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HomeMy WebLinkAboutContract 58801-R1CSC No. 58801-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE November 20, 2024 Freese and Nichols, Inc. Attention: Vimal Nair 801 Cherry St, Suite 2800 Fort Worth, Texas 76102 Re: Contract Renewal Notice —1 Renewal Bridge Maintenance Program Contract CSC No. 58801 Original Contract Amount: $198,855.00 The above referenced contract with the City of Fort Worth, as renewed, expires with the expenditure of funds. The funds for the contract have been expended or programmed. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All other terms and conditions of the contract, remain unchanged. Please verify that the original payment, performance and maintenance bonds remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.2ov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, z2(a(ew! /4- ar9a Zelalem Arega Engineering Manager (817) 392-8117 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CSC No. 58801-R1 ACCEPTED AND AGREED: CITY OF FORT WORTH By: C�*v Name: Jesica McEachern Title: Assistant City Manager Date: Dec 4, 2024 APPROVAL RECOMMENDED: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: 0 Name: Tariqul Islam Title: Graduate Engineer APPROVED AS TO FORM AND LEGALITY: X.u.n..r. Zr.:.an. By: Lauren Prieur (Dec 2, 202409:14 CST) Name: Lauren Prieur Title: Director, Transportation & Public Works By: Douglas Black (Dec 2, 202417:41 CST) Department Name: Douglas. W. Black o;.4FORTa Title: Sr. Assistant City Attorney ATTEST: � opo°00000,o�o 9 d Oft. pgo o'- AUTHORIZATION: apQ*°°.o ,�° �'° M&C: 22-1041 nEXa54ap Date Approved: 12-13-2022 By: Name: Jannette S. Goodall Form 1295 Certification No.: 2022-954342 Title: City Secretary CONTRACTOR: By: Name: Vimal Nair Title: Vice President Date: Nov 21, 2024 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 11/20/24, 3:26 PM M&C Review Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA Fo RT Wo RT H Create New From This M&C DATE: 12/13/2022 REFERENCE **M&C 22- LOG NAME: 202024 BRIDGE NO.: 1041 MAINTENANCE CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Engineering Services Agreement with Freese and Nichols, Inc. for Engineering Services for Annual Bridge Maintenance Program with Hourly Rates and Reimbursable Costs Not to Exceed the Amount of $198,855.00 and Authorize Two One -Year Renewal Options RECOMMENDATION: It is recommended that the City Council authorize execution of an Engineering Services Agreement with Freese and Nichols, Inc. for engineering services for annual bridge maintenance program with hourly rates and reimbursable costs not to exceed the amount of $198,855.00 and authorize two one- year renewal options (City Project No. 104485). DISCUSSION: Texas Department of Transportation (TxDOT) performs regular inspections of bridges within Fort Worth. This agreement will provide engineering services needed in preparing plans and contract documents for correcting deficiencies identified during the inspection process. It will also provide engineering services to prepare and prioritize a list of bridges for the five year maintenance plan along with construction estimates. The agreement also includes updates to the City's Arc GIS layer of bridges. Freese and Nichols, Inc., proposes to perform these engineering services with hourly rates and reimbursable costs not to exceed the amount of $198,855.00. City staff considers this fee to be fair and reasonable for the scope of services proposed. This agreement may be renewed two additional times (City Project No. 104485). In April 2020, the Transportation and Public Works Department (TPW), Capital Delivery Division, published a Request for Qualifications (RFQ) for various engineering consulting services.? Category 10 — Bridge Design Task Order Contracts was utilized for this selection.? An evaluation team of City staff subject matter experts from the Capital Delivery Division of TPW scored the submitted Statement of Qualifications (SOQ) based on company experience, prior projects, workload and team experience.? A pool of five (5) firms was prequalified for Category 10 — Bridge Design. In May 2022, in an effort to match consultants with projects of specific scope, TPW asked the consultants submit a Request for Additional Information (RFAI) highlighting their experience with various project elements. Respondents to the RFAI were scored, and based on this scoring Freese and Nichols, Inc. was selected as the most qualified consultant to provide engineering services for this project. Funding?is budgeted in the TPW Highway & Streets Department's General Capital Projects Fund for the purpose of funding the 2024 Bridge Maintenance project, as appropriated. M/WBE OFFICE —Freese and Nichols, Inc. is in compliance with the City's Business Equity Ordinance by committing to 13\% Business Equity participation on this project. The City's Business Equity goal on this project is 13\%.?? This project is located in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the General Capital Projects Fund for the 2024 Bridge Maintenance project to apps. cfwnet.org/cou nciI_packet/mc_review.asp?I D=30593&counci Idate=12/13/2022 1 /2 11/20/24, 3:26 PM M&C Review support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID I Year I (Chartfield 2) Submitted for City Manager's Office by_ William Johnson (5806) Originating Department Head: Lauren Prieur (6035) Additional Information Contact: Monty Hall (8662) ATTACHMENTS 202024 BRIDGE MAINTENANCE funds availabilitv.pdf (CFW Internal) CPN104485 Comp Memo FreeseAndNichols 11.4.22 GV.pdf (CFW Internal) Form 1295 Freese and Nichols.pdf (CFW Internal) M&C FID 104485.xlsx (CFW Internal) Project Budget Summary 104485.pdf (CFW Internal) SAM.aov Freese and Nichols.pdf (CFW Internal) apps.cfwnet.org/counciI_packet/mc_review.asp?ID=30593&counciIdate=12/13/2022 2/2 104485-CN RN -Bridge Maintenance Program Final Audit Report 2024-12-01 Created: 2024-11-20 By: Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) Status: Canceled / Declined Transaction ID: CBJCHBCAABAABgdk00EIIWcFRus8tG99dPEiliYlGd1z "104485-CNRN-Bridge Maintenance Program" History Document created by Andrea Munoz (Andrea. Mu noz@fortworthtexas.gov) 2024-11-20 - 9:14:04 PM GMT- IP address: 204.10.90.100 Document emailed to Crystal Greene (crystal.greene@fortworthtexas.gov) for filling 2024-11-20 - 9:27:43 PM GMT Agreement modified by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2024-11-20 - 9:30:47 PM GMT Email viewed by Crystal Greene (crystal. g reene@fortworthtexas.gov) 2024-11-21 - 8:18:42 PM GMT- IP address: 204.10.90.100 Agreement modified acknowledged by Crystal Greene (crystal.greene@fortworthtexas.gov) 2024-11-21 - 8:18:53 PM GMT ✓o Form filled by Crystal Greene (crystal.greene@fortworthtexas.gov) Form filling Date: 2024-11-21 - 8:21:23 PM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to Vimal Nair (vrn@freese.com) for signature 2024-11-21 - 8:21:26 PM GMT Email viewed by Vimal Nair (vrn@freese.com) 2024-11-22 - 0:09:46 AM GMT- IP address: 97.75.108.6 o Document e-signed by Vimal Nair (vrn@freese.com) Signature Date: 2024-11-22 - 0:10:05 AM GMT - Time Source: server- IP address: 97.75.108.6 Document emailed to Tariqul Islam (Tariqul.Islam@fortworthtexas.gov) for signature 2024-11-22 - 0:10:07 AM GMT Email viewed by Tariqul Islam (Tariqul.Islam@fortworthtexas.gov) 2024-11-22 - 0:27:34 AM GMT- IP address: 107.211.9.66 FDRTWORTHs I P°`4'y Adobe Acrobat Sign Document e-signed by Tariqul Islam (Tariqul.Islam@fortworthtexas.gov) Signature Date: 2024-11-22 - 2:49:17 PM GMT - Time Source: server- IP address: 107.211.9.66 Document emailed to Zelalem Arega (Zelalem.Arega@fortworthtexas.gov) for signature 2024-11-22 - 2:49:20 PM GMT Email viewed by Zelalem Arega (Zelalem.Arega@fortworthtexas.gov) 2024-11-22 - 2:50:07 PM GMT- IP address: 204.10.90.100 - Document e-signed by Zelalem Arega (Zelalem.Arega@fortworthtexas.gov) Signature Date: 2024-11-22 - 2:50:49 PM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to Mary Hanna (Mary.Han na@fortworthtexas.gov) for filling 2024-11-22 - 2:50:51 PM GMT Email viewed by Mary Hanna (Mary.Hanna@fortworthtexas.gov) 2024-11-22 - 2:54:01 PM GMT- IP address: 204.10.90.100 Form filled by Mary Hanna (Mary.Hanna@fortworthtexas.gov) Form filling Date: 2024-11-22 - 3:04:35 PM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to Patricia Wadsack (patricia.wadsack@fortworthtexas.gov) for filling 2024-11-22 - 3:04:37 PM GMT Form filled by Patricia Wadsack (patricia.wadsack@fortworthtexas.gov) Form filling Date: 2024-11-22 - 7:34:13 PM GMT - Time Source: server- IP address: 35.150.23.58 Document emailed to Lauren Prieur (Lauren. Prieur@fortworthtexas.gov) for signature 2024-11-22 - 7:34:16 PM GMT Email viewed by Lauren Prieur (Lauren.Prieur@fortworthtexas.gov) 2024-11-22 - 7:43:49 PM GMT- IP address: 107.115.108.20 Document declined by Lauren Prieur (Lauren.Prieur@fortworthtexas.gov) Decline reason: Please include the renewal period in the subject of the letter, will send an example by email. 2024-12-01 - 1:19:10 PM GMT- IP address: 76.227.105.128 FDRTWORTHs I P°`4'y Adobe Acrobat Sign FORT WORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Bridge Maintenance Program M&C: 22-1041 CPN: 104485 CSO: 58801 DOC#: Date: To: Name Department Initials Date Out 1. Crystal Greene TPW - initial 1� Nov 21, 2024 2. Vimal Nair - Consultant Vendor - Signature VNyN Nov 21, 2024 3. Tariqul Islam - PM TPW - Signature ' a Nov 22, 2024 4. Zelalem Arega- PgM TPW - Signature P Nov 22, 2024 5. Mary Hanna— Sr. Capital Officer TPW - initial NW Nov 22, 2024 6. Patricia Wadsack TPW AD TPW - initial PLW Nov 22, 2024 7. Lauren Prieur TPW - Signature ; x0ep Dec 2, 2024 8. Doug Black Legal -Signature Dec 2, 2024 9. Jesica McEachern CMO -Signaturejm Dec 4, 2024 10. Jannette Goodall CSO - Signature 7 Dec 5, 2024 11. TPW Contracts TPW DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES NNo RUSH: DYES NNo SAME DAY: DYES ❑No NEXT DAY: ❑YES ❑No ROUTING TO CSO: NYES ❑No Action Required: ❑ As Requested ❑ For Your Information N Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return To: Please notify TPWContracts(&fortworthtexas.gov for pickup when complete. Call ext. 7233 or ext. 8363 with questions. Thank you!