HomeMy WebLinkAboutContract 60913-A1Amendment No. 1 to Fort Worth City Secretary Contract No. 60913 Page 1 of 2
AMENDMENT NO. 1 TO
FORT WORTH CITY SECRETARY CONTRACT NO. 60913
This Amendment is made between the City of Fort Worth (“Fort Worth” or “Agency”) and
Rhythm Ops, LLC (“Vendor”).
WHEREAS, Fort Worth and Vendor entered into a Comprehensive Energy Assistance
Program Public Utilities Vendor Agreement; and
WHEREAS, it is the collective desire of both Parties to amend the Agreement to update
the Contract Compliance Manager and Authorized Agency Signature contacts listed under the
Agreement.
NOW THEREFORE, Fort Worth and Vendor, acting herein by and through their duly
authorized representatives, agree to the following terms, which amend the Agreement as follows:
1.The Authorized Agency Signature contact information on page 4 of the Agreement
is updated to read as follows: Kacey Bess, Director, Neighborhood Services Department. The
Contract Compliance Manager contact information on the City’s signature page is hereby updated
to read as follows: Michelle Doonkeen, Assistant Director, Neighborhood Services Department.
2.All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
Amendment No. 1 to Fort Worth City Secretary Contract No. 60913 Page 2 of 2
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
*Kacey Bess has been delegated the
proper authority to execute this
document on behalf of the City pursuant
to an Interoffice Memorandum from the
City Manager dated April 29,2024.
Approval Recommended:
By: ______________________________
Name: Kacey Bess
Title: Director, Neighborhood Services Dept.
Attest:
By: ______________________________
Name: Jannette Goodall
Title: City Secretary
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: ______________________________
Name: Michelle Doonkeen,
Title: Assistant Director,
Neighborhood Services Department
Approved as to Form and Legality:
By: ______________________________
Name: Jessika J. Williams
Title: Assistant City Attorney
Contract Authorization:
M&C: 24-0023
VENDOR:
Rhythm Ops, LLC
By:
Name: Jennifer Schmitt
Title: Sr. Director of Operations
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA
Create New From This M&C
DATE:1/23/2024 REFERENCE NO.:**M&C 24-0023 LOG NAME:19NS CEAP
2024
CODE:C TYPE:CONSENT PUBLIC HEARING:NO
SUBJECT: (ALL) Authorize Acceptance of a Grant from the Texas Department of Housing and
Community Affairs in an Amount Up to $12,000,000.00 for the 2024 Comprehensive
Energy Assistance Program, a Federally Funded Program Sponsored by the United
States Department of Health and Human Services Designed to Provide Utility Payment
Assistance and Energy Conservation Education for "Low to Moderate" Income Residents,
Authorize Related Contracts, Adopt Appropriation Ordinance, and Waive Indirect Costs
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the acceptance of Comprehensive Energy Assistance Program funds in an amount
up to $12,000,000.00 from the Texas Department of Housing and Community Affairs;
2. Authorize the execution of related contracts, including any amendments, renewals and
extensions in accordance with City policies and regulations with the Texas Department of
Housing and Community Affairs for the grant funds for the program year beginning on
January 1, 2024 and ending on December 31, 2024;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations
in the Grants Operating Federal Fund, subject to receipt of the grant, in an amount up to
$12,000,000.00 for the purpose of funding utility payment assistance and energy
conservation education for "low to moderate" income residents; and
4. Authorize a waiver of the Neighborhood Services Department indirect cost rate of 17.29\%,
an estimated total of $174,686.00.
DISCUSSION:
The City of Fort Worth (City) contracts with the Texas Department of Housing and Community Affairs
(TDHCA) to provide the Comprehensive Energy Assistance Program (CEAP) through the Community
Action Partners (CAP), which is managed by the City's Neighborhood Services Department. The
TDHCA has notified the City to use the prior year's grant award and contract amount as a planning
figure for the 2024 CEAP. The total 2023 contract amount was $10,206,532.00. CAP staff projects an
increase in funding resulting in an estimated grant award in an amount up to $12,000,000.00 for this
program in 2024. The additional appropriation takes into account anticipated energy rate increases
and the award of subsequent grant amounts due to other grantees being unable to spend their
funding. During the past five years, the City has received an average of $7,183,878.00 per year and
as much as $10,206,532.00 in one year.
The three components of the program are:
1. Household Energy Crisis - weatherization and/or energy related assistance, repair of HVAC
systems and/or purchase of window units;
2. Utility Assistance - assistance to all eligible households with priority given to household
composition of elderly and/or disabled members or a child under the age of five; and
3. Education - providing information about energy conservation measures.
All households at or below 150 percent of the Federal Poverty Income Guidelines will be afforded
access to the program. Applicant households will be determined eligible according to income
guidelines and program policies. Benefit determinations include household income, household size,
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Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
energy consumption and/or vulnerability, and the availability of funds. CAP staff will accept
applications at nine neighborhood CAP facilities and at other identified locations throughout Tarrant
County. Payments will be made for eligible clients directly to the utility vendors, and heating and
cooling system repair companies.
TDHCA allows no more than 7.22 percent of the grant award excluding travel and training) to be
budgeted for administrative costs and 13.29 percent for program service costs. The remaining funds
will be used for Household Energy Crisis and Utility Assistance for the duration of the contract. From
January 2023 to September 2023, CAP served 4,240 households and 9,574 individuals using this
grant.
This grant is an entitlement grant received from the Texas Department of Housing and Community
Affairs. The grant has been consistently awarded to the City since 1982. Grant funds support
administrative and program delivery allocations for 20.00 full-time employee positions in the
Neighborhood Services Department. Indirect costs totaling an estimated $174,686.00, calculated by
taking wages & salaries designated for this grant of approximately $1,010,329.00 multiplied by the
Neighborhood Service Departments indirect cost rate of 17.29\% defined in the Citys most recent
Cost Allocation Plan, could be charged to this grant. A waiver of these indirect costs is requested to
allow allocation of these funds to further support the programs and services to assist "low-to-
moderate" income citizens.
Positions funded with Comprehensive Energy Assistance Program grant funds are subject to grant
availability. In the event of a grant award being decreased or eliminated, the Neighborhood Services
Department would review programs and services funded by the grants and determine a level of
service and staffing that aligns with the available funding. Alternative to consider may include staff and
program reductions or eliminations.
No matching funds are required from the City for the CEAP Grant.
This program serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of
the attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, in the Grants Operating Federal Fund. The Neighborhood Services Department (and
Financial Management Services) will be responsible for the collection and deposit of funds due to the
City. Prior to an expenditure being incurred, the Neighborhood Services Department has the
responsibility to validate the availability of funds. This is a reimbursement grant.
TO
FROM
Submitted for City Manager's Office by:Fernando Costa (6122)
Originating Department Head:Victor Turner (8187)
Additional Information Contact:Sonia Singleton (5774)
Benedict George (7339)
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