HomeMy WebLinkAboutContract 56415-R4CSC No. ___________
Contract Renewal Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
November 27, 2024
GTS Technology Solutions Inc
Attn: Legal
9211 Waterford Centre Blvd Ste. 125
Austin, TX 78758
Re: Contract Renewal Notice
Contract No. CSC No. 56415
Renewal Term No. 4 of 4, March 14, 2025 to March 13, 2026
The above referenced Contract with the City of Fort Worth expires on March 13, 2025 (the
. Pursuant to the Contract, contract renewals are at the sole option of the City.
This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with your quote for charges for the new renewal term, and
current insurance certificate, to the address set forth below, acknowledging receipt of the
Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto
PeopleSoft Purchasing at https://www.fortworthtexas.gov/departments/finance/purchasing.
If you have any questions concerning this Contract Renewal Notice, please contact us at
the email address listed below.
Sincerely,
City of Fort Worth
IT Solutions | Finance | Contracts
100 Fort Worth Trail
Fort Worth, TX, 76102
zz_IT_Finance_Contracts@fortworthtexas.gov
Contract Renewal Page 2 of 2
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By: ___________________________
Name: Mark McDaniel
Title: Deputy City Manager
Date: ___________________________
GTS Technology Solutions Inc
By: ___________________________
Name: ___________________________
Title: ___________________________
Date: ___________________________
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By: ___________________________
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
By: ___________________________
Name:Hye Won Kim
Title: Assistant City Attorney
Contract Authorization:
M&C: N/A
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: ___________________________
Name: Jeff Park
Title: Sr. IT Solutions Manager
City Secretary:
By: ___________________________
Name: Jannette Goodall
Title: City Secretary
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
Page 1 of 2
Official site of the City of Fort Worth, Texas
�ORT�'4'ORTII
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REFERENCE **M&C 24- 04GTS COOPERATIVE
DATE: 4/23/2024 NO.: 0308 LOG NAME: PURCHASE AGREEMENT DIR-
CPO-4751 AMENDMENT
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize an Amendment to City Secretary Contract No. 56415 with GTS
Technology Solutions Inc., to Increase the Annual Amount by $125,000.00 for a New
Annual Amount Up to $225,000.00 with Renewal Options for the Information Technology
Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to City Secretary Contract No.
56415, a purchase agreement with GTS Technology Solutions Inc. using Cooperative Contract Texas
Department of Information Resources DIR-CPO-4751 for the Information Technology Solutions
Department. The amendment will increase the authorization by $125,000.00, for a total annual
contract amount of $225,000.00 with renewal options.
DISCUSSION:
The Information Technology Solutions (ITS) Department will use the purchase agreement to purchase
products necessary for the installation of refreshed mobile rugged devices for the Information
Technology Solutions Department using Cooperative Contract Texas Department of Information
Resources DIR-CPO-4751 in an annual amount up to $225,000.00 and options to renew.
Texas DIR cooperative agreements are authorized to offer the Cooperative Purchasing Program to
state agencies, public institutions of higher learning, public school districts and local governments.
Pursuant to state law, a local government that purchases goods or services under the Interlocal
Cooperation Act satisfies otherwise applicable competitive bidding requirements
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchase agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS: In the event the DIR agreement is not renewed, staff would cease
purchasing at the end of the last purchase agreement coinciding with a valid DIR agreement. If the
City Council were to not appropriate funds for a future year, staff would stop making purchases when
the last appropriation expires, regardless of whether the then-current purchase agreement has
expired.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change or increase may be made by the
City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council's approval, the initial term of the agreement will become
effective once executed by the Assistant City Manager and will expire on March 14, 2025, in
accordance with the DIR contract. The Agreement may be renewed in accordance with the extended
http://apps.cfwnet.org/council�acket/mc review.asp?ID=32015&councildate=4/23/2024 12/9/2024
M&C Review
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DIR-CPO-4751 cooperative agreement or its successor, but will not be renewed without seeking
Council approval.
RENEWAL OPTIONS: This agreement may be renewed for 1 year, in accordance with the underlying
DIR, at the City's option. This action does not require specific City Council approval provided that the
City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
Funding is budgeted in the Other Contractual Services account within the Info Technology Systems
Fund for the ITS Asset Management Department.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are
available in the current operating budget, as previously appropriated, in the Info Technology Systems
Fund. Prior to an expenditure being incurred, the Information Technology Solutions Department has
the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID � �Year I (Chartfield 2)
Submitted for Citv Manaqer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
Mark McDaniel Q
Kevin Gunn (2015)
Sallie Trotter (8442)
ATTACHMENTS
04GTS COOPERATIVE PURCHASE AGREEMENT DIR-CPO-4751 AMENDMENT.docx (CFW Internal)
04GTS COOPERATIVE PURCHASE AGREEMENT DIR-CPO-4751 AMENDMENT.xlsx (CFW Internal)
Form 1295 Certificate GTS 3.8.24.pdf (CFW Internal)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=32015&councildate=4/23/2024 12/9/2024