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HomeMy WebLinkAboutContract 62384City Secretary Contract No. 62384 FORTWORTH. "**I PROFESSIONAL LEGISLATIVE SERVICES AGREEMENT This PROFESSIONAL LEGISLATIVE SERVICES AGREEMENT ("Agreement") is made and entered into by and between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation, acting by and through its duly authorized Assistant City Manager, and CORLEY CONSULTING, LLC, D/B/A CORLEY PIPES CONSULTING ("Vendor"), a Texas limited liability company, acting by and through its duly authorized representative, each individually referred to as a "party" and collectively referred to as the "parties." 1. Scove of Services. Vendor agrees represent the City concerning legislative and administrative matters before members of the United States Congress, officials of federal administrative agencies, and the White House Administration during the Term of the Agreement and to make travel arrangements for City officials and individuals designated by the City as acting on behalf of the City's interests when visiting Washington, D.C. (the "Services"), as set forth in more detail in Exhibit "A," attached hereto and incorporated herein for all purposes. Vendor further agrees that Casey Pipes and Scott Corley shall act as joint principals performing the Services and will be the City's point of contact for Vendor. Vendor shall not replace the principals without the prior written approval of City. Vendor further agrees to cooperate and report to the City's Director of Governmental Relations and the City Manager, who shall relate to Vendor requests from the City. For purposes of this Agreement, the term City Manager shall include the City Manager and his or her designee. Vendor will respond to requests made by the Mayor, the Chair of the Legislative and Intergovernmental Affairs Committee, the City Manager and the City's director of Governmental Relations. The City Manager will coordinate requests through the City's Director of Governmental Relations. Vendor will coordinate all responses or actions taken on the City's behalf through the Director of Governmental Relations or appropriate City staff. 2. Term. This Agreement begins on October 1, 2024 ("Effective Date") and expires on September 30, 2025 ("Expiration Date"), unless terminated earlier in accordance with this Agreement ("Initial Term"). City will have the option, in its sole discretion, to renew this Agreement under the same terms and conditions, for up to four (4) one-year renewal option(s) (each a "Renewal Term"). 3. Comuensation. City will pay Vendor in accordance with the provisions of this Agreement. Total compensation under this Agreement will not exceed Fourteen Thousand, Five Hundred Dollars and 00/100 ($14,500.00) per month. Vendor's travel and expenses shall be included in this monthly amount. However, the City will reimburse Vendor for any expenses related to travel for City officials or staff to Washington, D.C. on official City business in an amount not to exceed Ten Thousand Dollars and 00/100 ($10,000.00). No additional amount will be paid by the City for travel or expenses of Vendor. Payments are due and payable by City no later than thirty (30) days from receipt of an invoice from Vendor. Invoices may be emailed to the City's Director of Legislative Affairs. Total compensation under this Agreement shall not exceed One Hundred and Eighty -Four Thousand Dollars and 00/100 ($184,000.00) per year. Vendor will not perform any additional services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City will not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves OFFICIAL RECORD Professional Legislative Services Agreement CITY SECRETARY Page 1 of 11 Corley Consulting, LLC FT. WORTH, TX such expenses in writing. 4. Termination. 4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for any reason by providing the other party with 30 days' written notice of termination. 4.2 Non-annronriation of Funds. In the event no funds or insufficient funds are appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor of such occurrence and this Agreement will terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds have been appropriated. 4.3 Duties and Obligations of the Parties. In the event that this Agreement is terminated prior to the Expiration Date, City will pay Vendor for services actually rendered up to the effective date of termination and Vendor will continue to provide City with services requested by City and in accordance with this Agreement up to the effective date of termination. Upon termination of this Agreement for any reason, Vendor will provide City with copies of all completed or partially completed documents prepared under this Agreement. In the event Vendor has received access to City Information or data as a requirement to perform services hereunder, Vendor will return all City provided data to City in a machine-readable format or other format deemed acceptable to City. 5. Disclosure of Conflicts and Confidential Information. 5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full disclosure in writing of any existing or potential conflicts of interest related to Vendor's services under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this Agreement, Vendor hereby agrees immediately to make full disclosure to City in writing. 5.2 Confidential Information. Vendor, for itself and its officers, agents and employees, agrees that it will treat all information provided to it by City ("City Information") as confidential and will not disclose any such information to a third party without the prior written approval of City. 5.3 Public Information Act. City is a government entity under the laws of the State of Texas and all documents held or maintained by City are subject to disclosure under the Texas Public Information Act. In the event there is a request for information marked Confidential or Proprietary, City will promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A determination on whether such reasons are sufficient will not be decided by City, but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction. 5.4 Unauthorized Access. Vendor must store and maintain City Information in a secure manner and will not allow unauthorized users to access, modify, delete or otherwise corrupt City Information in any way. Vendor must notify City immediately if the security or integrity of any City Information has been compromised or is believed to have been compromised, in which event, Vendor will, in good faith, use all commercially reasonable efforts to cooperate with City in identifying what information has been accessed by unauthorized means and will fully cooperate with City to protect such City Information from further unauthorized disclosure. Professional Legislative Services Agreement Page 2 of 11 Corley Consulting, LLC 6. Rieht to Audit. Vendor agrees that City will, until the expiration of three (3) years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that City will have access during normal working hours to all necessary Vendor facilities and will be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City will give Vendor reasonable advance notice of intended audits. 7. Indenendent Contractor. It is expressly understood and agreed that Vendor will operate as an independent contractor as to all rights and privileges and work performed under this Agreement, and not as agent, representative or employee of City. Subject to and in accordance with the conditions and provisions of this Agreement, Vendor will have the exclusive right to control the details of its operations and activities and be solely responsible for the acts and omissions of its officers, agents, servants, employees, Vendors, and subcontractors. Vendor acknowledges that the doctrine of respondeat superior will not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents, employees, servants, contractors, and subcontractors. Vendor further agrees that nothing herein will be construed as the creation of a partnership or joint enterprise between City and Vendor. It is further understood that City will in no way be considered a Co -employer or a Joint employer of Vendor or any officers, agents, servants, employees, contractors, or subcontractors. Neither Vendor, nor any officers, agents, servants, employees, contractors, or subcontractors of Vendor will be entitled to any employment benefits from City. Vendor will be responsible and liable for any and all payment and reporting of taxes on behalf of itself, and any of its officers, agents, servants, employees, contractors, or contractors. Liabilitv and Indemnification. 8.1 LIABILITY - VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF VENDOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS. 8.2 GENERAL INDEMNIFICATION - VENDOR HEREBY COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROMAND AGAINST ANYAND ALL CLAIMS OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR EITHER PROPERTYDAMAGE OR LOSS (INCLUDINGALLEGED DAMAGE OR LOSS TO VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS. 8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to defend, settle, or pay, at its own cost and expense, any claim or action against City for infringement of any patent, copyright, trade mark, trade secret, or similar property right arising from City's use of the software and/or documentation in accordance with this Professional Legislative Services Agreement Page 3 of 11 Corley Consulting, LLC Agreement, it being understood that this agreement to defend, settle or pay will not apply if City modifies or misuses the software and/or documentation. So long as Vendor bears the cost and expense of payment for claims or actions against City pursuant to this section, Vendor will have the right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, City will have the right to fully participate in any and all such settlement, negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility for payment of costs and expenses for any claim or action brought against City for infringement arising under this Agreement, City will have the sole right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, Vendor will fully participate and cooperate with City in defense of such claim or action. City agrees to give Vendor timely written notice of any such claim or action, with copies of all papers City may receive relating thereto. Notwithstanding the foregoing, City's assumption of payment of costs or expenses will not eliminate Vendor's duty to indemnify City under this Agreement. If the software and/or documentation or any part thereof is held to infringe and the use thereof is enjoined or restrained or, if as a result of a settlement or compromise, such use is materially adversely restricted, Vendor will, at its own expense and as City's sole remedy, either: (a) procure for City the right to continue to use the software and/or documentation; or (b) modify the software and/or documentation to make it non -infringing, provided that such modification does not materially adversely affect City's authorized use of the software and/or documentation; or (c) replace the software and/or documentation with equally suitable, compatible, and functionally equivalent non -infringing software and/or documentation at no additional charge to City; or (d) if none of the foregoing alternatives is reasonably available to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City, subsequent to which termination City may seek any and all remedies available to City under law. Assignment and Subcontracting. 9.1 Assignment. Vendor will not assign or subcontract any of its duties, obligations or rights under this Agreement without the prior written consent of City. If City grants consent to an assignment, the assignee will execute a written agreement with City and Vendor under which the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement. Vendor will be liable for all obligations of Vendor under this Agreement prior to the effective date of the assignment. 9.2 Subcontract. If City grants consent to a subcontract, the subcontractor will execute a written agreement with Vendor referencing this Agreement under which subcontractor agrees to be bound by the duties and obligations of Vendor under this Agreement as such duties and obligations may apply. Vendor must provide City with a fully executed copy of any such subcontract. 10. Compliance with Laws. Ordinances. Rules and Regulations. Vendor agrees that in the performance of its obligations hereunder, it will comply with all applicable federal, state and local laws, ordinances, rules and regulations and that any work it produces in connection with this Agreement will also comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies Vendor of any violation of such laws, ordinances, rules or regulations, Vendor must immediately desist from and correct the violation. Professional Legislative Services Agreement Page 4 of 11 Corley Consulting, LLC II. Non -Discrimination Covenant. Vendor, for itself, its personal representatives, assigns, contractors, subcontractors, and successors in interest, as part of the consideration herein, agrees that in the performance of Vendor's duties and obligations hereunder, it will not discriminate in the treatment or employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY VENDOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, CONTRACTORS, SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, VENDOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM. 12. Notices. Notices required pursuant to the provisions of this Agreement will be conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: To CITY: City of Fort Worth Attn: Assistant City Manager 200 Texas Street Fort Worth, Texas 76102-6314 Facsimile: (817) 392-8654 With copy to Fort Worth City Attorney's Office and the Director of Governmental Relations at same address To VENDOR: Corley Consulting, LLC, d/b/a Corley Pipes Consulting Attn: Casey Pipes or Scott Corley 3580 W. 4th Street Fort Worth, Texas 76107 13. Solicitation of Emnlovees. Neither City nor Vendor will, during the term of this Agreement and additionally for a period of one year after its termination, solicit for employment or employ, whether as employee or independent contractor, any person who is or has been employed by the other during the term of this Agreement, without the prior written consent of the person's employer. Notwithstanding the foregoing, this provision will not apply to an employee of either party who responds to a general solicitation of advertisement of employment by either party. 14. Governmental Powers. It is understood and agreed that by execution of this Agreement, City does not waive or surrender any of its governmental powers or immunities. 15. No Waiver. The failure of City or Vendor to insist upon the performance of any term or provision of this Agreement or to exercise any right granted herein does not constitute a waiver of City's or Vendor's respective right to insist upon appropriate performance or to assert any such right on any future occasion. 16. GoverninLy Law / Venue. This Agreement will be construed in accordance with the laws of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for such action will lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. Professional Legislative Services Agreement Page 5 of 11 Corley Consulting, LLC 17. Severability. If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions will not in any way be affected or impaired. 18. Force Maieure. City and Vendor will exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement, but will not be held liable for any delay or omission in performance due to force majeure or other causes beyond their reasonable control, including, but not limited to, compliance with any government law, ordinance, or regulation; acts of God; acts of the public enemy; fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics; government action or inaction; orders of government; material or labor restrictions by any governmental authority; transportation problems; restraints or prohibitions by any court, board, department, commission, or agency of the United States or of any States; civil disturbances; other national or regional emergencies; or any other similar cause not enumerated herein but which is beyond the reasonable control of the Party whose performance is affected (collectively, "Force Majeure Event"). The performance of any such obligation is suspended during the period of, and only to the extent of, such prevention or hindrance, provided the affected Party provides notice of the Force Majeure Event, and an explanation as to how it prevents or hinders the Party's performance, as soon as reasonably possible after the occurrence of the Force Majeure Event, with the reasonableness of such notice to be determined by the City in its sole discretion. The notice required by this section must be addressed and delivered in accordance with Section 12 of this Agreement. 19. Headings not Controlling. Headings and titles used in this Agreement are for reference purposes only, will not be deemed a part of this Agreement, and are not intended to define or limit the scope of any provision of this Agreement. 20. Review of Counsel. The parties acknowledge that each party and its counsel have reviewed and revised this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party will not be employed in the interpretation of this Agreement or Exhibit A. 21. Amendments / Modifications / Extensions. No amendment, modification, or extension of this Agreement will be binding upon a party hereto unless set forth in a written instrument, which is executed by an authorized representative of each party. 22. Counterparts. This Agreement may be executed in one or more counterparts and each counterpart will, for all purposes, be deemed an original, but all such counterparts will together constitute one and the same instrument. 23. Warranty of Services. Vendor warrants that its services will be of a high quality and conform to generally prevailing industry standards. City must give written notice of any breach of this warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's option, Vendor will either (a) use commercially reasonable efforts to re -perform the services in a manner that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming services. 24. Immigration Nationalitv Act. Vendor must verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Vendor will provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Vendor must adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Vendor employee who is not legally eligible to Professional Legislative Services Agreement Page 6 of 11 Corley Consulting, LLC perform such services. VENDOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY VENDOR, VENDOR'S EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, OR AGENTS. City, upon written notice to Vendor, will have the right to immediately terminate this Agreement for violations of this provision by Vendor. 25. Ownership of Work Product. City will be the sole and exclusive owner of all reports, work papers, procedures, guides, and documentation that are created, published, displayed, or produced in conjunction with the services provided under this Agreement (collectively, "Work Product"). Further, City will be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary rights in and to the Work Product. Ownership of the Work Product will inure to the benefit of City from the date of conception, creation or fixation of the Work Product in a tangible medium of expression (whichever occurs first). Each copyrightable aspect of the Work Product will be considered a "work -made - for -hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work Product, or any part thereof, is not considered a "work -made -for -hire" within the meaning of the Copyright Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret, and all other proprietary rights therein, that City may have or obtain, without further consideration, free from any claim, lien for balance due, or rights of retention thereto on the part of City. 26. Signature Authoritv. The person signing this Agreement hereby warrants that they have the legal authority to execute this Agreement on behalf of the respective party, and that such binding authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This Agreement and any amendment hereto, may be executed by any authorized representative of Vendor. Each party is fully entitled to rely on these warranties and representations in entering into this Agreement or any amendment hereto. 27. Change in Companv Name or Ownership. Vendor must notify City's Purchasing Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining updated City records. The president of Vendor or authorized official must sign the letter. A letter indicating changes in a company name or ownership must be accompanied with supporting legal documentation such as an updated W-9, documents filed with the state indicating such change, copy of the board of director's resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the specified documentation so may adversely impact future invoice payments. 28. No Bovcott of Israel. If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" has the meanings ascribed to those terms in Section 2271 of the Texas Government Code. By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. 29. Prohibition on Bovcotting Enerav Companies. Vendor acknowledges that in accordance with Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full- time employees unless the contract contains a written verification from the company that it: (1) does not Professional Legislative Services Agreement Page 7 of 11 Corley Consulting, LLC boycott energy companies; and (2) will not boycott energy companies during the term of the contract. The terms "boycott energy company" and "company" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. 30. Prohibition on Discrimination Against Firearm and Ammunition Industries. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. The terms "discriminate," "firearm entity" and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. 31. Electronic Signatures. This Agreement may be executed by electronic signature, which will be considered as an original signature for all purposes and have the same force and effect as an original signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions (e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via software such as Adobe Sign. 32. Entirety of Agreement. This Agreement contains the entire understanding and agreement between City and Vendor, their assigns and successors in interest, as to the matters contained herein. Any prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with any provision of this Agreement. (signature page follows) Professional Legislative Services Agreement Page 8 of 11 Corley Consulting, LLC City Secretary Contract No. IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples. CITY: City of Fort Worth Contract Compliance Manager: By signing I acknowledge that I am the person V of W ��l- responsible for the monitoring and administration By: wasnington (Dec 3, 202411:52 CST) of this contract, including ensuring all Name: Valerie Washington performance and reporting requirements. Title: Assistant City Manager Date: 12/03/24 Approval Recommended: By: Theresa 3, 202411:43 CST) Name: Melinda Ramos Title: Deputy City Attorney Attest: By: Name: Jannette S. Goodall Title: City Secretary VENDOR: 4.dU94pnn� o �- op-+°o Pv� o=d ppa* 000*�d dd°nb�645daa Corley Consulting, LLC, d/b/a Corley Pipes Consulting By: Name: Scott Corley Title: President Date: 11/27/2024 By: Name: T.J. Patterson, Jr., Esq. Title: Director of Legislative Affairs City Attorney's Office Approved as to Form and Legality: By: Name: Matthew A. Murray Title: Assistant City Attorney Contract Authorization: M&C: 24-1010 / September 19, 2024 1295 No. 2024-1225415 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Professional State Legislative Services Agreement Page 9 of 11 Corley Consulting, LLC EXHIBIT A SCOPE OF SERVICES Vendor shall assist in the development of a comprehensive and coherent strategic plan for promoting positive outcomes on key legislative, policy and funding issues in Washington, D.C. before the United States Congress and the Executive Branch and all federal agencies. The Vendor shall ultimately provide in writing a list of the City's legislative priorities, including legislative and policy analyses and tracking and annual development of a comprehensive set of City position papers. In addition, Vendor shall provide the City's Director of Governmental Relations or appropriate City staff with weekly oral reports and provide City Council monthly written reports which detail the activities undertaken by Vendor in Washington, D.C. Vendor will also provide any additional written reports as requested by the City's Director of Governmental Relations or appropriate City staff, or the City Manager. The emphasis of the monthly reports should be on activities undertaken by Vendor regarding those issues considered the priorities for the City as identified by the adopted federal legislative program or by City Council resolution. Vendor will also report in person in Fort Worth when deemed necessary by the City Manager or Governmental Relations Director. 2. Vendor will engage in relationship development and act as a liaison and communicate on behalf of the City of Fort Worth with the Congress of the United States, specifically with key Congressional committees handling legislation of interest to the City. 3. Vendor will provide advice, counsel, liaison, and intervention with those federal agencies that interface with the City and will promote working relationships and goodwill between the City and key staff of those federal agencies, when requested by the City. 4. Vendor will act as a liaison to the White House on behalf of the City where appropriate. 5. Vendor will cooperate with the City Manager and the City's Director of Governmental Relations or appropriate City staff to develop and produce the City's legislative initiatives and agendas. 6. Vendor will provide advice and counsel and develop strategy in conjunction with the City Manager and the City's Director of Governmental Relations or appropriate City staff and provide any collateral materials needed, background information such as proponents, opponents, attitudes of key members of Congress, and positions of related entities as well as issue messaging. 7. Vendor will inform the City of any legislative or administrative initiatives identified as being possibly detrimental to the interest of the City as he becomes aware of any such initiative. Vendor will provide assistance to City officials in interpreting federal regulations and filing comments where appropriate and when directed by the City Manager or the City's Director of Governmental Relations or appropriate City staff. 9. Vendor will draft speeches, memoranda, issue position papers, talking points and/or letters on behalf of the City when appropriate. 10. Vendor will arrange for presentation of Congressional testimony of relevant issues where appropriate and prepare testimony for such presentations. Professional Legislative Services Agreement Page 10 of 11 Corley Consulting, LLC 11. Vendor will conduct research and prepare reports on selected federal topics as requested by the City Manager or the City's Director of Governmental Relations or appropriate City staff and provide these for use by the City. 12. Vendor will attend and represent the interests of the City in periodic meetings of city organizations such as the National League of Cities, U. S. Conference of Mayors, local Council meetings or other meetings as deemed necessary by the City Manager or his designee. Vendor will provide assistance to members of the City Council that serve on boards or committees associated with these organizations. 13. Vendor will assist in providing notices and information on federal grant opportunities including opportunities not advertised through the public notice process, will assist in obtaining grant applications for the City, and will assist in facilitating favorable consideration of City grant applications with the various federal agencies. Vendor will coordinate and help draft Congressional letters of support from the Texas Congressional Delegation for City grant requests. 14. Vendor will respond to requests made by the Mayor and the Chairman of the Legislative and Intergovernmental Affairs Committee, and will coordinate all responses or actions taken through the City Manager and the City's Director of Governmental Relations or appropriate City staff. 15. Vendor agrees to generally be available to the Mayor, City Council and City Manager for additional assignments in Washington, D.C. as may be necessary and will provide Washington D.C. logistics and trip planning. 16. Vendor will maintain periodic contact with the City Manager or his designee in a manner consistent with Section 1 of this Exhibit summarizing activities undertaken in Washington, D.C. on behalf of the City. Professional Legislative Services Agreement Page 11 of 11 Corley Consulting, LLC 11/19/24, 8:03 PM M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: 11/19/2024 REFERENCE NO.. CODE: C TYPE: Official site of the City of Fort Worth, Texas FoRTWoRn **M&C 24- LOG NAME: 12CORLEYPIPES2024 1010 CONSENT PUBLIC NO NO SUBJECT: (ALL) Authorize Execution of a Professional Legislative Services Agreement with Corley Consulting, LLC, D/B/A Corley Pipes Consulting, in an Annual Amount of $184,000.00 for Consultation and Representation of the City of Fort Worth on Federal Legislative Issues Before Members of the United States Congress, Officials of Federal Administrative Agencies, and the White House Administration RECOMMENDATION: It is recommended that the City Council authorize the execution of a contract with Corley Consulting, LLC, d/b/a Corley Pipes Consulting, in the amount of $184,000.00 per year for professional services involving consultation and representation before members of the United States Congress, officials of federal administrative agencies, and the White House Administration. DISCUSSION: The City of Fort Worth (City) retains outside legislative consulting services in the development of a comprehensive and coherent strategic plan for promoting positive outcomes on key legislative, policy and funding issues in Washington, D.C., before the United States Congress, the Executive Branch, and all federal agencies. The proposed agreement would require Corley Consulting, LLC, d/b/a Corley Pipes Consulting (Corley Pipes) to provide advice, counsel, liaison, and intervention with those federal agencies that interface with the City and to promote working relationships and goodwill between the City and key staff of those federal agencies when requested by the City. The proposed contract calls for the City to compensate Corley Pipes at a rate of $14,500.00 per month with an additional amount of $10,000.00 for travel and expenses. The term of the proposed contract would be from October 1, 2024 to September 30, 2025. This Agreement may be renewed for up to four additional one-year terms at the City's option. Funding is budgeted in the Other Contractual Services account within the General Fund for the City Attorney's Office, as appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the General Fund. Prior to an expenditure being incurred, the City Attorney's Office has the responsibility to validate the availability of funds. Fund Department ' Account 'Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) apps.cfwnet.org/cou ncil_packet/mc_review.asp? I D=32716&cou ncildate=11 /19/2024 1 /2 11/19/24, 8:03 PM M&C Review Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS ALL ACMs (6122) Leann Guzman (8973) Leann Guzman (8973) 12CORLEYPIPES2024 FID.xlsx (CFW Internal) 12CORLEYPIPES2024 funds availabilitv.pdf (CFW Internal) Corlev Consultina 1295 Ethics 10-10-24.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp? I D=32716&cou ncildate=11 /19/2024 2/2