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HomeMy WebLinkAboutContract 62049-A1CSC No. 62049-A1 FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 62049 BETWEEN THE CITY OF FORT WORTH AND DATA INTEGRATORS, INC. This First Amendment to Fort Worth City Secretary Contract No. 62049 ("Amendment") is made between the City of Fort Worth ("Fort Worth"), a Texas home -rule municipal corporation and Data Integrators, Inc. ("Vendor"), individually referred to as a "party" and collectively as the "parties". WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No.62049 beginning September 30, 2024 ("Agreement"); and WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the Agreement to increase the amount. NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by and through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: I. The Agreement is hereby amended by deleting the second paragraph on the second page of the existing Agreement in its entirety and replacing it with the following: City shall pay Vendor in accordance with the fee schedule in Exhibit "C" and in accordance with the provisions of this Agreement. Total payment made under this Agreement for the initial term by City shall not exceed Four Hundred Thousand Dollars and Zero Cents ($400,000.00) as authorized by M&C 24-1059. Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. II. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. III. ALL OTHER TERMS SHALL REMAIN THE SAME All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] [Remainder of This Page Intentionally Left Blanks OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 62049 The undersigned represents and warrants that he or she has the power and authority to execute this Agreement and bind the respective party. CITY OF FORT WORTH: By: Valerie Washington (Dec 18, 202414:56 CST) Name: Valerie Washington Title: Assistant City Manager Date: Dec 18, 2024 APPROVAL RECOMMENDED: "6.— r—- - By: Brian Daugherty (Dec 18, 202414:05 CST) Name: Brian Daugherty Title: Code Compliance Director ATTEST: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: David B. Carson Title: Administrative Services Manager APPROVED AS TO FORM AND LEGALITY: davvpnn� o� FORraa By: d�`o o•ld dv8 o=A U A darn iv'* pp By: Name: Jannette Goodall Title: City Secretary VENDOR: Data Integrators, Inc kobat Dedoti Robert Denton (Dec 16, 202414:13 EST) By: Name: Robert L. Denton Title: President Date: Dec 16, 2024 Name: Andrea Phillips Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-1059 Date Approved: 12/10/2024 1295 Form: 2024-1203469 First Amendment to Fort Worth City Secretary Contract No. 62049 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Mayor and Council Communication DATE: 12/10/24 M&C FILE NUMBER: M&C 24-1059 LOG NAME: 13P AMEND ILA CSCO 62049 PRINTING & MAILING SERVICES MC CC SUBJECT (ALL) Authorize Execution of an Amendment to Agreement with Data Integrators, Inc. for Mailing and Printing Services to Increase the Annual Amount by $300,000.00 for a New Aggregate Annual Amount Up to $400,000.00 for the Code Compliance Department RECOMMENDATION: It is recommended that City Council authorize an amendment to City Secretary Contract No. 62049 with Data Integrators, Inc. for mailing and printing services to increase the annual amount by $300,000.00 for a new aggregate annual amount up to $400,000.00 using an Interlocal Agreement for the Code Compliance Department. 11&10111*4103kqF On September 30, 2024, the City entered into an agreement for an annual amount of $100,000.00 through an Interlocal Agreement with Data Integrators, Inc. for Printing and Mailing Services using Montgomery County, Maryland, Invitation for Bid (IFB) #1110468 (CSC No. 62049). To meet demand for these services, additional spending authority with Data Integrators, Inc. is needed. These services provide City residents with required notices and other important information. Staff requests that the City Council authorize an increase to the Agreement's spending authority by an additional $300,000.00. The new total aggregated annual amount of the agreement will be up to $400,000.00. FUNDING: The maximum annual amount allowed under this agreement will be $400,000.00; however, the actual amount used will be based on the need of the Department and available budget. Funding is budgeted in the General Operating & Maintenance category in the General Fund for the Code Compliance Department. AGREEMENT TERM: The current agreement term is from September 30, 2024 to May 3, 2025, with no renewal options. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under an Interlocal Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for the purchase of the item. IFB #1110468 was published by Montgomery County, MD on January 17, 2020, and submissions were opened on February 19, 2020; 83 vendors were invited and the agency received four (4) bid responses. Staff reviewed the pricing and determined it to be fair and reasonable. BUSINESS EQUITY: A business equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. The Cooperative Agreement serves ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund for the Code Compliance Department to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Code Compliance Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517 Valerie Washington 6192 Oriainatina Business Unit Head: Reginald Zeno 8517 Brian Daugherty 6322 Additional Information Contact: Jo Ann Gunn 8525 Maria Canoura 2526 CERTIFICATE OF INTERESTED PARTIES FORM 1295 Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Data Integrators Fredericksburg, VA United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Fort Worth Texas 1of1 OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2024-1203469 Date Filed: 08/21/2024 Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. IFB #1110468 Printing and mailing certified and regular envelopes Nature of interest 4 Name of Interested Party City,State, Country (place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 UNSWORN DECLARATION My name is 10OZ4e;r ZZ /,. ,;J % O-,J and my date of birth is /— / .(- 4F.9 1-7 My address is /© r1len11V Z6-cx,, J, 4 arf ��� // Z 2 j + /_, (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of on the day of 20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.48da51f7