HomeMy WebLinkAboutIR 7514 '- INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7514
,+'PT(A,o February 26, 1991
ORP To the Mayor and Members of the City Council
�04
X Subject:_Agreement to House Soviet Space Exhibit at
The Fort Worth Museum of Science and History will be celebrating its fiftieth
anniversary in 1991. In conjunction with the celebration, the Museum will be
hosting an exhibit of the Soviet space program that will be touring the United
States. During the past several months, staff from the City Manager's Office
and Will Rogers Memorial Center has been negotiating with representatives of the
Museum of Science and History on an agreement that will allow the Soviet Space
Exhibit to be housed in the West Texas Room of the Amon Carter, Jr. Exhibit
Building. It is anticipated that the normal operating hours will be from 9:00
a.m. until 9:00 p.m. seven days per week.
Outlined below are the general terms and conditions of the proposed agreement
with the Museum for the Soviet Space Exhibit:
1. The City will lease the West Texas Room which contains about 50,0_00
square feet of climate controlled exhibit space to the Museum;
2. The lease dates will be as follows:
Move In - June 1, 1991 through June 28, 1991 (28 days)
Exhibit - June 29, 1991 through January 1, 1992 (187 days)
Move Out - January 2, 1992 through January 12, 1992 (11 days)
3. WRMC will charge normal move in and move out rental of $300 per day and
exhibition rental of $1,100 per day, resulting in a total payment of
$217,400;
4. Concession services will be provided by the City's current contractor
under the terms of its contract with the City and all applicable
percentages to be paid to the City under the contract will be in
effect;
5. The Lessee shall have the right to select a caterer for special
events. However, City Council is requested to reduce the normal
catering fee from 12% to 10% for food and non-alcoholic beverages and
from 35% to 25% for alcoholic beverages;
6. Subject to availability, additional rooms in the Exhibit Building may
be used by the Lessee. However, the City will be paid the normal
rental rate and all applicable catering fees will apply;
7. Lessee, at its sole cost and expense, will furnish security personnel
in such number and in such manner as prescribed by the Director of
Public Events;
8. The City will pay normal utilities and janitorial expenses. Any and
all other utility, maintenance or operating expenses required shall be
the responsibility of Lessee;
9. The Lessee will be provided with 50 covered parking spaces at no cost
for its staff and volunteers;
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS
ANFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7514
Page 2 of 2
To the Mayor and Members of the City Council
X Subject: Agreement to House Soviet Space Exhibit at Will Rogers Memorial Center
1673
10. The City agrees to waive its standard commissions on novelties,
programs and audio tours;
11. The City assumes no responsibility for any property placed in the
facilities nor any liability for any loss, injury or damage to persons
or property that may be sustained by reason of Lessee's occupancy of
the facilities; and,
12. Lessee agrees to obtain and keep in force during the term of this lease
a policy naming the City as co-insured, providing for bodily injury and
property damage insurance in the amount of $500,000.
The only deviation from the normal rental policy will be the reduction in the
percentage the City receives for catering fees and the waiver of fees on
novelties, programs and audio tours. The Museum requested these concessions in
order for the financial projections to work.
This lease agreement has been scheduled for discussion at the Pre-Council
meeting on February 26, 1991. If the proposed terms are acceptable, an action
item will be placed on the regular City Council meeting on March 5, 1991 for
approval.
A representative from the Museum of Science and History will be present during
the Pre-Council meeting to brief the City Council on the Soviet Space Exhibit
and to answer any questions.
David A 7
Ivory
City Manager
- ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS