HomeMy WebLinkAboutContract 59918-R2CSC No. ___________
Contract Renewal Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
December 23, 2024
Sigma Surveillance, Inc.
Attn: Legal Department
4040 State Highway 121 STE 160
Carrollton, TX 75010-1230
Re: Contract Renewal Notice
Contract No. CSC No. 59918 (the “Contract”)
Renewal Term No. 2 of 3, October 30, 2024 to October 29, 2025
The above referenced Contract with the City of Fort Worth expired on October 29, 2024
(the “Expiration Date”). Pursuant to the Contract, contract renewals are at the sole option of the
City. This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with your quote for charges for the new renewal term, and
current insurance certificate, to the address set forth below, acknowledging receipt of the
Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto
PeopleSoft Purchasing at https://www.fortworthtexas.gov/departments/finance/purchasing.
If you have any questions concerning this Contract Renewal Notice, please contact us at
the email address listed below.
Sincerely,
City of Fort Worth
IT Solutions | Finance | Contracts
100 Fort Worth Trail
Fort Worth, TX, 76102
zz_IT_Finance_Contracts@fortworthtexas.gov
[Executed effective as of the date signed by the Deputy City Manager below.]/ [ACCEPTED
AND AGREED:]
City: Sigma Surveillance, Inc.
By: By: Name: Mark McDaniel Name:
Title: Deputy City Manager Title:
Date: Dec 28, 2024 Date:
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By: Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
By: Name : Hye Won Kim
Title: Assistant City Attorney
Contract Authorization:
M&C: 23-0613
Approval Date: 08/08/2023
Form 1295: 2023-1027402
Contract Renewal
Contract Compliance Manager:
By signing I ackno\l ledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: Domin�� 26, 202416:23 CST)
Name: Dominic Casagrande
Title: Sr. IT Solutions Manager
City Secretary:
By: Name: Jannette Goodall
Title: City Secretary
Page 2 of2
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA
Create New From This M&C
DATE:8/8/2023 REFERENCE NO.:**M&C 23-0613 LOG NAME:04SIGMA
SURVEILLANCE
CODE:C TYPE:CONSENT PUBLIC
HEARING:NO
SUBJECT: (ALL) Authorize Execution of a Cooperative Purchasing Agreement with Sigma
Surveillance, Inc. dba STS360 Using a Cooperative Agreement with Renewal Options in
the Amount of $2,039,000.00 for the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that City Council authorize execution of a Cooperative Purchasing Agreement with
Sigma Surveillance, Inc. dba STS360 using a cooperative agreement with up to three renewal
options in the amount of $2,039,000.00 for the Information Technology Solutions Department.
DISCUSSION:
On June 27, 2023, City Council authorized Mayor and Council Communication (M&C) 23-0524 for
execution of a cooperative purchasing agreement with Sigma Surveillance, Inc. dba STS360 in the
amount of $2,039,000.00 annually using Texas Department of Information Resources contract DIR-
CPO-4770 with three options to renew. This M&C is to request authorization to execute an additional
cooperative purchase agreement with Sigma Surveillance, Inc. dba STS360 (STS360) using Texas
Department of Information Resources contract DIR-CPO-4697 with three options to renew. The
Cooperative Purchasing Agreements executed with STS360 using DIR-CPO-4770 and DIR-CPO-
4697 will share the total annual authorization of $2,039,000.00 approved under M&C 23-0524.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchase agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS: In the event DIR-CPO-4697 is not renewed, staff would cease
purchasing at the end of the last purchase agreement coinciding with the valid DIR agreement. If the
City Council were to not appropriate funds for a future year, staff would stop making purchases when
the last appropriation expires, regardless of whether the then-current purchase agreement has
expired.
The City will initially use DIR-CPO-4697 to make purchases authorized by M&C 23-0524 and this
M&C. The cooperative agreement is set to expire February 24, 2025. If DIR-CPO-4697 is extended,
this M&C authorizes the City to purchase similar equipment and services under the extended
contract. If DIR-CPO-4697 is not extended but DIR executes a new cooperative contract with STS360
with substantially similar terms, this M&C authorizes the City to purchase the equipment and services
under the new DIR contract. If this occurs, in no event with the City continue to purchase goods and
services under the new agreement for more than three (3) years without seeking Council approval.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
Page 1 of 2M&C Review
8/9/2023http://apps.cfwnet.org/council_packet/mc_review.asp?ID=31240&councildate=8/8/202 3
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
AGREEMENT TERM: Upon City Councils approval, the initial term of the agreement will be effective
once executed by the Assistant City Manager and will expire on February 24, 2025 in accordance with
the DIR contract. The Agreement may be renewed through February 24, 2026.
RENEWAL OPTIONS: This Agreement may be renewed for three (3) additional one-year renewal
term, in accordance with the underlying or successive DIR, at the Citys option. This action does not
require specific City Council approval provided that the City Council has appropriated sufficient funds
to satisfy the Citys obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the Grants Cap Projects Federal Fund for the City Hall Move 100 Energy Way project
and in the ITS Capital Fund for the Technology Infrastructure-IT programmable project and upon
adoption of the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal year
2024 operating budget, as appropriated, in the Info Technology Systems Fund, to support the
approval of the above recommendation and execution of the agreement. Prior to an expenditure
being incurred, the Information Technology Solutions Department has the responsibility to validate the
availability of funds.
TO
FROM
Submitted for City Manager's Office by:Valerie Washington (6192)
Originating Department Head:Kevin Gunn (2015)
Additional Information Contact:Sallie Trotter (8442)
ATTACHMENTS
04AUTHORIZE COOPERATIVE PURCHASE AGREEMENT SIGMA SURVEILLANCE funds availability.pdf (CFW
Internal)
FID Table Sigma Surveillance.XLSX (CFW Internal)
Form 1295 2023-1027402.pdf (CFW Internal)
Page 2 of 2M&C Review
8/9/2023http://apps.cfwnet.org/council_packet/mc_review.asp?ID=31240&councildate=8/8/202 3