HomeMy WebLinkAboutContract 57413-R3CSC No. ____________
Contract Renewal Page 1 of 2
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
November 18, 2024
HD Supply Facilities Maintenance LTD
Attn: Brent Jaramillo or Whom It May Concern
3400 Cumberland Blvd SE
Atlanta, GA 30339
Re:Contract Renewal Notice
Contract No. 57413 (“Contract”)
Renewal Term No. 3: January 1, 2025 to December 31, 2025
The above-referenced Contract with the City of Fort Worth expires on December 31, 2024
(“Expiration Date”). Pursuant to the Contract, renewals are at the mutual agreement of the parties.
This letter is to inform you that the City is requesting to renew the Contract for an additional one-
year period, which will begin immediatelyafterthe Expiration Date. All other terms and conditions
of the Contract remain unchanged.
To agree to renew the Contract for an additional one-year period, please sign and
return this request to exercise renewal option, along with a copy of your current insurance
certificate, to the email address set forth below.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up to date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
__________________________
Shatabya Bergland
682-215-3477
Shatabya.Bergland@fortworthtexas.gov
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: .. Jl!:lild:;::,,1,HST) Name: William Johnson
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
. ch-� tweer By• ChristooherHarer{Dec26, 202412:16 EST) Name: Chris Harder
Title: Water Director
ATTEST:
�1� By: _(l___ Name: Jannette Goodall
Title: City Secretary
HD Supply Facilities Maintenance LTD
By: �fl'�
Name: Ran Garver
Title: Director of Compliance
Date: December 23, 2024
Contract Renewal
···-·'--
CSCNo. -----
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
BY: Shatat!:!';Jand (Dec 261 2024 08:33 CST) Name: Shatabya Bergland-Easley
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND
LEGALITY:
By: ,1,u/4,,a. ,.o�
Name: Andrea Phillips
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0210
Date Approved: 3/29/2022
ATTEST:
Byyt�� Mary . Re tz Notary, State of Florida
MARYE. REIUTZ.
NOTARY PUBLIC· STATE OF FLORIDA
COMMISSIONJI-HH 481548 My Commission Expires APRIL 5, 2028
Page2 of2
3/21 /23, 9:01 AM
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 3/29/2022 REFERENCE
N O..
CODE: P TYPE:
**M&C 22-
0210
CONSENT
M&C Review
LOG NAME:
PUBLIC
HEARING:
F�RT�'�ORTI�
-�y-
13PCOOP OP 16154
MRO SUPPLIES TD CITY
�C�]
SUBJECT: (ALL) Authorize Purchase Agreement with HD Supply Facilities Maintenance LTD. in the
Amount of $400,000.00 and Authorize Five Consecutive One-Year Renewal Options for
the Same Annual Amount for Maintenance, Repair and Operating Supplies for All City
Departments Using OMNIA Partners Cooperative Contract No. 16154
RECOMMENDATION:
It is recommended that the City Council authorize a purchase agreement with HD Supply Facilities
Maintenance LTD. in the amount of $400,000.00 and authorize five consecutive one-year renewal
options for the same annual amount for maintenance, repair and operating supplies for all City
Departments using OMNIA Partners Cooperative Contract No. 16154.
DISCUSSION:
This City-wide Agreement will be used by various departments to purchase maintenance, repair and
operating supplies. HD Supply Facilities Maintenance LTD provides operating supplies such as
appliances, building materials, hardware, heating, ventilation, and air conditioning (HVAC), cabinets,
janitorial supplies, landscaping equipment, motors/pumps, paints, power tools, floor/window,
coverings, hospitality supplies, and water/waste water treatment supplies.
OMNIA Partners Contract No. 16154 had an initial term through December 31, 2021, amended to end
through December 31, 2026. The Request for Proposals for OMNIA Partners Contract No. 16154 was
published on August 4, 2016, and responses were opened on September 22, 2016. OMNIA Partners
contracts offer fixed discounts. Staff reviewed the pricing and determined it to be fair and reasonable.
The maximum amount allowed under this agreement citywide will be $400,000.00, however the actual
amount used will be based on the need of the department and available budget.
This agreement may be renewed for up to five additional one-year terms, in accordance with the terms
of the OMNIA Partners Contract. Should OMNIA Partners elect to exercise the renewal option, the City
will do the same.
State law provides that a local government purchasing an item under a Cooperative Purchasing
Agreement satisfies state laws requiring that the local government seek competitive bids for purchase
of the item. OMNIA has been competitively bid to increase and simplify the purchasing power of
government entities. OMNIA conducted competitive bidding for the contract during August 2016
through Maricopa County, AZ (Request for Proposal 16154-RFP).
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating department's Operating Funds to support the approval of
the above recommendation and execution of the purchase agreement. Prior to any expenditure
being incurred, the participating departments have the responsibility to validate the availability of
funds.
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3/21 /23, 9:02 AM M&C Review
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID _ _ � Year Chartfield 2
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 21
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
Reginald Zeno (8517)
Anthony Rousseau (8338)
Cynthia Garcia (8285)
Taylor Dean (7648)
ATTACHMENTS
2022 City of Forth Worth Document Complete 24Feb.pdf (CFW Internal)
SAMS HD Supply Facilities Maintenance LTD.pdf (CFW Internal)
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