The URL can be used to link to this page

Home My WebLink AboutContract 55856-SP13Application No. 3144796 u oS B U S I N E S S Master Agreement No. 500-0650038-000 E R V I C E S Supplement No. CSC No. 55856-SP13 Full Legal Name: City Of Fort Worth Address: 200 Texas Street City: Fort Worth State: TX Phone: (817) 392-6689 Fax: - DBA: Supplement Zip: 76102 Billing Address: 200 Texas Street City: Fort Worth State: TX Zip: 76102- Replaces 55856-12 EQUIPMENTADDED: Qty. Make Item Description (or Accessories) See Exhibit A EQUIPMENT DELETED: Qty. Make Item Description (or Accessories) See Exhibit A Workgroup - B&W Allowance 840,000 Excess Per Image Charge (WG B&W) $ 0.00600 Rental Payment* Workgroup - Color Image Allowance 250,000 Excess Per Image Charge (WG Color) $ 0.05300 $107,662.11 Desktop - B&W Image allowance 633,000 Excess Per Image Charge (Desktop B&W) $ 0.00950 Desktop - Color Image Allowance 171,666 Excess Per Image Charge (Desktop Color) $ 0.08500 METERS READINGS VERIFIED Quarterly *plus applicable taxes ❑✓ Balance of applicable term. Termination date of this supplement coincides with the termination date set forth in the Master Agreement or previous supplement. mos. New term for equipment referenced above only. Such term begins upon supplement endorsement and acceptance by Owner. The term of the original Agreement shall remain in full force and effect for the remaining original equipment. You have requested this supplement to the Master Agreement (the "Supplement'). Which Supplement incorporates the terms and conditions of the Master Agreement (as amended), and constitutes an agreement between you and us with respect to the Equipment reference herein, separate and distinct from the Master Agreement. "Master Agreement' refers to the agreement between customer and Owner (or its predecessor) identified in Owner's records by the Master Agreement No. above. The parties agree that the original hereof for enforcement and perfection purposes, and the sole "record" constituting "chattel paper" under the UCC, is the paper copy hereof bearing (i) the original or a copy of either your manual signature or an electronically applied indication of your intent to enter into this Supplement, and (ii) our original manual signature. Except for the specific provisions set forth above, the original terms and conditions set forth in the Master Agreement and any personal guaranty(s) shall remain in full force and effect and are incorporated herein by reference. Print Name: Mark McDaniel Date: Dec 19, 2024 Print Name: Scott Hanson Date: Dec 18, 2024 Signature: X For: City Of Fort Worth Signature: 1, „e 9; 5T For: UBEO, LLC Title: Deputy City Manager The Customer hereby certifies that all the Equipment: 1) has been received, installed, and inspected, and 2) is fully operational and unconditionally accepted. All conditions and terms of the agreement have been reviewed, acknowledged and are now irrevocable and unconditional. Signature: X \_44,4 Date: Dec 19, 2024 Print Name: Mark McDaniel, Deputy City Manager For: City Of Fort Worth Supplement - Cons Rev. 10/23/2020 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Exhibit A B U S I N E S S uManage Rental Schedule APPLICATION NO. AGREEMENT NO. ub oS E R V I C E S "A" 3144796 500-0650038-013 This uManage Rental Schedule "A" is to be attached to and becomes part of the above -referenced Agreement by and between the undersigned and UBEO, LLC. MAKE/MODEL/ACCESSORIES Equipment Added: Card reader added to D56510 Cabinet added to D55760 Card reader added to D55389 Equipmnet Deleted: Ricoh P 800 - D56543 Ricoh P C600 - D55462 Ricoh P C600 - D55463 Ricoh P 800 - D55538 Ricoh SPC 840dn - D55056 Ricoh IM 350F - D53109 Rioch IM C30OF - D55528 Ricoh IM 350F - D53126 Ricoh IM C30OF - D55529 Ricoh IM C30OF - D55553 Ricoh IM C40OF - D56114 Ricoh IM C40OF - D56113 Ricoh IM C40OF - D56106 Ricoh IM C30OF - D55314 Rioch P 800 - D56203 SERIAL NO. STARTING METER NA NA NA 5300XB21186 5321X115649 5321X115648 5301X227995 Y221 M310136 3371P102530 3920PB00670 3371P102638 3921P500094 3921P500193 3911P400739 3911P400655 3911P400680 3921P500505 5301X124969 NOT FINANCED UNDER THIS AGREEMENT El El This uManage Rental Schedule "A" is hereby verified as correct by the undersigned Customer. City of Forth Worth Mark McDaniel X`lam Deputy City Manager Dec 19, 2024 CUSTOMER SIGNATURE TITLE DATED 32175 (2017) - City of Fort Worth modified 6.2.2021 Rev. 09/18/2018 TEXAS ADDENDUM (STATE AND LOCAL GOVERNMENT) AGREEMENT # 3144796 Addendum to Agreement # 3144796, between City of Fort Worth, as Customer and UBEO, LLC, as Owner. The words you and your refer to Customer. The words we, us and our refer to Owner. The parties wish to amend the above -referenced Agreement by adding the following language: You represent and warrant pursuant to Texas Government Code Section 2252.908 and Texas Administrative Code Chapter 46 the following (select one of the applicable): X You have received the required "disclosure of interested parties" from us that was submitted by us to the Texas State Ethics Commission. The Agreement is for less than $1,000,000 and a Customer's Counsel's Opinion has been provided to us confirming the following applies: (a) your governing body has legal authority to delegate to its staff the authority to execute the Agreement; (b) your governing body has delegated to its staff the authority to execute the Agreement; and (c) your governing body did not participate in the selection of the business entity with which the Agreement is entered into. By signing this Addendum, Customer acknowledges the above changes to the Agreement and authorizes Owner to make such changes. In the event of any conflict between this Addendum and the Agreement, this Addendum shall prevail. In all other respects, the terms and conditions of the Agreement remain in full force and effect and remain binding on Customer. UBEO, LLC Owner Stott Hanson (Dec 15. 202411.21 CST1 Signature Vice President & General Manager Dec 18, 2024 Title Date City of Fort Worth Customer X,-e4g,l� t:�-' Signature Mark McDaniel Deputy City Manager Title Dec 19, 2024 Date NOTE: SIGNER OF THIS DOCUMENT MUST BE SAME AS ON THE AGREEMENT. A FACSIMILE OF THIS DOCUMENT WITH SIGNATURE SHALL BE CONSIDERED TO BE AN ORIGINAL. CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE. A634 REV 03/17 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number: of business. 2024-1240425 UBEO LLC Grapevine , TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 11/19/2024 being filed. City of Fort Worth Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 3144796 Office Equipment Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 UNSWORN DECLARATION.} My name is 'Scott "O—n SQ nl , and my date of birth is 3 / ^ R (o 9 My address is _l0 d l �1 eS�-f�p �� PK.l A Z (street) I (4ty) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in ::7� Cca 1 —� County, State of Signature onthejy�dayof AJOV ,20d-q. (month) (year) ed agent of contracting business entity (Declarant) i Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.5dd2ace2 embank. EQUIPMENT FINANCE CONSENT TO ASSIGNMENT AGREEMENT # 3144796 Re: Agreement # 3144796 between UBEO LLC ("Assignor") and CITY OF FORT WORTH ("Customer"), dated ("Agreement'). Customer hereby consents to the assignment of the above -referenced Agreement to U.S. Bank Equipment Finance, a division of U.S. Bank National Association ("Assignee") and, effective as of the date of this Consent to Assignment, and until further notice from Assignee to the contrary, agrees to recognize Assignee as the sole and exclusive holder of the Agreement, with all rights, benefits and privileges attendant thereto, but none of the obligations of Assignor under the Agreement. Customer hereby consents to the assignment of the Rental Payments portion in the above -referenced Agreement and all other amounts now or hereafter becoming pursuant to the Agreement to U.S. Bank Equipment Finance, a division of U.S. Bank National Association ("Assignee"). Customer agrees to direct remittance for any charges relating to Excess Images to UBEO LLC ("Assignor") Customer agrees that the rights of Assignee will not be subject to any claims, defenses or set offs that Customer may have against Assignor. UBEO LLC Assignor �5'ce�t�c�ev Scott Hanson (Dec 18, 2024 11:21 CST) Signature Vice President & General Manager Dec 18, 2024 Title Date CITY OF FORT WORTH Customer X\_144 Signature Mark McDaniel Deputy City Manager Dec 19, 2024 Title Date NOTE: SIGNER OF THIS DOCUMENT MUST BE SAME AS ON THE AGREEMENT. A FACSIMILE OF THIS DOCUMENT WITH SIGNATURE SHALL BE CONSIDERED TO BE AN ORIGINAL. CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE. A562 REV 04/16 Modified - City of Fort Worth - 8.30.23 ubeoSE RVICES S E S Additions Summary of Changes for UBEO 21 Month Supplement Current Monthly Payment: $ 108,222.11 Request# Department Address Description Device ID MonthIv Pavment Added 194384 Development Services 100 Fort Worth Trl Card reader added to D56510 NA $ 17.00 197913 Water 1608 11th Ave Cabinet added to D55760 NA $ 5.00 200633 Police 511 W Felix Card reader added to D55389 NA $ 17.00 Total Additions $ Deletions 39.00 Request # Department Address Description Device ID Monthly Pavment Deleted 192897 Fire 1300 Everman Pkwy Ricoh P 800 - No longer needed D56543 $ (25.00) 197921 INS 908 Monroe Ricoh P C600 - No longer needed D55462 $ (26.00) 197921 INS 908 Monroe Ricoh P C600 - No longer needed D55463 $ (26.00) 197168 PARD 4200 S Freeway Ricoh P 800 - Location closing D55538 $ (25.00) 197168 PARD 4200 S Freeway Ricoh SPC 840 DIN - Location closing D55056 $ (78.00) 198351 ITS 275 W 13th St Ricoh IM 350F - Replacing with D55552 D53109 $ (30.00) 198286 PARD 4200 S Freeway Ricoh IM C300F - Location closing D55528 $ (42.00) 198286 PARD 4200 S Freeway Ricoh IM 350F - Location closing D53126 $ (30.00) 198286 PARD 4200 S Freeway Ricoh IM C300F - Location closing D55529 $ (42.00) 198286 PARD 4200 S Freeway Ricoh IM C300F - Location closing D55553 $ (42.00) 198286 PARD 4200 S Freeway Rioch IM C400F - Location closing D56114 $ (59.00) 198286 PARD 4200 S Freeway Rioch IM C400F - Location closing D56113 $ (59.00) 198287 PARD 4200 S Freeway Rioch IM C400F - Location closing D56106 $ (48.00) 197168 PARD 1601 Lispcomb Ricoh IM C300F - No longer needed D55314 $ (42.00) 200649 PARD 4237 Lafeyette Ricoh P 800 - No longer needed D56203 $ (25.00) Total Deletions $ (599.00) New Monthly Payment Effective 4/1/2024: $ 107,662.11 Month 1 $ 104,788.11 (60 month agreement) Invoiced Month 25 $ 106,506.11 (36 Month supplement) Invoiced Month 2 $ 105,796.11 (59 month supplement) Invoiced Month 26 $ 106,506.11 (36 Month supplement) Invoiced Month 3 $ 105,796.11 (59 month supplement) Invoiced Month 27 $ 106,506.11 (36 Month supplement) Invoiced Month 4 $ 105,800.11 (57 month supplement) Invoiced Month 28 $ 106,506.11 (33 Month supplement) Invoiced Month 5 $ 105,800.11 (57 month supplement) Invoiced Month 29 $ 106,506.11 (33 Month supplement) Invoiced Month 6 $ 105,800.11 (57 month supplement) Invoiced Month 30 $ 106,506.11 (33 Month supplement) Invoiced Month 7 $ 105,825.11 (54 month supplement) Invoiced Month 31 $ 106,744.11 (30 Month Supplement) Invoiced Month 8 $ 105,825.11 (54 month supplement) Invoiced Month 32 $ 106,744.11 (30 Month Supplement) Invoiced Month 9 $ 105,825.11 (54 month supplement) Invoiced Month 33 $ 106,744.11 (30 Month Supplement) Invoiced Month 10 $ 105,722.11 (51 month supplement) Invoiced Month 34 $ 107,697.11 (27 Month Supplement) Invoiced Month 11 $ 105,722.11 (51 month supplement) Invoiced Month 35 $ 107,697.11 (27 Month Supplement) Invoiced Month 12 $ 105,722.11 (51 month supplement) Invoiced Month 36 $ 107,697.11 (27 Month Supplement) Invoiced Month 13 $ 105,621.11 (48 month supplement) Invoiced Month 37 $ 108,222.11 (24 Month Supplement) Invoiced Month 14 $ 105,621.11 (48 month supplement) Invoiced Month 38 $ 108,222.11 (24 Month Supplement) Invoiced Month 15 $ 105,621.11 (48 month supplement) Invoiced Month 39 $ 108,222.11 (24 Month Supplement) Month 16 $ 105,949.11 (45 month supplement) Invoiced Month 40 $ 107,662.11 (21 Month Supplement) Month 17 $ 105,949.11 (45 month supplement) Invoiced Month 41 $ 107,662.11 (21 Month Supplement) Month 18 $ 105,949.11 (45 month supplement) Invoiced Month 42 $ 107,662.11 (21 Month Supplement) Month 19 $ 105,874.11 (42 Month Supplement) Invoiced Month 20 $ 105,874.11 (42 Month Supplement) Invoiced Month 21 $ 105,874.11 (42 Month Supplement) Invoiced Month 22 $ 106,201.11 (39 Month Supplement) Invoiced Month 23 $ 106,201.11 (39 Month Supplement) Invoiced Month 24 $ 106,201.11 (39 Month Supplement) Invoiced Month 37-60 (without any equipment additions or deletions) $ 107,662.11 Total 60 month Stream of Payments $ 6,407,289.60 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: Name: Mark McDaniel Title: Deputy City Manager Date: Dec 19, 2024 Vendor: Ubeo, LLC By: Scott Hanson (Dec 18, 202411:21 CST) Name: Scott Hanson Title: VP & General Manager Dec 18, 2024 Date: CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality By: Name: Hye Won Kim Title: Assistant City Attorney Contract Authorization: M&C: 21-0235 Approved: April 6, 2021 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: 4yntTyree (Dec 1 202415:37 CST) Name: Cynthia Tyree Title: Asst. Director, IT Solutions City Secretary: dpvopp ' of FORTS oo v° °�9�0 l.g Ovo 8=a Oapn nEa 45o4a By: Name: Jannette Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 4/7/2021 M&C Review Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA FORWORm DATE: 4/6/2021 REFERENCE **M&C 21- LOG NAME: 13P UBEO MANAGED PRINT NO.: 0235 SERVICES ITS ADK CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Agreement with UBEO, LLC, for Printers and Multi - Functional Device Leases and Managed Services Using Cooperative Contract DIR-TSO- 4435 in the Combined Amount Not to Exceed $7,500,000.00 over a Five Year Term for Ongoing Operations and a One -Time Amount of $42,680.00 for the Relocations of Devices RECOMMENDATION: It is recommended that the City Council authorize the execution of an agreement with UBEO, LLC, for printers and multi -functional device leases and managed services using cooperative contract DIR- TSO-4435 in the combined amount not to exceed $7,500,000.00 over a five year term and a one-time amount of $42,680.00 for the relocations of devices. DISCUSSION: The City currently leases multi -functional devices and desktop printers from UBEO, LLC under a Lease Agreement that was awarded in 2008 (M&C P-10860, October 7, 2008). After a thorough assessment, IT Solutions staff determined the most efficient and cost-effective solution is to execute a new agreement to allow for continued services. The City will lease copiers and multi -functional devices for a period of 60 months, with an approximate effective date of June 15, 2021. As a part of the Print Management Program refresh, the 1,153 devices currently in use will be upgraded to new, state of the art equipment prior to the start of the next term. City departments will use the machines for various document duplication tasks, including but not limited to copying, scanning, and faxing. The cost of the lease covers the device, maintenance, service, and all supplies with the exception of paper. It is anticipated that the annual cost will not exceed $1,500,000.00 to include the monthly lease charges, printing costs and overages, short term leases, and additional services as needed. In addition to ongoing operating services, Ubeo, LLC will provide the City with moving services as departments are transitioned from existing locations to the new City Hall. Based on the current number of devices in service and available square footage of the new building, staff project a one-time cost of $42,680.00 to relocate approximately half of the utilized devices. DIR-TSO-4435 is currently set to expire on September 25, 2024. In the event that the cooperative contract is renewed, extended, or a new agreement is executed, the Lease Agreement will continue for the remainder of the 60-month term. In the event that the cooperative contract is not renewed or replaced, the Lease Agreement will be terminated. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. The contract was competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. SUCCESSOR CONTRACT - In the event that a cooperative contract is not renewed, staff would cease purchasing at the end of the last Purchase Agreement coinciding with the valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current Purchase Agreement has expired. The City initially use these cooperative contracts to make purchases authorized by this M&C. The cooperative contracts expire on various dates. If a cooperative contract is extended, this M&C authorizes the City to purchase similar services under the extended contracts. If a cooperative contract is not extended, but a new cooperative contract is executed with the respective vendor with substantially similar terms as the previous cooperative contract, this M&C authorizes the City to purchase the services under the new cooperative contract. apps. cfwnet.org/counci I_packet/mc_review.asp? I D=28785&cou nciIdate=4/6/2021 1 /2 4/7/2021 M&C Review M/WBE OFFICE - An MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE AMENDMENT - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS - Upon City Council's approval, the agreements will begin upon execution and expire in accordance with DIR-TSO-4435 or applicable successor contract. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity ID ID FROM Fund Department Account Project ID ID Submitted for City Manager's Office by., Originating Department Head: Additional Information Contact: ATTACHMENTS Program Activity Budget Reference # Amount Year (Chartfield 2) Budget Reference # Amount Year (Chartfield 2) Jay Chapa (5804) Valerie Washington (6192) Reginald Zeno (8517) Kevin Gunn (2015) Cynthia Garcia (8525) Ashley Kadva (2047) apps. cfwnet.org/counci I_packet/mc_review.asp? I D=28785&cou nciIdate=4/6/2021 2/2