits provided Fire and Police Sworn employees are mandated by State law; the seven (7) days of family leave are provided for in the City's policies. In 1983, after much discussion and debate, the city implemented the current "personal leave/major medical leave" policy. The "personal leave" gives employees more flexibility in deciding to use their earned time and provides monetary rewards for accumulating time while reducing the opportunity for abuse. Family leave, as a separate leave, was eliminated for general employees. Personal leave may be used for vacation, sick leave, family illness, etc. If an employee is ill, he/she must use personal leave. Major medical leave serves as a disability insurance. Employees may use MMSL only after they have been on personal leave, prior accrued sick leave, compensatory time, or leave without pay for seven (7) consecutive working days due to illness. Personal leave not used for sickness can be used for vacation or other personal uses, or banked. The obvious differences in the two plans are the way sick leave is accessed and the provision for family leave. Other differences include the graduation of leave benefits based on years of service in the personal leave policy; it should be noted that when personal leave increases, major medical sick leave decreases, never exceeding the total of 37 days. In the Civil Service plan, the law does not allow any reduction in sick leave. ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7493--;4— �ofiotrr To the Mayor and Members of the City Council October 9, 1990 FxA Subject: SALARIES, LEAVE BENEFITS AND TURNOVER REVIEW The Civil Service plan also requires the City to pay for up to 90 days of sick leave when a sworn fire or police employee is terminated for any reason, e.g. resignation, dismissal, retirement or death. General, employees (employed prior to July, 1983, with sick leave on the books) can be paid for "prior accrued sick leave" only upon retirement. General employees are not paid for their major medical sick leave for any reason. The Retirement ordinance allows accumulated sick leave and major medical sick leave, as appropriate, to be counted as creditable service in computing years of service for retirement purposes. COMPARISON OF CIVIL SERVICE VACATION LEAVE WITH OTHER TEXAS CITIES Attachment B provides an analysis of vacation days for sworn police and fire employees in Texas and in the Metroplex cities. This information came from the Texas Survey of Police and Fire Pay and Related Practices, which was prepared by the City of Dallas Personnel Department, dated April 9, 1990. Using the Metroplex data, the average number of days of vacation leave accrued increases at the 15-year benchmark from 15 to 18 days; 5 of the 11 cities surveyed increased vacation leave earned to 20 days per year or a survey average of 18 days. At the 20-year benchmark, 7 of 11 cities increase earned sick leave to 20 days and 1 city to 23 days; the survey average at 20 years of service is 19 vacation days in the Metroplex and 20 vacation days Statewide. If the City decided to allow sworn fire and police employees to earn additional vacation days or "personal leave" days on a graduated basis based on years of service, it should be noted there are 115 police officers who have more than 15 years but fewer than 20 years of service and 160 who have 20 or more years of service; there are 80 fire fighters who have more than 15 years but fewer than 20 years of service and 203 who have 20 or more years of service. -2- ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7493 2.3 To the Mayor and Members of the City Council October 9, 1990 Subject: SALARIES, LEAVE BENEFITS AND TURNOVER REVIEW TURNOVER DATA Attachment C provides a survey of turnover among Texas and Metroplex cities. As you will note in the survey, turnover data is kept differently by the survey cities. Some include deaths and retirements, other cities do not. The survey data was obtained from the personnel departments of the survey cities. With one exception, the City of Grand Prairie, turnover for sworn police employees is usually lower than turnover for general employees. All cities reported very low turnover for their sworn fire employees. SICK LEAVE AND PERSONAL LEAVE USAGE Attachment D is an analysis of leave usage by employee grouping for the calendar year 1989. Based on the data, general employees and sworn police are out of work for illness approximately the same number of days. Usage of sick leave is highest among sworn fire fighters, whose average sick leave usage is 3 days more than sworn police and general employees. Total leave usage (sick, vacation, and family leave) is higher among sworn civil service employees; fire fighters use more than 23 days per year, police more than 20 and general employees more than 16. TURNOVER COMPARED WITH VACATION DAYS AND SALARY -- SWORN POLICE Attachment E compares salaries and maximum vacation leave benefits of sworn police officers in Texas cities with turnover statistics. Of the 10 cities in the survey, Fort Worth's police officer pay and maximum vacation leave benefits are among the lowest of the 10 cities surveyed. The difference between Fort Worth and the highest maximum police officers, salary (Austin) is 15.2%. The difference between Fort Worth and the survey average maximum is 5.8%; the difference between Fort Worth and the survey median maximum is 6.8%. -3- ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7491 p-4 to RP To the Mayor and Members of the City Council October 9, 1990 X l Subject: SALARIES, LEAVE BENEFITS AND TURNOVER REVIEW Fort Worth's average actual salary for police officers is 12.4% below the average of Arlington, which has the highest average pay for police officers and 5.2% below the survey average actual salary of $29,465. There does not appear to be a direct correlation between pay or vacation leave benefits and turnover. COMPARISON OF DEPARTMENT HEADS BY SALARY AND BY SERVICE Attachment F is a comparison of department heads with other Texas cities by salary, by total years of service, by total years in present job, and by the number of incumbents in last 10 years. Not all city department heads were included since the job titles were not included in the TML survey. T4.4F 4 ) ,5,;,A 1David Ivory City Manager -4- ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS ATTACHMENT A LEAVE COMPARISON BETWEEN SWORN POLICE/FIRE AND REGULAR EMPLOYEES YEARS OF SERVICE POLICE/FIRE REGULAR REGULAR REGULAR * PER.LV. MAJ.MED. TOTAL 1- 7 Years 37 Days 17 Days 15 Days 32 Days 8-15 Years 37 Days 22 Days 15 Days 37 Days 16-25 Years 37 Days 25 Days 12 Days 37 Days Over 25 Years 37 Days 30 Days 7 Days 37 Days oph" * Sworn Police and Fire personnel accrue 15 days of vacation, 15 days of sick and 7 days of family leave each year. ** Regular employees for the first 7 years accrue 32 days of leave a year, after the seventh year they accrue a total of 37 days a year. The 32 and 37 days are broken down into two components: (1) Personal Leave is used for vacation, short term illness, and family leave, and (2) Major Medical which is available in cases of long term illness and the employee has used seven consecutive days of personal leave, other types of approved leave or has gone without pay for all or part of the time. (See above chart for changes in accrual) 9/90 ATTACHMENT B CIVIL SERVICE VACATION DAYS ANALYSIS STATE WIDE CITIES VAC. 1 YR. VAC. 5 YR. VAC. 10 YR. VAC. 15 YR. VAC. 20 YR. DAYS DAYS DAYS DAYS DAYS Fort Worth 15 15 15 15 15 Abilene 15 15 15 15 20 Amari 11 o 15 15 15 15 20 Austin 15 15 15 16 16 Beaumont 10 14 16 19 22 Corpus Christi 15 15 15 17 20 E1 Paso 15 15 18 21 24 Houston 15 15 15 15 20 Lubbock 15 15 15 15 20 Odessa 16 16 22 22 22 San Antonio 15 15 15 20 25 Waco 15 15 15 15 15 Wichita Falls 15 15 15 15 15 AVERAGE 15 15 16 17 20 2/13 2113 3113 6/13 10113 METROPLEX CITIES Arlington 15 15 15 20 20 Carrollton 15 15 15 15 15 Dallas 15 17 18 20 23 Denton 15 15 15.50 17.50 20 Fort Worth 15 15 15 15 15 Garland 15 15 15 20 20 Grand Prairie 15 15 15 20 20 Irving 15 15 15 15 20 Mesquite 15 15 15 20 20 Plano 15 15 15 15 15 Richardson 15 15 15 15 20 AVERAGE 15 15 15 18 19 0/11 1/11 2/11 6/11 8/11 9/90 ATTACHMENT C TURNOVER PERCENTAGE BY EMPLOYEE GROUP CITY POLICE FIRE OTHER ALL STATE CITIES TURNOVER INCLUDING RETIREMENTS AND DEATHS San Antonio** 1 .0% .05% 7.0% Unk. Austin* 3.0% 2.0% Unk. Unk. Carpus Christi** 10.3% 3.4% Houston** 4.3% 3.7% 12.1% 9.1% METROPLEX CITIES TURNOVER INCLUDING RETIREMENTS AND DEATHS Fort Worth* 4.0% 3.7% 16.3% 11.9% Dallas* 5.9% 4.9% 11.4% 9.4% Arlington** 8.9% 2.7% 13.7% 11.8% Grand Prairie* 13.0% 1 .5% 7.7% 7.6% METROPLEX CITIES TURNOVER NOT INCLUDING RETIREMENTS AND DEATHS Plano* 1 .0% .05% 9.9% Fort Worth* 2.6% .71% 13.6% 9.6% Garland** 12.0% None 14.0% 13.0% * By Calendar Year ** By Fiscal Year 9/90 ATTACHMENT D AVERAGE LEAVE USAGE BY EMPLOYEE GROUP EMPLOYEE GROUP REGULAR SWORN SWORN EMPLOYEES POLICE FIRE* 1. Avg. Vacation Days Used 9.90 13.40 13.10 2. Avg. Sick Days Used 3.60 5,20 8.60 3. Avg. Family Days Used .80 1.60 1.80 4. Avg. Major Medical Days Used 2.00 5. Avg. Total Sick Days (2+4) 5.60 5.20 8.60 6. Avg. Total Days Used (1+2+3+4) 16.30 20.20 23.50 *SWORN FIRE FIGURES REFLECT A 12 HOUR SHIFT AS A DAY, ALL OTHE FIGURES REFLECT AN EIGHT HOUR SHIFT AS A DAY. THE ABOVE DATA IS FOR CALENDAR YEAR 1989. 9190 ATTACHMENT E TURNOVER COMPARED WITH VACATION DAYS AND SALARY CITY POLICE OFFICER'S OFFICER'S MAX. VAC. MAX SAL. ACT. AVG. STATE CITIES TURNOVER INCLUDING RETIREMENTS AND DEATHS San Antonia** 1 .0% $30,600 $29,676 25 Corpus Christi** 10.3% $31 ,116 $29,967 20 Houston 4.3% $28,656 $27,996 20 Austin* 3.0% $33,924 $29,820 16 METROPLEX CITIES TURNOVER INCLUDING RETIREMENTS AND DEATHS Fort Worth* 4.0% $29,460 $279996 15 Dallas* 5.9% $32,028 $27,036 20 Arlington** 8.9% $31 ,836 $31,464 20 Grand Prairie* 13.0% $29,916 $28,956 20 METROPLEX CITIES TURNOVER NOT INCLUDING RETIREMENTS AND DEATHS Plano* 1 .0% $32,124 $31 ,188 15 Fort Worth* 2.6% $29,460 $27,996 15 Garland** 12.0% $32,088 $30,540 20 * By Calendar Year ** By Fiscal Year SALARY AND VACATION DATA AS OF APRIL, 1990 TURNOVER DATA AS OF SEPTEMBER, 1990 9/90 CD w 4-1 Ow —40 dic Ow f1w 40 M f.-b 40 40 ap WN at K' N N N N Z 40 N 410 N 40 N»« lot dw me It a; 4w sn Ac Lj -c Z M c* m Am S ea N 4w !^^ 2a eft 44 In Im c et T. ^1 AD 4Z -Ao 4w 4M- 46 N 4w M► ow z A i z lot lot 44—— qm at pq pt ILA 4e ow vi LD r2 mm go HIM 156,1581 bill It Z.A i a+d0 M .M d r M1 a p'4 M w^^ V d I Y! r a t T •N O w s w N M1 U h V i C�^.t a f N M1 W V r a.. 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