HomeMy WebLinkAboutContract 60934-R1CSC No. 60934-Rl
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
December 4, 2024
Cadre Research Labs (Illinois) LLC
Attn: Ryan Lilien, Owner
2107 Thornwood Avenue
Wilmette, IL 60091
Re: Contract Renewal Notice
Fort Worth City Secretary Contract No. 60934 ("Contract")
First Renewal Term: February 13, 2025 to February 12, 2029
The above -referenced Contract with the City of Fort Worth expires on February 12, 2025
("Expiration Date"). This letter is to inform you that the City wishes to exercise its renewal option
for a First Renewal Term, which will begin immediately after the Expiration Date as outlined
above. All other terms and conditions of the Contract remain unchanged.
Please return this signed acknowledgment letter, along with a current copy of your
insurance certificate reflecting the City of Fort Worth as the Holder, to the email address set
forth below acknowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.aov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Ximber Affien
Kimber Allen
Contract Compliance Specialist
Kimberlv.Allen(&fortworthtexas. aov
817-392-4481
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal— CSC 60934-R1 Page 1 of 2
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: William Johnson (D c 19, 202408:56 CST)
Name: William Johnson
Title: Assistant City Manager
Date: Dec 19, 2024
APPROVAL RECOMMENDED
By Rob& Alldre ee (Dec 19, 202408:11 CST)
Name: Robert A. Alldredge, Jr.
Title: Executive Assistant Chief
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: xgu'�nz'
Name: Loraine Coleman
Title: Administrative Services Manager
APPROVED AS TO FORM AND
LEGALITY:
ATTEST: 4 ...
of F.
°Rr�aaa
>o aBy:
�o
ono o=° Name: Jerris Mapes
% C��Ss �� 4Il nEXA?op� Title: Sr. Assistant City Attorney
By:
Name: Jannette S. Goodall CONTRACT AUTHORIZATION:
Title: City Secretary M&C: 23-1067
Date Approved: 12/12/23
CADRE RESEARCH LABS (ILLINOIS)
LLC
By:
Name: Ryan Lilien
Title: Owner
Form 1295 Certification No.: 2023-1093141
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal— CSC 60934-R1 Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12/12/23 M&C FILE NUMBER: M&C 23-1067
LOG NAME: 35MICROSCOPE CADRE FORENSICS SYSTEM
SUBJECT
(ALL) Authorize Execution of Sole Source Agreement with Cadre Research Labs, LLC for a Cadre TopMatch 3D System for the Police
Department in an Annual Amount of $141,050.00 for the First Year and Authorize One (1) Four -Year Renewal Option
RECOMMENDATION:
It is recommended that the City Council authorize execution of a Sole Source Agreement with Cadre Research Labs, LLC for a Cadre TopMatch
3D System for the Police Department in an annual amount of $141,050.00 for the first year and authorize one (1) four-year renewal option.
DISCUSSION:
The Police Department will use this agreement to procure the Cadre System: a 3-dimensional (3D) imager and virtual comparison microscope
(VCM), which acquires 3D scans of the surface of fired cartridge cases. 3D scanning systems are the next step in strengthening the forensic
firearm examination and comparison process. Currently, forensic firearm comparison is a subjective science that relies primarily on the opinion of
a firearm examiner to conclude whether or not evidence is related. With the implementation of Cadre's 3D technology, we will be able to image
fired evidence and allow the instrument to group the evidence using an algorithm. The use of algorithms will help support and strengthen the
subjective determinations of the firearm examiner. The purchase of the Cadre System will strengthen the Fort Worth Police Department Crime
Laboratory (FWPDCL) Firearm Unit and will help ensure that we are on the forefront of the technological advancements in forensic science.
The implementation of the system has several benefits to the Fort Worth Police Department:
• Rapid acquisition of firearm evidence and algorithm -based grouping will tell us what cartridge cases are related and what firearm they are
related to. This rapid acquisition will allow us to disseminate the information to the Detectives in a timelier manner, strengthening their
investigation;
• Cadre's triage function will assist our Firearm Technician by rapidly determining cartridge case groupings and determining the most well
marked specimen for entry into the National Integrated Ballistic Information Network (NIBIN);
• The VCM capability will allow our Firearm Examiners to conduct case reviews and verifications remotely;
• The Cadre VCM has been validated by the FBI Firearms and Toolmarks Unit as well as the Royal Canadian Mounted Police (RCMP). They
are also working directly with National Institute of Standards and Technology (NIST) on the validation of the algorithms; and
• The Texas Forensic Science Commission has also recommended that the FWPDCL adopt and implement the 3D technology
No guarantee was made that a specific amount of goods or services would be purchased.
FUNDING: The maximum amount allowed under this agreement will be $141,050.00, however the actual amount used will be based on the need of
the department and available budget. The annual department allocation for this agreement is:
Department Amount Project
Police Capital Fund - Project 104466 -
$141,050.00 PD FY23 Crime Lab Equipment
Funding is budgeted in the Police Public Safety -Grants Department's CCPD Capital Projects Fund for the purpose of funding the PD FY23 Crime
Lab Equipment project, as appropriated.
DVIN-BE: A waiver of the goal for Business Equity subcontracting requirements is approved by the DVIN-BE, in accordance with the Business
Equity Ordinance, because the Business Equity Waiver is based on the sole source information provided by the Police Department.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date.
RENEWAL OPTIONS: The agreement may be renewed for one (1) four-year renewal period. This action does not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the CCPD Capital Projects
Fund for the PD FY23 Crime Lab Equipment project to support the approval of the above recommendation and execution of the agreement. Prior
to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Fernando Costa 6122
Oriainatina Business Unit Head: Neil Noakes 4212
Additional Information Contact: Tracye Sisco 4519