HomeMy WebLinkAboutContract 60724-A2R1CSC No. 60724-A2R1
SECOND AMENDMENT AND FIRST RENEWAL OF CITY SECRETARY
CONTRACT NO. 60724, A NON-EXCLUSIVE MOWING AND GROUNDS
MAINTENANCE SERVICES AGREEMENT FOR CITYWIDE GROUNDS
MAINTENANCE BETWEEN THE CITY OF FORT WORTH AND CIVILIAN
DIVISION, LLC
This SECOND AMENDMENT AND FIRST RENEWAL OF CITY SECRETARY
CONTRACT NUMBER 60724 ("Second Amendment and First Renewal") is made and entered
into by and between the CITY OF FORT WORTH ("City"), a home -rule municipal
corporation of the State of Texas, acting by and through its duly authorized Assistant City
Manager, and CIVILIAN DIVISION, LLC ("Contractor"), a Texas corporation, acting by and
through its duly authorized representative.
WHEREAS, the City and Contractor previously entered into a non-exclusive mowing
and grounds maintenance services agreement, the same being City Secretary Contract No. 60724
("Agreement");
WHEREAS, the Agreement provided for a primary term of one year, with five (5)
subsequent one-year renewal options;
WHEREAS, the parties exercised the first amendment ("First Amendment"), effective
beginning on September 18, 2024; the Amendment to the Agreement added on -call maintenance
in Exhibit B-1;
WHEREAS, the parties desire to exercise the first one-year renewal term ("First
Renewal Term"), effective beginning on December 1, 2024, and ending on November 30, 2025;
WHEREAS, the Agreement provides for on -call mowing and grounds maintenance
services on either an individual or recurring basis at pricing equivalent to comparable areas;
WHEREAS, the Contractor desires to provide certain on -call mowing and grounds
maintenance services for the City in accordance with the terms of the Agreement and this Second
Amendment and First Renewal;
WHEREAS, the parties also desire to amend portions of Section 4, Section 10, Exhibit
A, Exhibit B and Exhibit C to update the billing address and existing inventory beginning with
the First Renewal Term; and
NOW, THEREFORE, in consideration of the mutual covenants and promises set forth
herein and other good and valuable consideration, the sufficiency of which is hereby
acknowledged, the City and Contractor agree to renew and amend the Agreement as follows:
OFFICIAL RECORD
CITY SECRETARY
I.
FT. WORTH, TX
The City and Contractor hereby agree to renew the Agreement for the First Renewal
Term, effective beginning on December 1, 2024, and expiring on November 30, 2025 ("Second
Amendment and First Renewal").
Second Amendment and First Renewal of CSC 60724 Page 1 of 7
II.
Exhibit B of the Agreement is hereby amended to revise the pricing schedule for the
specific locations set forth below. All other locations in Exhibit B remain unaffected by this
Second Amendment and First Renewal.
Original Original New 14 New 21
Location Address Original 14 Day 21 Day Adjusted New Day Day
Miles Unit Unit Miles Miles Unit Unit
Cost Cost Cost Cost
HERITAGE
TRACE
ND-TD PKWY & 0.2 $120.00 $200.00 0.2 0.4 $125.00 $160.00
Roundabout TEHAMA
RIDGE
PKWY
Contractor will provide on -call mowing and grounds maintenance services in accordance
with the terms of this Agreement and Exhibit B-1, which is attached hereto and incorporated
herein for all purposes. All provisions of related to on -call mowing and grounds maintenance
services in the Agreement, including, but not limited to, the non -exclusivity of the on -call
mowing projects, remain in full force and effect.
IV.
Section 4.3 is hereby amended by deleting it in its entirety and replacing it with the
following:
4.3 Contractor must submit all physical invoices to:
City of Fort Worth
Park & Recreation Department
Attention: Contract Mowing
100 Fort Worth Trail
Fort Worth, TX 76102
Electronic invoices may be sent to the following email addresses:
CFWMowin2a,FortWorthTexas.2ov & SunnlierInvoicesaFortWorthTexas.aov
Second Amendment and First Renewal of CSC 60724 Page 2 of 7
Section 10.1 is hereby amended by deleting it in its entirety and replacing it with the
following:
10.1 All notices required or permitted under this Agreement may be given to a party
personally or by mail, addressed to such party at the address stated below or to such other
address as one parry may from time to time notify the other in writing. Any notice so given will
be deemed to have been received when deposited in the United States mail so addressed with
postage prepaid:
CITY:
City of Fort Worth
Park & Recreation Director
100 Fort Worth Trail
Fort Worth, TX 76102
With conies to:
City Attorney's Office
City of Fort Worth
100 Fort Worth Trail
Fort Worth, Texas 76102
CONTRACTOR:
Civilian Division, LLC
4170 Willman Ave
North Richland Hills, TX 76180
Or to such other address as such party may hereafter designate by notice in writing addressed and
mailed or delivered to the other party hereto.
VI.
Exhibit A, Section 16.1 is hereby amended by deleting it in its entirety and replacing it
with the following:
16.1 Contractor will be required to obtain a "Street Use Permit" prior to starting
work. Contact Parkway Services Division: 100 Fort Worth Trail, Fort Worth TX 76102
(817) 392- 6594 for inquiries regarding permit.
Second Amendment and First Renewal of CSC 60724 Page 3 of 7
1"
Exhibit C, Section 10.2 is hereby amended by deleting it in its entirety and replacing it
with the following:
10.2 Certificates of insurance satisfactory to the City and Worker's Compensation
Affidavit must be received before Contractor can begin work. Failure to supply
and maintain such insurance will be a breach of contract. Contractor will provide
complete copies of all insurance policies required by this Agreement. Certificates
of insurance must be supplied to:
Financial Management Services Department
Attention: Purchasing Division Bid No. 24-0001
100 Fort Worth Trail
Fort Worth, Texas 76102
VIII.
1. All other terms and conditions of the Agreement remain in full force and effect
except as specifically set forth in this Second Amendment and First Renewal.
2. All terms of this Second Amendment and First Renewal that are capitalized but
not defined herein have the meanings assigned to them in the Agreement.
Second Amendment and First Renewal of CSC 60724 Page 4 of 7
IN WITNESS WHEREOF, the City and Contractor have executed this Second
Amendment and First Renewal to be effective on December 1, 2024.
CITY OF FORT WORTH
By: cp�
Jesica L. McEachern
Assistant City Manager
Recommended by:
Richard Zavala, Director
Park & Recreation Department
JoelJoel Mc�ec 19, 2024 08:12 CST)
Joel W. McKnight, Assistant Director
Park & Recreation Department
CIVILIAN DIVISION, LLC
tCcr�,s�IIc'�
By: Curtis Kinsey (Dec 19, 202409:30 CST)
Curtis Kinsey
Owner
APPROVED AS TO FORM AND LEGALITY:
Trey Qualls
Assistant City Attorney
non
Od
ATTEST:
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Oda nEXo54pp
Jannette S. Goodall
City Secretary
M&C: 23-1044 (December 12, 2023)
Form 1295: 2023-1094912
Contract Compliance Manager
By signing, I acknowledge that I am the person
responsible for the monitoring and administration
of this contract including ensuring all performance
and reporting requirements.
Christopher Swindle
Sr. Contract Compliance Specialist
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Amendment and First Renewal of CSC 60724 Page 5 of 7
EXHIBIT B-1
ON -CALL MOWING AND GROUNDS MAINTENANCE SERVICES
28 Day
180 Day
New
Location
Address
7 Day Unit
14 Day
21 Day Unit
Unit
Unit
Acres/
Cost
Unit Cost
Cost
Cost
Cost
Miles
3365
ND-TD
THOMPSON
$302.50
$330.00
$330.00
N/A
N/A
0.55
Miles
RD
ND-TD
$220.00
$240.00
$260.00
N/A
N/A
0
RIVERSIDE DR
es
ND-TD
2100 E BAILEY
$440.00
$480.00
$520.00
N/A
N/A
0.8
BOSWELL RD
Miles
15700
ND-TD
CLEVELAND-
$157.50
$196.88
$236.25
N/A
N/A
0.25
Miles
GIBBS RD
ND-TD
3295 KELLER
$240.00
$280.00
$320.00
N/A
N/A
0.8
HASLET RD
Miles
3600
ND-TD
WESTPORT
$126.00
$157.50
$189.00
N/A
N/A
0.2
Miles
PKWY
ND-TD
704 HERITAGE
$307.00
$307.00
$312.00
N/A
N/A
0.5
TRACE PKWY
Miles
ND-TD
$220.00
$240.00
$260.00
N/A
N/A
0.4
RIVERSIDE DR
Miles
10751
ND-TD
SAGINAW
$375.00
$375.00
$475.00
N/A
N/A
0.4
Miles
BLVD
ND-TD
$785.00
$785.00
$935.00
N/A
N/A
1
HARMO0 RD
es
NWD - TD -
5252 N BEACH
0.1
Spraying/Her
N/A
N/A
N/A
$125.00
N/A
ST
Miles
bicide
ED - TD
1783 S BEACH
$110.00
$120.00
$120.00
N/A
N/A
0.2
ST
Miles
ED - TD
612
$40.00
$45.00
$50.00
N/A
N/A
0.1
HUG AVE
Miles
ED-TD-
44 Planting
Beds and 57
N/A
$1,000.00
$1,260.00
N/A
N/A
Tree Wells
ROSEDALE ST
Miles
Maintenance
Second Amendment and First Renewal of CSC 60724
Page 6 of 7
CiLotsde
2101 MAY ST
N/A
N/A
N/A
$50.00
N/A
0.2
Acres
NE - ROW -
6500 E
Planting Bed
LANCASTER
$65.00
$65.00
$100.00
N/A
N/A
N/A
Maintenance
AVE
NE -ROW-
3132
Planting Bed
$65.00
$65.00
$100.00
N/A
N/A
N/A
Maintenance
HANDLEY DR
CD - String
250 S
Trim and
HENDERSON
N/A
N/A
N/A
$125.00
N/A
N/A
Spray
ST
CD-
300 W
$367.50
$367.50
$367.50
N/A
N/A
N/A
ROW/TD
BELKNAP ST
ED - Reby
Cary Library
(Monkey
3851 E
Grass & Red
LANCASTER
N/A
N/A
N/A
N/A
$600.00
N/A
Yucca)
AVE
Planting Bed
Maintenance
ND - East
Regional
6301 BRIDGE
$241.50
$241.50
$241.50
N/A
N/A
N/A
Library
ST
Mowing
Second Amendment and First Renewal of CSC 60724 Page 7 of 7