HomeMy WebLinkAboutContract 53262-A4E1CSC No. 53262-A4El
FOURTH AMENDMENT AND FIRST EXTENSION
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 53262
This Fourth Amendment and First Extension to Fort Worth City Secretary Contract No.
53262 is made between the City of Fort Worth ("City"), a municipal corporation and Origami
Risk, LLC ("Vendor,") a Delaware limited liability company. City and Vendor are each
individually referred to herein as a "party" and collectively referred to as the "parties."
WHEREAS, pursuant to Mayor & Council Communication (M&C) 19-0367, City and
Vendor entered into an Agreement identified as City Secretary Contract No. 53262 beginning
December 20, 2019 (the "Agreement") for one five-year term;
WHEREAS, in September 2021, the parties entered into the First Amendment to the
Agreement by adding three Claims Adjuster User licenses for a one-time cost of $24,975.00 and
maintenance for the Risk Management Information System ("RMIS") licenses in the amount of
$6,750.00 annually; and
WHEREAS, on August 23, 2022, through M&C 22-0602, the Fort Worth City Council
authorized the execution of the Second Amendment to the Agreement, by which the parties added
a staging environment and ongoing support hours for the Water Department and implemented two
additional data fees, dashboards, and reporting configuration for RMIS at a one-time cost of
$40,142.00 and annual maintenance cost of $34,100.00, which increased the total five-year
contract total to $665,492.00; and
WHEREAS, on June 27, 2023, through M&C 23-0530, the Fort Worth City Council
authorized the execution of the Third Amendment to the Agreement, by which the parties added
the Origami safety module to the RMIS for $51,667.00 for subscription licenses and hosting fees,
and an implementation cost of$43,755.00 for FY2023. For FY2024, the Third Amendment added
$43,755.00 for the second half of implementation, with an additional $77,500.00 for subscription
licenses and hosting fees, thereby increasing the total amount of the contract to $882,179.00; and
WHEREAS, M&C 23-0530 contained incorrect calculations regarding the addition of the
one-time cost and annual maintenance payments in multiple years of the Agreement for added
services subject to the First Amendment and the Third Amendment; and
WHEREAS, the Agreement was approved for a five ( 5) year term with the option to extend
the term by mutual agreement of the parties; and
WHEREAS, the Agreement will expire on December 19, 2024; and
WHEREAS, it is the collective desire of the parties to amend the Agreement by extending
the length of the Term by two months, and increase the overall value of the Agreement by One
Hundred Thousand Dollars ($100,000.00) pursuant to an administrative change order.
Fourth Amendment and First Extension to Fort Worth City Secretary Contract No. 53262 Page 1 of3
NOW THEREFORE, known by all these present, the Parties, acting herein by and
through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1.
AMENDMENT AND EXTENSION OF TERM
A. Section 1 of the "Addendum to Software License and Services Agreement Between
the City of Fort Worth and Origami Risk, LLC" is hereby repealed to be and read as follows:
1. Term. The Agreement is entered into as of December 20, 2019 effective upon
the signing of the Agreement by an Assistant City Manager of the City (the
"Effective Date") and shall expire five years and two months after the Effective
Date (the "Expiration Date"), unless terminated earlier in accordance with the
provisions of the Agreement or otherwise extended by the parties. The
Agreement may be renewed at the mutual agreement of the parties, each a
"Renewal Term." City shall provide Vendor with written notice of its intent to
renew at least thirty (30) days prior to the end of each term.
B. The Agreement is amended by adding Exhibit A-2 `Bxtension Letter," attached to
this Fourth Amendment, as Exhibit A-2 of the Agreement. The City is exercising its authority to
increase the amount of the contract for the final year of the Original Term by $100,000.00 pursuant
to an administrative change order.
2.
MISCELLANEOUS
All other terms, provisions, conditions, covenants and recitals of the Agreement not
eXpressly amended herein shall remain in full force and effect.
[Signature Page Follows]
Fourth Amendment and First Extension to Fort Worth City Secretary Contract No. 53262 Page 2 of 3
Executed effective as of the date signed by the Deputy City Manager below.
City: ORIGAMI RISK, LLC
By: By:
Name: Mark McDaniel
Title: Deputy City Manager
Name:
Title: Earnest Bentle�President, Risk So
Date: Dec 23, 2024 Date: December 19, 2024
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
M.Kwit: AMM:i;, IIBy: M. Kevin Anders, II (Dec 23, 2024 08:56 CST)
Name: M. Kevin Anders, II
Title: Assistant City Attorney
Contract Authorization:
M&C: 23-0530
Approval Date: 06/27/2023
Form 1295: 2023-10-27540
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: Steven Vandever (Dec 20, 202415:07 CST)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
City Secretary:
By:
Name: Jannette Goodall
Title: City Secretary
Fourth Amendment and First Extension to Fort Worth City Secretary Contract No. 53262 Page 3 of3
Exhibit A-2
City of Fort Worth, Texas
100 Fort Worth Trail
Fort Worth, TX 76102
Attn: Laura McClean
Dear Laura
This letter serves to amend the effective dates of the City Secretary Contract #53262 ("Agreement"), dated as of
December 20, 2019 by and between Origami Risk LLC and City of Fort Worth, Texas ("Client"), including all of the
Amendments. The expirations date of the Agreement is herby extended to February 19, 2025. The fees associated
with such extension are $36,525.00, which shall be due and payable by the Client upon execution of this letter.
All other terms and provisions of the Statement of Work and the Agreement remain unchanged by this letter.
IN WITNESS WHEREOF, the parties have executed this amendment as of the dates set forth below.
ORIGAMI RISK LLC
By:
(Authorized Signatory)
Name: Earnest Bentley
(Print Name)
Title: President, Risk Solutions
Date: December 19, 2024
CITY OF FORT WORTH, TEXAS
By: �-'''(�'�t�t�'`�j `-l�✓�---�
(Authorized Signatory)
Name: Mark McDaniel
(Print Name)
Title: Deputy City Manager
Date: Dec 23, 2024
origamirisk.com
12/20/24, 2:02 PM
CITY COUNCIL AGENDA
Create New From This M&C
DATE
CODE:
6/27/2023 REFERENCE **M&C 23-
NO.: 0530
C TYPE: CONSENT
M&C Review
LOG NAME
PUBLIC
HEARING:
040RIGAMI RISK SAFETY
MODULE FOR RMIS
NO
SUBJECT: (ALL) Authorize an Amendment to City Secretary Contract No. 53262 with Origami Risk
LLC in the Amount of $216,677.00 for Implementation of Safety Reporting Module for
Fiscal Year 2023 for the Human Resources Department through the Information
Technology Solutions Department
RECOMMENDATION:
F��T �'�o�n i
-��-
It is recommended that City Council authorize an amendment to City Secretary Contract 53262 with Origami Risk LLC in
the amount of $216,677.00 for the implementation of a safety reporting module for Fiscal Year 2023 for the Human
Resources Department through the Information Technology Solutions Department.
DISCUSSION:
City Council approved Mayor and Council Communication (M&C) 19-0367 on December 10, 2019 authorizing a service
agreement with Origami Risk, LLC for a Risk Management Information System (RMIS) cloud-based software. The City
executed City Secretary Contract (CSC) 53262 on December 17, 2019 for a five-year agreement in the amount of
$511,925.00.
On July 30, 2021, the City executed CSC 53262 Amendment No. 1 adding a one-time fee of $24,975.00 and three (3)
claims adjusting user licenses and recurring fees of $6,750.00 each.
City Council approved M&C 22-0602 on August 23, 2022 authorizing an amendment to CSC 53262 to add a staging
environment, ongoing support hours, and implement two new data feeds, dashboards and reporting configuration for the
RMIS.
September 22, 2022, the City executed CSC 53262 Amendment No. 2 to add a staging environment for a onetime cost of
$40,141.66 and recurring costs of $34,100.00 for years 2022 and 2023. The annual maintenance amount for support for
Year 4 and Year 5 of the contract is $142,550.00, which is the recurring amounts in the original contract for each year and
the total five-year cost for the contract is $665,492.00.
Risk Management is seeking to enhance the safety culture in the City of Fort Worth by introducing a platform to report
injuries, identify root cause analysis and contributing factors, track corrective and preventive actions, and ultimately reduce
the likelihood of future incidents. The proposed new Origami safety module will allow for employees to report injuries and
illnesses from anywhere in the field via mobile device and streamline the investigation process. It also provides data
analysis insights with dashboards for each department for trending purposes and regulatory statistics reporting. This will
drive the safety division to make training recommendations and focused decisions regarding programs and policies.
This M&C is to request authorization to execute CSC 53262 Amendment No. 3 to add the Origami safety module to the
existing RMIS. Costs for the proposed amendment include $51,667.00 for subscription licenses and hosting fees and
implementation cost of $43,755.00 for Fiscal Year 2023. The amendment will also allow for Fiscal Year 2024 expenses in
the amount of $43,755.00 for the second half of implementation and subscription licenses and hosting fees in the amount
of $77,500.00. The new total amount of the contract will be $882,179.00.
Year M8�C 19- CSC 53262- CSC CSC 53262- CSC 53262- Proposed Proposed Total by
0367 A1 53262-A1 A2 A2 Amendment Amendment Year
One-time One-time One-time
Maintenance Costs Maintenance Costs Subscription Costs
2019 $109,625.00 $109,625.00
2020 $99,450.00 $99,450.00
2021 $99,450.00 $6,750.00 $24,975.00 $131,175.00
2022 $101,700.00 $6,750.00 $34,100.00 $40,142.00 $182,692.00
2023 $101,700.00 $6,750.00 $34,100.00 $51,677.00 $43,755.00 $237,982.00
apps.cfwnet.org/council_packet/mc_review.asp?ID=31157&councildate=6/27/2023 1 /2
12/20/24, 2:02 PM
Total $511,925
*All numbers in the
are rounded for reporting purposes
M&C Review
I $77,500.00I $43,755.00I $121,255.
$665,492.00 $882,179.
DVIN: A waiver of the goal for Business Equity subcontracting requirements was requested, and approved by the DVIN,
in accordance with the applicable Ordinance, because the waiver request is based on the sole source information
provided.
Funding is budgeted in the Human Resources Department's rollup within the Risk Financing Fund.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up
to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as
long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution of the amendment and
expire December 20, 2024.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation funds are available in the current
operating budget, as previously appropriated, and upon adoption of the Fiscal Year 2024 Budget by the City Council,
funds will be available in the Fiscal Year 2024 Operating Budget, as appropriated, in the Risk Financing Fund. Prior to an
expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the
availability of funds.
Fund I Department I Account I Project I Program � Activity � Budget � Reference # � Amount
ID ID Year (Chartfield 2)
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (ChartField 2)
Submitted for City Manager's Office by_ Valerie Washington (6192)
Originating Department Head:
Additional Information Contact:
Kevin Gunn (2015)
Mark Deboer (8598)
ATTACHMENTS
04Authorize Amend to City Sec Contract 53262.docx (Public)
Executed Request for Waiver Origami.pdf (CFW Internal)
FID Table Origami Safety Module.XLSX (CFW Internal)
Form 1295 Certificate 101055729.pdf (CFW Internal)
apps.cfwnet.org/council_packet/mc_review.asp?ID=31157&councildate=6/27/2023 2/2