HomeMy WebLinkAboutContract 48482-A14Docusign Envelope ID: 7A861AD2-DB4B-41EB-93E0-2F1341E79474
CSC No. 48482-A14
FOURTEENTH AMENDMENT
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 48482
This Fourteenth Amendment to Fort Worth City Secretary Contract No. 48482
("Fourteenth Amendment") is entered into by and between the City of Fort Worth ("Buyer"), a
home rule municipality of the State of Texas, and CentralSquare Technologies, LLC
("Vendor"). Buyer and Vendor may be referred to individually as a"Party" and collectively as
the "Parties."
WHEREAS, on January 31, 2007, the Parties entered into City Secretary Contract No.
48482 to provide TriTech Software System Support services for the Police Department Computer
Aided Dispatch system ("Agreement" or "Contract"); and
WHEREAS, the Parties wish to amend the Agreement to increase the contract amount by
$10,688.00 for a revised total annual contract amount not to exceed $1,200,292.36.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENT
The Agreement is hereby amended to increase the contract amount by $10,688.00 for a
total annual contract amount not to exceed $1,200,292.36.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
Fourteenth Amendment to Fort Worth City Secretary Contract No. 48482
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 1 of 2
Docusign Envelope ID: 7A861AD2-DB4B-41EB-93E0-2F1341E79474
ACCEPTED AND AGREED:
CITY OF FORT WORIB:
By:
Name: Mark McDaniel
Title: Deputy City Manager
Date: Dec 10, 2024
APPROVAL RECOMMENDED:
By:
Name: Kevin Gunn
Title: Director, IT Solutions Department
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Steven Vandever (Dec 5, 202415:36 CST)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
ATTEST: By:
By: FA�
Name: Jannette Goodall
Title: City Secretary
VENDOR:
CentralSquare Technologies, LLC
By:
Name: Steve castle
Title: Di rector of Renewals
Date: 12/3/2024
Name: HyeWonKim
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0788
Approved: 09/26/2023
1295:2023-1053673
ATTEST:
By:
Title: senior Paralegal
Fourteenth Amendment to Fort Worth City Secretary Contract No. 48482 Page 2 of2
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
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Official site of the City of Fort Worth, Texas
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REFERENCE **M&C 23- 04CENTRALSQUARE
DATE: 9/26/2023 NO.: 0788 LOG NAME: COMPUTER AIDED DISPATCH
ANNUAL SUPPORT SVS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of an Amendment to the Computer Aided Dispatch System
Software Support Agreement with CentralSquare Technologies LLC to Increase Annual
Support Services to $893,692.36 and Add Mobile Licenses in the Amount of
$206,600.00, with Renewal Terms, for a Total Fiscal Year 2024 Annual Amount of
$1,100,292.36 for the Fort Worth Fire Department and Fort Worth Police Department
through the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that City Council authorize the execution of an amendment to the Computer Aided
Dispatch System Software Support Agreement with CentralSquare Technologies LLC to increase
annual support services to $893,692.36 and add mobile licenses in the amount of $206,600.00, with
renewal terms, for a total Fiscal Year 2024 annual amount of $1,100,292.36 for the Fort Worth Fire
Department and Fort Worth Police Department through the Information Technology Solutions
Department.
DISCUSSION:
On January 23, 2007, City Council approved Mayor and Council Communication (M&C) C-21944 for a
Computer Aided Dispatch (CAD) and Station Alerting System with CentralSquare Technologies LLC
(formerly TriTech Software Systems) for an initial cost of $6,840,000.00. City Secretary Contract
(CSC) 48482 was executed January 31, 2007.
On November 13, 2018, City Council approved M&C P-12272 to amend the CentralSquare (TriTech)
agreement for up to $800,000.00 annually for software and license fees, training, and software
maintenance for the CAD system, Station Alerting System, Mobile Data and Records Management
System.
On August 12, 2022, the City executed City Secretary Contract (CSC) 48482 Amendment No. 4 to
increase the CentralSquare CAD system software support services to $826,881.53 annually and add
CrimeView Dashboard software for $18,797.80. The total annual contract amount was $845,679.33.
CSC 48482 Amendment No. 5 executed August 23, 2022, added Standard Livescan publisher
License Fee and professional services in the amount of $19,250.36 and recurring maintenance fee of
$2,090.36 for Municipal Court. The new annual contract amount was $867,020.05.
CSC 48482 Amendment No. 6 added $17,355.00 for professional services for Enterprise Records
Training System Scale Out for the Police Department. Following execution of CSC 48482-A6 on
February 13, 2023, the new annual contract amount was $884,375.05.
On May 1, 2023, the City executed CSC 48482 Amendment No. 7 to add Enterprise CAD ASAP
Interface annual subscription at the cost of $1,471.44. The new annual contract amount was
$885,846.49.
June 27, 2023, City Council authorized via M&C 23-0525, execution of CSC 48482 Amendment No. 8
to implement CentralSquare Unify Hub software with an initial cost of $157,852.50 and recurring costs
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M&C Review
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of $87,400.00 annually. On June 29, 2023, the City executed CSC 48482-A8 to add Unify Hub
software for a new total annual contract amount of $1,131,098.99.
This M&C is to request authorization to execute CSC 48482 Amendment No. 9 to increase the amount
of annual CAD support services to $893,692.36 and add Mobile CAD licenses in the amount of
$206,600.00, with four (4) one-year renewal options. Upon approval and execution of the
amendment, the Fiscal Year 2024 estimated costs will be $1,100,292.36 of the executed total contract
amount of $1,131,098.99. CentralSquare Technologies LLC is the documented sole source provider
for support and maintenance to the existing City of Fort Wort Fire Department and Police Department
Computer-Aided-Dispatch system.
Funding is budgeted in the ITS Capital Fund for FY23 CAD License True UP project and upon
adoption of the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year
2024 operating budget, in the Info Technology Systems Fund.
BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirements was
requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the
purchase of goods or services is from a sole source where subcontracting or supplier opportunities are
negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the For Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution of
CSC 48482 Amendment No. 9 by the Assistant City Manager and expire September 30, 2024. The
agreement may be renewed for four additional one-year renewal terms beginning October 1, 2024.
RENEWAL OPTIONS: The agreement may be renewed at the City's option for four (4) additional one-
year renewal terms beginning October 1, 2024. This action does not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the ITS Capital Fund for FY23 CAD License True UP project and upon adoption of
the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year 2024
operating budget, as appropriated, in the Info Technology Systems Fund, to support the approval of
the above recommendation and execution of the agreement. Prior to an expenditure being incurred,
the Information Technology Solutions Department has the responsibility to validate the availability of
funds.
Y t•]
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
_ ID _ ID _ � � Yea��Chartfield 2
Submitted for Citv Manaqer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
Valerie Washington (6192)
Kevin Gunn (2015)
Mark DeBoer (8598)
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ATTACHMENTS
04CENTRALSQUARE COMPUTER AIDED DISPATCH ANNUAL SUPPORT SVS funds availability.pdf (CFW
Internal)
2023 Form 1295 TriTech(CAD support) (siqned) 8.1.2023.pdf (CFW Internal)
FID Table CentralSquare CAD Annual Support.XLSX (CFW Internal)
Waiver.pdf (CFW Internal)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=31414&councildate=9/26/2023 9/27/2023
Quoteprepared on:
August 23, 2024
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
MORE INFORMATION AT CENTRALSQUARE.COM
Quote #:Q-189819
Primary Quoted Solution:PSJ Enterprise
Quote expires on:February 18, 2025
Quote prepared for:
Brenda Chouinard
Fort Worth Police Department
200Texas St.
Fort Worth, TX 76102
(817) 392-2625
Thank you for your interest in CentralSquare. CentralSquare provides software that powers over 8,000 communities. More
about our products can be found at www.centralsquare.com.
WHAT SOFTWARE IS INCLUDED?
1. Enterprise CAD Auto Dispatch (OP)
Annual Subscription Fee
WHAT SERVICES ARE INCLUDED?
1 5,400.00 5,400.00
Software Total 5,400.00 USD
DESCRIPTION TOTAL
1.Public Safety Consulting Services - Fixed Fee 1,560.00
2.Public Safety Project Management Services - Fixed Fee 780.00
Services Total 2,340.00 USD
PRODUCT NAME UNIT PRICE
Quoteprepared on:
August 23, 2024
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
MORE INFORMATION AT CENTRALSQUARE.COM
QUOTE SUMMARY
Software Subtotal
5,400.00 USD
Services Subtotal
2,340.00 USD
Quote Subtotal 7,740.00 USD
Quote Total 7,740.00 USD
WHAT ARE THE RECURRING FEES?
TYPE AMOUNT
FIRST YEAR MAINTENANCE TOTAL 0.00
FIRST YEAR SUBSCRIPTION TOTAL 5,400.00
FIRST YEAR RECURRING SERVICES TOTAL 0.00
The amount totals for Maintenance and/or Subscription on this quote include only the first year of software use and
maintenance.
Quoteprepared on:
August 23, 2024
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
MORE INFORMATION AT CENTRALSQUARE.COM
Annual Maintenance and Subscriptions renewals shall be due on the anniversary of the Delivery Date*. Annual Maintenance
and Subscription Fees are subject to increase as outlined in the Master Agreement.
*Delivery Date: For on-premise Solutions, Delivery shall be when CentralSquare delivers to Customer the initial copies of the
Solutions outlined above by whichever the following applies and occurs first (a) electronic delivery, by posting it on
CentralSquare’s network for downloading, or similar suitable electronic file transfer method, or (b) physical shipment, such as
on a disc or other suitable media transfer method, or (c) installation, or (d) delivery of managed services server. Physical
shipment is on FOB - CentralSquare’s shipping point, and electronic delivery is at the time CentralSquare provides Customer
with access to download the Solutions. For cloud-based Solutions Delivery shall be whichever the following applies and occurs
first when Authorized Users have (a) received log-in access to the Solution or any module of the Solution or (b) received
access to the Solution via a URL.
The On Premise Subscriptions purchased under this Quote shall be governed by Exhibit A attached hereto.
BILLING INFORMATION
Fees will be payable within 30 days of invoicing.
Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a
Unit Price of $21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, rather
than the Unit Price displayed above.
Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of Customer. This is not an
invoice.
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies) governing the "Ship To" location provided by Customer on the Quote Form.
PAYMENT TERMS
License Fees & Annual Subscriptions
- 100% Due October 1st, 2024 and annually thereafter on the anniversary of the Delivery Date
Contract Startup
- 100% Due Upon Contract Execution
Hardware & Third-Party Software
- 100% Due Upon Contract Execution
Services
- Fixed Fee: 100% Due Upon Completion of Services
- Time & Material: Due as Incurred
Third-Party Services
- Fixed Fee: 50% Due Upon Contract Execution; 50% Due Upon Completion
- Time & Material: Due As Incurred
Travel & Living Expenses
- Due as Incurred
Quoteprepared on:
August 23, 2024
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
MORE INFORMATION AT CENTRALSQUARE.COM
PURCHASE ORDER INFORMATION
Is a Purchase Order (PO) required for the purchase or payment of the products on this Quote Form? (Customer to complete)
Yes [ ] No [ ]
Customer’s purchase order terms will be governed by the parties’ existing mutually executed agreement, or in the absence of
such, are void and will have no legal effect.
PO Number:
Initials:
Fort Worth Police Department
Signature:
Name:
Date:
Title:
Quoteprepared on:
August 23, 2024
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
MORE INFORMATION AT CENTRALSQUARE.COM
ATTACHMENT A
Terms and Conditions for On-Prem Subscriptions
BY INDICATING YOUR ACCEPTANCE, OR BY USING THE SOFTWARE, YOU ACCEPT THE TERMS AND CONDITIONS
AS STATED HEREIN.
1.Subscription Access. Customer is purchasing subscription priced software under this Quote. So long as Client has
paid the annual subscription fees and is current at all times with the subscription fees as stated herein, CentralSquare
grants to Client a limited non-exclusive, non-transferable access to use the subscription software granted in this
Quote. Client understands and acknowledges no ownership or any form of intellectual property rights transfer under
the terms of this Quote.
If customer terminates this Quote in accordance with the termination for convenience provision below, customer shall
be entitled to a pro-rata refund of the annual subscription fee, calculated by the remaining months in the applicable
annual subscription.
2.Termination for Convenience.This Quote may be terminated without cause by either party by providing written
notice to the other party thirty (30) days prior to the date of termination.
3.Termination of Access Rights.Upon termination of this Quote, (i) all rights granted herein shall terminate
immediately and automatically upon the effective date of such termination; (ii) Customer’s right to the accessed
software granted herein shall terminate; and (iii) Customer will cease using such software and at CentralSquare’s
direction return or destroy the software and any supplemental confidential information or documentation.
4.Right to Audit.Customer shall maintain for a reasonable period, but in no event less than three (3) years after
expiration or termination of this Quote, the systems, books and records necessary to accurately reflect compliance
with software access and the use thereof under this Quote. Upon request, Customer shall permit CentralSquare and
its directors, officers, employees, and agents to have on-site access at Customer’s premises (or remote access as
the case may be) during normal business hours to audit such systems, books, and records for the purpose of
verifying Customer’s use of the software to monitor compliance with this Quote no more than once per year. If an
audit reveals that Customer has exceeded the restrictions on use or non-compliance with this Quote, Customer shall
be responsible for the reimbursement of all costs related to the audit and prompt payment by Customer to
CentralSquare of any underpayment.
Confidential and Proprietary MORE INFORMATION AT CENTRALSQUARE.COM
Fort Worth Police, TX, Enterprise CAD Auto Dispatch Configuration
The parties mutually agree and acknowledge this Summary of Services is a high-level overview of the project requested,
not detailed requirements or designs of solution.
Project Scheduling
Parties agree a schedule will be provided for services within sixtydays from the execution of the applicable quote.
Change Requests
The parties may request a change to this summary of services, to increase hoursor deliverables, through a written
request to the CentralSquare project manager or resource.
ProfessionalServices
Throughout the course of the project, CentralSquare will use several types of services (defined herein) to complete the
necessary steps for successful deployment of the contracted services. The overall services aligned to implementation
include Project Management, Consulting Services, Technical Services, Data Conversion Services, Training Services, and in
some cases, Installation Services.
CentralSquare is not responsible for coordination, management, or covering the cost of any software, work,
customization, coding or testing that is required to be performed by any third-party vendors engaged in the context of
standard or custom interfaces, unless the work is defined under a Sub-Agreement with CentralSquare withinthe scope
of this Agreement.
Business Hours
All project services will be performed during normal business hours, defined as 8:00-5:00 PM Eastern Time.
If Client desires to perform the services outside of these hours, additional fees will apply.
CentralSquare Connectivityto On-Premises Systems
The BeyondTrust/Bomgar and/or SecureLink remote support solutions shall be the method of remote access to on-
premises Customer systems and/or data. These solutions meet all requirements as contained in the FBI CJIS Security
Policy (Remote Access). Use of either of these solutions enable Customer agencies to remain CJIS compliant for purposes
of FBI and/or state regulatory agency audits.
In addition to the above, the PSJ ProSuite application utilizes SSH connectivity to maintain a persistent connection to the
appliance/s. The 911 application utilizes Kaseya for application and/or support needs. These solutions are only utilized
for these specific applications in addition to Bomgar and/or SecureLink.
Services Scope of Project
The project includes the following scope of services.
ACentralSquare Consultant will configure and set-up the Auto Dispatch Enterprise CADfeature with purchased License.
Once the configuration is completed andtested, the Consultant will provide a brief training session on how the feature
functions within Enterprise CAD.
MORE INFORMATION AT CENTRALSQUARE.COM
Renewal Order prepared by:
Maggie Parker
maggie.parker@centralsquare.com
Thank you for your continued business. We at CentralSquare appreciate and value our relationship and look forward to
serving you in the future. CentralSquare provides software that powers over 8,000 communities. More information about all of
our products can be found at www.centralsquare.com.
WHAT SOFTWARE IS INCLUDED?
_____
PRODUCT NAME QUANTITY TOTAL
1. Enterprise Mobile Test or Training System (Add On) (OP)
Annual Subscription Fee
1 3,892.96 USD
Renewal Order Total:3,892.96 USD
Billing Information
This is not an invoice. Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of the
Customer.
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies) governing the Ship To location provided by the Customer on the Renewal Order Form.
Please note that the Total Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a
Total Price of $21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, rather
than the Total Price displayed above.
Renewal Order #:Q-189896
Start Date:January 19, 2025
End Date: September 30, 2025
Billing Frequency: Yearly
Subsidiary:Tritech Software Systems
Renewal Order prepared for:
Brenda Chouinard, IT Solutions Manager -IT APS (CAD)
Fort Worth Police Department
IT Solutions-ERP
Fort Worth, TX 76102
8173926435