HomeMy WebLinkAboutContract 44660-A7Docusign Envelope ID: 99DDF814-2E14-4BOC-BB72-ABDA24C7E339
CSC No. 44660-A7
AMENDMENT NO. 7
TO
CITY OF FORT WORTH CONTRACT 44660
This Seventh Amendment is entered into by and between the City of Fort Worth
(hereafter "Buyer"), a home rule municipality, with its principal place of business at 100 Fort
Worth Trail, Fort Worth, Texas, PowerDMS, Inc. ("Vendor"), Buyer and Vendor may be
referred to individually as a Party and collectively as the Parties.
WHEREAS, on July 30, 2013, the Parties entered into City Secretary Contract 44660 to
provide PowerDMS document management software application and services for
electronic content and relational database management ("Agreement/Contract");
WHEREAS, on February 15, 2021, the Parties entered into the First Amendment to the
Agreement to increase the number of licenses the City could purchase; and
WHEREAS, on March 25, 2022, the Parties entered into the Second Amendment to
the Agreement to include PowerDMS Professional and Legacy Training and Single Sign On
Service, which increased the value ofthe contract to $42,080.42 annually; and
WHEREAS, on April 26, 2022, the Parties entered into the Third Amendment to the
Agreement to include PowerPolicy Professional Subscription and Setup services, which
increased the value ofthe contract to $50,110.23 annually; and
WHEREAS, on July 22, 2022, the Parties entered into the Fourth Amendment to the
Agreement to add Single Sign On service for the Fort Worth Municipal Court, which increased
the total contract to a new amount not to exceed $60,701.28 annually; and
WHEREAS, on July 31, 2023, the Parties entered into the Fifth Amendment to the
Agreement to increase the value of the contract to a new amount not to exceed $61,444.91
annually; and
WHEREAS, on July 31, 2024, the Parties entered into the Sixth Amendment to the
Agreement to add new quotes and increase the value of the contract to a new amount not to
exceed $100,000.00 annually; and
WHEREAS, the Parties have executed annual renewals for the Agreement, with the
current renewal term set to expire on July 31, 2025; and
WHEREAS, the Parties wish to amend the Agreement to increase the annual contract
amount by $100,000.00 for a new annual amount not to exceed $200,000.00 to add a
PowerReady Subscription for the Fort Worth Police Department and allow continuation of
current services provided by PowerDMS.
Seventh Amendment to Fort Worth City Secretary Contract No. 44660 OFFICIAL RECORD Page 1 of 3
CITY SECRETARY
FT. WORTH, TX
Docusign Envelope ID: 99DDF814-2E14-4BOC-BB72-ABDA24C7E339
WHEREAS, on December 10, 2024, the Fort Worth City Council, through
M&C 24-1037, authorized the execution of this Seventh Amendment to the Agreement, to
increase the value of this Agreement to a new amount not to exceed $200,000.00
annually to add a PowerReady Subscription for the Fort Worth Police Department and
allow continuation of current PowerDMS services.
NOW, THEREFORE, the Parties, acting herein by and through their duly
authorized representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to increase the annual contract amount by
$100,000.00 for a new annual amount not to exceed $200,000.00 to add a PowerReady
Subscription for the Fort Worth Police Department and allow continuation of current services
provided by PowerDMS.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile copy or
computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have
the same effect as an original.
Seventh Amendment to Fort Worth City Secretary Contract No. 44660 Page 2 of 3
Docusign Envelope ID: 99DDF814-2E14-4BOC-BB72-ABDA24C7E339
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By:
Name: Mark McDaniel
Title: Deputy City Manager
Date: Dec 16, 2024
APPROVAL RECOMMENDED:
By:
Name: Kevin Gunn
Title: Director, IT Solutions Department
ATTEST:
7G,;�'2lZE Ef8' �iG'O�Gt�i
By: Jannette Goodall (Dec 16, 202410:00 CST)
Name: Jannette Goodall
Title: City Secretary
VENDOR:
PowerDMS, Inc. DocuSigned by:
Nl.l� fjUY1n,S
By:
Name: M1ch urns
Title: Accounting Director
Date: 11/27/2024 1 10:31:43 AM PST
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Steven Vandever(Dec 13, 202410:26 CST)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
M. Kevirz Acderk, //
M. Kevin Anders, II (Dec 16, 2024 09:24 CST)
By:
Name: M. Kevin Anders, II
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-1037
Approved: 12/10/2024
1295:2024-1236375
ATTEST: Docusigned by:
F
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By: _b'1�251i"Mfl"ler
Name:
Title: Contracts Associate
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Seventh Amendment to Fort Worth City Secretary Contract No. 44660 Page 3 of 3
P(bwerDMS
t 800.149.5104
2t20 Park PI. Sulte 100
byNEOGOV EI Segundo, CA 90245 NEOGOV
THIS IS NOT AN INVOICE
RecordsContract .- Details
Account Number: A-137 Order #: Q-261039
Customer: City & Police of Fort Worth (TX) Valid Until: 12/31/2024
Effective Employee Count: 1,999
Sales Rep: Jonathan Morejon
Customer Contact
Billing Contact:
City & Police of Fort Worth (TX)
Shipping Contact:
City & Police of Fort Worth (TX)
James Rodriguez
James Rodriguez
Billing Address:
City of Fort Worth
Shipping Address:
505 West Felix Street
200 Texas Street
Fort Worth, TX 76102
Fort Worth, TX 76115
Billing Contact Email:
james.rodriguez@fortworthtexas.gov
Shipping Contact Email:
james.rodriguez@fortworthtexas.gov
Billing Phone:
817-392-4286
Shipping Phone:
817-392-4286
Payment Terms
Payment Term: Net 30 Notes:
PO Number:
Year 1
Item Type Start Date End Date License Type Total (USD)
PowerReady Subscription Recurring 12/20/2024 7/30/2025 Employee $14,677.28
Based
The PowerReady Annual subscription provides an agency -wide license for unlimited number of programs and includes; Mobile Accessibility, Email Notifications, Unlimited Late
Form and Trainee Performance Alerts, Ongoing training resources, Ongoing software updates, Access to Industry Partnerships, Ongoing Support & Maintenance.
PowerReady Setup Services Employee $19,294.00
Based
A one-time implementation fee that includes access to all online/virtual resources which assist the customer in configuring their site. These resources include video tutorials
and trainings, user guides, and a PowerFTO Implementation Consultant to assist in training sessions.
Year 1 TOTAL: I $33,971.28
Year 2
Item Type Start Date End Date License Type Total (USD)
PowerReady Subscription Recurring 7/31/2025 7/30/2026 Employee $50,721.00
Based
The PowerReady Annual subscription provides an agency -wide license for unlimited number of programs and includes; Mobile Accessibility, Email Notifications, Unlimited Late
Form and Trainee Performance Alerts, Ongoing training resources, Ongoing software updates, Access to Industry Partnerships, Ongoing Support & Maintenance.
Year 2 TOTAL: I $50,721.00
Total: I $84,692.28
This price does NOT include any sales tax. Total in USD
Additional Terms and Conditions M
Page 1 of 2
P(DwerDMS 2120 Park Pi.. Suite 100
by NEOGOV EI Segundo, CA 90245 NEO
License Terms: Enterprise license denotes that Customer has purchased an enterprise wide license up to the employee count specified above.
User based license denotes that Customer has purchased the number of licenses set forth in the quantity column. Item count denotes the number
of items that Customer has licensed as set forth in the quantity column.
Payment Terms: All invoices issued hereunder are due upon the invoice due date. If the Order is for a period longer than one year, the fees for the
first period shown shall be invoiced immediately and the fees for future years/periods shall be invoiced annually in advance of each 12 month
period shown on the Order, but regardless of the billing cycle, Customer is responsible for the fees for the entire Order. The fees set forth in this
Service Order are exclusive of all applicable taxes, levies, or duties imposed by taxing authorities and Customer shall be responsible for payment of
any such applicable taxes, levies, or duties. All payment obligations are non -cancellable, and all fees paid are non-refundable. Payment for services
ordered hereunder shall be made to PowerDMS, Inc. a wholly owned subsidiary of Govern mentjobs.com, Inc. (D/B/A NEOGOV).
Terms & Conditions: This Order Form creates a legally binding contract on the parties. Unless otherwise agreed in a written agreement between
GovernmentJobs.com, Inc. (D/B/A/ NEOGOV), parent company of PowerDMS, Inc., Cuehit, Inc., Ragnasoft LLC (D/B/A/ PlanIT Schedule), and Design PD,
LLC (D/B/A Agency360) (collectively, "NEOGOV") and Customer, this Order Form and the services to be furnished pursuant to this Order Form are subject
to the terms and conditions set forth here: httos://www.neoaov.com/service-specifications.
If this Order Form is executed and/or returned to NEOGOV by the Customer after the Subscription Start Date stated in this Order Form, NEOGOV
may adjust the Subscription Start Date and the corresponding Subscription End Date, without increasing the total fees, based on the date NEOGOV
activates the subscription, provided the total length of the subscription term does not change. Following activation, any adjustments to such
Subscription Start Date and Subscription End Date may be confirmed by reference to the invoice sent by NEOGOV.
Your signature below constitutes acceptance of terms herein and contractual commitment to purchase
the items listed above.
Accepted and Agreed By Authorized Representative of:
City & Police of Fort Worth (TX)
Signature:
Printed Name: Mark McDaniel
Title: Deputy City Manager
Date Dec 16, 2024
THE INFORMATION AND PRICING CONTAINED IN THIS ORDER FORM IS STRICTLY CONFIDENTIAL.
Page 2 of 2
12/11/24, 4:04 PM
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 12/10/2024 REFERENCE
NO..
**M&C 24- LOG NAME:
1037
Official site of the City of Fort Worth, Texas
FORT oR?H
'111�
04POWERDMS CSC
44660 AMENDMENT 7
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Amendment Number 7 to City Secretary Contract
Number 44660 with PowerDMS to Add PowerReady Subscription and Licenses and
Increase the Total Contract Amount From $100,000.00 to $200,000.00, for the Fort Worth
Police Department through the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that City Council authorize the execution of amendment no. 7 to City Secretary
Contract No. 44660 with PowerDMS to add PowerReady subscription and licenses and increase the
total contract amount from $100,000.00 to $200,000.00, for the Fort Worth Police Department through
the Information Technology Solutions Department.
DISCUSSION:
This M&C requests approval to execute amendment no. 7 to CSC 44660 to increase the annual
contract amount by $100,000.00 for a new annual amount not to exceed $200,000.00 to add a
PowerReady Subscription for the Fort Worth Police Department and allow continuation of current
services provided by PowerDMS.
The City utilizes PowerDMS to provide a policy and procedure document management system, a field
training software, and a citizen engagement software for the Police Department and the Fort Worth
Marshal Division.
On July 25, 2013, the City entered into CSC 44660 with PowerDMS for use of PowerDMS and
PowerStandards software by the Fort Worth Police Department with a total annual amount not to
exceed of $50,000.00, with an expected recurring annual cost of $25,000.00.
On February 15, 2021, the City executed amendment no. 1 to CSC 44660 to administratively increase
the contract to add software licenses for the Fort Worth Police Department's Communication Division
with a new annual amount not to exceed $33,291.25.
On March 25, 2022, the City executed amendment no. 2 to administratively increase the contract to
add additional software licenses for the Fort Worth Police Department's Communication Division with
a new annual amount not to exceed $42,080.42.
On April 26, 2022, the City executed amendment no. 3 to administratively increase the contract to add
a subscription to PowerPolicy Professional software for the Fort Worth Marshal Division with a new
annual amount not to exceed $60,277.69.
On July 22, 2022, the City executed amendment no. 4 to administratively increase the contract to add
Single Sign On (SSO) Services for the Fort Worth Marshal Division with a new annual amount not to
exceed $60,701.28.
On July 24, 2023, the City executed amendment no. 5 to administratively increase the contract to add
additional PowerPolicy licenses and SSO services for the Fort Worth Marshal Division with a new
annual amount not to exceed $61,414.91.
On July 11, 2024, the City executed amendment no. 6 to administratively increase the contract to add
a subscription to PowerEngage 9-1-1 software, PowerPolicy Professional software with SSO services
for the Fort Worth Police Department's Communication Division with a new annual amount not to
exceed $100,000.00.
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M&C Review
BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirements was
requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the
purchase of goods or services is from a sole source where subcontracting or supplier opportunities are
negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council's approval, this Agreement will begin once executed by the
Deputy City Manager and end July 30, 2025.
RENEWAL OPTIONS: This agreement may be renewed for additional one-year terms at the expiration
of each successive term by mutual written agreement of the parties. This action does not require
specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy
the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the ITS Capital Fund for the FY25 PD PowerDMS Power Ready project to support the
approval of the above recommendation and execution of the amendment. Prior to any expenditure
being incurred, the Information Technology Solutions Department has the responsibility to validate the
availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2) 1 1
FROM
Fund Department Account Project
ID ID
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Program I Activity I Budget
Year
Mark McDaniel (6316)
Kevin Gunn (2015)
Mark Deboer (8598)
04POWERDMS CSC 44660 AMENDMENT 7 funds availability pdf (CFW Internal)
04POWERDMS CSC 44660AMENDMENT 7 Updated FID Table.xlsx (CFW Internal)
25-TBD1182024(SS PowerDMS)Waiver-NS.r)df (CFW Internal)
Citv of Fort Worth-1295.pdf (CFW Internal)
Reference # Amount
(Chartfield 2)
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