HomeMy WebLinkAboutContract 60912-A1CSC No. 60912-A1
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
AMENDMENT NO. 1 TO CONTRACT NUMBER 81240004098
FY 2024 LOW-INCOME HOME ENERGY ASSISTANCE ACT WEATHERIZATION ASSISTANCE
PROGRAM
(CFDA# 93.568)
Awarding Federal Agency: United States Department of Health and Human Services
TDHCA Federal Award Number: 2401TXLIEA
Award Year (Year of Award from HHS to TDHCA): 2024
Unique Entity Identifier Number: ENS6MKS1ZL18
This Amendment No. 1 to Low Income Home Energy Assistance Program ("LIHEAP")
Weatherization Assistance Program "WAP" Contract Number. 81240004098 by and between the
Texas Department of Housing and Community Affairs, a public and official agency of the State of
Texas ("Department") and City of Fort Worth, a political subdivision of the State of Texas
("Subrecipient") hereinafter collectively referred to as "Parties".
RECITALS
WHEREAS, the Department and Subrecipient, respectively, executed FY 2024 LIHEAP WAP
Contract Number 81240004098 and
WHEREAS, the Parties desire to amend the Contract in the manner provided herein below.
AGREEMENTS
NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the Parties agree as follows:
1. SECTION 2. CONTRACT TERM of this contract is hereby amended and replaced in its entirety
to read as follows:
This Contract shall commence on January 01, 2024, and, unless earlier terminated, shall end
on March 31, 2025 ("Contract Term").
2. Exhibit A. Budaet and Performance Statement, of this Contract is hereby deleted and replaced
in its entirety with the attached Exhibit A.
3. All of the remaining terms of the Contract shall be and remain in full force and effect as therein
set forth and shall continue to govern except to the extent that said terms conflict with the terms
of this Amendment. In the event this Amendment and the terms of the Contract are in conflict,
this Amendment shall govern, unless it would make the Contract void by law.
4. Each capitalized term not expressly defined herein shall have the meaning given to such term
in the Contract.
5. This Amendment may be executed in several counterparts, each of which shall be deemed to
be an original copy, and all of which together shall constitute one agreement binding on Parties,
notwithstanding that all the Parties shall not have signed the same counterpart.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 1 of 4
6. If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing
party intends the copy of its authorized signature printed by the receiving machine or the
electronic transmission to be its original signature.
7. By signing this Amendment, the Parties expressly understand and agree that its terms shall
become a part of the Contract as if it were set forth word for word therein.
8. This Amendment shall be binding upon the Parties hereto and their respective successors and
assigns.
9. This Amendment shall be effective and memorializes an effective date of November 15, 2024.
WITNESS OUR HAND EFFECTIVE: November 15, 2024
SUBRECIPIENT:
City of Fort Worth
a political subdivision of the State of Texas
By: Jesica McEachern
Title: Assistant City Manager
Date: December 11, 2024 1:56 pm
DEPARTMENT:
TEXAS DEPARTMENT OF HOUSINGAND COMMUNITY AFFAIRS,
a public and official agency of the State of Texas
By: Robert Wilkinson
Title: Its duly authorized officer or representative
Date: December 12, 2024 7:30 am
Page 2 of
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
AMENDMENT NO. 1 TO CONTRACT NUMBER 81240004098 FOR THE
FY 2024 LOW-INCOME HOME ENERGY ASSISTANCE ACT WEATHERIZATION ASSISTANCE
PROGRAM
(CFDA# 93.568)
EXHIBIT A
BUDGET AND PERFORMANCE STATEMENT
City of Fort Worth
a political subdivision of the State of Texas
DEPARTMENT FINANCIAL OBLIGATIONS
$ 539,456.00 LIHEAP FUNDS CURRENTLY AVAILABLE
$ 0.00 TRAINING & TECHNICAL ASSISTANCE FUNDS CURRENTLY AVAILABLE
$ 539,466.00 TOTAL ANTICIPATED LIHEAP FUNDS
$0.00 TOTAL ANTICIPATED TRAINING& TECHNICAL ASSISTANCE FUNDS
Additional funds may be obligated via Amendment(s). Funds may only be obligated and expended
during the current Contract Term. Unexpended fund balances will be recaptured.
BUDGET FOR AVAILABLE ALLOCATIONS
2 Administration
CATEGORIES FUNDS
$ 38,895.00
3 Materials / Program Support / Labor $ 452,849.00
4 Health and Safety
$ 47,712.00
SUB -TOTAL $ 539,466.00
5 Training and Technical Assistance $ 0.00
TOTAL
$ 639,456.00
Page 3 of
FOOTNOTES TO BUDGET FOR AVAILABLE ALLOCATIONS:
Denotes that the Subrecipient must request in writing any adjustment needed to a budget
category before the Department will make any adjustments to the budget categories. The only
categories that can be reduced are the Administrative, Training and Technical Assistance
and/or the Health and Safety categories. Subrecipient is limited to two (2) requested budget
revisions during the current Contract Term. Only those written request(s) from the
Subrecipient received at least forty-five (45) days before the end of the Contract Term
will be reviewed. The Department may decline to review written requests received
during the final 45 calendar days of the Contract Term.
2 Denotes maximum for Administrative based on 7.21 % of total allowable expenditures.
s Expenses incurred under Roof Repair will come out of your Materials / Program Support /
Labor budget.
4 Denotes the maximum allowed for Health and Safety expenditures.
5 Department approved training / travel only.
PERFORMANCE
Work orders must be submitted to weatherization contractors no later than March 30, 2025 for any
weatherization activities to be completed under this Contract. All weatherization activities including
final inspection must be completed no later than March 31, 2025.
Subrecipient may incur costs associated with the closeout of this Contract. These activities include
but are not limited to: payment of invoices, and quality assurance activities for a period not to
exceed forty-five (45) days from the end of the Contract Term defined in Section 2 of this Contract.
These costs shall be reported on the final report described in Section 10 of this Contract.
Subrecipient shall provide weatherization program services sufficient to expend the funds under
this Contract during the Contract Term. WAP costs per unit (materials, labor, and program
support), excluding health and safety expenses, shall not exceed Twelve Thousand and No /100
Dollars ($12,000.00) per unit without prior written approval from the Department. The cumulative
total cost per unit (materials, labor, and program support), shall not exceed the maximum allowable
by end of the Contract Term.
Page 4 of 4
[Executed effective as of November 11, 2024.] / [ACCEPTED AND AGREED:]
City:
By: C 9� 1_ -
Y
Name: Jesica McEachern
Title: Assistant City Manager
Date:
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
I
By:
Name: Kacey Bess
Title: Director, Neighborhood Services
Approved as to Form and Legality:
By:
Name: Jessika Williams
Title: Assistant City Attorney
Contract Authorization:
M&C: 24-0027
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
Br& ahAay 61
By:
Name: Pamela Sexton -Rambo
Title: Acting Assistant Director,
Neighborhood Services
uagn
P OD pOHT 2
City Secretary: �oO°sdA
By:
Name: Jannette S. Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
M&C Review Page 1 of 2
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA FORT WO RTII
Create New From This M&C
DATE: 1/23/2024 REFERENCE NO.: **M&C 24-0027 LOG NAME: 19NS TDHCA-
LIHEAP 2024
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Acceptance of a Grant from the Texas Department of Housing and
Community Affairs from the 2024 Low -Income Housing Energy Assistance Program, a
Federally Funded Program Sponsored by the United States Department of Health and
Human Services Designed to Provide Assistance for Low to Moderate Income Residents
to Lower Home Energy Costs through the City of Fort Worth Weatherization Assistance
Program, in an Amount Up to $1,200,000.00, Waive Indirect Costs of $36,295.34,
Authorize Execution of Related Contracts and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the acceptance of grant funds from the Texas Department of Housing and
Community Affairs in an amount up to $1,200,000.00 for the 2024 Low -Income Housing
Energy Assistance Program;
2. Authorize the execution of related contracts, including any renewals, amendments and
extensions, with the Texas Department of Housing and Community Affairs for the grant
funds;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations
in the Grants Operating Federal Fund in the amount up to $1,200,000.00, subject to receipt
of the grant; and
4. Waive indirect costs of $36,295.34.
DISCUSSION:
The purpose of this Mayor and Council Communication is to approve acceptance of grant funds that
will be used to assist with weatherization and energy efficiency efforts in the homes of low-income
individuals in the City of Fort Worth (City) and Tarrant County. A contract for services between the City
and the Texas Department of Housing and Community Affairs (TDHCA) will be executed upon receipt
of the contract from TDHCA in January 2024.
The Weatherization Assistance Program (WAP) has been operated by the City since 1982. The bulk
of the funding for the program comes from the TDHCA through the Low -Income Housing Energy
Assistance Program (LIHEAP), which also administers grant funds from the United States Department
of Energy and the United States Department of Health and Human Services. Additional funds are
supplied by the Texas Association of Community Action Agencies (TACAA), which administers monies
allocated by Oncor Electric Delivery (Oncor) to provide a Low -Income Weatherization Program that
complements the federally funded WAP and provides assistance to Oncor's low-income customers for
energy efficiency measures.
The WAP will utilize LIHEAP grant funding to serve low-income residents in Tarrant County with
household incomes at or below 150\% of Federal Poverty Income Guidelines. WAP will assist these
residents by weatherizing their homes and making them more energy -efficient. TDHCA's LIHEAP will
be administered within existing WAP standards and guidelines, and through various contracts with
subcontractors. Weatherization measures include attic insulation, weather-stripping, caulking, repair
and/or replacement of windows and doors, and other minor repairs. All subcontractors performing any
eligible services for the City will not be paid until work is inspected and approved by Neighborhood
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M&C Review
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Services Department staff. Administrative costs are restricted to seven percent of the LIHEAP grant
based on the total allowable expenditures for the LIHEAP. All Weatherization Assistance Program
funding will allow for up to 200 homes to be weatherized through the 2024 grant cycle.
A waiver by the City of indirect costs will maximize program benefits. The LIHEAP grant provides
funding for four full-time positions with estimated direct salaries of $209,921.00. The addition of
indirect costs would result in the reduction of staff and services. The estimated indirect costs that are
being asked to be waived is $36,295.34.
Positions funded with LIHEAP grant funds are subject to grant availability. In the event of a grant
award being decreased or eliminated, Neighborhood Services Department would review programs
and services funded by the grants and determine a level of service and staffing that aligns with the
available funding. Alternatives to consider may include staff and program reductions or eliminations.
This program services ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, and adoption of
the attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, in the Grants Operating Federal Fund. Neighborhood Services (and Financial
Management Services) will be responsible for the collection and deposit of funds due to the City.
Prior to expenditures being incurred, Neighborhood Services Department has the responsibility to
validate the availability of funds. This is a reimbursement grant.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID I Year (Chartfield 2)
FROM
Fund Department Account Project 1 Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manager's Office bv: Fernando Costa (6122)
Oriainatina Department Head:
Additional Information Contact:
ATTACHMENTS
Victor Turner (8187)
Vidal Turner (8187)
ORD.APP 19NS TDHCA-LIHEAP 2024 21001 A024(r3).docx (Public)
Signature:5`
Email: allison.tidwell@fortworthtexas.gov
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