The URL can be used to link to this page

Home My WebLink AboutContract 60522-A1CSC No. 60522-A1 AMENDMENT NO. 1 TO CITY OF FORT WORTH CONTRACT 60522 This Amendment is entered into by and between the City of Fort Worth (hereafter "City"), a home rule municipality, and Texas AirSystems, LLC ("Vendor"). City and Vendor may be referred to individually as a Party and collectively as the Parties. WHEREAS, on November 22, 2023, the Parties entered into City Secretary Contract 60522 for Vendor to provide comprehensive HVAC services, including, but not limited to, parts, supplies, maintenance services and supplies, and repairs for the City of Fort Worth Property Management Department (the "Agreement"); WHEREAS, the Agreement authorized two renewal options for the term of April 1 to March 31 of each subsequent year; WHEREAS, the Agreement was renewed for its First Renewal option beginning April 1, 2024 and expiring March 31, 2025; and WHEREAS, the Parties now wish to amend the Agreement to increase the total compensation amount allowed under the Agreement by $959,800.00 for a new annual amount up to $1,089,800.00 for the Water, Aviation and Property Management departments as authorized under Mayor and Council Communication No. 24-0968 (approved November 12, 2024). NOW, THEREFORE, the Parties, acting herein through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: 1. AMENDMENTS The Compensation paragraph of the Agreement, Paragraph 4,is hereby deleted in its entirety and amended to read as follows: City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total annual payment made under this Agreement shall be an amount up to One Million Eighty -Nine Thousand Eight Hundred Dollars ($1,089,800.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. 2. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 3. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. ACCEPTED AND AGREED: CITY OF FORT WORTH: By: William Johnson (D c 18, 202411:24 CST) Name: William Johnson Title: Assistant City Manager Date: 1 2/1 8/24 FR9W Z01%1A 7X4113 OfA11D112113"IN By: HArA49y` Chl4aW0Cj9§IjjA r13, 2024 07:46 CST) Title: Water Director ��.!*000�.' foR��d ATTEST: 49 v)6.009Ad Pvog=d° Qom. /j ,,6 Sm res p�Q'f gBy: /JI an4 nEa45a Name: Jannette Goodall Title: City Secretary Texas AirSystems, LLC: By: pa44�— y Name: Title: Date: Account Executive CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Shatabya Ber land (Dec 12, 202415:09 CST) Name: Shatabya Bergland Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: ntU)Iaad Name: Jessika Williams Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0968 Date: November 12, 2024 1295: 2024-1221638 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CITY COUNCIL AGENDA Create New From This M&C REFERENCE **M&C 24- 13PAMEND CSCO 60522 DATE: 11/12/2024 NO.: 0968 LOG NAME: HVAC SERVICES AVIATION KQ CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Amendment to City Secretary Contract 60522 with Texas AirSystems, LLC Using The Interlocal Purchasing System Contract Number 220106 for Comprehensive Heating, Ventilation, and Air Conditioning Services to Increase the Annual Amount by $959,800.00 for a New Annual Amount Up to $1,089,800.00 for the Water, Aviation, and Property Management Departments RECOMMENDATION: It is recommended that the City Council authorize execution of an amendment to City Secretary Contract 60522 with Texas AirSystems, LLC using The Interlocal Purchasing System Contract Number 220106 for comprehensive heating, ventilation, and air conditioning services to increase the annual amount by $959,800.00 for a new annual amount up to $1,089,800.00 for the Water, Aviation, and Property Management Departments DISCUSSION: On October 31, 2023, City Council approved Mayor and Council Communication (M&C) 23-0919 for an agreement with Texas AirSystems, LLC using The Interlocal Purchasing System (TIPS) Contract Number 220106 for comprehensive heating, ventilation, and air conditioning (HVAC) services and parts on an as -needed basis in an annual amount up to $130,000.00 for the Property Management Department, and on November 22, 2023, the City executed an Agreement with the vendor which was assigned City Secretary Contract Number 60522 (Agreement). On October 9, 2024, the Water and Aviation Departments approached the Purchasing Division to join the agreement so that they can purchase needed items for their facilities. Additionally, the Property Management Department has requested an increase in spending capacity to ensure sufficient funds are available for needed parts, services, and repairs at City facilities. The purpose of this M&C is to authorize an amendment to the Agreement to increase allowable spending by $959,800.00 for a new annual agreement up to $1,089,800.00. ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS - The current term of this agreement will expire on March 31, 2025, and includes one (1) remaining one-year renewal. RENEWAL TERMS: The contract may be renewed for one (1) more successive one-year term. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. DVIN-BE: A business equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. Funding is budgeted in the Other Contractual Services account within the Water & Sewer and Municipal Airport Funds and in the General Operating & Maintenance category in the General Fund for the Property Management Department. This Cooperative agreement serves ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated in the General Fund, Water & Sewer Fund and the Municipal Airport Fund. Prior to an expenditure being incurred, the Property Management, Water and Aviation Departments has the responsibility to validate the availability of funds BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Official site of the City of Fort Worth, Texas FORT VV0RTH Ir- Submitted for Citv Manaaer's Office bv: Originating Department Head: Additional Information Contact: ATTACHMENTS Reginald Zeno (8517) Dana Burghdoff (8018) Reginald Zeno (8517) Roger Venables (6334) Jo Ann Gunn (8525) Karen Quintero (8321) 13P AMEND CSCO 60522 HVAC SERVICES AVIATION 1 KQ.docx (CFW Internal) 13P AMEND CSCO 60522 HVAC SERVICES AVIATION KQ FID.xlsx (CFW Internal) SAM.aov 10.1.24.Ddf (CFW Internal) SOS 10.1.24.Ddf (CFW Internal) Texas Air Svstems-Form 1295 Certificate 101272421.Ddf (CFW Internal)