HomeMy WebLinkAboutIR 7569 INFORMAL. REPORT TO CITY COUNCIL MEMBERS No. 7569
N,,PTF*, December 10, 1991
Lo4�or�� To the Mayor and Members of the City Council
* XPI Subject: ILi�RDEPAR.TMENTAL COMMUNICATION SYSTEM - UPDATE ON
ANTICIPATED NON-BOND FUND EXP TURES�
On November 26, 1991, the City Council requested additional information on future
expenditures related to acquisition of the new communication system that are not covered
by certificates of obligation. A request was also made to provide information on the fund
balance in the Communications Fund.
During the Pre-Council meeting on October 1, 1991, Informal Report No. 7554 was
discussed with the City Council (see attached). On page two of the report, staff indicated
that"Additional costs of$380,775 to pay for FCC license, call-taker and dispatch computer
terminals, radio maintenance test equipment and a new phone system for the central
dispatch center will be paid from the Communications Fund."
.After refining the numbers, it appears that about $383,741 in additional funds will be
required, instead of the.original estimate of$380,775, a $2,966 increase. Outlined below
are details on the projects to be funded:
1) Microwave Tower at Bolt Street $ 21,000
Tower is required to extend the Micro-wave System to
the new Dispatch Center.
2) Telephone System for New Dispatch Center $146,000
A system similar to the City-awned system at Police
headquarters will provide service to the new Dispatch
Center and existing facilities at Bolt Street. Savings of
$22,406 in current Bolt Street telephone costs will give
a seven-year system payback.
3) Emergency Electrical System at Bolt Street $ 25,000
Includes cost of a new generator and the move of
existing UPS System at Fire and Police Dispatch
Centers. This will prevent interruptions of radio and
9-1-1 service during commercial power failure.
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ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS---
INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7569
N"p't�Fa December 10, 1991
�o�foer�� To the Mayor and Members of the City Council
u �x
x
0) Subject. INTERDEPARTMENTAL COA VVIUNICATION SYSTEM - UPDATE ON
ANTICIPATED NON-BOND FUND EXPENDITURES
4) New Communication Test Equipment for Radio $102,000
Maintenance Shops
Equipment required for radio technicians to maintain
the trunked mobile and portable radios.
5) Dispatch/Call-Taker Computer Terminals $ 59,566
The new computer terminals will have a three-year
warranty. The replaced terminals will no longer have to
be maintained resulting in a three-year net cost of
$38,326 for the new terminals.
6) Site Preparation $ 25,000
Cost to provide electrical/air conditioning for downtown
equipment site.
7) FCC License Approval $ 5,175
Independent study required by FCC for City to obtain 40
channel license.
Total Additional Non-Recurring Costs $383,741
ADDITIONAL SAVINGS
The City currently pays $173,021 for equipment sites to support the existing
communication system. The cost for two equipment sites for the new system is estimated
to be $163,104, resulting in an annual savings of$9,917.
Other jurisdictions that join the system will pay their proportional share of the cost of the
test equipment, site preparation, FCC license, and equipment site, resulting in additional
savings.
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-ISSUED BY THE CITY MANAGER � FORT WORTH, TEXAS---
INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7569
N"PT", December 10, 1991
'0i caar� To the Mayor and Members of the City Council
;Tex AC' Subject: INTERDEPARTMENTAL COMMUNICATION SYSTEM - UPDATE
ANTICIPATED NON-BOND FUND EXPENDITURES
COMMUNICATION FUND
The Communication Fund was established In the 1987188 fiscal year. The Communication
Fund is responsible for managing, planning, designing, acquiring, installing and
maintaining all telecommunications lines and equipment for all City departments. It is also
responsible for managing all telecommunication lines and equipment costs.
On September 20, 1988 (M&C G-7729), the City Council passed a resolution stating its
Intent to provide funding for a new interdepartmental radio communication system that
would become operational in 1992. Since that time, staff has minimized the purchase of
equipment and spare parts for the old radio system. As a result, the fund has been able
to accumulate retained earnings. Had the new system not been approved, most of the
retained earnings would have been used to buy equipment for the old system.
ej As of September 30, 1990, the audited retained earnings in the Fund was $645,872. The
1990-91 audit will not be completed until about February 1992. However, the estimated
retained earnings for that period is $126,885, resulting in a projected balance of$772,757.
As outlined above, it is anticipated that about$383,741 of the balance will be used to pay
for cast not covered by the certificates of obligation. The hands remaining after the system
and the central dispatch facility are on line and will be available to apply to debt service for
the certificates of obligation.
If additional information is desired, it will be supplied upon request.
David Ivory
City Manager
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ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS ----