HomeMy WebLinkAboutContract 55399-A5CSC No. 55399-AS
AMENDMENT No.5
TO CITY SECRETARY CONTRACT No. 55399
WHEREAS, the City of Fort Worth (CITY) and Freese and Nichols, Inc.,
(ENGINEER) made and entered into City Secretary Contract No. 55399, (the
CONTRACT) which was authorized M&C 21-0128 on the 16th day of February,
2021, in the amount of $1,001,447.00; and
WHEREAS, the CONTRACT was subsequently revised by: Amendment No.1 in
the amount of $94,871.00 administratively authorized on October 8th, 2021,
Amendment No.2 in the amount of $169,005.00 authorized by M&C 22-0590 on
August 9th, 2022, and Amendment No.3 in the amount of $35,396.00
administratively authorized on October 6th, 2022 and Amendment No. 4 in
the amount of $64,597.00 administratively authorized on August 23rd, 2023;
and
WHEREAS, the CONTRACT involves engineering services for the following
project:
3rd Barrel Parallel Sanitary Sewer to the Village Creek Wastewater
Treatment Plant Project, CPN 103128; and
WHEREAS, it has become necessary to execute Amendment No. 5 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement, which
amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in proposal attached hereto and incorporated
herein. The cost to City for the additional design services to be performed
by Engineer totals $796,720.00.
2.
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $2,162,036.00.
3.
All other provisions of the Contract, which are not expressly amended
herein, shall remain in full force and effect.
City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: 12/08/2023
Page 1 of 2
3,d Barrel Parallel SS for VC\'/TP
CPN 103128
EXECUTED and EFFECTIVE as of the date subscribed by the City's
designated Assistant City Manager.
APPROVED:
City of Fort Worth
Wi11iam Johnson
Assistant City Manager
DATE: 12/31/2024
ATTEST:
rk�
Jannette Goodall
City Secretary
APPROVAL RECOMMENDED:
ale (Dec 26, 202415:42 CST)
Christopher Harder, P. E.
Director, Water Department
Contract Compliance Manager:
ENGINEER
Freese & Nicho1s, Inc.
Nick Lester, P.E
Vice President
DATE : 12/19/2024
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring all
performance and reporting requirements.
Jri��!:.P.E.
Project Manager
APPROVED AS TO FORM AND LEGALITY:
Douglas Black (Dec 31, 2024 10:54 CST)
Douglas W. Black
Sr. Assistant City Attorney
City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: 12/08/2023
Page 2 of 2
M&C No.#: 24-1126
M&C Date: December 10, 2024
Form 1295: 2024-1142966
3,d Barrel Parallel SS for VCWTP
CPN 103128
L:\Client\OLCR\F\Fort Worth\FTW21267\Amd #5
801 Cherry Street, Suite 2800 + Fort Worth, Texas 76102 + 817-735-7300 + FAX 817-735-7491
May 6, 2024
Ms. Tony Sholola, P.E.
Assistant Director, Capital Project Delivery
City of Fort Worth Water Department
311 West 10th Street
Fort Worth, TX 76102
Re: Amendment No.5 for the 3rd Barrel / Village Creek Bank Stabilization / 5 Sites
Part 1 Village Creek Bank Stabilization FEMA BRIC Funding Assistance
Part 2 Site No.1 (Raw Water Lines)
(City Project No. 103128)
Dear Mr. Sholola:
Freese and Nichols, Inc. (FNI) is pleased to provide this amendment for the Engineering Design Services
for the 3rd Barrel / Village Creek Bank Stabilization / 5 Sites project (City Project Number 103128). This
amendment includes two parts:
Part 1 Preparation and submittal of an application for the Building Resilient Infrastructure and
Communities (BRIC) grant program and the FEMA Hazard Mitigation Grant Program (HMGP), for
the construction of the Village Creek Bank Stabilization project (levee along VCWRF Biosolids
Facility). Included in the application is the preparation of a benefit cost analysis, assisting the City
with necessary pre-application activities, and responding to requests for information from TDEM.
Part 2 Replacement of the existing 60- and 72-inch raw water lines which cross the West Fork
Trinity River (WFTR) and includes tasks for plan preparation, floodplain permit submittal,
geotechnical investigation, environmental and archaeological permitting, a preliminary
geomorphic assessment, bid phase services, topographic survey and SUE, and ROW/easement
services. Included in the scope is additional design, survey and archaeological monitoring for the
3rd Barrel punch list.
www.freese.com
CPN 103128 Amendment No.5
May 6, 2024
Page 2 of 2
L:\Client\OLCR\F\Fort Worth\FTW21267\Amd #5
FNI records show that this proposal would serve as Contract Amendment No. 5. A summary of the
additional costs is shown below:
Part 1 Village Creek Bank Stabilization General Rep Services and FEMA BRIC Funding:
Item Fee
FEMA BRIC Funding Assistance $ 49,240
Sub-Total $ 49,240
Part 2 Site No.1 (Raw Water Lines):
Item Fee
Project Management
30% Concept Plan
60% Construction Drawings and Specs
90% Construction Drawings and Specs
100% Construction Drawings and Specs
Floodplain Permit
Geotechnical Investigation
Environmental / Archaeological Permitting / Support
Preliminary Geomorphic Assessment
Additional Bid Phase Services
Topo Survey and SUE (Level A and B)
ROW / Easement Services
Additional Design/Survey/Arch Monitoring
(3rd Barrel Punchlist)
$ 30,954
$ 54,005
$ 231,930
$ 82,730
$ 42,811
$ 13,640
$ 96,018
$ 43,692
$ 31,152
$ 11,592
$ 63,854
$ 15,120
$ 29,982
Sub-Total
Total (Amendment No.5)
$ 747,480
$ 796,720
Original Contract Amount $ 1,001,447
Amendment No.1
Amendment No.2
Amendment No.3
Amendment No.4
Amendment No.5
$ 94,871
$ 169,005
$ 35,396
$ 64,597
$ 796,720
Contract Amount to Date $ 2,162,036
Freese and Nichols, Inc. appreciate this opportunity, and we would like to meet with you to discuss these
additional services at your convenience.
Sincerely,
Robert Otey, P.E.
Vice President / Principal
Attachments
Attachment A Scope
Level of Effort Spreadsheet
ATTACHMENT A
DESIGN SERVICES FOR
3RD BARREL PARALLEL SEWER TO TWIN 90-INCH SEWERS,
VILLAGE CREEK BANK ANALYSIS / PLAN DEVELOPMENT
AND PIPELINE EROSION RISK ANALYSIS FOR 5 SITES
ATTACHMENT A
DESIGN SERVICES FOR
3RD BARREL PARALLEL SEWER TO TWIN 90-INCH SEWERS,
VILLAGE CREEK BANK ANALYSIS / PLAN DEVELOPMENT
AND PIPELINE EROSION RISK ANALYSIS FOR 5 SITES
AMENDMENT NO.5
CITY PROJECT NO.: 103128
Exhibit 1
Exhibit 2
Exhibit 3 Exhibit 4
TASK 17. FEMA BRIC FUNDING ASSISTANCE FOR THE VILLAGE CREEK BANK
STABILIZATION.
Exhibit 1
17.1. FEMA BRIC FUNDING ASSISTANCE
ATTACHMENT A
DESIGN SERVICES FOR
WEST FORK PARRALLEL PHASE-1
TRINITY RIVER SIPHON TO WALKER BRANCH CONNECTION
ATTACHMENT A
DESIGN SERVICES FOR
WEST FORK PARRALLEL PHASE-1
TRINITY RIVER SIPHON TO WALKER BRANCH CONNECTION
TIME OF COMPLETION:
TASK 18. SITE No.1 PLAN DEVELOPMENT.
Exhibit 3 Exhibit 4
ATTACHMENT A
DESIGN SERVICES FOR
WEST FORK PARRALLEL PHASE-1
TRINITY RIVER SIPHON TO WALKER BRANCH CONNECTION
1 1 2
18.1. Project Management
18.2. 30% Concept Plan
ATTACHMENT A
DESIGN SERVICES FOR
WEST FORK PARRALLEL PHASE-1
TRINITY RIVER SIPHON TO WALKER BRANCH CONNECTION
18.3. 60% CONSTRUCTION DRAWINGS
ATTACHMENT A
DESIGN SERVICES FOR
WEST FORK PARRALLEL PHASE-1
TRINITY RIVER SIPHON TO WALKER BRANCH CONNECTION
o
o
ATTACHMENT A
DESIGN SERVICES FOR
WEST FORK PARRALLEL PHASE-1
TRINITY RIVER SIPHON TO WALKER BRANCH CONNECTION
18.4. 90% CONSTRUCTION DRAWINGS AND SPECIFICATIONS
18.5. 100% CONSTRUCTION DRAWINGS
ATTACHMENT A
DESIGN SERVICES FOR
WEST FORK PARRALLEL PHASE-1
TRINITY RIVER SIPHON TO WALKER BRANCH CONNECTION
18.6. FLOODPLAIN PERMIT
18.7. GEOTECHNICAL INVESTIGATION
ATTACHMENT A
DESIGN SERVICES FOR
WEST FORK PARRALLEL PHASE-1
TRINITY RIVER SIPHON TO WALKER BRANCH CONNECTION
ATTACHMENT A
DESIGN SERVICES FOR
WEST FORK PARRALLEL PHASE-1
TRINITY RIVER SIPHON TO WALKER BRANCH CONNECTION
18.8. ENVIROMENTAL AND ARCHAEOLOGICAL PERMITTING AND SUPPORT
80
2.3
Historic Properties,
ATTACHMENT A
DESIGN SERVICES FOR
WEST FORK PARRALLEL PHASE-1
TRINITY RIVER SIPHON TO WALKER BRANCH CONNECTION
18.9. PRELIMINARY GEOMORPHIC ASSESSMENT
ATTACHMENT A
DESIGN SERVICES FOR
WEST FORK PARRALLEL PHASE-1
TRINITY RIVER SIPHON TO WALKER BRANCH CONNECTION
18.10. ADDITIONAL BID PHASE SERVICES
ATTACHMENT A
DESIGN SERVICES FOR
WEST FORK PARRALLEL PHASE-1
TRINITY RIVER SIPHON TO WALKER BRANCH CONNECTION
18.11. TOPOGRAPHICAL SURVEY AND SUBSURFACE UTILITY ENGINEERING
SERVICES (LEVEL A AND B)
ALL
o
o
o
80
2.3
ATTACHMENT A
DESIGN SERVICES FOR
WEST FORK PARRALLEL PHASE-1
TRINITY RIVER SIPHON TO WALKER BRANCH CONNECTION
8.5
ASSUMPTIONS
DELIVERABLES
18.12. ROW / EASEMENT SERVICES
ATTACHMENT A
DESIGN SERVICES FOR
WEST FORK PARRALLEL PHASE-1
TRINITY RIVER SIPHON TO WALKER BRANCH CONNECTION
1
1
2
4
18.13. ADDITIONAL DESIGN/SURVEY/ARCHAEOLOGICAL MONITORING FOR 3rd
BARREL (PUNCH LIST)
ATTACHMENT A
DESIGN SERVICES FOR
WEST FORK PARRALLEL PHASE-1
TRINITY RIVER SIPHON TO WALKER BRANCH CONNECTION
ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES
Additional Services not included in the existing Scope of Services
ATTACHMENT A
DESIGN SERVICES FOR
WEST FORK PARRALLEL PHASE-1
TRINITY RIVER SIPHON TO WALKER BRANCH CONNECTION
Project ManagerVC Project ManagerAssistantPMStormwaterEngineerCAD Tech / AdminEnv ScientistRate$331$234$166$125$93$221MWBENon-MWBE17.1FEMA BRIC Funding Assistance3682468400$49,240$0$0$0$0$0$49,2400.00%$49,240.00$0.00$49,240.00$0.00$49,240.00Totals368246840049,240$ -$ -$ -$ -$ -$ 49,240$ -$ 49,240$ -$ 49,240$ -$ 49,240$ Total Project Cost$49,240.00Budget Remaining10% sub markupSub Total w/10% sub markupNote to City:The "Task Sub Total" does not account for the 10% sub-consultant markup. As such, columns AG and AH were added so that numbers matched Attachment B-1Project SummaryReproductionTotal Completed AmountPayment Request #:Service Date:FromService Date:ToBudget RemainingTask Sub TotalVillage Creek Bank Stabilization - FEMA BRIC Funding Assistance% CompleteSubconsultantTravelExpenseCPN 103128Task No.Task DescriptionLabor (hours)Total Labor CostEXHIBIT B-2Level of Effort SpreadsheetTASK/HOUR BREAKDOWNDesign Services forTotal Expense Cost
PICProject ManagerAssistant PMUtilityEngineerUtilityCAD Tech / AdminSenior GeotechGeotechGeotechCAD Tech / GIS / AdminStructural EngineerStructural CAD TechSenior Env ScientistEnv ScientistEnv GISHyraudicsHydraulics GISSenior Stormwater EngineerStormwater EngineerGeomorphStormwater CAD Tech / GIS / AdminRate$340$331$222$169$154$271$158$112$175$114$206$126$114$207$180$232$139$137$133MWBENon-MWBE18.1Site No.1 Plan Development372685906055209012010015087943731264052397260$580,782$65,416$83,573#####$1,730$151,799$732,5810.00%$732,581372685906055209012010015087943731264052397260$580,782$65,416$83,573#####$1,730$151,799$732,581$0$732,581Total Project Cost$747,480.00% CompleteBudget RemainingCPN 103128Task No.Task DescriptionLabor (hours)Total Labor CostTotalsProject SummaryReproductionExpenseTask Sub TotalTotal Expense CostEXHIBIT B-2Level of Effort SpreadsheetTASK/HOUR BREAKDOWN3rd Barrel Interceptor - Site No.1 (Raw Water Lines)SubconsultantTravelDesign Services for
3rd Barrel / Village Creek / 5 Sites - Amendment No.5 - Site No.1City of Fort WorthFee Breakdown
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, December 10, 2024 REFERENCE NO.: **M&C 24-1126
LOG NAME: 603RDB901NTVCBPEAPA5-FNI
SUBJECT:
(CD 7 and River Oaks) Authorize Execution of Amendment No. 5 in the Amount of $796,720.00 to an
Engineering Agreement with Freese and Nichols, Inc. for the Design of the 3rd Main to West Fork Trunk
Mains Project and Adopt Appropriation Ordinance to Effect a Portion of Water's Contribution to the Fiscal
Years 2025-2029 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of Amendment No. 5, to City Secretary Contract No. 55399, an engineering
agreement with Freese and Nichols, Inc. in the amount of $796,720.00 for the 3rd Barrel Parallel
Sanitary Sewer to the Twin 90-inch Sewers Serving the Village Creek Wastewater Treatment Plant,
Bank Protection at the Village Creek Wastewater Treatment Plant and Pipeline Erosion Analysis at
Five Low Water Crossings project for a revised contract amount of $2,162,036.00; and
2. Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the
Water & Sewer Revenue Bonds Series 2024 Fund by increasing estimated receipts and
appropriations in the 3rd Barrel Parallel Sanitary Sewer to the Twin 90-inch Sewers Serving the
Village Creek Wastewater Treatment Plant, Bank Protection at the Village Creek Wastewater
Treatment Plant and Pipeline Erosion Analysis at Five Low Water Crossings (3�d Main to W Fork
Trunk Mains) project (City Project No. 103128) in the amount of $961,720.00 and decreasing
estimated receipts and appropriations in the Commercial Paper project (City Project No. UCMLPR)
by the same amount, to effect a portion of Water's contribution to the Fiscal Years 2025-2029
Capital Improvement Program.
DISCUSSION:
On February 16, 2021, Mayor and Council Communication (M&C) 21-0128 authorized an engineering
agreement with Freese and Nichols, Inc., (City Secretary Contract No. 55399) in the amount of
$1,001,447.00 for the preparation of plans and specifications for the design of the 3rd Barrel Parallel
Sanitary Sewer to the Twin 90-inch Sewers Serving the Village Creek Wastewater Treatment Plant, Bank
Protection at the Village Creek Wastewater Treatment Plant and Pipeline Erosion Analysis at Five Low
Water Crossings Project. The agreement was subsequently revised by Amendment No. 1 in the amount
of $94,871.00, administratively authorized October 8, 2021, that provided for additional design efforts for
the preparation of a necessary individual permit from the United States Army Corps of Engineers,
additional tree and topographic survey and additional archeological survey; Amendment No. 2 in the
amount of $169,005.00 authorized August 9, 2022 (M&C 22-0590) that provided for design and survey
services for a soil-supporting concrete encasement for the portion of the project sewer main that is
adjacent to an existing pond, additional geotechnical investigation, additional archeological survey and
design for the replacement of an existing conflicting 10-inch sanitary sewer main; Amendment No. 3 in
the amount of $35,396.00 administratively authorized October 6, 2022 that provided for design and
environmental services for an additional 1,300 feet of sewer main in the Mary's Creek Basin and
Amendment No. 4 in the amount of $64,597.00 administratively authorized August 23, 2023 that provided
for additional coordination with the Texas Historical Society, additional topographical/archeological
investigation and alignment modification.
Amendment No. 5 will provide for the preparation of plans and specifications for the replacement of the
existing deteriorated 60 and 70-inch raw water mains which cross the West Fork Trinity River at the Fort
Worth/River Oaks City boundaries. The proposed scope of services includes floodplain permitting,
geotechnical investigation, environmental / archaeological permitting, topographic survey and easement
services.
In addition to the contract amount $165,000.00 (Water: $150,000.00; Sewer: $15,000.00) is required for
additional project management and real property acquisitions.
It is the practice of the Water Department to appropriate its CIP plan throughout the Fiscal Year (FY),
instead of within the annual budget ordinance, as projects commence, additional funding needs are
identified, and to comply with bond covenants. The actions in the M&C will appropriate funds in support
of the Water Department's portion of the City of Fort Worth's Fiscal Years 2025-2029 Capital
Improvement Program, as follows:
603RDB901NTVCBPEAPA5-FNI
Budget Revised
Capital Project FY2025 CIP Change
Fund Name Name Appropriations Authority �Increase/ FY2025
Decrease) Budget
56022-W&S 10�3128 —
Rev Bonds 3 Main
Series tO W• $0.00 This M&C $961,720.00 $961,720.00
2024 Fund Trunk
Mains
Funding is budgeted in the Commercial Paper project within the W&S Rev Bonds Series 2024 Fund for
the purpose of funding of the 3rd Main to W Trunk Mains project.
Funding for the 3�d Main to W Fork Trunk Mains are depicted below:
Fund Existing Additional project Total*
Appropriations Appropriations
56019 — W&S $1,616,032.00 $0 $1,616,032.00
Rev Bonds Series
2021
56022 - W&S Rev $0 $961,720.00 $961,720.00
Bonds Series
2024
Project Total $1,616,032.00 $961,720.00 $2,577,752.00
*Numbers rounded for presentation purposes.
The Business Equity Division placed a 5 percent business equity goal on this solicitation/contract. Freese
and Nichols, Inc., will be exceeding the goal at 5.46 percent, meeting the City's Business Equity
Ordinance. Any changes in subcontractors will be reviewed by the Business Equity Division.
The project is located in COUNCIL DISTRICT 7 and City of River Oaks.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the Commercial Paper project within the W&S
Rev Bonds Series 2024 Fund and upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the W&S Rev Bonds Series 2024 Fund for the
3rd Main to W Trunk Mains project to support the above recommendations and execution of the
amendment. Prior to an expenditure being incurred, the Water Department has the responsibility of
verifying the availability of funds.
FUND IDENTIFIERS (FIDs),:
TO
Fund Department ccount Project IProgram ctivity Budget Reference # mount
ID ID Year (Chartfield 2)
FROM
Fund Department ccou--n -Project Progra
��---- �� �— �� �- --
Budget
Year
Reference #
Chartfield 2
CERTIFICATIONS:
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
William Johnson (5806)
Chris Harder (5020)
April Escamilla (8455)
ATTACHMENTS
1. 25-103128 (3rd Main to W. Fork Trunk Mains A5) Approved Compliance Memo-NS.pdf (CFW Internal)
2.603RD901NTVCBPEAPA5-FNl.pdf (Public)
3. 603RDB901NTVCBPEAPA5-FNI FID Table (WCF 10.03.24).xlsx (CFW Internal)
4. 603RD6901NTVCBPEAPA5-FNI Form 1295.pdf (CFW Internal)
5. 603RDB901NTVCBPEAPA5-FNl.docx (CFW Internal)
6. Entitylnformation Freese and Nichols, Inc..pdf (CFW Internal)
7.ORD.APP 603RDB901NTVCBPEAPA5-FNI 56022 A025(r2)3.docx (Pub�ic)
8. PBS CPN 103128.pdf (CFW Internal)
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