HomeMy WebLinkAboutContract 56487-R3CSC No. ____________
City Secretary Contract No. 56487-R3
DMCA, Inc Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
4, 2024
DMCA, Inc.
Attn: Debbie Cardenas
2110 W. Division St.
Arlington, TX 76012
Re: Contract Renewal Notice
City Secretary Contract No. 56487 (the Contract)
Renewal Term No. 3: October 1, 2024 to September 30, 2025
The above referenced Contract with the City of Fort Worth expired on September 30, 2024
(the Expiration Date). Since the Expiration Date, the parties have continued to operate as if the
Contract were in full force and effect. Pursuant to the Contract, contract renewals are at the sole
option of the City. This letter is to inform you that the City is exercising its right to renew the
Contract for an additional one (1) year period, which will begin immediately after the Expiration
Date. All other terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the
address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to
provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Contract Compliance Specialist
(817) 392-
CSC No. ____________
City Secretary Contract No. 56487-R3
DMCA, Inc Page 2 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: ___________________________
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By: ______________________________
Name: Marilyn Marvin
Title: Property Management Director
ATTEST:
By: ______________________________
Name: Jannette S. Goodall
Title: City Secretary
CONTRACTCOMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: ______________________________
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Matt Murray
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 21-0744
Form 1295 Certification No.: 2021-793003
DMCA, INC.
By:
Name: Debbie Cardenas
Title: President
Date:
9/29/21, 12:11 PM
M&C Review
CITY COUNCIL AGENDA FDRT_� TI�
f
REFERENCE **M&C 21- LOG 13P ITB 21-0060 CARPET AND
DATE: 9/28/2021 NO.: 0744 NAME: FLOORING REPAIR AND REPLACE ADK
01
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize an Agreement for the Purchase of Carpet and Flooring Repair and
Replacement with Gomez Floor Covering Inc. and DMCA Inc. in a First Year Amount Up
to $4,100,000.00 and Authorize Four One-Year Renewals with a Five Percent Annual
Increase for Multiple City Departments
RECOMMENDATION:
It is recommended that the City Council authorize an agreement for carpet and flooring repair and
replacement with Gomez Floor Covering Inc. and DMCA Inc. in a first year amount up to $4,100,000.00 and
authorize four one-year renewals with a five percent annual increase for multiple city departments.
DISCUSSION:
The Aviation, Code Compliance, Library, Neighborhood Services, Park & Recreation, Public Events,
Property Management and the Water Departments approached the Purchasing Division with the intent to
establish a contract for carpet and flooring repair and replacement. The Purchasing Division reviewed the
request and subsequently issued an Invitation to Bid (ITB) for these services.
ITB 21-0066 consisted of detailed specifications and was advertised in the Fort Worth Star-Telegram each
Wednesday beginning on May 19, 2021 through June 16, 2021. A pre-bid conference was held on June 15,
2021 which provided an opportunity for interested bidders to learn more about the City of Fort Worth's
requirements and to seek clarification on the ITB requirements. A total of 14 vendors were solicited and
responses were received from three (3) potential vendors. All bids were evaluated by a three (3) person
team consisting of representatives from Property Management, Business Equity and Parks and Recreation.
Each bid was evaluated based on the number of products the vendor is authorized to sell in each category,
positive references from entities of similar size, and documentation on how Business Equity Firm(s)
services will be utilized to meet the 18\% goal. Based on the qualifications, the City recommends awarding
the agreement to Gomez Floor Covering, Inc., and DMCA, Inc.
BUSINESS EQUITY: Gomez Floor Covering, Inc. is in compliance with the City's Business Equity
Ordinance by commiting to 60\% Business Equity participation on this project. The City's Business Equity
goal on this project is 18\%. Additionally, Gomez Floor Covering, Inc. is a certified MBE firm. DMCA, Inc. is
in compliance with the City's Business Equity Ordinance by committing to 100\% Business Equity
participation on this project. The City's Business Equity goal on this project is 18\%. Additionally, DMCA,
Inc. is a certified MBE firm.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the
City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require
specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council's approval, this agreement shall begin upon execution and
expire one year from that date.
RENEWAL TERMS: This agreement may be renewed for four additional one-year terms to include a five
percent annual increase to the total amount. This action does not require specific City Council approval
provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the
renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
apps.cfwnet.org/council_packeUmc_review.asp?ID=29292&councildate=9/28/2021 1/2
9/29/21, 12:11 PM M&C Review
appropriated, in the participating departments' Operating Funds to support the approval of the above
recommendation and authorization of an agreement. Prior to any expenditure being incurred, the
participating departments have the responsibility to validate the availability of funds.
BQN\\
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Jay Chapa (5804)
Dana Burgdoff (8018)
Reginald Zeno (8517)
Steve Cook (5134)
Cynthia Garcia (8525)
Ashley Kadva (2047)
apps.cfwnet.org/council_packeUmc_review.asp?ID=29292&councildate=9/28/2021 2/2